• Bi-weekly review of the Cabinet Tracking Spreadsheet with the Project Teams to identify cabinets that can be disposed of, or moved into production.
• Coordinate the disposal of cabinets once appropriate approvals are received from the Project Team.
• Maintain appropriate levels of standard (in-house) building materials & consumables.
• Place orders to suppliers for building materials & consumables.
• Verify and approve invoices against POs and packing slips and forward them to accounting for payment.
• Follow up with suppliers on any order quality, quantity or pricing discrepancies.
• Daily review of the warehouse (building materials & consumables) to ensure that orders are being placed and received promptly and no reorders have been overlooked.
• Quarterly review of pricing, reorder points and supplier information.
• Assist Project Manager with bid packages and distribution
• Compilation of project closeout documentation
• Assist Project Manager with bid packages and distribution
• Provide high-level administrative support to the Executive Vice President, such as taking calls, scheduling meetings, preparing/editing documents and other administrative duties

Skills: Bi-weekly Review Coordination, Disposal Management, Inventory Maintenance, Supplier Order Management, Invoice Verification, Quality Control Follow-up, Project Documentation Compilation, Executive Administrative Support

• Preparation of project release form, including obtaining all necessary signatures
• Coordinate project-specific administrative requirements from the Owner contract
• Assist Project Manager in setting up compliance procedures (i.e. tax-exempt status, affirmative action, prevailing wage requirements, project-specific insurance requirements).
• Assist Project Manager in setting up of job site (i.e. Trailer, Port-o-John, Dumpsters, Safety, etc.)
• General administrative tasks such as answering telephones, files, making copies, typing memos, letters, reports, etc.
• Assist Project Manager in trade bidding and procurement activities, and follow up calls for missing information. 
• Schedule walk-throughs and other project-related appointments.
• Manage & Maintain trade contracts, purchase orders, trade change orders, etc.
• Maintain change order logs, subcontractor change order logs, RFI and PCO logs and submittal logs.
• Assist project manager in the maintenance of monthly reporting and budget summaries.
• Follow through with trade contractors for trade contracts, purchase orders and trade change order execution

Skills: Project Release Coordination, Compliance Support, Job Site Setup, Administrative Support, Trade Procurement, Project Scheduling, Contract Management, Budget Reporting

• Building relationships with clients, showing the highest levels of Customer Care
• Liaising with new and existing clients by phone and email
• Meet all client Service Level Agreements
• Assist with the administration and filing of Purchase Orders
• Take responsibility for Labor Scheduling
• Assist the Operations Director with project administration to include project set-ups and quotations
• Take bookings and manage the works diary to include both private and domestic appointments
• Assist the Project Manager in the review of monthly trade invoices/requisitions and owner AIA requisitions
• Support multiple Project Managers and/or executives
• Distribute weekly site progress reports and weekly resource schedules to the senior management team
• Undertaking all other relevant administrative duties to support the team daily
• Complete various office admin tasks

Skills: Client Relationship Management, Communication Liaison, Service Level Compliance, Purchase Order Administration, Labor Scheduling, Project Administration Support, Appointment Management, Invoice Review Assistance

• Supporting a team of two, a contracts manager and quantity surveyors, with all administrative duties for builds to be successfully constructed
• Assist in compiling information and lodging planning applications, including payment of fees.
• Compile information and submit building control applications & fees
• Compile Building control inspection schedule recording on-site visits and sign-offs.
• Liaise with the Project Manager & sub-contractors to request life-safe certificates for completion
• Monitor & Compile information for sign-off for each regulation and follow through for sign keeping the tracker updated with the current status of each
• Submit and track applications for all utilities, keeping the tracker updated with the status of each
• Producing quotes for utilities to Quantity Surveyor & Project Manager for payment and coordination of the program
• In conjunction with the design department, ensure timely receipt of drawings for each party's design progression.
• Co-ordinate all project correspondence, monitor, and track all incoming/outgoing correspondence from all internal and external parties.
• Chase up any outstanding items and ensure responses are circulated to the relevant teams

Skills: Construction Admin Support, Planning Coordination, Building Control Management, Inspection Scheduling, Certification Liaison, Utility Tracking, Utility Quoting, Correspondence Management

