Building Manager Cover Letter Template

• Building inspections and condition survey reports
• Building fabric maintenance life cycle planning and scheduling and overseeing works
• Produce CAPEX budgets for construction and alteration works and major projects
• Manage construction projects about minor new works, refurbishments and fit-out
• Ensure all building operations works are performed safely in compliance with local laws/legislation
• Monitor contractor work to ensure safe systems of work are implemented and maintained
• Develop and maintain processes for building operations/construction activity
• Ensure building fabric faults reported to a helpdesk are resolved
• Liaise with key business stakeholders about building works and any disruption
• Create access cards for employees and customers following the company policies.

Skills: Facility Inspection, Lifecycle Maintenance Planning, Capital Expenditure Budgeting, Construction Project Management, Compliance Enforcement, Contractor Oversight, Operational Process Development, Stakeholder Communication

• Find and select vendors and contractors, negotiate service agreements, monitor vendor performance and manage contract renewals.
• Build and maintain positive relationships with customers, vendors and contractors.
• Validate that requests are handled on time and documented in the ticketing system.
• Maintain detailed and up-to-date site documentation.
• Keep the security system functional and up to date. 
• Investigate security incidents and implement corrective actions.
• Produce monthly reports for management and customers.
• Oversees that all Company procedures and policies are enforced and driven towards maintaining annual certifications.
• Participate in regular facilities SSAE 16 audits and other customer audits
• Interact with different organizations, customers, vendors and contractors to provide a high level of customer satisfaction

Skills: Vendor Management, Relationship Building, Process Documentation, Documentation Management, Security Systems Management, Reporting, Regulatory Compliance, Customer Satisfaction

• Responsible for the maintenance of the buildings and grounds at both sites
• Responsible for acting as the Health and Safety Lead
• Responsible for the project management for defined capital projects
• Responsible for the management of staff and external companies in delivering
• Ensure that both the Sydenham and Orpington buildings and grounds are maintained to the required standard
• Devise and manage a preventative maintenance program across both sites for both buildings and related equipment
• Ensuring that planned maintenance is carried out in a timely and effective manner
• Manage any building projects closely, ensuring completion on time and to budget, and also to the satisfaction of the users
• Manage all agreed contracts proactively ensuring the maintenance of sound working relationships
• Maintain and develop the effective use of the maintenance helpdesk system
• Maintain the hours rotas for services such as building maintenance

Skills: Facilities Maintenance, Health and Safety Management, Project Management, Contractor Management, Preventative Maintenance, Planned Maintenance, Contract Management, Helpdesk System Management

• Responsible for the management, planning and supervision of preventive maintenance works on the client's premises.
• Lead the team in the day-to-day operations work, and respond to emergencies and Clients' complaints promptly.
• Conduct regular meetings to obtain regular feedback and to ensure that the site is efficiently and effectively managed.
• Implement fire safety programs, and formulate and conduct fire emergency plans and evacuation procedures.
• Working with the Facilities team to maintain documents and ensure all records are kept for audit purposes
• Undertake competitive tendering to select companies to carry out building services
• Work closely with the Head of Estates and site services team to ensure all sites operate effectively
• Ensure all site safety incidents and risk assessments are logged and actioned
• Ensure that the organization's use of energy and water is controlled and recycling is in place 
• Manage a maintenance team, a Facilities Manager and a team of volunteers

Skills: Leadership, Supervision, Client Communication, Feedback Management, Fire Safety, Emergency Planning, Document Management, Competitive Tendering

• Leading and overseeing the quality assurance and quality control of the day-to-day property and asset management services
• Responsible for the operations of the property following industry best practices.
• Oversee the provision of OPEX and CAPEX budgeting requirements and overview financial forecasts
• Prepare and submit weekly, monthly, quarterly and annual reports to the Global Director of Estates and Facilities
• Track record of direct line management experience and management of outsourced FM contracts, including established networking contacts
• Be responsible for participating in facilities post-incident reviews
• Maintain high cleanliness standards throughout the data center
• Maintain budget adherence and ensure that budgeted funds are allocated appropriately and following the overall Operations team mission
• Manage capital expenditures relating to Operations-initiated projects.
• Be responsible for the installation and maintenance of all security and fire systems

Skills: Quality Assurance, Control Management, Leadership, Financial Management, Reporting, Documentation, Vendor Management, Crisis Management

• Ensuring sites are maintained to the highest standard
• Ensure all planned maintenance is carried out on time
• Manage the processing of maintenance service requests
• Maintain out-of-hours rotas for building maintenance 
• Oversee and regularly review the work carried out by contractors
• Manage any building projects closely, and within timescale and budgets
• Manage all contracts and ensure the maintenance of external relationships is upheld
• Maintain and develop the maintenance helpdesk system, working with the helpdesk team
• Ensure all health and safety measures are met across sites, including fire safety and hygienic removal/management
• Ensure First Aiders, Fire Wardens and H&S Representatives are fully trained and accounted for
• Manage the purchasing of materials and services, looking to partner with the most reverent providers at the best price, while maintaining quality

Skills: Contractor Oversight, Health and Safety Compliance, Strategic Planning , Systems Management, Procurement, Supply Chain Management, Out-of-Hours Coordination, Relationship Management

• Supervise employees in the installation, code compliance, maintenance, and repair of systems. 
• Direct the workforce to achieve the goals of the department.
• Perform diagnostic evaluations of systems and make improvement recommendations.
• Work with other facilities management staff, members of facilities operations staff, and outside contractors
• Develop and implement preventive maintenance procedures and schedules for all related mechanical equipment. 
• Index all equipment and PM procedures, creating and maintaining a computerized database for all past and required services.
• Coordinate the activities associated with these requests in cooperation with mechanical operations staff, outside contractors, and the requesting department. 
• Responsible for accurate billing information related to man-hours purchased materials and contractor's services.
• Review all outside contracts and service agreements for additional economies and other budget-reduction initiators.
• Personally train and develop training programs for the in-house union staff. 
• Ensuring all staff are compliant with required annual training and other university requirements.

