ASSISTANT PROJECT MANAGER JOB DESCRIPTION

As an Assistant Project Manager, the responsibility lies in ensuring the safe and timely completion of high-density residential and mixed-use projects within budget and in compliance with code requirements. Under the guidance of the Project Manager, active contribution to planning, scheduling, cost control, and general supervision is emphasized, with a focus on fostering positive relationships with clients and stakeholders. The dynamic role extends to overseeing fiber construction projects, aiming for on-time delivery, budget adherence, and the cultivation of strong connections to enhance overall project success.

An Overview of Assistant Project Manager Job Description Responsibilities and Qualifications

1. The Assistant Project Manager is responsible for ensuring that the high density residential and mixed-use projects are completed safely, on time, within budget and in compliance with approved code requirements. The Assistant Project Manager helps manage all aspects of the project including planning, scheduling, cost control, general supervision and labor relations under the direction of the Project Manager. The Assistant Project Manager provides necessary support for the project staff.

Project Management Assistant Duties and Responsibilities:

  • Develop project budgets for upcoming projects, based on historical data and construction/estimating experience.
  • Assist in site layout / design to value engineer projects to meet budgetary/client needs.
  • Communicate with clients to build & maintain lasting relationships.
  • Assist permitting team with any needs to acquire permits
  • Directly manage General Contractors work on our projects, to ensure schedule and budget is maintained.
  • Work through issues of RFI’s and field issues with contractors and engineers/architects to solve issues quickly.
  • Ensure compliance with contract requirements through a thorough familiarization and understanding of project scopes.
  • Review project budgets, change orders, plan revisions, and manage economics of projects to stay within budget.
  • Travel to sites for occasional check-ups, punch list walkthroughs, etc.
  • Work directly with General Contractors to assure all submittals, utility set-ups, RFI’s, bids, and project deliveries are completed in a timely manner. 


Project Management Assistant Requirements and Qualifications:

  • College degree in construction science / construction management / engineering
  • Minimum 5 years experience in commercial construction
  • Estimating/ Project Management background preferred
  • Excellent communication / social skills
  • Thorough understanding of construction processes

2. In the dynamic role of Assistant Project Manager, you will take a pivotal position in our team, actively participating in planning, scheduling, and overseeing the engineering, construction, and implementation phases of fiber construction projects. Your primary objective will be to ensure that projects are not only completed on time and within budget but also to contribute to the maintenance of positive relationships. As the Assistant Project Manager, your responsibilities extend to fostering strong connections with clients, ensuring their satisfaction, and cultivating loyalty and trust among both customers and vendors.

Project Management Assistant Roles and Responsibilities:

  • Reviewing project requirements and providing input
  • Coordinate start up activities with clients and colleagues to ensure project timelines are met
  • Assist the Project Manager in coordinating all technical activities of assigned projects. 
  • Be proficient in navigating spreadsheets and databases for project tracking
  • Identify areas for process improvement and work with teams to implement them
  • Proactively identify risks to project deliverables and provide mitigation plans/solutions where possible.
  • Identify, trouble-shoot and resolve issues with projects.
  • Effectively managing client communications when discussing issues.
  • Manage scope change requests
  • Organizing, attending and participating in stakeholder meetings.


Project Management Assistant Requirements and Qualifications:

  • Highly organized with knowledge of project management practices and tools
  • Exceptional verbal, written and presentation skills.
  • Ability to work effectively both independently and as part of a team.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Ability to work under tight timelines.

3. We are currently in search of a Project Management Assistant to contribute to various projects within our portfolio. These projects encompass a diverse range, including works related to stations, train depots, and maintenance delivery units, with project values spanning from £250k to £5m. The ideal candidate for the role should already be situated in York or within a reasonable commutable distance.

Project Management Assistant Roles and Responsibilities:

  • Responsible for managing and directing the project team through communication, coordination and follow up necessary.
  • To meet project goals and objectives.
  • Establish and maintain customer relationships.
  • Responsible for project start up, project completion and close out process.
  • Develops Critical path schedule and maintains updates throughout the duration of the project.
  • Authorizes correspondence to both Owner and Subcontractor when required, acting as primary liaison with Owner over contract matters.
  • Chairs progress meetings with the Owner/Consultant and/or coordination meetings with Subcontractor as needed.
  • Identifies and secures necessary approvals for all changes in project scope, budget and/or schedule
  • Provides ongoing project information and project reviews as required by management.
  • Ensures steady cash flow/pay estimate processing by Owner.
  • Billing for all contract work, as well as estimating, submitting, negotiation, and billing extra work.
  • Prepares and submits all contract documentation.
  • Has overall responsibility for profitability of entire job.
  • Practical experience as a Assistant Project Manager, road construction industry preferred.


Project Management Assistant Requirements and Qualifications:

  • Bachelor's degree in engineering, construction management or related field.
  • Project Manager Professional (PMP) certification a plus.
  • Proficient in MS Office products, especially Excel and Outlook; experience with scheduling software.
  • Ability to read and interpret blueprint drawings.
  • Strong organizational and time management skills, ability to manage multiple projects simultaneously.
  • Excellent interpersonal and communication skills; solid speaking, facilitation and presentation skills.
  • Outstanding customer relationship management skills; able to work with many stakeholders; highly skilled negotiator.
  • Good attention to detail with the ability to recognize discrepancies.
  • Strong leadership skills; ability to develop and motivate a project team.
  • Must be knowledgeable in basic accounting functions.
  • Must be a self-starter, willing to what it takes to get the job done.
  • Valid driver's license with a clean driving record.