Job Summary: 

• Support EH&S and Executives as necessary, screen phone calls, schedule/manage meetings, presentations, expense reports, book travel, etc
• Coordinate meetings and special visits, agenda, reserve meeting room, hotel accommodations, order food, wifi, parking, etc.
• Manage daily/weekly reports for various departments/Executives
• Send Berry Communications and maintain Plant Information Site
• Perform receptionist duties during AM & PM breaks, Lunch, Vacation and Sick Days
• Monitor the level of office supplies and replenish 
• Assist with document creation, editing, and production in support of the company’s business operations.
• Assist with preparation of business entity documentation.
• Assist with corporate filings and reports.
• Assist in document production related to litigation.
• Create workflows to efficiently accomplish the foregoing tasks, with specific attention to paid to deadlines and details.

Skills on Resume:

• Meeting Coordination (Hard Skills)
• Travel and Expense Management (Hard Skills)
• Report Management (Hard Skills)
• Communications Maintenance (Hard Skills)
• Reception Duties (Soft Skills)
• Supply Management (Hard Skills)
• Document Preparation (Hard Skills)
• Workflow Creation (Hard Skills)

Job Summary: 

• Maintain artwork reports, compile data, and modify reporting as directed.
• Maintain art inventory software.
• Track and monitor all art pieces on loan, in office (s) or out of office.
• Verify, inventory, capture and catalogue company art pieces for all office locations.
• Coordinate with all office locations on art requests, relocation of art, storage, and shipping.
• Support the VP and Director of Finance & Accounting with an annual valuation by 3 party.
• Work with accounting to confirm and assign asset tags.
• Collects and compiles data from several sources of information and may gather detailed information or perform research.
• Coordinates with internal and external staff to accomplish moderately complex activities, such as scheduling, developing agendas, or programs for team meetings.
• Sets routine priorities and procedures for accomplishing work, subject to applicable deadlines.

Skills on Resume:

• Artwork Data Management (Hard Skills)
• Inventory Software Maintenance (Hard Skills)
• Art Logistics Coordination (Hard Skills)
• Asset Verification and Cataloging (Hard Skills)
• Valuation Support (Hard Skills)
• Asset Tagging (Hard Skills)
• Data Compilation (Hard Skills)
• Meeting Coordination (Hard Skills)

Job Summary: 

• Organization of Board, Conducting Officers and Internal Committee’s meetings
• Coordination of meetings and calls with services providers and Delegates as part of the AIFM Oversight
• Drafting and update of meetings minutes
• Coordination of reporting deadlines
• Assisting with the preparation of fund agreements and corporate documents
• Coordination between legal and corporate documentation of the AIFM and the funds related entities
• Organization of AIFM meetings
• Uploading and maintaining the fund documentation and corporate agreements
• Coordinating the administrative contacts and liaising with notary offices, tax authorities, Trade Register
• Drafting mandatory requisitions and files notices with the RCS
• Preparation of the filing of the financial statements and regulatory reports
• Supporting in all Compliance/KYC related matters

Skills on Resume:

• Meeting Organization (Hard Skills)
• Service Coordination (Hard Skills)
• Minute Drafting (Hard Skills)
• Deadline Coordination (Hard Skills)
• Document Preparation (Hard Skills)
• Documentation Management (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Compliance Support (Hard Skills)

Job Summary: 

• Administrative (legal) support, assisting mainly with legal and corporate housekeeping related topics such as filing, ensuring up to date legal and corporate files, updating land or corporate registers
• Assistance with drafting standard documents, for example adoption resolutions, assisting with due diligence topics, filing, maintenance of corporate databases
• Handling the signing and legalization requests for the respective Boards and Committees in accordance with established governance frameworks
• Preparation and coordination of all meeting related matters, occasional administration of meeting minutes, management of action lists
• Providing general support to Finance Director, including assistance with the preparation and delivery of team meetings, business presentations and general administrative tasks
• Providing support to Treasury function on banking administration duties
• Providing support regarding the invoicing and creation of purchase orders for local insurance program. 
• General assistance with ad hoc corporate projects
• General assistance and support of Amsterdam corporate team (including finance, company secretarial and tax functions)
• Preparing memos, correspondence

Skills on Resume:

• Legal Support (Hard Skills)
• Document Drafting (Hard Skills)
• Governance Administration (Hard Skills)
• Meeting Coordination (Hard Skills)
• Executive Support (Soft Skills)
• Banking Administration (Hard Skills)
• Invoice and Purchase Order Management (Hard Skills)
• Corporate Team Support (Soft Skills)

Job Summary: 

• Responsible for the administrative support to the Corporate Center team, and the planning and coordination of corporate events.
• Support the senior management (Department Heads Marketing & Communications, HR, Controlling & Investments, Business Development, Legal)
• Organize business trips and handle expenses and invoices
• Day-to-day agenda management (set up meetings, calls, etc.)
• Organization of Corporate meetings (Works Council, HR meetings, press communication)
• Management of the office’s budget and handle incoming mail
• Back-up for Executive Committee assistant (e.g. during holidays)
• Delivering day to day corporate support in a pro-active manner
• Preparation and compilation of reports and presentation materials, circulate papers and tracking approvals
• Initiate, manage and reconcile purchase order and invoices
• Handle credit cards statements and invoice overviews

Skills on Resume:

• Event Planning and Coordination (Hard Skills)
• Senior Management Support (Soft Skills)
• Travel and Expense Management (Hard Skills)
• Agenda Management (Hard Skills)
• Meeting Organization (Hard Skills)
• Budget Management (Hard Skills)
• Report and Presentation Preparation (Hard Skills)
• Financial Reconciliation (Hard Skills)