Skills: Team Leadership, Strategic Planning, Workforce Direction, System Diagnostics, Performance Improvement, Cross-functional Collaboration, Database, Inventory Management

• Prior experience as a Building Manager within a residential with managing capital works
• Effective communication, people skills and a professional approach to dealing with key stakeholders
• Demonstrated experience in multi-tasking of various contractors across multiple buildings
• Well-presented and excellent written and verbal communication skills
• Knowledge of building services and general building maintenance
• Understanding of compliance and WHS obligations relating to contractors, strata and residential buildings
• Excellent customer-facing skills with effective communication (both orally and in writing/email)
• Must be self-motivated and able to work with minimum supervision
• Awareness of Health and Safety and COSHH regulations.
• Professional use of practical skills to improve the site and buildings.
• The ability to use IT software such as Word, Excel, and email

Qualifications: BS in Facility Management with 6 years of Experience

• Building management working experience (preferably in a high-rise building)
• Knowledge of mechanical and electrical systems, including pumps, motors, boilers, chillers, cooling towers, air handling equipment.
• Excellent communication (both verbal and written) and organizational skills.
• Demonstrate leadership ability, and a commitment to succeed in a team-oriented environment.
• Have the dedication to safety measures and best practices.
• The ability to prioritize and manage conflicting demands.
• Superior working knowledge of hospitality industry principles, methods, practices, and techniques
• Knowledge and experience with a variety of administrative operational activities
• Availability to respond to issues/concerns outside of regular business hours, including weekends.
• The ability to work in the presence of hazardous chemicals/gases and biological materials.

Qualifications: BA in Business Administration with 2 years of Experience

• Experience or a combination of education and experience in building or facilities management.
• Knowledge of architectural or engineering concepts.
• Basic lab and office design skills, using common design software.
• Strong skills in short-term planning, analysis, problem-solving, and customer service. 
• Solid knowledge of common organization-specific and other computer application programs.
• Demonstrated management and conflict resolution skills.
• Ability to use discretion and maintain confidentiality.
• Thorough and effective skills to multitask and prioritize daily activities effectively.
• Knowledge of University rules and regulations, processes, protocols, and procedures for budget
• Understanding of accounting and fund management, and/or personnel management.

Qualifications: BS in Construction Management with 5 years of Experience

• Experience in building management, alterations, and renovations in academic science facilities, scientific research facilities
• Working knowledge of construction procedures, building code requirements, life safety code requirements
• Experience working in comprehensive evaluations of University facilities
• Familiarity/experience working with design, mechanical and electrical systems
• Experience working  in making recommendations for improvements
• Working knowledge of CAD and building automation systems
• Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety
• Thorough understanding of organization and departmental principles
• Knowledge of the procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Excellent verbal and written communication, active listening, critical thinking
• Be persuasive, conflict resolution, advising, and solid counseling skills.

Qualifications: BS in Engineering Management with 3 years of Experience

• Strong influencing, coaching, and leadership abilities 
• Working experience delivering training and providing mentoring support
• Pharmaceutical experience and clinical research/operations experience
• A broad scientific/pharmaceutical/vaccines industry background in research and development 
• Previous experience in the assessment of capabilities 
• Previous experience in adult technical learning/training design, delivery, and evaluation 
• Knowledge of essential regulatory guidelines worldwide and GSK company policies and procedures
• Detailed knowledge of GSK SOPs, ICH, and FDA regulations as they impact all aspects of drug development. 
• Detailed knowledge of drug/vaccine development and clinical processes
• An applied understanding of quality and internal control frameworks and risk management principles
• Proven experience managing multiple external and internal stakeholders in a complex, matrix environment.

Qualifications: BA in Property Management with 5 years of Experience

• Experience in managing fit-outs, Asset Enhancement Initiatives (AEI), Repair and Maintenance Projects
• Experience in developing and reviewing specifications for M&E systems
• Experience in reviewing rates and costs, and troubleshooting M&E systems
• Good knowledge of Standards, Code of Practice in building services, and other relevant statutory requirements regarding tenancy work
• The ability to respond to emergencies during odd hours
• A team player/leader with good interpersonal and communication skills
• Good organizational skills and attention to detail
• Ability to multitask and make decisions with minimal guidance
• Good knowledge of and professional working with Microsoft Office
• Previous working experience in housing/residential life 

Qualifications: BS in Real Estate Management with 4 years of Experience

• Strong working knowledge of MS Word, PowerPoint, Outlook, and Excel.
• Directly relevant Commercial Real Estate Property Management experience.
• Effectively prioritize and multi-task with excellent people skills.
• Dependable and flexible as well as possessing the ability to maintain a high level of confidentiality.
• Be familiar with Microsoft Office including Word, Excel, and Outlook.
• Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker.
• Working knowledge of power and basic hand tools.
• Basic knowledge of mechanical systems such as HVAC, plumbing, electrical, etc.
• Ability to understand blueprints and building system schematics.
• Ability to read and interpret Material Safety Data Sheets (MSDS).
• Ability to plan and organize work processes, projects, and maintenance tasks.

Qualifications: BA in Architecture with 3 years of Experience