• Ensure orderly records are maintained.
• Produce project management and other reporting documents that track the scope of work, budget, and schedule.
• Contact vendors for bids, reviews and levels same and then prepare contracts for signature inclusive of all insurance and other documentation.
• Use DocuSign for contracts.
• Creates and reviews POs and Invoices for approval.
• Review leases and extract pertinent information such as commencement, delivery date, etc. and ensure compliance with same.
• Process vendors, order insurance certificates, create and send out preliminary notices, set up job files, and prepare delivery notices and documents for signature.
• Manage vendor certificate of insurance compliance.
• Prepare and create contracts, tenant allowances, and draw requests.
• Performs administrative duties including word processing all correspondence, reports, and memoranda.
• Receives and screens visitors and incoming calls, prioritizes and provides alert messages accordingly.

Skills: Record Maintenance, Reporting Document Production, Vendor Contract Management, DocuSign Proficiency, PO and Invoice Processing, Lease Compliance Review, Vendor Insurance Management, Administrative Support

• Plans and coordinates arrangements for professional meetings and conferences.
• Reads and screens incoming reports and correspondences, making a preliminary assessment and organizing documents.
• Routes proofreads, and tracks documents developed for signature.
• Makes travel arrangements, prepares itineraries, compiles, expense reporting, and maintains travel records and vouchers.
• Redlines various legal, lease and other documents.
• Protect employer’s privacy and data, and keep passwords safe.
• Complying with local ordinances, and state, and federal laws.
• Assist with the preparation of a comprehensive budget and administer the same.
• Prepare or supervise the timely and accurate preparation of all required reports.
• Maintain active communication with contractors, clients and team members for any construction-related issues.
• Generate plan revisions and bulletin drawings using AutoCAD.

Skills: Meeting Coordination, Document Management, Travel Arrangement, Legal Document Redlining, Data Privacy Compliance, Budget Preparation, Report Supervision, AutoCAD Drafting

• Review shop drawings/material submittals and prepare/return comments to contractors.
• Coordinate with field crews for survey and testing as required by the contract, and review construction materials testing reports prepared by third-party testing agencies.
• Witness and document acceptance testing at various stages of construction.
• Review and process pay requests from contractors.
• Solve problems promptly (involving appropriate parties) during various stages of construction.
• Review requests for change orders and change order proposals from contractors.
• Prepare change orders, field orders and work change directives.
• Schedule, conduct and prepare documentation for substantial completion and completion inspections, including punch lists.
• Review redlines and coordinate the preparation of record drawings.
• Review project closeout documents, warranties and final payment requests.

Skills: Shop Drawing Review, Field Coordination, Acceptance Testing Documentation, Pay Request Processing, Construction Problem-Solving, Change Order Management, Inspection Scheduling, Project Closeout Review

• Understand the design goals of the project and work closely with the project team to ensure the design intent of the documents during construction
• Review, understand and interpret construction drawings, technical specifications, contract documents, etc. associated with land development activities.
• Assist team members in general construction administration duties
• Observe the progress and quality of work being performed under the contract documents or as specified by the client to be knowledgeable of the contract requirements and overall status of construction activities ongoing at the project.
• Observe construction and generate written field reports
• Respond promptly to questions or requests for information concerning the project
• Review shop drawings and product submittal data.
• Observe construction and generate written field reports.
• Generate written punch-list inspections.
• Review pay applications, RFI’s and change proposals.
• Generate correspondence with contractors, clients and team members.

Skills: Design Intent Collaboration, Construction Document Interpretation, General Administration Support, Quality and Progress Observation, Field Report Generation, RFI Response Management, Shop Drawing Review, Punch List Inspections

• Perform a quality check of all Work Order submissions ensuring all safety, equipment and site requirements have been identified and completed, site photos (or DocuSketch) and sketches have been provided, the scope of work is detailed and asbestos results have been included
• Ensure all Schedule Requests are acknowledged within 3 hrs. of submission and assigned resources within 48 hrs. of request submission.
• Follow up with Project Teams on Work Order submission, ensuring they are submitted electronically within 48 hrs. of Schedule Request Confirmation.
• Send out the Schedule Weekly to the Project Teams with current department lead times.
• Confirm the next day’s schedule with the Project Team the day before
• Verify materials, support staff and job-specific items are accounted for and verified.
• Forward an electronic copy of the WO and DocuSketch link to the Carpenter/Trade & Project Team the day before.
• Reconcile all Construction Department e-mails ensuring all requests have been addressed and fulfilled daily.
• Ensure all Cabinet Shop Schedule Requests are confirmed and addressed within 48 hrs. of submission.
• Complete a physical audit of the cabinet inventory daily, ensuring all new cabinet returns are received, properly labeled and entered into the tracking spreadsheet.
• Distribution of Cabinet Inventory Sheets to the Project Teams.

