AP CLERK JOB DESCRIPTION

Every vendor payment that leaves a company passes through this desk first. The AP Clerk owns the front-line control layer between a purchase order and a cleared check - verifying coding, matching documentation, and releasing invoices only when they comply with internal policy and, where applicable, Sarbanes-Oxley 404 internal controls. Vendor relationships, audit readiness, and month-end accuracy all rest on how precisely this work is done. Few entry points into corporate finance expose a professional to the full transaction cycle this quickly.

As the AP Clerk, you will process and reconcile the complete flow of vendor invoices, expense reports, and payment runs while maintaining compliance with company financial policies and departmental deadlines. You will work within the accounting or finance department, typically reporting to an Accounting Manager or Controller, supporting both routine close activities and ad hoc audit requests.

Career Impact: Hands-on ownership of invoice-to-payment cycles and PO matching builds the transaction-level fluency that employers look for when promoting into Senior AP, AR, or Staff Accountant roles.

Business Impact: Vendor payment accuracy and on-time disbursements directly protect supplier relationships and prevent the late fees and statement disputes that surface in month-end reconciliations.

Growth Opportunity: Exposure to sub-ledger reconciliation, 1099 reporting, and ERP-based P2P workflows expands your marketable skill set toward AP Supervisor and full-cycle accounting positions.

• Process vendor invoices using 2-way or 3-way PO matching, verifying approvals, coding, and compliance with internal financial policies.
• Prepare and execute payment runs via check, ACH, or wire, including voided checks and stop-payment requests.
• Reconcile vendor statements and investigate invoice holds, discrepancies, and irreconcilable differences to ensure timely resolution.
• Record AP transactions, expense vouchers, and cash receipts into the financial system with accurate G/L account coding.
• Coordinate month-end close activities including AP sub-ledger reconciliation, accrual support, and aging report review.
• Maintain vendor records, including W-9 documentation, new vendor onboarding, and duplicate-entry prevention in the accounting system.
• Support internal and external audit requirements by preparing documentation and responding to examiner inquiries.
• Compile and distribute accounts payable reports for review by accounting and finance leadership.

• High school diploma or GED, or equivalent work experience.
• 2 or more years of accounts payable experience, with direct exposure to invoice processing and vendor payment workflows.
• Working knowledge of GAAP and basic financial accounting principles, including G/L coding and chart of accounts.
• Demonstrated ability to match invoices against purchase orders and warehouse receipts with high accuracy.
• Strong attention to detail with the capacity to maintain precision across high volumes of transactions under deadline pressure.
• Effective written and verbal communication skills, including the ability to respond to vendor and internal inquiries professionally.
• Proficiency in spreadsheet applications for data entry, reconciliation, and ad hoc reporting.

• Associate degree in Accounting, Business, or a related field.
• Experience operating within an ERP-based procure-to-pay environment, including automated invoice queues and exception management.
• Familiarity with 1099 preparation, sales tax compliance, or Sarbanes-Oxley 404 control documentation.
• Prior exposure to multi-entity AP environments or Shared Services Centre workflows.

• Invoice processing accuracy rate, measured as percentage of invoices coded and matched without rework.
• Payment run on-time rate, tracking disbursements released by scheduled due date each cycle.
• Vendor statement reconciliation turnaround, measured in days from receipt to cleared discrepancy.
• Invoice hold resolution time, reflecting average days from hold flag to approved payment release.
• AP aging balance, measuring the volume and age of open payables relative to departmental targets.
• Typical tools: ERP/accounting platforms (commonly Oracle eBusiness Suite, SAP, or Microsoft Dynamics); spreadsheet software (commonly Microsoft Excel).

