AP ANALYST JOB DESCRIPTION

Invoices pile up. Vendors go unpaid. Month-end close stalls waiting on unreconciled GL accounts. When no one owns the full accounts payable function with precision, those failures cascade into strained supplier relationships and audit findings that land on the Controller's desk. The AP Analyst is the individual accountable for keeping that from happening, processing invoices, enforcing 3-way PO matching, and maintaining the accuracy of payment records within a GAAP-compliant control environment that often includes Sarbanes-Oxley obligations. This is a high-volume, detail-intensive role that sits within the Accounting department and reports to an AP Manager or Controller.

As the AP Analyst, you are accountable for the end-to-end processing of vendor invoices, payment disbursements, and GL account reconciliations that keep the company's payables current and audit-ready. You operate within the broader Accounting team, collaborating daily with Procurement, Treasury, and business unit stakeholders to resolve discrepancies and enforce payment controls.

Career Impact: Hands-on ownership of SOX-scoped AP controls and 3-way match processing builds the kind of compliance and reconciliation depth that distinguishes mid-career accountants in the corporate finance market.

Business Impact: Vendors paid accurately and on time, month-end close completed without AP-driven holdups, and 1099/regulatory filings submitted correctly - these are the outcomes that depend directly on this analyst's daily work.

Growth Opportunity: The AP Analyst seat is a recognized stepping stone toward AP Supervisor, Staff Accountant, or Accounting Manager roles, particularly for analysts who develop ERP proficiency and process improvement experience across high-volume transaction environments.

• Process high volumes of vendor invoices using 3-way PO matching, verifying documentation and GL account coding before payment release.
• Reconcile vendor statements monthly, researching and resolving discrepancies between purchase orders, receipts, and invoice records.
• Execute payment runs across check, ACH, and wire methods, confirming approvals and ensuring disbursements post to the correct period and account.
• Review and audit employee expense reports for compliance with T&E policy, directing reports for payment or revision accordingly.
• Monitor the AP aging report weekly and escalate overdue or at-risk items to management with documented root cause analysis.
• Prepare 1099 forms, respond to vendor inquiries, and maintain AP files in accordance with company policy and generally accepted accounting practices.
• Support month-end close by completing AP accrual journal entries and GL account reconciliations within required SLA timelines.
• Identify recurring process deficiencies and propose procedural improvements to strengthen internal controls and processing efficiency.

• Associate's degree in Accounting, Finance, or Business Administration, or equivalent work experience.
• Three or more years of accounts payable experience, with demonstrated responsibility for high-volume invoice processing in a corporate environment.
• Working knowledge of GAAP, accounts payable internal controls, and purchase-to-pay cycle fundamentals.
• Ability to perform 3-way PO matching across multi-line invoices with a high degree of accuracy and attention to detail.
• Proficiency in spreadsheet applications for data analysis, reconciliation tracking, and reporting.
• Clear written and verbal communication skills with the ability to resolve vendor and cross-departmental inquiries professionally.
• Strong organizational skills with the ability to prioritize competing deadlines in a fast-paced, high-volume setting.

• Experience operating within a Sarbanes-Oxley control environment, including participation in internal or external audit support.
• Familiarity with ERP-based AP modules in a large, decentralized organization with annual spend exceeding $500 million.
• Exposure to invoice automation, OCR capture tools, or electronic payment conversion initiatives.
• Experience preparing or filing 1099/1042 regulatory reports and managing vendor master data within an ERP system.

• Invoice processing accuracy rate, measured as percentage of entries requiring correction or reversal.
• AP aging percentage over 60 days, reflecting timeliness of vendor payment and dispute resolution.
• Month-end close AP tasks completed on time, tracked against the published close calendar.
• Vendor statement reconciliation completion rate, measuring coverage of top suppliers reconciled monthly.
• Audit finding count attributable to AP processing errors, reflecting control environment adherence.
• Typical tools: ERP AP modules (commonly SAP or Oracle); spreadsheet software (commonly Excel with pivot tables and VLOOKUP).

• Base Salary Range: $55,000 to $75,000 per year, depending on experience and location
• Bonus: Discretionary annual bonus, typically 5-10% of base salary
• Equity: Generally not offered at this level in corporate AP roles
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by company
• PTO: 10-15 days annually, plus standard US holidays
• Common Perks: 401(k) with employer match, hybrid work options, professional development reimbursement

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Successful completion of a background check is a condition of employment for this position. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to individuals with disabilities throughout the application and employment process upon request. Candidates must be authorized to work in the United States.

