Job Summary: 

• Act as an administrative focal point on technical programmes
• Draft official correspondence related to the technical programme.
• Facilitate recruitment for consultants and other service requirements of the technical programme.
• Administer the request for service procurements
• Assist with the travel arrangements for technical staff.
• Assist in organising meetings, workshops, training, including document preparation, support to participants, site logistics, and any other meeting requirements.
• Maintain close liaison/coordination with the Ministry of Health, Ministry of Finance, International partners, other government agencies and nongovernmental organisations on administrative matters to facilitate the implementation of programme activities. 
• Maintains an effective follow-up and monitoring system.
• Provide administrative and secretarial support to the technical officers, including arrangements for official appointments, meetings, etc.
• Monitor report submission and payment to suppliers and maintain an appropriate follow-up system.
• Maintain an effective filing system to store documents or keep and manage technical programme's share point/share folders.
• Occasionally, replace secretarial staff within the office during their absence, as coordinated by the Administrative Assistant.

Skills on Resume: 

• Administrative Coordination (Soft Skills)
• Correspondence Drafting (Hard Skills)
• Recruitment Support (Hard Skills)
• Procurement Administration (Hard Skills)
• Travel Support (Hard Skills)
• Meeting Organization (Hard Skills)
• Stakeholder Liaison (Soft Skills)
• Document Management (Hard Skills)

Job Summary: 

• Administrate support pre- and post-client appointments
• Prepare documents for the implementation of advice
• Proactive implementation of advice in line with compliance requirements
• Take responsibility for managing client files
• Meet client needs and maintain client satisfaction

Skills on Resume: 

• Appointment Administration (Hard Skills)
• Document Preparation (Hard Skills)
• Advice Implementation (Hard Skills)
• Compliance Management (Hard Skills)
• Client File Management (Hard Skills)
• Client Needs Assessment (Soft Skills)
• Client Satisfaction (Soft Skills)
• Proactive Support (Soft Skills)

Job Summary: 

• Manage incoming "Estate Management" Email Inbox and disseminate the work to other members of the Estate Management Team.
• Process POs and Invoices on Qube.
• Deal with all PO and invoice queries from third-party suppliers.
• Upload and produce reports on the Estate’s Meridian Compliance platform.
• Processing 3rd Party Permissions to Work and Temporary Use/Event Applications.
• Administrative Support in the Production of Client Reports.
• 1st point of contact with the Client’s Activations and Marketing Teams regarding Events on the wider Estate.
• Attend, compile, and distribute minutes from the Weekly Operations Meetings and Monthly Contractor Review Meetings.
• Manage the reactive works across the Estate with Third-Party contractors via Monday.com
• Give Emergency Administrative Assistance to the District Management Teams at Lower and Upper Riverside, as directed by the Estate Manager.

Skills on Resume: 

• Inbox Management (Hard Skills)
• PO and Invoice Processing (Hard Skills)
• Supplier Query Resolution (Soft Skills)
• Report Production (Hard Skills)
• Permission Processing (Hard Skills)
• Client Communication (Soft Skills)
• Meeting Administration (Hard Skills)
• Emergency Assistance (Soft Skills)

Job Summary: 

• Manages all aspects of assigned demurrage claims
• Record and process all claims received and issued per internal procedure
• Prepare and communicate payment instruction documentation, scan, send, and save the documents
• Reports the status of demurrage claims to the VP
• Daily review and reconciliation of information in various systems and worksheets to ensure accuracy of transactions

Skills on Resume: 

• Claims Management (Hard Skills)
• Claims Processing (Hard Skills)
• Payment Documentation (Hard Skills)
• Status Reporting (Hard Skills)
• Data Reconciliation (Hard Skills)
• Transaction Accuracy (Hard Skills)
• Internal Communication (Soft Skills)
• System Review (Hard Skills)

Job Summary: 

• Scheduling meetings, internal and external (regular meetings with Department Chairs, Office Managing Partners, Business Resource Groups, internal and external constituents)
• Events - organise, coordinate details around logistics, venue, and attendees
• Maintain diversity and inclusion event calendar
• Calendar management for the Chief Diversity Officer and members of the Department
• Travel and Expense Management
• Maintain and update databases, tracking, lists, and documents generally
• Comfortably interact with senior executives

Skills on Resume: 

• Meeting Scheduling (Hard Skills)
• Event Coordination (Hard Skills)
• Event Calendar Management (Hard Skills)
• Calendar Management (Hard Skills)
• Travel and Expense Management (Hard Skills)
• Database Management (Hard Skills)
• Document Tracking (Hard Skills)
• Executive Interaction (Soft Skills)

Job Summary: 

• Processing high volumes of income and inputting them into the income system
• Resolving queries from supporters
• Sending personalised thank you letters
• Helping to process Gift Aid sponsorship forms received
• Undertake a range of admin duties in the general support of the smooth and effective operation of Supporter Donations as a whole.

