• Issuing and maintaining documents for approximately 120 employees deploying to Europe and Asia.
• Compile pre-deployment packages, drafting employee agreements, addendums and expense reports.
• Manages all contract travel arrangements (including airline tickets, travel insurance, diplomatic passports, and visas)
• Correspond with candidates and newly hired employees via email and phone to ensure proper submission of documents and follow through with onboarding procedures
• Coordinate all pre-employment training and continuing education
• Maintaining the applicant tracking system (ATS) database for all hires, terminations, resignations
• Coordinating new hire orientation and employee onboarding. 
• Process all new-hire paperwork for candidates
• Maintain in-process reports for deploying candidates and sending them weekly to DOS customer
• Assist with reconciling all employee expenses charged to the company card

Skills: Document Management, Contract Handling, Travel Coordination, Onboarding, Communication, ATS Management, Training, Expense Reconciliation

• Project manage all infrastructure deployments globally including detailed project plans
• Communicate regular status updates to key stakeholders
• Coordinate schedules with infrastructure suppliers, colocation partners, and network providers
• Work with logistics partners to ensure smooth delivery
• Coordinate installations with internal teams and third-party remote hands depending on the location
• Manage regular internal sync sessions to ensure a high level of communication
• Manage rolling deployment site roadmap that is aligned with company goals
• Drive ongoing capacity planning efforts for existing sites
• Ensure projects are completed on schedule
• Manage sparing program at all locations
• Participate in site operations activities

Skills: Project Management, Stakeholder Communication, Schedule Coordination, Logistics Management, Installation Coordination, Team Collaboration, Capacity Planning, Operations Management

• Interface with various release stakeholders to review release plans generated by Audit and IT PMs
• Coordinate with required IT resources to align release processes, owned by these stakeholders, with the provided release plan.
• Identify relevant IT stakeholders required during each phase of a given release and document proposed scheduling relating to final approved release schedules.
• Ensure that change management processes are adhered to throughout the release process.
• Consult with Audit and IT PMs to verify environments are ready to accept the release and that provided schedules remain up to date and accurate.
• Provide release awareness both pre and post-deployment via targeted or bulk communications
• Ensure all release-related resources and affected parties are aware of forthcoming, active and completed release activities.
• Compile release notes (including CRs, discovered defects, resulting in unplanned fixes/changes, documentation links, test results, etc.) 
• Ensure captured documentation is provided to the appropriate party post-release for review/action.
• Coordinate release and deployment processes days, nights and weekends, in coordination with and taking guidance from Audit and IT PMs.

Skills: Release Coordination, Stakeholder Engagement, Change Management, Documentation Management, Communication, Schedule Management, Environment Readiness, Deployment Management

• Schedule the governance and entity meetings and write the minutes
• Prepare presentations for committees and meetings in front of the entities, and Program
• Maintain detailed action lists, owners, and deadlines and follow up with all the involved stakeholders in the entity engagement
• Collect data from entities, and fill the business case template (excel and ppt)
• Day-to-day support for the entity coordination manager
• Recurrent update of weekly reports Internal
• Management of the repository of all the stream deliverables/documentation relates to entities' engagement
• Track risks and issues related to the entity engagement
• Understand the Group Identity Standards and be able to explain to the entities without deep-dive technical understanding
• Be able to note the technical questions and synchronize with the architect and product teams to prepare the answers to be provided to the entities

Skills: Meeting Coordination, Presentation Preparation, Action Tracking, Data Collection, Stakeholder Support, Reporting, Documentation Management, Risk Management

• Oversee inventory tracking system to schedule shipments, record deliveries, and stock levels
• Investigate the demand ratio to determine shortages and overages
• Track deliveries and shipments to update inventory in addition to documenting it in the system
• Reporting on inventory, stock levels, and adjustments
• Ensure consistent analysis to predict potential inventory problems
• Verify new equipment order to maintain adequate supply level
• Collaborate with Project Managers, procurement teams, and equipment storage facilitators to receive and deploy equipment
• Share reports of inventory, orders, and shipments with senior stakeholders in the organization

Skills: Inventory Management, Demand Analysis, Shipment Tracking, Reporting, Problem Analysis, Equipment Verification, Collaboration, Stakeholder Communication

• Project/deployment coordinator experience
• Must have excellent problem-solving skills
• Strong proficiency in the Microsoft Suite including Outlook, Excel, Word, Visio, SharePoint, PowerPoint and Project
• Demonstrate the ability to do in-depth research and provide solutions
• Ability to effectively interact with peers, internal and external stakeholders and management
• Strong written and verbal communication skills
• Detail-oriented with strong organizational and analytical skills
• Impeccable integrity and honesty
• Commitment to quality and the motivation and ability to work well in a team environment
• Ability to follow established guidelines, policies, and procedures

Qualifications: BA in Operations Management with 2 years of Experience

• Experience in troubleshooting and problem-solving or without reasonable accommodation
• Prior project or program management experience
• Experience creating documentation or standard operating procedures
• The ability to deliver projects with aggressive schedules
• Strong analytical and strategic thinking skills
• Ability to manage third-party design contractors professionally on a day-to-day basis
• Ability to manage external clients professionally on a day-to-day basis
• Ability and willingness to multi-task and learn new procedures/technologies quickly
• Strong written communication and organization skills
• Willingness and ability to travel 75-100% of the year domestically

Qualifications: BS in Information Technology with 3 years of Experience

• Proven work experience as a Deployment Coordinator or similar role
• Experience in the project life cycle, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Familiarity with risk management and quality assurance control
• Strong working knowledge of Microsoft Products
• Hands-on experience with IT tools
• Solid organizational skills, including multitasking and time-management
• Excellent time management and communication skills
• Flexible and agile with a can-do attitude.
• The ability to work under pressure, with strong teamwork skills

Qualifications: BS in Logistics and Supply Chain Management with 4 years of Experience

• Experience working in a portfolio/program/release management capacity (business or technical)
• Knowledge of software development in an agile or waterfall environment
• Organizational agility with effective skills at building partnerships, and managing without authority
• Comfort interacting with Sr. leadership and presenting results to all levels of stakeholders
• Ability to multi-task with strong attention to detail
• Technical aptitude with experience translating technical details/results into layman's terms
• Direct experience working in a release management capacity (preferably in Banking or Financial Services)
• Hold PMP or other related certifications
• Use of Azure Dev Ops, LeanKit, ServiceNow, SharePoint, and MS Office Suite of applications
• Strong analytical ability, critical thinking and problem-solving skills

Qualifications: BA in Project Management with 6 years of Experience

• Experience in customer service or volunteer management.
• Volunteer management, customer service, travel agency, or project management experience
• Work experience in an international NGO context
• Highly capable and proactive verbal and written communicator in multi-cultural context
• Excellent interpersonal skills and cultural competency to build strong relationships with global stakeholders and volunteers
• Ability to perform with a high level of autonomy and initiative
• Strong analytical and strategic thinking skills
• Microsoft Office suite proficiency
• Travel internationally and domestically 10% of the year
• Proficiency in French and/or Arabic

Qualifications: BS in Computer Science with 3 years of Experience