The AP Analyst owns the end-to-end review, documentation, and improvement of invoice processing, vendor payment, and compliance activities across GAAP and Sarbanes-Oxley control requirements. Reporting to the Accounts Payable Manager, the AP Analyst collaborates with vendors, field offices, and corporate departments to surface data patterns, resolve escalating issues, and deliver actionable recommendations that keep accounts payable accurate and timely.

Key Responsibilities

• Collect and analyze data and key metrics, identify patterns and areas of needed improvement, and produce reports to management with recommendations for improvements.
• Collaborate with suppliers, field offices, and team members to resolve vendor inquiries, reconcile vendor statements, research root causes, and correct discrepancies.
• Monitor all invoices and accounts payable processes and issues to research and resolve any escalating issues.
• Ensure good working relationships with vendors, suppliers, accounting team members, field offices, and other corporate departments.
• Provide prompt and courteous service to internal and external customers.
• Review existing processes and procedures for deficiencies to improve output performance.
• Establish, test, and implement new processes and procedures.
• Assist with daily and month-end accounting work to ensure accounts payable are processed in a timely and efficient manner.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and generally accepted accounting practices.
• Drive process improvements in other accounting operation functions as assigned.
• Assist with internal and external audit requests.

Required Qualifications

• High School Diploma or equivalent required, Associate's degree in Finance or Accounting preferred.
• 1-3 years of experience in accounts payable processing and as an accounts payable analyst.
• Experience in the Pharmaceutical or Healthcare industry preferred.
• Experience with 3-Way Match.
• Knowledge of basic accounting principles, internal controls, and best business practices, including GAAP and Sarbanes-Oxley.
• Ability to analyze, research, and resolve discrepancies with strong problem-solving and critical thinking skills.
• Ability to work independently and with a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
• Strong time management, organization, and multi-tasking skills with ability to meet deadlines and manage competing priorities.
• Ability to collaborate across corporate departments and field offices with strong interpersonal and communication skills.
• Ability to understand the flow of data from the accounts payable system to the general ledger system.
• Proficient in Oracle, Excel, Word, Outlook, and PowerPoint.

Embedded within the Accounting team, the AP Analyst processes and monitors vendor payments and expenditures while strengthening internal controls through documented AP policies and error-free reporting. Working closely with the Controller and VP of Finance, the AP Analyst ensures vendor and supplier payments are made within established time limits and that company financial records remain accurate and current.

Core Functions

• Work with staff from different departments as needed to ensure prompt issue resolution.
• Verify, allocate, post, and reconcile all payments via various payment methods, including wire, check, and credit card.
• Produce error-free accounting reports, including weekly A/P summaries.
• Develop and document AP processes and policies to strengthen internal controls.
• Liaise with the Controller and VP of Finance to improve AP procedures.
• Process invoices through matching inventory invoices to purchase orders and packing slips, coding operating invoices to proper general ledger accounts, and entering invoices into the financial system.
• Review all invoices for appropriate documentation and approval prior to payment, and process 3-way purchase order matching invoices.
• Prioritize invoices according to cash discount potential and payment terms.
• Audit and process credit card bills, match invoices to checks, obtain all approvals, and distribute checks accordingly.
• Maintain 1099 reporting, respond to vendor inquiries, and reconcile vendor statements.
• Assist in month-end closing, maintain files and documentation, and sort and distribute incoming accounting mail.

Qualifications & Experience

• BS degree in Accounting, Finance, or other relevant major preferred.
• 5+ years of accounting experience in a fast-paced, high-growth environment.
• Thorough knowledge of basic accounting procedures.
• Advanced MS Excel skills, including VLOOKUP and pivot tables.
• Knowledge of Sage X3 and Sage Business Cloud Enterprise Management.
• Strong accuracy, attention to detail, and aptitude for numbers and quantitative skills.

Reporting to accounting leadership, the AP Analyst ensures all inbound and outbound payments are completed accurately and on time while contributing to financial reporting on both local GAAP and IFRS levels across monthly, quarterly, and annual cycles. Partnering with cross-functional teams at Klarna, the AP Analyst delivers analytical expertise and system developments that support wider business objectives and lead-edge payment operations.