• Base Salary Range: $38,000 to $52,000 per year, varying by market and experience level
• Bonus: Discretionary annual bonus of 3 to 5 percent of base salary
• Equity: Not typical at this level
• Health Benefits: Medical, dental, and vision coverage; employer contributes a portion of premiums
• PTO: 10 to 15 days per year, plus standard federal holidays
• Common Perks: 401(k) with employer match, hybrid scheduling at some employers, tuition reimbursement for accounting coursework

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Background check completion is a condition of employment for this position, given its access to financial records and vendor payment systems. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected under applicable federal, state, or local law. Candidates requiring reasonable accommodations during any stage of the hiring process should notify the recruiting team. Applicants must be authorized to work in the United States.

The AP Clerk owns full-cycle invoice processing through 2-way and 3-way PO matching in Oracle, ensuring vendor payments are accurate and compliant with Sarbanes-Oxley 404 internal controls. Working within the accounts payable department, this role supports both internal teams and external vendors by resolving invoice holds and discrepancies to meet departmental metrics and deadlines.

Key Responsibilities

• Process invoices and payment requests utilizing a 2-way or 3-way PO matching via the accounts payable software according to department policies and deadlines.
• Verify approval and other information on invoices and payment requests for completeness.
• Validate approvals comply with company policy.
• Review and resolve vendor invoices via account aging statements.
• Process invoices and payment requests in Oracle efficiently and expeditiously in accordance with departmental metrics and standards.
• Research and resolve invoice holds and discrepancies to ensure timely payment.
• Communicate effectively with internal and external customers.
• Assist with the opening and distribution of department mail.
• Perform job duties in compliance with Sarbanes-Oxley 404 internal controls.

Required Qualifications

• High school diploma or equivalent.
• 3+ years of AP experience, including in a Purchase Order environment.
• Working knowledge of procurement and payables using an integrated ERP, preferably Oracle eBusiness Suite or another large ERP system.
• Proficiency in Microsoft Excel.
• Ability to work under pressure, meet tight deadlines, and achieve departmental metrics and standards.
• Ability to adapt in a fast-moving and changing culture.
• Strong interpersonal skills with the proven ability to build and establish rapport with a diverse array of people.

Embedded within a shared services finance environment, the AP Clerk processes supplier invoices from coding review through payment runs, handling credit notes, Capex invoices, and intercompany transactions. Working closely with local offices, suppliers, and buying teams, this role supports month-end AP reconciliation and vendor ledger accuracy across multiple nationalities.

Core Functions

• Process invoices without PO, including coding review, credit notes, Capex invoices, and intercompany invoices.
• Match supplier invoices against PO and refer discrepancies to buyer.
• Block and resolve invoices as needed.
• Create payment runs with due invoices and employee expenses.
• Follow up on open items and cleanse the vendor ledger.
• Perform month-end activities, including AP reconciliation and aging report review.
• Handle other documents and daily communication and query handling with local office and suppliers.

Qualifications & Experience

• Accounting qualification desirable.
• At least 6 months of AP experience, preferably in a Shared Services Centre.
• Experience working with multiple nationalities.
• Good level of numeracy and IT skills.
• High level of customer service skills and detail orientation.
• Fluent in written and spoken English and at least one other European language (French, Italian, German, or Swedish).

Reporting to accounting management, the AP Clerk performs clerical accounting procedures requiring familiarity with GAAP and FASB regulations, including invoice verification, transaction processing, and account reconciliation. Partnering with internal employees, management, vendors, and customers, this role ensures the integrity of financial records and supports broader accounting projects as needed.

Primary Duties

• Perform clerical accounting procedures requiring familiarity with and experience in accounting office practices and knowledge of various accounting classifications.
• Reconcile records with internal employees, management, external vendors, or customers.
• Maintain vendor and customer accounts and perform the invoice and billing process.
• Verify the accuracy of invoices and other accounting documents or records.
• Process transactions such as disbursements, expense vouchers, and cash receipts, enter data into the financial system, and prepare reports to validate transactions.
• Investigate questionable or irreconcilable differences and report issues to the appropriate individual.
• Participate in various accounting projects as needed and perform other assigned duties.

