ASSISTANT PROJECT MANAGER JOB DESCRIPTION

As the Assistant Project Manager, you are accountable for moving active construction projects forward through disciplined document control, cost tracking, and field coordination that keeps schedules and budgets aligned with contract commitments. You work within a project team reporting to a Project Manager or Area Manager, managing scope across one to three concurrent projects depending on size and complexity.

Career Impact: Owning RFI and change order processes on commercial or civil projects builds the contract administration depth that distinguishes candidates ready for a full Project Manager seat.

Business Impact: Accurate monthly cost reporting and proactive schedule monitoring directly protect the project margin that owners and general contractors depend on to close out cleanly.

Growth Opportunity: Exposure to preconstruction estimating, subcontractor bid qualification, and owner-facing reporting accelerates the skill set required to lead projects independently as a Project Manager.

• Review and process RFIs, submittals, and change order proposals to maintain accurate project records and contract compliance.
• Coordinate subcontractor work methods, crew schedules, and invoicing to keep field operations aligned with the master schedule.
• Monitor project costs against established budgets and prepare monthly financial reports for review by the Project Manager or Area Manager.
• Prepare and maintain detailed project schedules, updating short-term look-aheads and flagging deviations for prompt corrective action.
• Enforce OSHA safety protocols and quality control standards across all on-site personnel and subcontractors.
• Represent the project team in weekly owner, architect, and contractor meetings to ensure clear communication and timely decision-making.
• Support project closeout by compiling final documentation, including warranties, punch lists, and closeout binders for submission.

• Bachelor's degree in Construction Management, Civil Engineering, or a related field, or equivalent work experience.
• 2 or more years of construction project support experience, with demonstrated involvement in document control and field coordination.
• Working knowledge of RFI and change order processes, including tracking, processing, and follow-through to execution.
• Familiarity with construction scheduling concepts and the ability to read and maintain project schedules.
• Strong written and verbal communication skills, with the ability to interface effectively with owners, subcontractors, and field staff.
• Solid understanding of project cost tracking methods, quantity coding, and budget reporting.
• Demonstrated ability to manage multiple concurrent tasks and prioritize under tight deadlines.

• SWPPP QSP certification or equivalent stormwater compliance training relevant to civil or site work projects.
• Experience using construction management platforms for submittals, RFI logs, or cost reporting.
• Prior exposure to preconstruction activities including estimating, bid package preparation, or quantity take-offs.
• Familiarity with Primavera P6 or equivalent scheduling software for maintaining and updating project timelines.

• Change order cycle time, measured from receipt to executed CCO, reflecting contract administration efficiency.
• RFI response rate within project-specified timelines, tracking how reliably field questions are resolved.
• Budget variance percentage per project, indicating accuracy of cost tracking against original contract value.
• Schedule adherence rate on short-term look-ahead windows, measuring weekly field progress against plan.
• Submittal approval turnaround time, reflecting the speed of coordinating consultant reviews and distributions.
• Typical tools: construction management platforms (commonly Procore or similar); scheduling software (commonly Primavera P6 or MS Project)

• Base Salary Range: $65,000 to $90,000 per year
• Bonus: Project performance or discretionary annual bonus, typically 5–10%
• Equity: Generally not offered at this level; rare exceptions at employee-owned firms
• Health Benefits: Medical, dental, and vision; employer covers the majority of premiums
• PTO: 10 to 15 days annually plus standard federal holidays
• Common Perks: Vehicle allowance or mileage reimbursement for site travel; professional development support toward PMP or OSHA 30

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Background checks, including verification of employment history and criminal record, are a standard condition of employment for construction project roles. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations will be made available to qualified individuals with disabilities upon request. Candidates must be authorized to work in the United States; sponsorship availability varies by employer.

The Assistant Project Manager owns delivery across one to three simultaneous construction projects at Bay Cities, applying Primavera P6 scheduling, budget management, and change order control to meet time, cost, quality, and customer satisfaction targets. Working closely with the area manager and project management team, this role builds a high-performing project team and shapes financial outcomes by identifying risks, mitigating them early, and ensuring accurate reporting across all project phases.