Primary Duties

• Take responsibility for ensuring all inbound and outbound payments are completed on time and with a high level of accuracy.
• Reconcile payments to appropriate internal accounting systems and ledger postings.
• Communicate proactively and effectively with various stakeholders regarding appropriate accounting treatment and classification of payments.
• Support wider business objectives by providing analytical expertise and system developments, and collaborate closely with other teams where relevant.
• Contribute to the financial reporting process on both local GAAP and IFRS levels on a monthly, quarterly, and yearly basis.
• Develop professionally in an entrepreneurial organisation that provides opportunity to work with areas of interest.

Skills & Qualifications

• Degree in a numerate subject such as Economics, Accounting, or Business Administration, or appropriate qualifications in Finance or related fields.
• Applicable work experience, preferably in the financial industry.
• Hands-on experience with software such as SAP and Google.
• Experience with Basware and Skovik is beneficial but not essential.
• Strong attention to detail and experience using structured approaches to problem-solving.
• Significant drive, ambition, and strong conceptual ability.

Sitting at the intersection of accounts payable administration and process improvement, the AP Analyst performs invoice processing, three-way matching, and payment disbursement in accordance with Real Alloy policies and procedures. Operating across vendor relations, internal customer support, and month-end close activities, the AP Analyst analyzes root causes of processing errors and drives department-level improvements while training new hires.

Duties

• Enforce company accounts payable policies and procedures.
• Process three-way P.O. matching invoices and non-P.O. invoices.
• Process payments via check, ACH, and wire.
• Research, document, and resolve invoice and payment discrepancies.
• Process affiliate invoices and netting offset.
• Analyze root causes of processing errors and recommend changes that improve department processes.
• Respond to requests for account inquiries and other information from internal and external customers.
• Assist with special projects as needed, including the month-end close process.
• Maintain strict adherence to deadlines and train new hires.

Requirements

• Associate Degree with 3-5 years of experience in Accounts Payable or a related Accounting field.
• Understanding of purchase-to-pay cycle and strong general ledger knowledge.
• Proficiency in MS Office applications and computer data entry, with Oracle and Document Imaging experience preferred.
• Ability to process high volumes of detailed transactions with accuracy and attention to detail.
• Strong problem-solving, process improvement, and project management skills, with project management experience preferred.
• Ability to communicate systematically using logic, math, and data analysis tools to produce practical and effective results.
• Ability to work collaboratively in a shared tasking environment and foster a team-based approach in a fast-paced setting with competing priorities.

A key member of the accounts payable operations team, the AP Analyst takes ownership of complex invoice processing, GL account reconciliation, and payment execution within agreed SLAs and KPIs across high-volume BPO or Shared Service environments. Collaborating across business units, specialist staff, and internal and external auditors, the AP Analyst ensures compliance with company policy and delivers accurate, timely resolution of payment issues and escalations.

Functions

• Take ownership and resolve complex issues related to invoice processing, matching, payment processing, and coding to ensure compliance with Standard Operating Procedures and agreed Policy and Terms.
• Complete GL Account Reconciliation timely and accurately within required SLA and KPI, and prepare, review, and analyze related Accounts Payable GL Accounts, including GRIR, AP Accounts, and Freight.
• Support Specialists with issue resolution and escalations, and respond to queries from Business within agreed timelines.
• Execute accurate payment processing within the agreed schedule, and analyze, review, monitor, and resolve unsuccessful payments and potential duplicates.
• Review and monitor Accounts Payable compliance with Company Policy and controls to ensure timely and accurate payments.
• Support audit requirements for internal and external auditors within agreed timeframes and in the required format.

Experience & Qualifications

• Detailed knowledge of Accounts Payable end-to-end process, including high-volume transactions in a BPO or Shared Service environment.
• Solid financial analysis skills, including reconciliation of Accounts Payable-related accounts and Account Reconciliations and Settlements.
• Experience with SAP, ERP Payables systems, and Payables process automation and systems solutions.
• High proficiency in various computer applications, including intermediate Excel skills.
• Strong accuracy, attention to detail.
• Well-developed problem-solving skills.

Accurate and timely processing of all corporate operating expense invoices across PO and non-PO vendor transactions depends on the AP Analyst, who manages GL coding, approval routing, and payment processing through AX Dynamics and Concur. Based within the Accounts Payable department, the AP Analyst serves as the key liaison for vendor issue resolution and intra-departmental coordination to ensure invoices are posted correctly and payments are completed on time.