Skills: Work Order Quality Assurance, Schedule Acknowledgment, Project Team Follow-Up, Weekly Schedule Distribution, Daily Schedule Confirmation, Material Verification, Email Reconciliation, Cabinet Inventory Audit

• Conduct periodic project site visits to monitor and observe the construction of federal construction (military design-build), municipal construction (roadway, drainage, and utility infrastructure) and private development projects (commercial sites, multi-family developments, single-family subdivisions, etc.) projects for compliance with contract documents.
• Coordinate with contractors, design team and owners.
• Review and interpret contract documents, construction contracts, drawings and specifications.
• Assist Engineers and Designers in quantity take-offs, opinions of probable construction cost and constructability review of drawings and specifications.
• Review and track permits, and assist in permit submittals such as activation and clearances.
• Prepare daily and periodic field observation reports and distribute them to the project team. 
• Review and comment on reports prepared by others when necessary.
• Monitor resident observer(s) of the contractor, owner’s rep, sub-consultant, and others.
• Prepare construction progress documentation (pre-construction conference, monthly progress meetings agendas and minutes, pre-installation meetings, and other construction phase meetings).
• Respond to contractor-initiated requests for information.
• Review construction progress schedules from contractors.

Skills: Site Compliance Monitoring, Contractor Coordination, Contract Document Interpretation, Quantity Take-offs Assistance, Permit Tracking, Field Observation Reporting, Progress Documentation Preparation, RFI Response Management

• Construction work experience
• Experience with procurement tools, processes and systems
• Experience in mining, construction or manufacturing
• High level of proficiency with all Microsoft Office applications including Word, Excel, Outlook, and PowerPoint
• Strict adherence to safety requirements and company procedures
• Strong organizational, problem-solving, and analytical skills.
• Ability to work independently and as a member of a team.
• Acute attention to detail, and a self-starter.
• Have a strong sense of urgency and time management.
• Willingness to work in a team environment and assist co-workers or supervisors

Qualifications: BA in Business Administration with 3 years of Experience

• Be able to interact with vendors, construction employees, and different levels of management
• Must have strong data entry skills with detail-oriented and be proficient in Outlook.
• Ability to perform multiple tasks effectively with a focus on timeliness and responsiveness.
• Capable of utilizing the internet effectively for research and evaluation.
• Excellent communication skills (both oral and written).
• Strong analytical and problem-solving skills.
• High standards of ethics, integrity, and trust.
• Must display a professional and courteous attitude toward co-workers, supervisors and the general public at all times.
• Cleanliness & neatness of all equipment, tools, desks, & computers is a must at all times.
• Be able to work independently, and safely, have strong organization skills, and have a strong work ethic

Qualifications: BS in Environmental Engineering with 2 years of Experience

• Experience in project management preferably in Construction/Manufacturing industry.
• Advanced knowledge of construction contract administration policies, procedures and concepts
• Advanced knowledge of project design and construction documentation and construction materials
• Advanced knowledge of building codes, specifications, building systems and engineering systems
• Proficiency in 3D modeling, visualization, and graphic software, Revit
• Strong verbal and written communication skills
• Excellent problem-solving skills, with attention to detail
• Collaborative and professional work ethic
• LEED AP or within 6 months of hire
• Must have an Architecture license
• Be able to travel to construction/project sites

Qualifications: BS in Quantity Surveying with 9 years of Experience

• Experience in the construction, architectural, or engineering industry
• Proficient in Microsoft Office Applications including Outlook, Word, Publisher, PowerPoint and Excel.
• Familiarity with Salesforce, CMIC, and Cosential
• Experience in EPA and Caltrans DBE processes and requirements
• Prior field experience outside the MEP consulting arena
• Advanced knowledge of Microsoft 365 and all tools, other software skills
• Excellent communication skills, both verbal and written
• Must be detail-oriented, effective with time management, and able to multi-task.
• Professional demeanor and a positive attitude.
• Strong leadership qualities

