Job Summary: 

• Ensure building compliance with local regulations, safety and hygiene for employees and visitors.
• Establish Business Continuity, equipment and real estate durability
• Take responsibility for property and maintenance of issues.
• Set priorities, develop a work schedule, supervise progress towards goals, and track details/data/information/activities.
• Generate strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.
• Evaluate situations to determine the importance, causes and risks
• Make clear decisions and recommendations that are timely and in the interests of the company.
• Produce regular management reports following the needs of the business
• Direct line management responsibility of onsite personnel. 
• Ensure all personnel are trained following the needs of their roles. 
• Responsible for Environmental management on site, in compliance with client policies

Skills on Resume: 

• Local Regulations (Hard Skills)
• Business Continuity Planning (Hard Skills)
• Property Management (Hard Skills)
• Supervisory Skills (Soft Skills)
• Strategic Planning (Soft Skills)
• Decision Making (Soft Skills)
• Communication (Soft Skills)
• Personnel Training (Soft Skills)

Job Summary: 

• Ensure the fabric of the building both externally and internally is maintained and serviced to a high standard following agreed budgets. 
• Responsible for the drafting, monitoring and reporting of the service charge budget and expenditure for the sites
• Carry out regular inspection audits of the sites and take/organize remedial action
• Ensure the agreed planned maintenance programme carried out following the laid down timetables
• Conduct regular inspections of the building fabric and take appropriate action
• Work with key stakeholders and external consultants to ensure a maintenance and repair program is in place
• Compile and maintain records relating to the site, e.g. asset register, plans, plant testing, etc., taking any action that may be required
• Nurture and develop an effective working relationship with the tenants and ensure operational queries raised by them are dealt with efficiently
• Chair where relevant tenant meetings, and participate accordingly, both individual and group
• Implement a site-specific induction program and ensure all contracted technicians and staff have been inducted to the site before contract works commence

Skills on Resume: 

• Facilities Management (Hard Skills)
• Budget Management (Hard Skills)
• Inspection and Audit (Hard Skills)
• Planned Maintenance (Hard Skills)
• Stakeholder Collaboration (Soft Skills)
• Documentation (Hard Skills)
• Tenant Relations (Soft Skills)
• Meeting Facilitation (Soft Skills)

Job Summary: 

• Administer and supervise all service contracts including those for repairs and maintenance works
• Develop a sophisticated suite of preventative maintenance scopes and specifications
• Tender all service contracts and provide the appropriate scope of work for each contract for the tendering process. 
• Upon tendering, make recommendations to the Strata Committee and Strata Manager.
• Provide building operations support and advice on all building operational issues
• Conduct periodic meetings with each contractor and consultant to ensure the required level of service is being provided
• Carry out regular inspections of the Property to ensure that the building and services are maintained to the required standard
• Specify, tender and award maintenance services contracts following prior approvals by the Strata Manager and Strata Committee
• Administer contracts and contractors on behalf of the Strata Manager and Strata Committee
• Monitor and make recommendations to improve energy efficiency
• Ensure presentation of the Property is maintained to a high standard
• Ensure ongoing safety and hygiene throughout the Property

Skills on Resume: 

• Contract Administration (Hard Skills)
• Preventative Maintenance Planning (Hard Skills)
• Contract Tendering (Hard Skills)
• Strategic Decision (Hard Skills)
• Building Operations (Hard Skills)
• Contractor Relationship (Soft Skills)
• Property Inspection (Hard Skills)
• Energy Efficiency Monitoring (Hard Skills)

Job Summary: 

• Prepare regular operations reports and attend all strata meetings
• Supervise commissioning tests and work on behalf of the Strata Manager and Strata Committee 
• Ensure the proper, reliable and effective operation of all base-building plants 
• Maximise the ongoing reliability and serviceability of the plant including any warranty rectification works
• Review Operating Manuals for the content and adequacy of installed equipment
• Establish base building operational protocols (plant operating hours, entry/exit programming)
• Conduct energy audits and ensure services are running at optimum but efficient levels (subject to separate agreement and fee)
• Gather, collate and prepare files for all base-building documentation
• Manage incidental WH&S matters, including the implementation of the agreed WH&S program for the property
• Maintain risk management and compliance documentation
• Present monthly reports on building operations

Skills on Resume: 

• Reporting Skills (Soft Skills)
• Commissioning Tests Supervision (Hard Skills)
• Facilities Management (Hard Skills)
• Quality Assurance (Hard Skills)
• Technical Documentation Review (Hard Skills)
• Protocol Establishment (Soft Skills)
• Energy Management (Hard Skills)
• Documentation Management (Soft Skills)

Job Summary: 

• Assist with the preparation of yearly and building operations budget
• Implement emergency procedures and ensure that they are actioned
• Coordinate and liaise with all tradespersons/contractors.
• Advise trades on the requirements when quoting.
• Inspect work done and ensure it meets the standard of both repairs and maintenance and service contracts.
• Monitor and follow up on special projects and ensure they’re completed to a satisfactory standard, on time, and following the quote.
• Regular progress reports to the committee, attending Strata Committee meetings
• Carry out instructions of the strata committee, and ensure by-laws are adhered to by residents
• Liaise with residents regarding repairs and maintenance, by-laws, and general advice
• Perform regular site inspections and report to the Strata Committee.