Key Responsibilities

• Supervise, direct, and mentor project staff to ensure individual development, timely work completion, and adherence to standards.
• Identify and implement growth opportunities in direct reports to build talent within the project team.
• Participate in recruiting project engineers and attend job fairs and other recruiting events as requested.
• Oversee and direct a single construction project from conception to completion under the guidance of the area manager.
• Manage all aspects of the project, including construction, budget, and cash management, to ensure compliance with the project contract and owner needs.
• Create project master schedules via Primavera P6, including monthly as-builts and time-impact analyses as needed.
• Coordinate weekly client, architect, and contractor construction meetings.
• Evaluate weekly and monthly production, schedule, and budget projections to accurately track project performance.
• Document daily activities using approved methods and technologies.
• Identify risk elements of production, materials, equipment, or process that could negatively impact the budget or schedule.
• Review risks with the project management team to apply mitigation measures.
• Track, quantify, and submit accurate project quantities using assigned cost coding to ensure project financials are accurately reported.
• Ensure all outstanding change proposals, change orders, and force account bills are included in monthly progress payment requests.
• Process, document, and track contract change order proposals and pursue execution and payment of authorized and completed extra work.
• Track and review client-issued change orders for exceptions and submit to the area manager for execution.
• Ensure the RFI and claims process is followed per project specifications, with particular attention to timeline requirements, and submit to the area manager for review.
• Recognize quantity or bid discrepancies early and assess projects for value engineering opportunities.
• Provide monthly financial reporting, job cost review, and projections to the area manager.
• Review and negotiate contracts with the client and prepare contracts for the area manager to review and sign.
• Represent the project during client and project management meetings to ensure effective communication.
• Coordinate subcontractor work methods, schedules, and crews as needed.
• Coordinate timely project closeout, including processing outstanding change orders, change requests, and force account bills, DBE data, and final documentation such as warranties, waste management profiles, guarantees, operating manuals, and similar materials.

Required Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Business Administration, or a related field preferred, or an equivalent combination of technical training and related experience.
• SWPPP QSP certification.
• 7+ years of experience in construction engineering, field support, or a similar role.
• Knowledge of financial reporting methods, quantity tracking methods, and cost coding.
• Knowledge of construction scheduling and production time management.
• Strong verbal, written, and presentation skills.
• Ability to interact professionally with all levels of management.
• Ability to manage a diversified workload with multiple lines of reporting and communication simultaneously.
• Strong critical-thinking and problem-solving skills.
• Strong leadership skills, with the ability to provide clear instruction and set a positive example.
• Strategic thinking ability, including analyzing issues and trends and linking them to organizational responsibilities and capabilities.

Embedded within a programme management office focused on large-scale cloud ERP-enabled business transformation, the Assistant Project Manager supports delivery across the full programme lifecycle, contributing to quality reviews, proposal development, and knowledge sharing. Working closely with programme leaders and global stakeholders, this role delivers structured programme oversight that keeps complex ERP engagements on track to time, cost, quality, and benefits targets.

Core Functions

• Support the delivery of large and complex cloud ERP-enabled business transformation programmes, typically as a member of the programme management office.
• Participate in quality reviews of in-flight programmes to ensure delivery is on track to time, cost, quality, budget, and benefits.
• Maintain an understanding of current cloud ERP industry trends.
• Support business development activities, including contributing to and presenting proposals and bids for future work.
• Contribute to service development through sharing of experience and programme and project management tools and techniques.
• Actively contribute to the global people agenda, including mentoring.
• Share experiences with others to assist their learning and understanding.
• Demonstrate curiosity and openness to new ideas, approaches, and perspectives.

Qualifications & Experience

• Experience of at least one full-lifecycle ERP deployment.
• Experience helping manage ERP delivery as a member of the core programme management office team.
• Demonstrable ERP programme delivery experience across large-scale firms.
• Experience managing a team.
• Solid understanding of programme and project management techniques and tools and how these can be applied to deliver successful outcomes.
• Project management skills, including planning, reporting, budgeting, risk and issue management, and team leadership.
• A thorough understanding of all phases in a standard project delivery methodology.
• Excellent consulting, stakeholder management, and communication skills.

