Job Summary:

• Enforce academic regulations and policies as well as state and federal guidelines.
• Utilize Jenzabar Advising, Registration, and all related modules to update students’ academic records.
• Manage the maintenance of student academic records, enrollment, and statistics with the National Student Clearinghouse.
• Served as the Registrar’s Office representative and gave curriculum guidance to the Program Development Committee, Hudson Link Program, and Dominican Online Consortium.
• Oversee (serve as point person), for the college catalog development and catalog management system (Smart Catalog)
• Correcting, additions, and communicating with various committees (curriculum and faculty/senate) and departments to ensure accurate up-to-date information.
• Develop and implement coding structures for web registration, honors societies, and lab/clinical breakouts.
• Process students’ academic standing status in Jenzabar at the end of each academic semester, ensuring adequate reflection on transcript reports.
• Report and process degree audits, and certification of graduation candidates to the National Student Clearinghouse, and 
• Participate in commencement preparations.
• Evaluate and process all ‘Return to MSMC’ applications.
• Collaborate with the Office of Student Affairs and Office of Student Success in preparing for New Student Orientation.
• Assist in the daily tasks of the Registrar’s Office

Skills on Resume: 

• Management of Student Academic Records (Hard Skills)
• Curriculum Guidance and Representation (Soft Skills)
• Catalog Management (Hard Skills)
• Coding and System Implementation (Hard Skills)
• Process Management (Hard Skills)
• Collaboration and Communication (Soft Skills)

Job Summary:

• Collaborate with the Office of Information Technology to design
• Implement technology solutions for university constituent groups of all sizes within and alongside the Office of the Registrar. 
• Coordinate and facilitate requirements gathering and analysis, including the development and implementation of functional specifications, integration documents and testing scripts. 
• Use reporting tools to extract data from operational data systems to help with analysis, testing and troubleshooting of non-routine production system problems. 
• Collaborates with the University Registrar in the development of unit strategic goals and implementation of new initiatives and process enhancements
• Assists with direction and training of other Registrar team staff  
• Maintains awareness of new laws, regulations (FERPA), accreditation standards, and best practices
• Identifies relevance for NEOMED and proposes appropriate adjustments to policy and procedure.  
• Lead efforts related to technology improvements in the Office of the Registrar. 
• Establish vision and priorities for technology initiatives in conjunction with registrar administrative staff. 
• Provide oversight of testing integrations with system upgrades, changes in business operation processes or data change management. 
• Maintain documentation and communicate information regarding changes in student data workflow and system integrations in support of the university’s mission and initiatives. 
• Oversee Banner functionality related to academic year and term set-up, in conjunction with Office of Financial Aid for payment period planning and Student Accounts with billing and payment plans. 

Skills on Resume:  

• Collaboration and Communication (Soft Skills)
• Requirements Gathering and Analysis (Hard Skills)
• Data Analysis and Reporting (Hard Skills)
• Strategic Planning (Soft Skills)
• Leadership and Team Management (Soft Skills)
• Regulatory Compliance (Hard Skills)
• Policy Development and Adjustment (Soft Skills)
• Technology Leadership (Soft Skills)

Job Summary:

• Assist with the compilation, maintenance and tracking of student academic information and records for internal and/or external use.
• Assist with various Registrar office processes, including international credential evaluation, transfer of credit, 
• Processing of students’ program or course changes ensuring that student academic records are complete in accordance with regulatory requirements
• Provide customer service to students, faculty, staff, and external inquiries at the Registrar Office window, and over the telephone, via email
• Assist with coordination of the registration and graduation process in conjunction with the Academics Team
• Monitor attendance and persistence procedures
• Process student documentation requests and release information in accordance with the established policies, procedures, and practices of the Registrar’s Office
• Find and retrieve information from paper-based and electronic academic records in response to requests from authorized users
• Assist with file audits and related purging of documents in compliance with regulatory requirements
• Provide support for the uploading of paper-based and electronic academic records to Data Witness within the prescribed timeframe
• Maintaining the accuracy of student records, inputting grade changes, answering phones, responding to email
• Facilitating student registration and course adds/drops, and processing transcript requests.