Skills on Resume: 

• Budgeting (Hard Skills)
• Emergency Management (Hard Skills)
• Communication (Soft Skills)
• Technical Knowledge (Hard Skills)
• Quality Assurance (Hard Skills)
• Project Management (Hard Skills)
• Presentation (Soft Skills)
• Conflict Resolution (Soft Skills)

Job Summary: 

• Implement the standards and requirements for MS 2.16 (Fire Protection topic) as appropriate.
• Provide oversight for Building Security arrangements.
• Report and action any deficiencies in security arrangements within the area.
• Awareness of HASAWA, local Safety Case and Site Licence.
• Oversee Legionella arrangements and Asbestos Management.
• Liaise with Crane Proposal Committees for buildings affected by crane proposals.
• Ensure appropriate welfare facilities are available during emergencies.
• Ensure the Building Control Point meets requirements.
• Involvement in local emergency instructions and arrangements in the event of fire or site emergencies.
• Prepare and implement emergency evacuation routes and associated warning signs
• Manage safety signs and signals, and comply with the Waste Management series.
• Environmental arrangements, processes and procedures, rectifying issues 
• Liaise with System Engineers and Projects to implement remedial work and minor civil maintenance and accommodation works

Skills on Resume: 

• Fire Protection (Hard Skills)
• Building Security Oversight (Soft Skills)
• Health and Safety Legislation (Hard Skills)
• Asbestos Management (Hard Skills)
• Emergency Preparedness (Soft Skills)
• Building Control Point(Hard Skills)
• Collaboration (Soft Skills)

Job Summary: 

• Maintain mechanical, electrical, and plumbing systems.
• Coordinate space planning and implement changes 
• Oversee and coordinate building services including janitorial and grounds.
• Oversee construction projects, and assist with real estate development
• Communicate on business highlights and events and manage displays and broadcasts from the Communication Department
• Renew the ISO 14001 and ISO 27001 site certifications, support and renew the implementation of the company mobility plan
• Manage the extension projects from the financial presentation until the delivery and employees move 
• Define the budget, specifications, and timeline
• Organize and drive internal project and external site meetings
• Ensure work compliance and proper execution of regulatory controls
• Participate and be an active contributor to the L&H project reviews worldwide

Skills on Resume: 

• Facility Maintenance (Hard Skills)
• Space Planning (Hard Skills)
• Building Services Management (Hard Skills)
• Construction Project Management (Hard Skills)
• Communication Skills (Soft Skills)
• ISO Certification Renewal (Hard Skills)
• Project Management (Hard Skills)
• Meeting Management (Soft Skills)

Job Summary: 

• Work with Well come stakeholders, both internally and externally, to provide a balanced and considered threat evaluation
• Manage the F&W Co-ordinator to ensure full operational provision is available
• Deliver services within Wellcome buildings 7 days a week to meet requirements and expectations.
• Work closely with the Procurement team to monitor required contractual activity
• Prepare documents to provision commercial tender activity. 
• Attend monthly Finance meetings and present a structured overview of all costs relating to the running of WellCome's buildings
• Maintain robust SOPs for all elements of services required for the successful operation of Well Come's buildings.
• Maintain Business Continuity Plans with Service Partners to ensure plans are up to date, practical, and available. 
• Ensure key technical elements of the BCP are sufficiently developed and any potential impact events are identified.
• Support ISO18001 and ISO14001 accreditation and compliance

Skills on Resume: 

• Communication (Soft Skills)
• Team Management (Hard Skills)
• Operational Efficiency (Hard Skills)
• Procurement Management (Hard Skills)
• Tender Preparation (Hard Skills)
• Financial Reporting (Hard Skills)
• Standard Operating Procedures (Hard Skills)
• Business Continuity Planning (Hard Skills)

Job Summary: 

• Responding to customer inquiries in a prompt and courteous manner
• Ensuring Health and Safety regulations are adhered to relating to the domestic activities of the property and relevant records are kept up to date
• Ensuring that the reception, laundries, foyer, surrounding ground areas and car park comply with safe working practices
• Effectively managing workload and priorities of personnel or Contractors employed on the site
• Ensure the upkeep of the fabric of the building, equipment, furniture and fitting by reporting defects and taking corrective action
• Supervise internal security and fire prevention arrangements in cooperation with the Head Office
• Responsible for preparing and overseeing fire drill/reports, security reports
• Gain a thorough knowledge of all Service Partner contracts and ensure they are supported by accurate and realistic operational models
• Attend weekly, monthly and quarterly meetings with all Service Partners to monitor operational and financial performance. 
• Encourage innovation and continuous improvement to ensure that Wellcome services are best in class.
• Manage the F&W Help Desk, ensuring that staff are fully trained on all required systems, capable of delivering high standards of customer service

Skills on Resume: 