Reporting to the project manager, the Assistant Project Manager supports all phases of construction project administration in the Greater White Plains, NY area, assisting with change orders, RFIs, submittals, and closeout binders. Partnering with field personnel, clients, and vendors, this role shapes day-to-day project coordination by distributing documents, preparing management reports, and ensuring schedules and proposal requests are tracked to completion.

Primary Duties

• Collaborate with the project manager and field personnel to ensure the project is on schedule.
• Prepare reports for management.
• Assist with change orders, RFIs, submittals, and associated logs.
• Manage relationships with clients and vendors.
• Distribute all project data and documents to the project team.
• Follow up on proposal requests and send out change order logs.
• Gather and prepare items needed for client and vendor project meetings.
• Assist the project manager with monitoring project performance to ensure conformance to schedule requirements.
• Complete closeout materials and binders for submission to the general contractor.

Skills & Qualifications

• High school diploma or equivalent.
• Bachelor's degree in business, communications, or a related field preferred.
• At least 1 year of business or office experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong database and file management skills.
• Knowledge of data entry and scheduling.
• Experience with electronic file management.
• Flexibility to adapt to changes in procedures and job assignments.
• Strong attention to detail and ability to follow standard procedures.

Sitting at the intersection of construction operations and document control, the Assistant Project Manager supports the project manager across all phases of commercial construction, from preconstruction estimating and quantification through RFI management, subcontractor scheduling, and closeout. Operating across OSHA compliance, change order processing, budget monitoring, and QA/QC documentation, this role ensures project records, red-line transfers, and field operations are maintained accurately at every stage.

Duties

• Assist the project manager in all phases of construction.
• Write RFIs, submit for approval, and distribute accordingly.
• Review and understand subcontract documents as they apply to assigned areas of responsibility.
• Work with the owner and client to provide updates, obtain approvals, and complete change orders for scope of work revisions.
• Assist with documenting changes and maintain project records, red-line transfers, and correspondence.
• Ensure all work is completed in compliance with OSHA requirements.
• Monitor project costs to stay within budget.
• Prepare submittal schedules for approval and distribution.
• Assist the project manager with change orders, subcontractor scheduling and invoicing, and monthly job cost reviews.
• Assist the superintendent with RFI reports, QA/QC documentation, and construction field operations.
• Assist with preconstruction tasks, including estimating and quantification.
• Collect and log closeout documents and punch lists.

Experience & Qualifications

• Bachelor's degree in Construction Management or a related field.
• 2–5+ years of experience in commercial construction.
• Experience on commercial, industrial, or multifamily projects, including ground-up or interior work.
• Knowledge of administrative construction duties, including document control.
• Flexibility to adapt to changes in procedures and job assignments.

A key member of the project management team, the Assistant Project Manager supports programme managers in overseeing building construction, repair, and rehabilitation projects from planning through completion, ensuring proposals meet client needs and remain within cost limitations. Collaborating across multiple concurrent project sites, this role leads contractor inspections, manages contract correspondence, and coordinates construction efforts to keep schedules and submittals on track.

Functions

• Assist programme managers with project plans and schedules.
• Assist programme managers with monitoring building construction, repair, and rehabilitation projects from planning through completion to ensure proposals meet client needs and are within cost limitations.
• Assist with coordination of construction efforts across multiple projects.
• Oversee and inspect the work of contractors, provide progress reports, manage contract correspondence, and manage the submittals, requisitions, and change order process.
• Travel to various project sites as required.

Background & Experience

• Bachelor's degree in Engineering, Construction Management, or a related programme.
• Minimum 2 years of professional experience in construction planning, cost estimating, project scheduling, resource management, and construction document reading and interpretation.
• Knowledge of RFI tracking, contract document review, cost scheduling, change order review, and payment review.
• Valid driver's licence and access to reliable transportation.
• Strong organizational and interpersonal skills.