Skills & Qualifications

• High school diploma or GED.
• Familiarity with GAAP and FASB regulations.
• Basic knowledge of financial terms and principles.
• Basic experience with Microsoft Office Suite and knowledge of financial software systems.
• Basic analytical, quantitative, and organizational skills.
• Ability to collect, analyze, and summarize data and prepare clear, concise reports.
• Strong written and verbal communication skills, including the ability to convey financial information to non-financial users.
• Ability to provide efficient, timely, and courteous service to customers.

Sitting at the intersection of vendor relations and financial compliance, the AP Clerk reviews and processes invoices for goods and services, ensuring transactions align with internal policies and that documentation is complete before payments are issued via check, ACH, or wire. Operating across accounting, finance leadership, and external vendors, this role also prepares accounts payable reports and maintains organized filing of electronic and physical records.

Duties

• Review invoices for goods and services, verifying transactions comply with internal policies and that documentation is complete.
• Process vendor payments via check, ACH, or wire, including preparation and mailing of payments.
• Review and process new vendor requests, ensuring proper documentation is obtained and preventing duplicate entries in the accounting system.
• Respond to accounts payable inquiries from vendors and internal staff, providing a high level of customer service.
• Prepare accounts payable reports for review by Accounting and Finance leadership.
• Maintain organized filing of electronic and physical accounts payable files.
• Complete ad hoc requests and special projects related to accounts payable as assigned.

Requirements

• Associate degree in Accounting or comparable work experience.
• Prior experience in an accounting, customer service, or data entry role.
• Excellent attention to detail with the ability to maintain high accuracy while processing large volumes of data in a fast-paced environment.
• Effective written and oral communication skills with excellent time management.
• Ability to quickly master new software and applications.
• Committed to diversity, collaboration, and the mission of the ACLU.

A key member of the accounting team, the AP Clerk leads day-to-day financial transaction processing by accurately coding and reconciling vendor invoices, processing credit card bills, and reporting sales taxes on paid invoices. Collaborating across vendor contacts and internal cost centers, this role reports to the Controller and enables timely, accurate expense control and ledger integrity.

Functions

• Accurately review, code, and process vendor invoices and perform associated data entry.
• Review and reconcile invoice discrepancies, and audit and process credit card bills.
• Address and respond to vendor inquiries.
• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Record entries and charge expenses to accounts and cost centers by analyzing invoice and expense reports.
• Report sales taxes by calculating requirements on paid invoices.

Education & Experience

• High school diploma required, Associate degree in Accounting preferred.
• 2-3 years of experience with accounts payable or general accounting.
• Knowledge of basic accounting principles with a high degree of attention to detail.
• Proficient in Microsoft Office Suite.
• Proficiency in Xero and/or QuickBooks preferred.
• Strong time management and organizational skills with the ability to work independently and prioritize tasks.

Accurate and timely vendor payment processing across multiple company entities depends on the AP Clerk, who initiates consultant commission payments, reconciles raw material invoices against purchase orders, and ensures sales taxes are properly filed and paid. Based within the accounting department, this role also supports month-end close activities and maintains organized company filing systems.

Accountabilities

• Maintain accounts payable for multiple company entities while ensuring all vendor needs and requirements are met.
• Initiate and process all consultant commission payments on a weekly and monthly basis.
• Reconcile raw material invoices with received purchase orders.
• Support the month-end close through various tasks and assignments.
• Maintain and organize company filing systems and ensure sales taxes are properly filed and paid on time.
• Perform other job duties as assigned, including filling in wherever needed.

Experience & Qualifications

• High school diploma or GED required.
• 1-3 years of experience in an accounting role.
• Experience with QuickBooks preferred.
• Proficient in Excel with strong attention to detail and ability to meet deadlines.
• Hard working, self-motivated, action-oriented, and an innovative problem solver.
• Ability to safeguard confidential information.
• Ability to work in a team environment and maintain a positive attitude.
• Able to communicate in English both verbally and in writing.
• Punctual and reliable attendance.

