Job Summary: 

• Assist with recruitment/scheduling
• Communicate with vendors/clients
• Daily data entry and record up-keeping/document processing
• Take responsibility for Light Billing (Account Receivables)
• Answer, screen, and direct incoming calls
• Organize, review, and track office expenses
• Manage company records
• Assist Sales Managers and other staff with administrative projects
• Track and approve payroll and commissions due
• Manage day-to-day office needs

Skills on Resume: 

• Recruitment (Soft Skills)
• Vendor Communication (Soft Skills)
• Data Entry (Hard Skills)
• Billing (Hard Skills)
• Call Handling (Soft Skills)
• Expense Management (Hard Skills)
• Record Keeping (Hard Skills)
• Payroll Tracking (Hard Skills)

Job Summary: 

• Greeting client families as gatekeepers of the firm. 
• Maintain lobby, conference rooms, and other public areas.
• Professionally and personally assisting with handling travel arrangements. 
• Providing prompt phone call transfers. 
• Responsible for the phone system messages including the posting of recordings for office closing/openings.
• Supporting executive leaders through prioritization and organization. 
• Demonstrating flexibility as you manage calendars, handle travel arrangements, create expense reports, and disseminate information.
• Preparing professional business communication documents, including memos, letters, and emails
• Building and maintaining good business relationships with team members across the organizations
• Managing licensing, registration, and re-occurring support tasks in support of ongoing production processes
• Participating in administrative duties such as deliveries, copying, ad-hoc projects, and/or group events
• Driving team activities and events such as team meetings, conferences, ordering supplies, and social events
• Building and maintaining good business relationships with team members across the organization
• Promoting a fun and team-oriented work environment.

Skills on Resume: 

• Client Greeting (Soft Skills)
• Lobby Maintenance (Hard Skills)
• Travel Assistance (Soft Skills)
• Phone System Management (Hard Skills)
• Executive Support (Soft Skills)
• Calendar Management (Hard Skills)
• Business Communication (Hard Skills)
• Relationship Building (Soft Skills)

Job Summary: 

• Greet clients and visitors with a professional, positive attitude and direct them appropriately
• Answer, forward, and screen phone calls, emails, and faxes, handle inquiries
• Control and arrange for the supply of office stationery, equipment, and pantry items
• Control document workflow
• Manage office petty cash, prepare and submit petty cash reports
• Make monthly utilities/telecommunications payments, keep records, communicate with Utilities/Telecommunications companies
• Keep attendance, holidays, sick leave, and other administrative records, and prepare and submit any administrative reports on a weekly/monthly basis upon request
• Deal with counterparties for office cleaning, maintenance, fixing, alterations, and IT matters
• Sort out any issues and disputes in this regard
• Control any payments and procedures related to the corporate property (lease, communication with Landlord, renewals, etc)

Skills on Resume: 

• Client Greeting (Soft Skills)
• Phone and Email Management (Soft Skills)
• Office Supply Management (Hard Skills)
• Document Workflow (Hard Skills)
• Petty Cash Management (Hard Skills)
• Payment Handling (Hard Skills)
• Administrative Record Keeping (Hard Skills)
• Property Management (Hard Skills)

Job Summary: 

• Arrange for meetings and conferences, make needful bookings and arrangements
• Arrange for courier sending/deliveries
• Make trip arrangements (including obtaining visas, booking tickets, hotels, limousine service, etc)
• Prepare needful documents for licensing and immigration procedures, work with PRO companies, and agencies for visas/Emirates ID/licensing procedures
• Liaise with Insurance companies and keep insurance records (office, health insurance)
• Deal with advertising/marketing/printing companies upon request
• Manage and update the company website and online/social accounts upon request
• Assist management and colleagues with administrative tasks
• Create documents in Word, enter data in Excel, and reply to emails in Outlook
• Process customer payments and account changes/updates that may not be able to be completed online

Skills on Resume: 

• Meeting Arrangement (Soft Skills)
• Courier Management (Hard Skills)
• Travel Coordination (Soft Skills)
• Licensing Coordination (Hard Skills)
• Insurance Liaison (Soft Skills)
• Marketing Coordination (Soft Skills)
• Website Management (Hard Skills)
• Document and Data Entry (Hard Skills)

Job Summary: 

• Miscellaneous filing as directed, including Production Worksheets, Invoices, and Bills of Lading
• Take responsibility for data entry for special projects
• Provide tags and labels for Sales and Operations
• Customer interface via face-to-face and phone-receiving channels
• Uphold a Standard of Excellence through a continuous commitment to maintaining quality facilities and providing quality products and services to internal and external customers.
• Answer incoming calls professionally, directing callers to the appropriate person
• Greet and assist all visitors, making sure they sign in and out of the visitor registration book.
• Work with other staff members to maintain workload balances.
• Provide backup support when necessary.
• Support effective communication with all departments where responsibilities overlap to ensure the success of the branch team

Skills on Resume: 

• Filing (Hard Skills)
• Data Entry (Hard Skills)
• Labeling (Hard Skills)
• Customer Interface (Soft Skills)
• Quality Assurance (Soft Skills)
• Call Handling (Soft Skills)
• Visitor Management (Soft Skills)
• Team Support (Soft Skills)

Job Summary: 

• Serve visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately and professionally. 
• Maintain office and asset security by following company policies and controlling access to other parts of the building
• Ensure guests are properly signed in
• Check for any appropriate/required forms of identification
• Provide appropriate forms to be completed as required per company policy. 
• Answer, screen, and forward incoming phone calls to appropriate personnel. 
• Receive, sort, and distribute daily mail and front office deliveries. 
• Perform clerical duties such as data entry, filing, photocopying, faxing, etc. 
• Provide front desk support to customers and clients
• Answer a busy multi-line phone system
• Guide customers through online processes and help troubleshoot

Skills on Resume: 

• Visitor Greeting (Soft Skills)
• Office Security (Hard Skills)
• Guest Registration (Hard Skills)
• Phone Handling (Soft Skills)
• Mail and Delivery Management (Hard Skills)
• Clerical Support (Hard Skills)
• Front Desk Support (Soft Skills)
• Online Troubleshooting (Soft Skills)