Qualifications: BS in Civil Engineering with 6 years of Experience

• Experience in OSP construction and or OSP engineering
• The ability to learn the current Ziply construction unit coding is required in the contract inspection position.
• Ability and desire to continuously learn new systems and applications.
• Intermediate understanding of the as-built process for closing out OSP construction projects.
• Basic understanding of the NJUNS database and familiarity with joint-use processes
• Knowledge of the NESC, OSP construction techniques, telecom industry OSP best practices, and overall maintenance of a safe job site
• The ability to determine cost-effective solutions to bring into compliance complex aerial cable problems.
• Able to work with other team members to assure timely completion, quality work and safe working practices throughout the labor and billing cycle.
• Comfortable working in a fast-paced environment.
• Possesses strong leadership and decision-making skills.
• Familiarity with Microsoft Word, and PowerPoint and proficient/comfortable with Microsoft Excel including the development of forms, the use of internal and external hyperlinks, as well as simple functions and their structure

Qualifications: BA in Project Management with 10 years of Experience

• Working experience as a project admin assistant for a general contractor
• Thorough knowledge and experience of billing/invoicing using purchase orders and subcontracts
• Working knowledge and skill in the use of Microsoft Office applications
• Experience handling lien releases, pay applications, and change orders
• Strong attention to detail
• Excellent time management and multi-tasking abilities, deadline-driven
• Excellent administrative and organizational skills
• Solid interpersonal and communication skills both oral and written
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Customer-service oriented with a professional and courteous attitude

Qualifications: BS in Architecture with 4 years of Experience

• Working experience in Construction Administration or related field
• Knowledge of sustainable design and construction processes
• Field working experience
• Basic computer application proficiency
• Knowledge of Newforma, AutoCAD and/or Revit
• Excellent verbal and written communication skills, problem-solving skills, and attention to detail
• The ability to prioritize and multi-task
• Expertise in Microsoft Office Suite
• Be able to travel to construction/project sites
• Have A General Contractor license

Qualifications: BA in Urban Planning with 3 years of Experience

• Proven administrative work experience
• Knowledge of project planning methodologies such as critical path planning
• Knowledge of computers and database/spreadsheet/ word processing software
• Excellent communication and leadership skills
• Excellent planning and organizational skills
• Strong ability to track multiple projects with solid problem-solving skills
• Ability to accurately review and complete detail-oriented information and projects
• Ability to conceptualize and organize project planning process
• Ability to take responsibility and function under minimal supervision
• Ability to work with a wide range of people

Qualifications: BS in Construction Science with 5 years of Experience

• Working experience and/or education in the construction field
• Excellent time management and organizational skills
• Experience in stock management/stock control
• Excellent written and verbal communication skills
• Proficiency with Microsoft Excel
• Comfortable working with numbers
• Ability to work under pressure and to deadlines
• Take instruction well and show initiative
• Collaborative and professional work ethic
• Experience with project leadership and/or management.

Qualifications: BA in Real Estate Development with 2 years of Experience

• Working knowledge of construction practices and call upon this knowledge to assist in implementing the various plans set forth on the project including Quality Assurance, Safety, Time, Cost, Change and Information Management. 
• Be familiar with the site operations of a General and Subcontractor and the process of managing a building construction operation.
• Working experience in monitoring the construction for Quality Assurance.
• Experience in preparing, analyzing and identifying incongruities and deficiencies in the contractor's work in relationship with the construction documents.
• Understanding of the baseline schedule and assist in determining the value of the acceptable work in place.
• Work experience and completed projects shall be identified in the credentials of the individual to show competency to undertake a rigorous program in construction in all identified task order scope of work required solicitation.
• Shall present three projects of the scale and difficulty at which he/she held a similar position.
• Must possess Communication, Language, and Software Skills 
• The ability to utilize a variety of software programs to monitor, update, and produce work products and compile data and records by applying both knowledge of the construction industry and computer literacy.
• Excellent computer skills such as Excel, Word, and Windows programs.

Qualifications: BA in Construction Management with 7 years of Experience