Accountabilities

• Process operating expense invoices by scanning and indexing documents into the Imaging System for transfer to the AX Dynamics Accounting System for GL recording.
• Ensure accurate GL account coding and direct invoices to the appropriate approver for payment processing approval.
• Ensure accurate and timely processing of invoices in the Accounts Payable module before posting transactions to the General Ledger.
• Audit and review employee expense reports in Concur, confirm compliance with company policy, and direct expense reports for payment or revision as necessary.
• Review and resolve vendor issues with vendors and intra-departmental staffers.
• Research outstanding invoice payments and complete payment upon confirmation.
• Confirm contracts and purchase orders exist for monthly payment invoices.
• Assist with special projects and ad hoc reports as requested, including 1099 processes.

Technical Qualifications

• Associate's degree required.
• Experience in Accounts Payable.
• Knowledge and understanding of the effect of debits and credits.
• Ability to create and maintain Excel spreadsheets for analysis purposes.
• Ability to prioritize duties while remaining flexible to address issues as they arise.
• Ability to communicate effectively both verbally and in writing.

As the AP Analyst, this role leads invoice processing, journal entry preparation, and month-end close reporting while serving as the primary contact with Share Service operations in India. The accounting team relies on this work to maintain accurate general ledger records, produce timely bank reconciliations, and deliver validated AP reporting through Oracle in support of company-wide financial compliance.

Activities

• Contact Share Service in India for billing process.
• Prepare A&P and quarterly and annual forecasts.
• Monitor processes to ensure timely and complete invoice processing.
• Prepare journal entries and make entries to general ledgers to ensure accuracy and compliance with company accounting principles.
• Perform daily bank reconciliation for all accounts and verify the accuracy of bank statements.
• Run reports from the Oracle system for validation of the AP module.
• Identify trends and issues in preparation for month-end close and ensure all reporting, including month-end closing, audits, and other requests is completed accurately and timely.
• Solve internal and external client questions or problems.

Position Requirements

• Bachelor's degree in Finance, Accounting, or equivalent.
• 1-2 years of experience in Accounts Payable or Accounting processes.
• Experience handling ERP systems such as SAP or Oracle.
• Notion of tax billing, including electronic invoicing, 3.3 billing, and CFDI.
• Strong fluency with Excel formulas and functions.
• Capacity to solve problems, identify options, and propose reasoned solutions.
• Advanced English required as the point of contact with Share Service in India.

AP Analyst delivers Net Position Reports, cash forecasting for Treasury, and ongoing vendor terms audits to ensure vendors are paid within expectations. The work directly supports payment proposal generation, manual payment coordination, and cross-departmental approval workflows that maintain financial accuracy across the accounts payable function.

Operational Focus

• Generate the payment proposal and reconcile payments due to vendor statements to ensure the payment proposal captures invoices and credit notes due.
• Coordinate approvals for payments based on values and obtain additional approvals for manual payments.
• Coordinate payment justification for net position negatives from business units.
• Manually allocate payments in keeping with department standards.
• Conduct ongoing vendor terms audit and submit change requests when required.
• Provide cash forecasts to Treasury.
• Perform other ad hoc tasks as required.

Knowledge, Skills & Abilities

• Experience in Accounts Payable or General Finance.
• Knowledge of computerized accounting systems, with SAP experience desired.
• Strong analytical and numerical skills within a finance environment.
• Microsoft Office experience with intermediate Excel skills or above.
• Clear and confident communicator with the ability to convey financial matters to non-finance staff.
• Strong time management skills with the ability to prioritize live issues.
• Ability to engage with business and vendors with a commercial approach.

The AP Analyst produces accurate accounts payable records for all goods and services, handling invoice verification, purchase order matching, and general ledger entry for a consumer products company on Long Island. Reporting to accounts payable leadership, the AP Analyst collaborates with vendors to resolve discrepancies and supports bi-weekly check runs and special projects to keep payment cycles on track.

Key Deliverables

• Review and verify all incoming invoices for expense accuracy and communicate with vendors to resolve issues as needed.
• Match invoices to receiving reports and purchase orders.
• Enter all invoice charges into the general ledger or other related system.
• Assist with bi-weekly check runs and special projects as needed.
• Act as backup to the Accounts Payable Clerk as needed.

Professional Experience

• High School Diploma or GED required.
• General knowledge of general ledger accounting and invoice processing.
• Proficiency with MS Office programs, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to prioritize multiple tasks and strong attention to detail.
• Strong interpersonal skills with the ability to communicate effectively verbally and in writing.
• Ability to collaborate across other functional areas.