As the AP Clerk, this role shapes accounts payable operations for a shopping centre by maintaining general ledgers, processing administrative invoices, and managing tenant sales administration, including Tenant Percentage Rent sheets and Tenant Ranking Reports. The accounting team relies on this work to sustain imprest account accuracy through monthly reconciliation and to support the Centre Manager with directed tasks.

Activities

• Process all invoices for shopping centre.
• Keep imprest account in excellent condition, including monthly reconciliation.
• Maintain general ledgers pertaining to accounts payable.
• Maintain tenant sales administration, including phoning for sales and printing and distributing sales reports.
• Input sales on Tenant Percentage Rent sheets and print and distribute Tenant Ranking Reports.
• Code administrative invoices and perform other tasks as directed by the Centre Manager.

Technical Qualifications

• Post-secondary education with experience in accounting.
• 5+ years of related experience.
• Proficient with Simply Accounting and Microsoft Office Suite.
• Proven analytical capabilities with the ability to work independently and prioritize time-sensitive items and heavy workload.
• Excellent customer service, communication, and interpersonal skills.
• Self-motivated, flexible, diplomatic, and able to work effectively in a team environment.

AP Clerk delivers match-and-batch coding, expense report processing, sub-ledger reconciliation to G/L, and check processing for the A/P finance department, reporting to the accounting manager. Success in the position means executing daily controls accurately and on time while providing strong customer service to internal business partners and supporting audit activities.

Operational Focus

• Handle the administrative and clerical needs of the A/P finance department.
• Execute daily processes and controls accurately and on time in compliance with company policies.
• Provide customer service to internal business partners and assist with internal and external audits as required.
• Open, sort, and distribute daily department mail.
• Sort, log, photocopy, and file invoices, checks, and other documents.
• Verify, log, and mail checks, including expediting special handling.
• Perform special projects as assigned.

Position Requirements

• BS degree in Accounting, Business, or a similar field.
• 2+ years of experience in an AP role preferred.
• Proficient in MS Excel.
• Highly organized, detail-oriented, flexible, and able to manage frequent interruptions and changing priorities.
• Strong communication, customer service, and interpersonal skills across both technical and financial backgrounds.

The AP Clerk produces accurate full-cycle invoice processing by matching invoices to purchase orders and goods received, coding G/L and VAT, and preparing monthly payment runs and ad hoc payments. Working alongside the broader finance team and liaising directly with suppliers, this role ensures supplier queries are resolved, accounting mailboxes are monitored, and intercompany and petty cash transactions are processed on time.

Key Deliverables

• Process purchase invoices with accurate G/L and VAT coding and match invoices to goods received and purchase orders.
• Ensure invoices are approved for payment and review and reconcile supplier statements.
• Monitor accounting mailboxes and handle supplier queries.
• Prepare monthly payment runs and organize ad hoc payments.
• Process intercompany transactions, bank and credit card transactions, petty cash, and expense claims.
• Assist with other ad hoc finance tasks as needed.

Knowledge, Skills & Abilities

• Experience in accounts payable, including processing invoices, supplier payments, and staff expenses.
• Basic knowledge and understanding of P&L accounts and reporting.
• IT skills, including Microsoft Excel; knowledge of SAP B1 desirable.
• Excellent attention to detail with the ability to prioritize workload effectively and see tasks through to completion.
• Self-motivated, professional, and positive with strong relationship-building and communication skills.

Reporting to accounting leadership, the AP Clerk develops full-cycle A/P invoice processing from matching and coding through check cutting and accruals, supporting month-end closing and ad hoc Excel analysis. Working with the receiving department and vendors, this role resolves invoice discrepancies and A/P issues to maintain accurate ledger balances.