• Customer Service (Soft Skills)
• Health and Safety Compliance (Hard Skills)
• Safety Practices Management (Hard Skills)
• Workload Management (Soft Skills)
• Facilities Maintenance (Hard Skills)
• Fire Prevention (Hard Skills)
• Contract Management (Hard Skills)
• Stakeholder Communication (Soft Skills)

Job Summary: 

• Calculates and applies annual CPI adjustments to leases
• Maintains accurate physical and electronic files/records.
• Support the Property Manager with preparing Board agenda items.
• Participate in teams for frequent activities involving multiple Divisions.
• Involved with providing supporting documentation and researching real estate market trends to support lease negotiations.
• Responsible for completing entry of all real estate agreements as well as the monthly processing of the rent roll, preparing variance reporting, and quarterly reports
• Assist the Property Manager in managing vendor contracts, preparing purchase orders, and new vendor solicitations.
• Perform tasks related to tenant maintenance requests, tenant construction/renovations, property inspections, and office/furniture moves.
• Conduct regular inspections of tenant leaseholds and grid areas for compliance.
• Supervise the custodial staff, manage the custodial inventory, and monitor the cleaning and maintenance of multiple Port buildings daily.

Skills on Resume: 

• Financial Acumen (Hard Skills)
• Organizational Skills (Hard Skills)
• Administrative Proficiency (Hard Skills)
• Team Collaboration (Soft Skills)
• Market Research (Hard Skills)
• Analytical Skills (Hard Skills)
• Vendor Management (Soft Skills)
• Facilities Management (Hard Skills)

Job Summary: 

• Familiar with the building that you are responsible for, in particular, its construction, the services provided, plant and equipment, fire and security systems 
• Manage all sub-contractors and visitors to the site, delivering an exceptionally high standard of service from the base at Reception
• Implement safe working practices to ensure the safety of all contractors, tenants and visitors
• Undertake regular inspections of the site, including its fabric/construction, plant and equipment and other relevant areas
• Report faults/incidents through logbooks facilities management helpdesk, keep abreast of updates and chase
• Performance evaluation of services provided and to hold regular assessment meetings with service providers
• Liaise with tenants regarding move-in and move-out requirements, tenant fit-out or alterations and any other ongoing tenant issues and matters
• Ensure all health and safety audits are carried out by the planned program and all follow-up actions are carried out within the due timetable.
• Assist the Property Manager in preparing new lease agreements and administering the terms and conditions of existing lease agreements and grids

Skills on Resume: 

• Building Management (Hard Skills)
• Visitor Management (Soft Skills)
• Safety Implementation (Hard Skills)
• Inspection Skills (Hard Skills)
• Fault Reporting (Soft Skills)
• Performance Evaluation (Soft Skills)
• Tenant Liaison (Soft Skills)
• Lease Administration (Hard Skills)

Job Summary: 

• Annual service charge budget management with preparing, monitoring, and reconciling a service charge
• Ensure fire and other evacuations are carried out regularly following the health and safety requirements. 
• Ensuring the emergency plan and related site maps are continually updated
• Drafting and updating emergency plans, and evacuation procedures, overseeing security, fire prevention, and other safety systems
• Manage major work programs on-site and arrange for building improvements including monitoring building maintenance budgets
• Maintaining a safe environment, overseeing security, fire prevention, and other safety systems
• Creating and Maintaining Building Documentation including scheduling contractors and employees
• Contracting professionals for repairs and inspecting completed jobs
• Resolving complaints, problems, and requests from building tenants and maintaining records of tenants

Skills on Resume: 

• Budget Management (Hard Skills)
• Emergency Preparedness (Hard Skills)
• Documentation Management (Hard Skills)
• Facility Maintenance Oversight (Hard Skills)
• Contractor Management (Hard Skills)
• Contract Management (Hard Skills)
• Tenant Relations (Soft Skills)
• Organizational Skills (Soft Skills)

Job Summary: 

• Creating an exceptional building environment to support members' personal and professional needs
• Supporting member connections through events/introductions, instilling a sense of community
• Ensuring the building is staffed appropriately at all levels, managing annual leave
• Regular building walks to maintain building standards/security/checking access cards and control doors
• Reporting maintenance/facilities issues, working closely with maintenance, facilities and cleaning teams
• Responsible for the provision meeting room service and hospitality
• Oversee member on-boarding/off-boarding to ensure a smooth welcome/departure
• Arrange quarterly client catch-ups to review service, respond to comments and action feedback
• Arranging daily plans/schedules, overseeing opening/closing, conducting team meetings
• Conduct probation reviews, appraisal meetings, objective setting, managing sickness and absence
• Invoices/billing/pos/petty cash management /license agreements/direct debits

Skills on Resume: 

• Community Building (Soft Skills)
• Facilities Management (Hard Skills)
• Staff Management (Hard Skills)
• Customer Service (Soft Skills)
• Onboarding/Offboarding (Soft Skills)
• Client Relationship (Soft Skills)
• Administrative Skills (Hard Skills)
• Leadership (Soft Skills)