Skills on Resume: 

• Organizational Skills (Soft Skills)
• Customer Service Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Attention to Detail (Soft Skills)
• Administrative Skills (Hard Skills)
• Data Management Skills (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Technology Proficiency (Hard Skills)

Job Summary:

• Maintains, updates, files, and archives electronic and paper student files, exams, and official documents.
• Responds to student inquires within a reasonable timeframe.
• Prepares documents for mailing and shipping. 
• May need to travel to the post office occasionally.
• Maintains the exam calendar, schedules meetings, answers student emails, and monitors attendance records.
• Provides administrative support to other departments (Academics, Finance, Human Resources) on shared projects with registration, enrollment, and data and statistics projects.
• Provides administrative to other departments (Academics, Finance, Human Resources) as appropriate and approved by the Registrar.
• Orders food and supplies upon request/approval. 
• May occasionally need to pick up items from other locations.
• Supports student and institutional events, including some weekends and evenings.
• Assists the Registrar with database set-up and maintenance for setting up registration each term.
• Assists the Registrar with all functions of the Registrar's office and is able to continue the most basic essential functions when the Registrar is unavailable or takes time away from work.

Skills on Resume: 

• Organizational Skills (Hard Skills)
• Communication Skills (Soft Skills)
• Administrative Skills (Hard Skills)
• Attention to Detail (Soft Skills)
• Interdepartmental Collaboration (Soft Skills)
• Resource Management (Hard Skills)
• Flexibility and Availability (Soft Skills)
• Technical Proficiency (Hard Skills)

Job Summary:

• Assists with the creation and maintenance of student records (physical and electronic)
• Collaborates with Admission colleagues and other departments to ensure that current and inactive student records contain all critical data elements and related documents
• Conducts audits of existing records for completeness and compliance with data standards, works with appropriate personnel to resolve any discrepancies or omissions
• Manages transition of records of accepted applicants upon matriculation by collaborating with the Assistant Director of Admission Operations and Records to ensure that all application and support documents
• Received, acknowledged and coded appropriately in all systems
• Assists with data migration between databases/software packages to ensure accuracy, completeness and consistency with data standards
• Evaluate academic and student education records using standard archival procedures to determine appropriate organization, 
• Utilizes appropriate procedures for archival processing (including evaluation of systems/solutions)
• Determines which records to retain or dispose of based on institutional, state and federal regulations and historical value
• Prepares record-finding aids including inventories, lists and/or index records on network database systems using a controlled vocabulary
• Coordinates, in partnership with library personnel, the cataloging of printed/published materials that support the academic enterprise and/or student record

Skills on Resume: 

• Records Management (Hard Skills)
• Auditing (Hard Skills)
• Collaboration (Soft Skills)
• Data Management and Migration (Hard Skills)
• Archival Procedures (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Cataloging (Hard Skills)
• Documentation and Reporting (Hard Skills)

Job Summary:

• Coordinates in partnership with Information Technology personnel, appropriate disaster recovery policies and procedures related to electronic records and archives
• Coordinates the transfer and retrieval of academic and education records to and from offsite storage
• Assist staff, faculty and researchers in the discovery, identification and/or use of archived materials, and in accordance with University, state and federal regulations governing access and confidentiality.
• Reporting, Data Management, and File Requests
• Generates accurate and complete enrollment reports, profiles, and data sets at college and university levels in compliance with state, national, and 
• Accrediting body requirements which may include the transmission of data to agencies 
• Fulfills ad hoc data requests for student data from faculty and staff
• Maintains historical data for use in enrollment projections, retention and attrition
• Collaborates with Information Technology to develop standard reports, dashboards, and other data access tools
• Ássist with the compilation of needed support documents for committees requiring student academic record components such as the Committee on Academic and Professional Progress and Executive CAPP)
• Assist other Registrar team members during peak operating times in support of office goals.

Skills on Resume: 

• Disaster Recovery Coordination (Hard Skills)
• Records Management (Hard Skills)
• Archives Management (Hard Skills)
• Reporting and Data Management (Hard Skills)
• Data Analysis (Hard Skills)
• Collaboration (Soft Skills)
• Documentation and Compliance (Hard Skills)
• Teamwork and Flexibility (Soft Skills)

Job Summary:

• Assisting the Senior Conservator and Registrar
• Assisting in the management of artifact collection and art handlers for exhibition set-up and teardown
• Assisting with logistics for shipping, nationally and internationally, assisting with tenders to transport companies, and contributing to customs requests
• Assisting with the loading and unloading of exhibitions
• Handling, packing, crating, and installation of objects
• Contributing to the maintenance of records, condition reports, and documentation of objects/artifacts in transit or on display at the museum, visual examination, condition reporting and minimum intervention, 
• Monitoring and maintaining exhibitions
• Working with colleagues to ensure the museum's facility reports are up to date and storage facilities are well-maintained
• Assisting with preparing artworks / artifacts for exhibition or storage including labeling, packing and cleaning
• Coordinating with lenders for loan requirements
• Contributing to the updating and maintaining the Museum Database
• Assisting with the implementation of preventative conservation strategies
• Assisting the Exhibition Project Managers

Skills on Resume: 

• Artifact Handling and Installation (Hard Skills)
• Logistics Management (Hard Skills)
• Documentation and Record Keeping (Hard Skills)
• Exhibition Maintenance (Hard Skills)
• Facility Management (Hard Skills)
• Preparation and Conservation (Hard Skills)
• Database Management (Hard Skills)
• Collaboration and Coordination (Soft Skills)

Job Summary:

• Organizes, directs and participates in the daily supervision of support staff by assisting 
• Training employees in the use of the computer system with regard to student records management
• Processing accelerated, external and internal articulated coursework.
• Responsible for recreating/restoring student academic records by transferring the data from the legacy system to the College Integrated Database (CID).
• Ensures compliance with student record retention and disposal by overseeing the transfer of student records to optical or other related images.
• Researches files and provides official documentation with regard to judicial inquiries by responding to subpoena requests for student record information.
• Assists in the management of the Electronic Transcript System (FASTER) and Graduation Evaluation System functional use by reviewing daily activity and training personnel in its use. 
• Assists in resolving issues for Enrollment Reporting submissions, transcript evaluation, graduation and other helpdesk requests
• Acts as a liaison for the college by articulating end-user viewpoints to technicians and programmers internally regarding system malfunctions.
• Hold authority for personnel action through knowledge of departmental and institutional processes in the absence of the Registrar
• Processing employee time cards and time of request, supervising work-study students
• Back up the Registrar as a contact for essential school closing procedures.

Skills on Resume: 

• Supervisory Skills (Soft Skills)
• Training and Development (Hard Skills)
• Data Management (Hard Skills)
• Database Management (Hard Skills)
• Compliance Management (Hard Skills)
• Legal Compliance and Documentation (Hard Skills)
• System Administration and Support (Hard Skills)
• Communication and Liaison Skills (Soft Skills)

Job Summary:

• Work with the Registrar to manage a comprehensive records and registration office to effectively accomplish the goals
• Maintain academic records and database as well as archived academic records.
• Facilitate the transition to Ellucian Student Planning and Self-Service.
• Assist with the registration and grading processes and Submit Clearinghouse Reporting.
• Assist with planning and preparation of Freshmen and Transfer Registration.
• Update the addition of program requirements for student program evaluations and document exceptions and waivers.
• Maintain the Registration and Records Portal Page.
• Assist with for all major academic events (Graduation, Honors Convocation, Founders’ Day, etc.)
• Assist with update of College and Graduate Bulletins.
• Process graduation applications and manage diploma orders.
• Coordinate cross-registration with Graduate Programs, Seminary, IMF, Bearcat BEST, Seton Hill University, and University of Pittsburgh.

 Skills on Resume: 

• Records Management (Hard Skills)
• Database Management (Hard Skills)
• Ellucian Student Planning and Self-Service (Hard Skills)
• Registration and Grading Processes (Hard Skills)
• Event Planning (Soft Skills)
• Program Evaluation (Hard Skills)
• Portal Management (Hard Skills)
• Cross-Registration Coordination (Hard Skills)

Job Summary:

• Communicate and collaborate effectively with students, faculty, and staff regarding academic policies, scheduling, classroom functions, and more.
• Advise students on course registration, majors, specializations, and degree planning.
• Interact and support alumni with employment verifications, transcript requests, etc.
• Answer students’ questions about programs and build sustainable relationships and trust with students through open and interactive communication.
• Manage and promptly respond to student inquiries both in person, over the phone, and via the team email account.
• Maintain accurate student academic records and compile various reports as requested via learning management and student information systems.
• Assist with the scheduling of programs in coordination with the Registrar and Deanery.
• Assist in the development, implementation, and maintenance of policies, objectives, short and long-range planning, and projects to assist in the accomplishment of Registry
• Manage document creation for proof of registered student status (letters of enrollment, official transcripts).
• Assist with exam setup and proctoring.
• Meeting with students, communicating with appropriate depts, providing documentation to Office.