Areas of Ownership

• Process full-cycle A/P invoices and expense reports, including matching, batching, coding, and entering invoices.
• Cut A/P checks on a weekly basis and on the 1st of the month.
• Resolve A/P issues with the receiving department and vendors and investigate invoice discrepancies.
• Prepare A/P accruals and assist with month-end closing.
• Perform ad hoc analysis in Excel.

Professional Experience

• Minimum 3 years of hands-on accounts payable experience.
• Proficient in Excel with strong analytical skills.
• Microsoft AX Dynamics software experience preferred but not required.
• Good communication skills.
• Superb attention to detail.

Sitting at the intersection of accounts payable and accounts receivable, the AP Clerk oversees daily vendor invoice processing, payment check and ACH runs, cash applications, and monthly close of AP/AR modules within an HOA accounting environment. Operating across external audits, vendor management, and financial policy maintenance, this role supports the integrity of HOA governance and controls.

Job Functions

• Process vendor invoices daily, ensuring proper approvals, coding, and input into the accounting system.
• Complete payment check and ACH runs on schedule and ad hoc as directed; maintain vendor records and W-9s.
• Assist with preparation and remittance of annual 1099s.
• Prepare and process daily cash applications, input receipts, and monitor and follow up on outstanding accounts receivable.
• Perform monthly close of AP/AR modules, assist with external audits, and help establish and maintain financial policies and procedures.
• Maintain electronic and physical filing systems and perform other assigned projects as needed.

Required Qualifications

• Associate degree or equivalent from a two-year college or technical school, plus one year of related experience or equivalent combination of education and experience.
• Thorough knowledge of HOA accounting functions, including AP/AR, bank reconciliation, collections, and HOA governance and controls.
• Proficient in Microsoft Office Suite and Caliber with strong computer skills.
• Above-average accuracy, strong organizational, analytical, and problem-solving skills.
• Ability to communicate effectively at all levels, both verbally and in writing, including phone and group settings.
• Strong interpersonal and time management skills.
• Ability to maintain confidentiality and high ethical standards with a superior attention to detail.

A key member of the administrative and accounting team, the Office Administrative Clerk/AP Clerk advances front-office operations and accounts payable functions by answering phones, preparing freight documentation, and matching vendor invoices to purchase orders and packing slips for data entry into the accounting system. Collaborating across departments, vendors, and executive staff, this role provides administrative support, manages office supply ordering, and prepares executive expense reports using SAP Concur.

What You'll Do

• Answer telephone calls, sort and distribute incoming mail, and prepare outgoing freight documentation such as BOLs and FedEx labels.
• Prepare agendas, make office arrangements, and coordinate catering for luncheons, including set up and tear down.
• Assist with recording, storing, and analyzing accounts payable, inventory, and project cost information.
• Set up new vendor accounts, receive and issue inventory items, and set up new project numbers into the accounting system.
• Match vendor invoices to approved purchase orders and packing slips and perform data entry of invoices into the accounting system, auditing for accuracy.
• Work with vendors to obtain all invoices on time and within the proper fiscal month.
• Respond to requests for accounting information from internal and external customers, provide administrative support to other departments, prepare executive expense reports using SAP Concur, and manage filing systems and office supply ordering.

Qualifications & Experience

• High school diploma or GED required, associate degree preferred.
• Three years of experience in an accounts payable or administrative/accounting role.
• Experience operating a switchboard/telephone console of 10 lines or more.
• Experience with Microsoft Office required, intermediate Excel proficiency.
• Previous accounting software experience.
• Strong attention to detail, accuracy, and deadline management.
• Clear verbal and written communication skills.
• Outstanding teamwork skills with a cheerful, professional disposition in a fast-paced environment.

Accurate and timely vendor payment processing for the US region depends on the AP Clerk, who advances invoice automation, processes exception queues, and oversees monthly close sub-ledger reconciliation and accrual validation in coordination with the AP Manager. Serving as the primary point of contact for external vendors and internal business partners, this role also supports annual 1099 reporting, vendor onboarding for electronic invoicing, and external and internal audit requirements.