Skills on Resume: 

• Income Processing (Hard Skills)
• Query Resolution (Soft Skills)
• Thank You Letters (Hard Skills)
• Gift Aid Processing (Hard Skills)
• Admin Support (Hard Skills)
• Donation Operations (Hard Skills)
• Supporter Communication (Soft Skills)
• Data Entry (Hard Skills)

Job Summary: 

• Responsible for operating microfilm or other imaging tools for use in the creation of electronic files or archives.
• Responsible for preparing, scanning, and quality checking of documents/images being converted to electronic/digital format.
• Ensures the imaging process meets quality control standards.
• Retrieves documents and maintains appropriate records.

Skills on Resume: 

• Imaging Equipment Operation (Hard Skills)
• Document Preparation (Hard Skills)
• Document Scanning (Hard Skills)
• Quality Checking (Hard Skills)
• Quality Control (Hard Skills)
• Electronic File Creation (Hard Skills)
• Document Retrieval (Hard Skills)
• Record Maintenance (Hard Skills)

Job Summary: 

• Perform all functions of linen services to include collection, sorting, washing, and drying of linen.
• Count, sort, and distribute daily clean linen.
• Wash the personal clothing of residents who request this service.
• Handle linen services for other facility departments
• Maintain the laundry room in a clean and orderly manner.
• Use Personal Protection Equipment (PPE) while handling linen and chemicals.
• Work in a non-regulated temperature environment.

Skills on Resume: 

• Linen Collection (Hard Skills)
• Linen Sorting (Hard Skills)
• Linen Washing (Hard Skills)
• Linen Distribution (Hard Skills)
• Resident Laundry (Hard Skills)
• Department Linen Services (Hard Skills)
• Laundry Room Maintenance (Hard Skills)
• PPE Usage (Hard Skills)

Job Summary: 

• Packaging customer orders in line with company standards.
• Quality checking orders.
• Restocking and packing ahead of time.
• Carrying out general housekeeping tasks.
• Maintaining a clean work area.

Skills on Resume: 

• Order Packaging (Hard Skills)
• Order Quality Checking (Hard Skills)
• Restocking (Hard Skills)
• Advance Packing (Hard Skills)
• Housekeeping Tasks (Hard Skills)
• Work Area Maintenance (Hard Skills)
• Order Preparation (Hard Skills)
• Cleanliness Management (Hard Skills)

Job Summary: 

• Observe and comply with all Fremont Brewing safety standards 
• Follow all company guidelines regarding packaging
• Hand dipping bottles into wax
• Labeling and packing cans appropriately
• Provide operational support on bottling and canning lines
• Clean work areas and packaging materials 
• Complete opening or closing duties as assigned by the manager
• Maintain company standards and perform QA/QC checks
• Basic record-keeping for completed products 
• Assist the brewing team with fresh hop beers
• Identify and dispose of defective items 

Skills on Resume: 

• Safety Compliance (Hard Skills)
• Packaging Procedures (Hard Skills)
• Bottle Waxing (Hard Skills)
• Labeling and Packing (Hard Skills)
• Operational Support (Hard Skills)
• Work Area Cleaning (Hard Skills)
• QA/QC Checks (Hard Skills)
• Record Keeping (Hard Skills)

Job Summary: 

• Support the People team with the recruitment process to provide a professional and efficient service to meet business requirements.
• Carry out administrative tasks in the recruitment process, such as advertising, screening and shortlisting candidates to support the Talent Acquisition Manager.
• Arrange for vacancy adverts to be placed on Social Media, Team Beaver Jobs Board and external Jobs Boards
• Where needed, carry out telephone interviews and brief candidates about the responsibilities, salary and benefits of the role.
• Diary management, being resourceful in finding interview slots in busy diaries, coordinating interviews, and arranging a meeting room.
• Maintain an Excel database to show up-to-date recruitment activity.
• Provide candidates with feedback within the agreed timeframe following interviews, via phone and email.
• On-boarding of all new employees e.g. with support take up references, carry out Right to Work checks and ensure correct documents are returned to the People Team and filed.
• Liaise with Office Manager and Compliance Manager to ensure new starter has correct equipment and PPE gear for their first day.
• Support with the preparation of training resources and materials.
• Maintain internal spreadsheets (e.g., employee records, holiday entitlement).
• Ensure all employee data is accurate, maintain employee electronic files, and the HR filing system is maintained promptly.
• Print, scan, and file personnel documents.
• Complete quarterly HR audit.
• Assist the People team with any ad hoc requests for any of the upcoming projects.

Skills on Resume: 

• Recruitment Support (Hard Skills)
• Candidate Screening (Hard Skills)
• Interview Coordination (Hard Skills)
• Diary Management (Hard Skills)
• Database Maintenance (Hard Skills)
• Candidate Feedback (Soft Skills)
• Onboarding Support (Hard Skills)
• Document Management (Hard Skills)

Job Summary: 

• Participate in project meetings and tasks to ensure the successful implementation of the global solution.
• Identify, analyse and interpret product and pricing trends to provide recommendations.
• Assess data provided by 3rd party vendors for accuracy, and find solutions
• Manage the efficient and accurate flow of information with internal/external parties, ensuring an ongoing understanding of current issues, and proposing actions where appropriate.
• Provide specialist subject matter support to the Buying Department - liaising with Buying Directors and Buying Managers to define and improve pricing strategy.
• Build and maintain relationships between the Pricing Team and the wider Buying Department.
• Assist in the creation of new processes to ensure accuracy and consistency across the business.
• Utilise advanced pricing software to execute the pricing strategy.
• Report on competitor activity, including pricing and promotions.