Accurate budgets and winning bids depend on the Assistant Project Manager, who leads quantity take-offs, subcontractor outreach, and estimating software workflows to produce reliable preconstruction costs for the internal team and external stakeholders. Based within the estimating team and reporting to senior leadership, this role shapes early-stage construction decisions by communicating continuously with architects, engineers, and C-level executives to ensure a cohesive approach from project inception.

Key Deliverables

• Provide estimates based on conceptual designs from architects and engineers.
• Use historical knowledge to develop approximate estimates and quantity take-offs.
• Reach out to local subcontractors to gather costs for bid packages.
• Use estimating software effectively to produce accurate and timely budgets and estimates.
• Work with other members of the estimating team on larger projects.
• Participate in and lead meetings from the early stages of the construction process.
• Communicate continuously with the internal team and architects and engineers to ensure a cohesive and unified approach to the project.

Professional Experience

• Bachelor's degree required.
• At least 3 years of experience in an estimating or preconstruction role, with a general contractor or developer.
• Technical proficiency in Excel or other estimating software.
• Knowledge of the local subcontractor market.
• Management experience is an asset.
• Ability to work and communicate with C-level executives.

As the Assistant Project Manager, this role leads all subordinate superintendents, subcontractors, and suppliers on light industrial construction sites, establishing project plans, enforcing safety programmes, and managing the financial performance of project costs. The project team relies on this work to maintain accurate short-term schedules, timely invoice processing, and rigorous quality control so that field issues are resolved efficiently, and programme integrity is upheld throughout construction.

Job Functions

• Serve as the primary site leader for all subordinate superintendents, subcontractors, and suppliers.
• Establish the project plan and maintain weekly progress and overall project pulse.
• Prepare and maintain detailed short-term schedules.
• Manage the invoice payment process and financial management of project costs.
• Resolve day-to-day field issues.
• Prepare daily reports documenting all manpower and significant activities.
• Strictly enforce the safety programme and manage the quality control programme.

Position Requirements

• 5+ years of experience in light industrial construction.
• Knowledge of Construction Management or a related field.
• Proficiency in Procore.
• Strong verbal and written communication skills.
• Ability to multitask and communicate effectively with individuals of all backgrounds.

Assistant Project Manager delivers support across the full lifecycle of capital projects, from planning and design through construction and transition to operations, applying critical thinking, cost tracking, and schedule management to ensure successful outcomes for multiple concurrent projects. The work directly supports effective client communication, regulatory compliance, and total project budget integrity while developing working knowledge of building engineering systems and construction techniques.

What You'll Do

• Establish positive working relationships with colleagues, building mutual respect and trust.
• Prepare letters, reports, meeting minutes, dashboards, and other documents clearly, effectively, and efficiently.
• Communicate ideas in discussions and presentations in a confident, professional, and polished manner.
• Promote and maintain open communication among all project team members, consultants, inspectors, agencies, and supporting subcontractors and trade participants.
• Apply critical thinking and logic to problem solving and course corrections.
• Use computer applications effectively for cost and schedule tracking.
• Develop working knowledge of building engineering and architectural systems, assemblies, and construction techniques.
• Develop working knowledge of quality control techniques and applicable federal, state, and local codes and regulatory requirements.
• Gather project information to define programme, scope, and timing to inform project budgets.
• Track ongoing project costs against established budgets and analyze timelines and planning for impact to established project metrics.
• Maintain project schedules and support communication of schedule to clients and users.
• Support project closeout, start-up, and training in accordance with facility management best practice standards and technical requirements.
• Ensure all safety protocols and regulations are followed for construction projects.
• Understand contracts for all parties, resolve conflicts, develop trustworthy client relationships, and provide and analyze total project budgets and schedules.
• Identify opportunities to expedite the process without compromising the goal or final product.

Minimum Qualifications

• Bachelor's degree in Construction Management, Civil Engineering, Architectural Engineering, or a related field.
• 0–7 years of entry-level project management experience.
• Ability to manage multiple projects simultaneously.
• Strong organizational and prioritization skills.
• Excellent written and verbal communication skills.
• Strong work ethic, self-starter mentality, and ability to operate in a fast-paced environment.
• Willingness to travel up to 20% of the time within the state.