Sitting at the intersection of vendor relations and procurement operations, the AP Analyst ensures accurate daily invoice entry with multi-line 3-way matching and serves as liaison to vendors for monthly and annual account reconciliation in a large decentralized organization. Operating across Corporate Accounting, Procurement, and department-level AP teams, the AP Analyst performs quality control on invoice batches, manages the invoice aging report, and supports AP accruals and month-end duties to maintain financial accuracy across high-volume manufacturing spend.

Job Functions

• Ensure accurate and timely daily processing of all vendor invoice entry with multi-line 3-way matching.
• Respond to vendors, business, or department inquiries on invoice and payment-related transaction processing issues.
• Serve as liaison to vendors and perform monthly and annual reconciliation of vendor accounts to statements, purchases, and payments.
• Communicate with vendor accounts receivable staff and all levels of Accounting staff to address disputes, escalating urgent issues to management.
• Document repetitive PO errors, work with Procurement to identify root causes, offer solutions, and implement corrective actions with management guidance.
• Review and evaluate the invoice aging report weekly and ensure timely distribution to departments.
• Perform quality control on invoice processing by reviewing invoice batches and ensuring corrections are made before payment.
• Work closely with Corporate Accounting on AP accruals and various month-end duties.

Minimum Qualifications

• Associate's Degree or at least 60 college credits in Accounting, Business Administration, or Finance required, Bachelor's Degree preferred.
• 3+ years of Accounts Payable experience in a large decentralized organization, preferably with at least $1 billion annual spend.
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint.
• Oracle and/or SAP Accounts Payable experience in a high-volume organization preferred.
• Experience with OCR or invoice automation and invoice capturing systems preferred.
• Strong preference for experience processing complex multi-line 3-way match PO invoices for a Manufacturing company.

A key member of the accounts payable team, the AP Analyst processes supplier invoices, expense reports, check requests, and 1099 forms while maintaining A/P aging and reconciling monthly purchasing card statements to general ledger accounts. Collaborating across departments with the AR/AP Manager and internal stakeholders, the AP Analyst identifies process improvements in vendor maintenance and payment activities and leads or supports special projects as assigned.

What You'll Do

• Process supplier invoices, expense reports, and check requests, including review of general ledger account coding for reasonableness.
• Process payments, prepare 1099 forms, send W-9 forms, and update data in ERP system when appropriate.
• Respond to supplier inquiries internally and externally.
• Maintain A/P aging, including review of aged creditors, debit balances, vendor statements, and investigating old items on the un-invoiced receipts report.
• Reconcile monthly purchasing card statements and properly code to general ledger accounts.
• Assist with month-end A/P accrual journal entries.
• Identify process improvements related to vendor maintenance, payment, and general accounts payable activities.
• Assist AR/AP Manager with or lead special projects as needed.

Required Qualifications

• Associate's Degree in Accounting or Business Administration.
• 3-5 years of equivalent work experience.
• Proficient with MS Office applications, including Excel and Word.
• NetSuite experience preferred.
• Strong verbal, written, problem-solving, and interpersonal skills.
• Strong initiative to search for and implement process improvements and efficiencies.
• High attention to detail with the ability to manage and prioritize multiple tasks simultaneously.
• Ability to build and maintain positive working relationships with other departments.
• Self-starter with the ability to work independently with strong customer service skills.

Timely and accurate expense transaction management across vendor payments, employee T&E, and month-end close activities depends on the AP Analyst, who processes invoices in Concur, ensures NetSuite accuracy, and manages vendor setup, 1099 preparation, and filing. Serving as a cross-functional partner to the GL team and broader accounting department, the AP Analyst refines internal controls and accounting principles while supporting ad hoc projects across the organization.

Day-to-Day Responsibilities

• Process invoices in Concur, identify discrepancies, resolve billing issues, review contracts for vendor payment terms, and ensure accuracy in NetSuite.
• Partner with the GL team on enhancements to Concur and NetSuite for better financial reporting.
• Ensure employees comply with T&E and corporate credit card policies, and review and process employee expense reports.
• Manage vendor setup and review W-9s, and handle 1099 preparation and filing.
• Assist in month-end close related to timing and accuracy of expense transactions, accrued expenses, and monthly reconciliations of AP and credit card.
• Maintain and recommend the company's accounting principles, practices, procedures, and internal controls, including implementing, monitoring, and enhancing.
• Participate in Accounting Team and cross-departmental ad hoc projects as needed.