Skills on Resume: 

• Project Participation (Soft Skills)
• Trend Analysis (Hard Skills)
• Data Assessment (Hard Skills)
• Information Flow Management (Soft Skills)
• Subject Matter Support (Hard Skills)
• Relationship Building (Soft Skills)
• Process Creation (Hard Skills)
• Pricing Software Use (Hard Skills)

Job Summary: 

• Develop strong relationships across the business
• Facilitate internal communication (e.g., distribute information and schedule presentations) within the team and to the wider business, whilst maintaining high confidentiality
• Work collaboratively with other departments to close down actions and remove obstacles to progress.
• Co-ordinate arrangements for a variety of meetings, internally and externally, assembling appropriate material, booking logistics, and minute taking
• Track the department's spend, raising purchase orders, and liaising with the Finance Team to ensure that all spend is documented appropriately.

Skills on Resume: 

• Relationship Building (Soft Skills)
• Internal Communication (Soft Skills)
• Cross-Department Collaboration (Soft Skills)
• Meeting Coordination (Hard Skills)
• Logistics Booking (Hard Skills)
• Minute Taking (Hard Skills)
• Spend Tracking (Hard Skills)
• Purchase Order Management (Hard Skills)

Job Summary: 

• Provide administrative support for lawyers in the Law and Policy division
• Assist officers with prohibited action or penalty matters by gathering materials and information, reviewing files for completion, identifying discrepancies, and communicating with appropriate parties to complete files
• Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology
• Access and maintain databases and procedure manuals
• Undertake word processing and document editing

Skills on Resume: 

• Administrative Support (Hard Skills)
• Case Assistance (Hard Skills)
• File Review (Hard Skills)
• Discrepancy Identification (Hard Skills)
• Legal Document Preparation (Hard Skills)
• Database Maintenance (Hard Skills)
• Procedure Manual Management (Hard Skills)
• Document Editing (Hard Skills)

Job Summary: 

• Ensures proper/organized filing of documents (on server and physically)
• Maintains the filing room and inventory of files and binders
• Organizes various requests for access to applications/servers and other onboarding duties for new hires or contractors
• Assist with developing and maintaining the departmental calendar
• Develop and manage processes and tools to monitor department expenses and budget
• Generate financial statements and pull general ledger details
• Drafts and processes cheque/wire payment requisitions
• Initiate and draft expense claims for approval
• Manages and maintains the department’s supply inventory
• Plans and coordinates department events, meetings, and conferences
• Prepares and/or drafts correspondence, PowerPoint documents

Skills on Resume: 

• Document Filing (Hard Skills)
• Filing Room Maintenance (Hard Skills)
• Onboarding Support (Hard Skills)
• Calendar Management (Hard Skills)
• Expense Monitoring (Hard Skills)
• Financial Statement Generation (Hard Skills)
• Payment Processing (Hard Skills)
• Expense Claim Drafting (Hard Skills)

Job Summary: 

• Actively involved in projects, including coordination, material preparation, venue reservation, catering requirements, and room reservations
• Records minutes of meetings
• Process incoming and outgoing mail and couriers
• Coordinates with other administrative assistants on obtaining approvals and or signatures on pertinent documents from other function heads
• Maintains confidentiality, as appropriate
• Assists in the preparation and filing of tax returns in Canada and the US
• Coordinates annual FBAR filings (Report of Foreign Bank and Financial Accounts) in the US
• Manages access to online CRA accounts for corporate entities
• Coordinates requests for tax forms and certificates (e.g., WBEN, W9, residency certificates, etc.)
• Supports the tax team by obtaining financial backup, such as trial balances, financial statements, and/or general ledger details

Skills on Resume: 

• Project Coordination (Hard Skills)
• Material Preparation (Hard Skills)
• Mail Processing (Hard Skills)
• Approval Coordination (Soft Skills)
• Confidentiality Maintenance (Soft Skills)
• Tax Preparation Support (Hard Skills)
• FBAR Filing Coordination (Hard Skills)
• Account Access Management (Hard Skills)

Job Summary: 

• Provide Credit Control support to the adjusting business in the region.
• Prepare and issue invoices and bordereau for the regions' Cost Centres, within agreed timeframes.
• Proactively track invoices drafted and ensure adjusters revert with confirmation of any final changes or approval for issuance.
• Collaborate with the wider Working Capital team
• Address queries impacting the ability to collect fees once invoiced

Skills on Resume: 

• Credit Control Support (Hard Skills)
• Invoice Preparation (Hard Skills)
• Bordereau Issuance (Hard Skills)
• Invoice Tracking (Hard Skills)
• Approval Coordination (Soft Skills)
• Working Capital Collaboration (Soft Skills)
• Query Resolution (Soft Skills)
• Fee Collection Support (Hard Skills)