The Assistant Project Manager owns the bid and contract management cycle for construction projects, from composing scope of work documents and qualifying vendor bids through executing change orders, reviewing subcontractor draw requests, and maintaining project records in the project management system. Working closely with property management, onsite personnel, and the construction team, this role builds accurate schedules and budgets, monitors field operations through regular site visits, and ensures subcontractor submittals and safety requirements are expedited on time.

Day-to-Day Responsibilities

• Review design drawings and specifications and identify the required scopes of work to complete the project.
• Compose scope of work documents by identifying products, specifications, performance standards, and contract documents.
• Prepare and distribute bid packages to qualified vendors and conduct pre-bid meetings.
• Qualify bids and make vendor selections.
• Establish construction schedules and develop related budgets, fine-tuning scope and adjusting schedules accordingly.
• Regularly update and report on project performance through the schedule, cost report, weekly report, progress photos, and accounting conference calls.
• Regularly monitor field operations through site visits and inspections, and advise on job safety protocols.
• Provide guidance and support to onsite personnel and act as liaison between property management and the construction team.
• Review subcontractor draw requests and prepare and submit contracts, change orders, and purchase orders.
• Expedite shop drawings, submittals, and safety requirements for assigned tasks using the project management system.
• Request and follow up on submittals required from subcontractors and distribute to appropriate parties.
• Assist in documenting changes and maintain project records, red-line transfers, and correspondence.
• Participate in required training by established deadlines and comply with all applicable health, safety, and regulatory standards.

Technical Qualifications

• Preferred bachelor's degree in Construction Management or Civil Engineering.
• Experience using Procore and Broadbean or similar estimating software.
• Knowledge of a variety of construction field concepts, practices, and procedures.
• Strong working knowledge of Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Strong attention to detail, organizational skills, and time management skills.
• Ability to manage conflicting priorities and adjust priorities daily.
• Ability to work a flexible schedule, including weekends, evenings, and holidays.

Embedded within a multi-unit residential construction team, the Assistant Project Manager manages document control, trade contractor coordination, and site administration across all phases of building delivery, from tender and award through Tarion performance audits and condominium turnover. Working closely with the project manager, consultants, and trade contractors, this role delivers accurate schedule maintenance in MS Project, cost entries into the accounting system, and green standards compliance documentation to keep complex residential projects on track.

Scope of Work

• Organize and circulate project documents, including drawings, specifications, submittals, RFIs, and site instructions.
• Assist the project manager with building permit and right-of-way permit submissions.
• Assist with the tender, award, and contract preparation of trade contracts.
• Receive, process, and submit shop drawings and samples to consultants for approval.
• Review contract drawings and submittals to coordinate the work of trade contractors.
• Maintain an active presence on site and meet regularly with site staff and trade contractors.
• Prepare and submit RFIs to consultants and expedite approvals of submittals and RFI responses.
• Receive, review, and circulate site instructions and inspection reports issued by consultants.
• Maintain the construction schedule in MS Project and Excel.
• Assist with the review of progress draws and trade contractor claims for change orders.
• Prepare purchase orders and change orders as directed by the project manager.
• Enter committed and anticipated costs into the accounting system as directed by the project manager.
• Assist the project manager in preparing project status reports.
• Assist with documentation for green standards compliance, the décor management process, and the in-suite warranty programme.
• Obtain documents from trade contractors for turnover to the condominium corporation.
• Assist with the correction of deficiencies noted on pre-performance and Tarion performance audit inspections.
• Assist with retail queries and coordinate base building works.

Education & Experience

• Related post-secondary degree.
• 3–7 years of experience in multi-unit residential construction.
• Professional designation is an asset.
• Proficiency in Excel, Word, and project scheduling software.
• Strong attention to detail in both office and site environments.
• Strong communication and consensus-building skills.
• Strong planning and problem-prevention skills.

