Job Summary: 

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks, and assist in the startup documents for each project
• Plan and coordinate the project with GTC support staff and customers for billing and operations
• Coordinate all equipment, material, and subcontractor purchase orders and deliveries
• Write and manage all correspondence, front-end, and closeout documents, including submittals, pay applications, and O&M Manuals
• Identify and track all costs and change orders as approved
• Responsible for developing and maintaining contract billings
• Develop and maintain quality relationships with Owners, suppliers, and subcontractors
• Help coordinate the startups for equipment with GTC construction Project Managers or manufacturers
• Coordinate warranty requests with Project Managers
• Follow up with the customer to ensure satisfaction and look for feedback on ways to improve the delivery of the project

Skills on Resume: 

• Document Drafting (Hard Skills)
• Appointment Scheduling (Hard Skills)
• Phone Communication (Soft Skills)
• File Organization (Hard Skills)
• Project Coordination (Soft Skills)
• Order Management (Hard Skills)
• Document Management (Hard Skills)
• Cost Tracking (Hard Skills)

Job Summary: 

• Prepare, distribute, and manage subcontracts, services agreements, purchase orders, and change orders
• Request, submit, track, log, and save W-9 forms and certificates of insurance
• Create, maintain, and audit new and existing vendors
• Verify insurance is up-to-date and compliant
• Review and validate monthly Applications for Payment and corresponding lien waivers
• Process and submit monthly Applications for Payment and project-related invoices
• Assist Project Accountant with monthly draw preparation
• Process, track, and submit certified payroll
• Close out all assigned projects, including document collection, retainage processing, preparation of Lessons Learned meeting presentations, etc.
• Attend company meetings and take meeting minutes
• Handle all project-related mail
• Back-up the corporate receptionist

Skills on Resume: 

• Contract Management (Hard Skills)
• Form Processing (Hard Skills)
• Vendor Management (Hard Skills)
• Insurance Verification (Hard Skills)
• Payment Review (Hard Skills)
• Invoice Processing (Hard Skills)
• Payroll Submission (Hard Skills)
• Meeting Minutes (Soft Skills)

Job Summary: 

• Provides administrative assistance on assigned projects.
• Provides weekly reports on the status of current projects.
• Reports on budget, schedule, and quality control parameters as established by the management team.
• Processes construction contracts.
• Processes construction change orders.
• Processes purchase orders.
• Maintains logs on change orders, purchase orders, payments, invoice quantities, and invoicing.
• Reviews, codes, and recommends all payment applications.
• Creates and maintains project folders for operations and project scheduling.
• Attends on-site progress meetings.

Skills on Resume: 

• Administrative Support (Soft Skills)
• Status Reporting (Hard Skills)
• Budget Reporting (Hard Skills)
• Contract Processing (Hard Skills)
• Change Order Processing (Hard Skills)
• Order Processing (Hard Skills)
• Log Maintenance (Hard Skills)
• Payment Review (Hard Skills)

Job Summary: 

• Acquire, develop house or remodeling plans and review plans, submit for permits, and make applications for utilities.
• Procure and ensure the delivery of all materials and tools on the construction site for daily activities.
• Prepare bid documents and solicit bids for construction materials and contract work.
• Select, negotiate with, and engage subcontractors.
• Develop and coordinate the construction schedule, including volunteers, site supervision, subcontractors, and inspections.
• Coordinate the timing of Ground Breaking and Home Dedication ceremonies with Partner Families, as well as attend the events.
• Continually seek to encourage the development of relationships with builders, contractors, subcontractors, suppliers, etc.
• Complete the walk-through and punch list with the homeowner after construction.
• Be responsible for the day’s schedule, job safety, and maintaining the quality of workmanship.
• Prepare a monthly report for the Executive Director, Board of Directors, and Build Committee regarding accomplishments and plans.
• Act as an ambassador for SHFH, and be knowledgeable enough to answer common questions about its mission, practices, and accomplishments.

Skills on Resume: 

• Plan Development (Hard Skills)
• Permit Applications (Hard Skills)
• Material Procurement (Hard Skills)
• Bid Preparation (Hard Skills)
• Subcontractor Negotiation (Hard Skills)
• Schedule Coordination (Hard Skills)
• Relationship Building (Soft Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Establish an open environment where staff can discuss learning, growth, and advancement
• Lead and mentor direct reports regarding growth, learning, development, compensation, training, skill acquisition, and advancement
• Develop and position staff to respond to client and project needs
• Coordinate and participate in Marketing and Client Development efforts.
• Maintain certain strategic client relationships and work to develop new client relationships.
• Actively monitor QA/QC and make recommendations for continued improvements.
• Responsible for meeting sales goals within the department
• Identify and lead Strategic Clients/Pursuits
• Actively manage the Department Sales Funnel
• Monitor billings and collections, and ensure that invoices are promptly developed and delivered
• Lead and manage the collection of AR in coordination with Finance
• Attend negotiation meetings with PM/client as appropriate
• Execute any supplements within the permissible budget range
• Consult with the PM to determine the accuracy of the project's financial status
• Prepare Departmental backlog reporting for the Board

Skills on Resume: 

• Staff Mentoring (Soft Skills)
• Client Development (Soft Skills)
• Relationship Management (Soft Skills)
• Quality Assurance (Hard Skills)
• Sales Management (Hard Skills)
• Financial Monitoring (Hard Skills)
• Negotiation Skills (Soft Skills)
• Backlog Reporting (Hard Skills)

Job Summary: 

• Oversee engineering services during construction (field office, studies, design, and office services).
• Manage construction services for clients.
• Monitor construction contractor progress.
• Manage the use of materials, installation of approved equipment and piping, and materials testing.
• Address contractor requests for interpretations and evaluate contractor suggestions for minor changes to contract requirements.
• Review contractor progress schedules, certificates, and operations and maintenance manuals.
• Create construction progress reports.
• Conduct monthly progress meetings and provide meeting summaries.
• Maintain project files and prepare and process change orders.
• Lead meetings and resolve conflicts.

Skills on Resume: 

• Engineering Oversight (Hard Skills)
• Construction Management (Hard Skills)
• Progress Monitoring (Hard Skills)
• Material Management (Hard Skills)
• Contract Interpretation (Hard Skills)
• Schedule Review (Hard Skills)
• Progress Reporting (Hard Skills)
• Conflict Resolution (Soft Skills)

Job Summary: 

• Develop an accurate forecast of the cost, size, and duration of future construction projects.
• Participate in the pre-bidding decision-making process, including review of preliminary drawings and specifications, site visits, and availability of electricity, water, and other services.
• Prepare estimates of the materials, labor, subcontractors, and equipment required to perform the statement of work (SOW).
• Evaluate and analyze bids made by subcontractors, and identify qualified subcontractors for each project.
• Develop a cost summary for the entire project, including cost of labor, materials and equipment, overhead, taxes, insurance, markup, and any other additional costs that may affect the project.
• Manage and maintain an open-ended database of proposal responses.
• Generate conceptual bids
• Prepare and maintain accurate and detailed reports or bids for submission to appropriate parties.
• Review all documents for the accuracy of data.
• Analyze data to produce accurate forecasts.
• Foster and maintain effective Subcontractor relationships.

Skills on Resume: 

• Cost Forecasting (Hard Skills)
• Pre-Bid Analysis (Hard Skills)
• Material Estimation (Hard Skills)
• Bid Evaluation (Hard Skills)
• Cost Summarization (Hard Skills)
• Database Management (Hard Skills)
• Report Preparation (Hard Skills)
• Relationship Building (Soft Skills)