Day-to-Day Responsibilities

• Process vendor invoices accurately and completely for the US region, including uploading invoices, optimizing automation, processing exception queues, and completing research and reconciliation.
• Record AP transactions timely, including goods-received-not-invoiced and goods-invoiced-not-received.
• Assist the AP Manager with monthly close, including sub-ledger reconciliation, accrual validation, and credit card account reconciliation.
• Respond to inquiries from external vendors and internal business partners and resolve discrepancies and vendor statement reconciliations.
• Assist with vendor setup and onboarding for electronic invoicing and liaise with Treasury on new vendor setup, wire payments, stop payments, and check reissuance.
• Support external and internal audit, reporting requirements, and the annual 1099 reporting process.

Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Math, or similar preferred.
• Minimum three years of recent accounts payable experience.
• One year of automated AP experience with leading P2P systems such as Ivalua, Coupa, or Jaggaer preferred.
• Proficiency in Microsoft Office with advanced Excel, Word, and Visio skills required.
• Strong analytical skills with sharp attention to detail and strong oral and written communication.
• English fluency required.
• Self-driven, able to work independently in a matrix environment, with a positive attitude and the highest personal and professional integrity.
• Availability for travel when required (under 10%).

Reporting to accounting supervision, the AP Clerk refines payment operations by processing and distributing checks, ACH, and wire payments and monitoring payment errors in SAP according to established guidelines. Partnering with employees, vendors, and other customers, this role resolves stale and voided checks, answers accounts payable process inquiries, and delivers check runs to corporate offices as needed.

Role Responsibilities

• Process and distribute payments, including checks, ACH, and wire payments.
• Monitor and troubleshoot payment errors in SAP according to established guidelines.
• Research and process stale checks, voided checks, and stop payments.
• Assist employees, vendors, and other customers by answering questions related to accounts payable payment processes, procedures, and services.
• Complete work accurately and on time while providing exceptional customer service.
• Drive to corporate offices to deliver checks as needed.

Background & Experience

• High school diploma or GED required; valid state driver's license and proof of insurance required.
• One year of office or AP experience; experience with SAP or other accounting software preferred.
• Basic computer skills, including Microsoft Word and Excel.
• Strong attention to detail, organizational and problem-solving skills, and a can-do attitude.
• Ability to work independently and within a team, meet deadlines, and maintain a professional demeanor under pressure.
• Strong customer service skills with the ability to manage varied customer situations while maintaining a positive attitude.
• Ability to maintain confidentiality, treat others with respect, and uphold company values.

AP Clerk advances invoice verification and data entry operations by matching invoices to warehouse receipts and pricing to purchase orders and maintaining all transaction records in compliance with financial policies and procedures. The work directly supports the Purchasing and Receiving Department and vendor relationships by ensuring timely, accurate processing of amounts owed by the company.

Work Activities

• Verify that transactions comply with financial policies and procedures, including matching invoices to warehouse receipts and pricing to purchase orders.
• Compile amounts owed by the company to vendors, suppliers, and other organizations.
• Perform data entry for all invoices, verify payment terms, and maintain all transaction records.
• Work closely with the Purchasing and Receiving Department and interact with vendors.
• Promote a safe workplace by performing all tasks safely and reporting any unsafe conditions or practices to a supervisor.

Requirements

• High school diploma.
• 2+ years of accounts payable or finance experience.
• Experience with Microsoft D365 preferred.
• Proficient in Microsoft Office and D365 with proficient computer data entry skills.
• Knowledge of purchasing and receiving processes.
• Understanding of mathematics and accounting processes.
• Outstanding attention to detail, with excellent organizational, communication, and interpersonal skills.
• Ability to handle confidential information discreetly.
• Ability to manage adversity and conflict effectively, and prioritize a variety of tasks on time.