Reporting to the programme leader and PMO, the Assistant Project Manager supports the development and delivery of complex, medium-to-high-risk projects by producing monthly progress reports, contributing to business cases, and leading feasibility work that informs investment proposals. Partnering with delivery partners, expert consultants, and a broad range of internal and external stakeholders, this role shapes project outcomes by monitoring contract compliance, risk management, financial management, and governance on a day-to-day basis.

Role Responsibilities

• Support the development of business cases, project plans, and supporting documentation for new projects to secure necessary approvals and align stakeholders.
• Carry out feasibility work for proposed projects to inform the development of business cases and investment proposals.
• Plan and define project steps and schedules, consistent with defined review milestones and priorities, to contribute to the design of the overall project plan.
• Contribute to the identification, implementation, and monitoring of day-to-day support for project activities, including contract compliance, risk management, health and safety, financial management, reporting, document control, assurance, and governance.
• Lead the production of the monthly progress report to the PMO and programme leader and be accountable for the accuracy of information flows into the business.
• Contribute to the commissioning and performance management of delivery partners and expert consultancy support, ensuring project objectives and requirements are clearly understood, and expectations are clearly set.

Knowledge Skills & Abilities

• Certification or qualification in project management, such as PMP, PRINCE2 Practitioner, or CPMP, or willingness to work towards one.
• Experience supporting the development of complex, medium-to-high-risk or high-profile projects.
• Experience working successfully in a programme or project management environment, with proven application of project management approaches to achieve delivery outcomes.
• Sound data management, audit, and challenge skills to monitor supplier information flows.
• Excellent communication skills, with the ability to clarify and ensure understanding of project strategies and solutions.
• Ability to work collaboratively with a range of colleagues, subject matter experts, and business partners across multiple stakeholders and delivery partners.
• Ability to prioritize effectively to meet tight deadlines, robustly manage a project plan, and deploy resources to meet project milestones.
• Strong interpersonal, oral communication, and presentation skills to build and sustain effective communications with internal and external customers and stakeholders.

A key member of multi-discipline project teams in the utility and power transmission sector, the Assistant Project Manager supports RFP development, contractor compliance, change order management, and cost reporting across construction projects involving electrical, civil, and construction management disciplines. Collaborating across owners, contractors, engineers, and designers, this role builds structured project controls, including Primavera P6 scheduling, Oracle Unifier or Aconex administration, and field progress tracking, to resolve design issues and advance delivery objectives.

Accountabilities

• Assist the project management team with RFP package development, bid and selection processes, and the development of detailed scope of work documents for downstream contracts.
• Manage contractor submittals, requests for information, supplemental design instructions, and site drawing logs.
• Verify contractor compliance with quality, safety, environmental, and material management programmes.
• Execute contracts, including change order management, field change directives, invoice approval, and schedule management.
• Assist with project controls efforts, including cost reporting, scheduling, work breakdown structure establishment, project set-up and closeout within the accounting system, and field progress tracking.
• Assist with the development of internal and external reports, including project budgets, cost reports, cash flow forecasts, and project status reports for all stakeholders.
• Participate in internal and external project risk reviews and consult with the legal department as required.
• Close out contract and project documentation.
• Adhere to client safety programmes, training, and policies, and promote and manage the safety and health performance of project team members and subcontractors.

Required Qualifications

• Bachelor's degree in Engineering, including electrical, civil, or construction management, or a related field from an accredited programme.
• Directly related APM experience in construction, utility, or power transmission and distribution project work.
• Experience using Microsoft Office and one or more tools from the Oracle Suite, including Primavera P6, Unifier, or Aconex.
• Excellent oral and written communication skills and interpersonal skills, with the ability to present complex information clearly to all levels of employees, management, and clients.
• Demonstrated creativity, foresight, and judgment in anticipating, analyzing, and solving problems.
• Ability to work collaboratively in a multi-disciplinary project team environment with owners, contractors, project managers, engineers, and designers to resolve design or drawing issues and accomplish objectives.

Successful data center construction depends on the Assistant Project Manager, who supports the project management team in supervising internal staff and subcontractors, monitoring contractor compliance with approved plans and specifications, and generating detailed daily and weekly client reports. Serving as a coordination point between contractors, subcontractors, and the broader project team, this role delivers structured field oversight by developing and updating project plans, schedules, and budgets aligned to client objectives and health and safety guidelines.