Skills on Resume: 

• Effective Communication Skills (Soft Skills)
• Interpersonal Skills (Soft Skills)
• Organization and Time Management (Hard Skills)
• Customer Service (Soft Skills)
• Attention to Detail (Hard Skills)
• Problem-Solving Skills (Soft Skills)
• Collaboration and Teamwork (Soft Skills)
• Familiarity with Academic Systems (Hard Skills)

Job Summary:

• Assist in all functions of student registration
• Assist the Registrar with scholarship eligibility for students
• Compile GPA information as it relates to enrollment status, SAP, etc.
• Provide information for conditionally accepted students for review, and scholarship eligibility
• Maintain student database (Campus Vue) and enter approved current students
• Participate in registration/orientations every semester
• Register students’ classes and/or help to guide students with all matters of registration under the guidance of the Registrar and Education Services Director
• Meet/counsel students as necessary as per AMD's policies and /or academic requirements/ program completion
• Assist with all data collection as it pertains to accreditation and/or maintain eligibility for various government agencies
• Create and update all student master lists regarding registration/classes, choice classes, etc.
• Communication to students regarding various subject matters from registration to attendance
• Assist in all functions of scheduling on a need basis
• Train/oversee new hires as support personnel for this dept. with all duties as appropriate pertaining to responsibilities.

Skills on Resume: 

• Administrative Skills (Hard Skills)
• Database Management (Hard Skills)
• Attention to Detail (Soft Skills)
• Communication Skills (Soft Skills)
• Customer Service (Soft Skills)
• Organizational Skills (Soft Skills)
• Analytical Skills (Hard Skills)
• Training and Leadership (Soft Skills)

Job Summary:

• Manages the Student Information System for the Registrar’s office. 
• Ensures data entered is accurate and timely.
• Ensures accurate student enrollment by performing enrollment verification at the beginning of each term. 
• Coordinates student attendance verification with faculty to meet federal financial aid compliance.
• Reviews and approves transcripts’ evaluation.
• Develops Transfer Articulation Agreements and Transfer Guides, coordinating with other higher education institutions.
• Generates reports, reviewing for accuracy and integrity of reports.
• Assists students with registration, degree audits, and withdrawal requests.
• Assists Registrar with developing course term schedules, and updating the College catalog, and Registrar’s Office webpage.
• Assists in the planning and coordination of commencement.
• Grades Tracking, maintaining records
• Change of program request - review/approval
• Accelerated program approval - review/notification
• Conduct student program record evaluations and audits

Skills on Resume: 

• Attention to Detail (Soft Skills)
• Organizational Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Analytical Skills (Hard Skills)
• Technical Proficiency (Hard Skills)
• Problem-Solving Skills (Soft Skills)
• Interpersonal Skills (Soft Skills)
• Adaptability (Soft Skills)

Job Summary:

• Describe below are for the full-performance level. 
• Develop grade levels, assignments will be of more limited scope, performed with less independence, and limited complexity.
• Perform the following duties which is not an all-inclusive list
• Assist the Registrar in advising colleges and centers of certain provisions and updates in the Family Educational Rights and Privacy Act.
• Develops and maintains internal admissions and registration division standard operating procedures and AU database instruction guides.
• Assists in the development and application of admissions and records management and compliance criteria.
• Conducts briefings for visiting educators to include the Middle States Commission on Higher Education (MSCHE) 
• Associate with admissions, records management, policies, and procedures.
• Operates and maintains a universal Student Management System (SMS) and related official information Systems for the University.
• Assists in the evaluation and development of AU degree programs.
• Grades Tracking, maintaining records
• Change of program request - review/approval
• Accelerated program approval - review/notification
• Conduct student program record evaluations and audits

Skills on Resume: 

• Data Management Skills (Hard Skills)
• Enrollment Verification (Hard Skills)
• Coordination Skills (Soft Skills)
• Transcript Evaluation (Hard Skills)
• Inter-Institutional Coordination (Soft Skills)
• Report Generation and Review (Hard Skills)
• Student Support (Soft Skills)
• Event Planning and Coordination (Soft Skills)