The AP Clerk creates and maintains Net Reporting AP and AR reports by running invoice reports, matching paid line items to open AP invoices, and balancing Net Reporting totals against the general ledger. Working alongside the AP Clerk, the AR Leader, and site personnel, this role serves as the point of contact for Net Reporting inquiries and responds to vendors and internal teams within 24 hours.

Performance Expectations

• Run reports of AR Net Reporting invoices and designate which line items have been paid by the client.
• Match paid line items to open Net Reporting AP invoices for payment processing.
• Maintain and balance Net Reporting AP and AR reports to the general ledger.
• Serve as the point of contact for site personnel and vendors for Net Reporting AP and AR inquiries, responding within 24 hours.
• Prepare periodic and month-end Net Reporting AP and AR reports.
• Answer phones, assist the AP Clerk with mail, and support the AR Leader and other team members as needed.

Experience & Qualifications

• High school diploma minimum.
• 1-2 years of experience in accounting or an accounting-related field.
• Strong Microsoft Excel skills and basic math skills.
• Excellent organizational and problem-solving abilities.
• Good verbal and written communication skills.

Reporting to Corps Officers, the AP Clerk refines financial record integrity by applying accounting principles to invoice coding, maintaining unpaid invoice files, and overseeing financial documents such as check vouchers and payroll records. Partnering with Accounts Receivable Clerks and finance leadership, this role supports audit preparation, month-end closing, and strict confidentiality of all financial data within a nonprofit accounting environment.

Scope of Work

• Apply accounting principles and practices following standardized procedures, regulations, and guidelines.
• Institute safeguards to ensure the integrity and maintenance of the accounting system.
• Assist Corps Officers with the preparation of financial materials for audits and with month-end closing procedures.
• Input financial data into the computer system and maintain financial reports and records related to programs.
• Maintain an unpaid invoice file and input invoices into the accounts payable module after review, coding to proper accounts and departments.
• Maintain and oversee financial documents such as check vouchers and payroll records, and provide coverage for Accounts Receivable Clerks.
• Record and post expenses into the computer system and maintain strict confidentiality at all times.

Education & Experience

• Associate degree in Accounting/Business Management or 3 years of experience highly preferred.
• Valid driver's license meeting The Salvation Army insurance requirements.
• Advanced computer skills in MS Office, accounting software, and databases.
• Strong ability to manipulate large amounts of data.
• Proven knowledge of accounting principles, practices, standards, laws, and regulations.
• Strong interpersonal and communication skills
• High attention to detail, well-organized, and strong initiative.

Embedded within a diverse and collaborative accounts payable team, the AP Clerk executes full-cycle vendor invoice auditing and processing, including expense reports, check requests, and AP transactions entered into the accounts payable application. Working closely with vendors and internal finance teams, this role reconciles vendor statements, supports month-end and annual closing procedures, and identifies opportunities to improve operational efficiency.

Core Responsibilities

• Audit, process, and enter vendor invoices, expense reports, check requests, and other AP transactions into the accounts payable application promptly.
• Match documents for payment and monitor accounts to ensure payments are up to date.
• Maintain chart of accounts and assign entries to proper accounts.
• Reconcile vendor statements and research and resolve issues with vendors, contacting them for follow-up as needed.
• Assist in month-end, quarterly, and annual reporting and closing procedures.
• Prepare checks for reimbursements and payments, identify opportunities to improve operational efficiency, maintain data in information systems, and safeguard confidential information and documents.

Technical Qualifications

• High school diploma or GED required.
• 2+ years of experience in accounts payable.
• Prior experience with ERP systems such as Microsoft Dynamics, SAP, or Oracle.
• Proficiency in Microsoft Office, specifically Excel.
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills and the ability to influence people at all levels.
• Ability to work in a fast-paced environment, manage high-stress situations, and remain flexible and adaptable.
• Ability to handle constructive criticism and maintain professionalism throughout extended periods of computer work.