Performance Expectations

• Assist the project management team with supervision of internal staff and subcontractors.
• Observe and monitor the contractor team to ensure the project is being constructed in accordance with the approved plan and specifications and that critical milestones will be met.
• Coordinate daily field activities with contractors and subcontractors and report to the project team.
• Develop and update project plans, schedules, and budgets based on client objectives.
• Evaluate project scope, schedule, and budget to identify potential risks or issues and communicate those risks to the project management team.
• Supervise inspection personnel and on-site construction for conformance with contract requirements.
• Generate detailed daily and weekly project reports for the client.
• Establish and maintain positive and effective client relationships.
• Organize and direct internal staff and external subcontractors in accordance with project priorities, guidelines, and contractual obligations.
• Ensure health and safety plans are followed for all field activities and that all work is completed in accordance with client-specific health and safety guidelines.

Qualifications & Experience

• Experience analyzing data and preparing charts and graphs to support analyses.
• General understanding of project management functions and tools to support desired outcomes in terms of cost, schedule, quality, and health and safety.
• Excellent verbal and written communication skills.
• Ability to communicate with clients, regulators, and stakeholders.
• Strong collaboration skills and ability to work well within a team.
• Detail-oriented, dependable, and proactive.

As the Assistant Project Manager, this role leads the administration of contracts, stakeholder communications, and contractor coordination across infrastructure, shopfitting, and fit-out projects on high-profile client sites. The project management team relies on this work to ensure budget reviews, variation management, fee claims, and milestone meeting presentations are delivered with precision so that all phases from initial establishment through closeout and handover proceed without disruption.

Areas of Ownership

• Administer contract duties, including reviewing budgets, undertaking variations, managing fee claims, and completing reconciliations.
• Work with project managers and senior project managers to manage all phases of the project from initial establishment through closeout and handover.
• Prepare meeting content and presentations for client briefings and scheduled milestone meetings.
• Partner consultatively with subcontractors and other relevant stakeholders to maximize the contributions of all participants.
• Manage and coordinate contractor activity for works undertaken on site.
• Manage stakeholder events, communications, and updates.
• Manage various project databases.

Qualifications & Experience

• Prior experience in infrastructure, shopfitting, or fit-out projects.
• On-site experience in construction, fit-out, or site management roles.
• Experience managing primary contractors and subcontractors on high-profile client sites.
• Tertiary qualification in Building and Construction, Engineering, or a related discipline.
• Superior communication skills, with the ability to build and foster relationships with team members and clients.
• Exceptional time management and organizational skills, with the ability to manage multiple projects in a fast-paced environment.
• High accuracy in administration duties, reporting, and communications to various stakeholders.
• Ability to adapt quickly to new technology.

As the Assistant Project Manager, this role leads background research, data collection, and benchmarking to establish the processes and systems that underpin project delivery for a construction consultancy, working across the full project life cycle from inception to completion. The project management team relies on this work to produce formal progress reports, prepare client pitch materials, and maintain accurate internal database records so that all client, contractor, and designer communications are managed with clarity and precision.

Key Responsibilities

• Conduct background research, data collection, and benchmarking.
• Establish effective processes and systems to be used throughout the project.
• Produce project plans and monitor and document project progress and other performance indicators.
• Track and document changes and prepare written project communication materials.
• Prepare formal project progress reports and other reports.
• Liaise with the client, contractors, and designers.
• Attend meetings and draft minutes.
• Prepare presentation materials for client pitches.
• Input key information into the internal database.

Requirements

• Degree or equivalent in Construction Management or a related field.
• Qualification in Project Management, Quantity Surveying, Engineering, Architecture, or an equivalent discipline is desirable.
• Minimum 2 years of post-qualified experience working for a construction consultancy or contractor.
• Knowledge and experience of the main project management concepts, tools, and techniques, including the project life cycle from inception to completion.
• Design, management, or construction experience gained within the general construction environment.
• Excellent written and verbal communication skills.