Qualifications & Experience

• Bachelor's degree or higher in Finance or Accounting required.
• 3+ years of experience in Accounts Payable.
• Experience working with Concur and NetSuite highly desirable.
• Strong Excel proficiency and analytical skills.
• Excellent analytical, organizational, and communication skills.
• Ability to prioritize workload and perform in a fast-paced environment.
• Hands-on team player with a can-do attitude, self-starter with ambition, and attention to detail with a desire for continuous improvement.

As the AP Analyst, this role responds to vendor inquiries, codes and audits invoices and expense reports, and acts as lead AP subject matter expert in the absence of the AP Manager. The department relies on this work to facilitate EFT payment conversion, support month-end close, analyze payable activity trends, and build and administer departmental processes and procedures that keep accounts payable running accurately and on time.

Scope of Work

• Respond to all vendor inquiries and assist in resolving invoice and payment discrepancies.
• Code invoices, audit and verify expense reports, invoices, and check requests.
• Maintain accounts payable electronic files and ensure credit is received for outstanding memos.
• Facilitate conversion to EFT payment processing.
• Support the creation and administration of departmental processes and procedures.
• Act as lead person for the department and AP subject matter expert in the absence of the AP Manager.
• Analyze payable activity to identify trends and issues.
• Collaborate with other departments as needed and assist in performing month-end close.
• Support special projects or perform other duties as assigned.

Skills & Qualifications

• Minimum Associate's degree with 3+ years of AP or Accounting experience.
• Thorough knowledge of applicable accounts payable and general ledger systems and procedures.
• Proficient in Excel at an intermediate to high level.
• Experienced with Great Plains or other ERP/Accounting systems.
• Experience in process building and written procedures desirable.
• Ability to communicate effectively verbally and in writing.
• Demonstrated analytical thinking.
• Well organized, self-starter, dependable, and trustworthy.
• Ability to work independently and with a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.

AP Analyst refines vendor invoice and employee expense reimbursement processing through the Concur platform while maintaining GL coding accuracy, resolving vendor issues, and contributing to more robust accounts payable and procurement procedures. Success in the position means managing aged invoices within terms, supporting monthly credit card reconciliation, and performing ad hoc Finance and Accounting projects with reliability and a collaborative approach in a high-growth environment.

Work Activities

• Process vendor invoices and payments within the Concur platform.
• Monitor the exception queue and flag items for appropriate action.
• Review and process reimbursement of employee expense reports.
• Review invoices to ensure correct General Ledger account coding.
• Research and analyze aged invoices and take corrective action to ensure AP aging is within terms.
• Provide input to create more robust accounts payable, expense reimbursement, and procurement procedures to maximize efficiency.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Resolve vendor issues by communicating directly with vendors and internal personnel.
• Assist with monthly accounting and reconciliation of corporate credit card activity and perform special ad hoc projects in Accounting or Finance as requested.

Requirements

• 2-3 years of relevant AP experience in a company with at least 2,000 employees.
• Strong knowledge of Excel, accounting software systems, including Great Plains and Concur, and data analysis.
• Excellent written and verbal communication skills.
• Strong organizational skills.
• Ability to handle multiple projects in a fast-paced, hyper-growth environment.
• Reliable, collaborative, and autonomous.
• A positive attitude and willingness to be a team player.

The AP Analyst creates visibility into accounts payable health by executing GRIR investigation, supplier statement reconciliation, and key AP report analysis across high-volume top suppliers. Reporting to AP leadership, the AP Analyst coordinates with internal and external customers on discrepancy resolution, conducts routine data mining and auditing, and contributes to process improvement projects while supervising team members.

Performance Expectations

• Reconcile high-volume top suppliers to resolve statement issues.
• Research and resolve GRIR discrepancies.
• Review and reconcile blocked reports, parked reports, contra discount, and credit balance reports for suppliers, and communicate accurately with internal and external customers on specific discrepancies.
• Run, review, and analyze payment term reports and conduct routine data mining and auditing of records and reports.
• Complete Agile Point requests from internal customers on invoice issues.
• Work on process improvement projects, enter manual invoices when needed, and supervise team members.
• Perform ad hoc projects and responsibilities as required.

Experience & Qualifications

• 5+ years of Accounts Payable experience with supervisory experience preferred.
• SAP experience required, Basware experience preferred.
• Statement reconciliation experience.
• Intermediate Excel skills required.
• Proactive with the ability to resolve issues quickly.
• Organized with excellent communication skills.

Embedded within the Accounts Payable Processing department, the AP Analyst analyzes and monitors the accounting function, audits and corrects transaction errors, and oversees process improvement initiatives, including updates to department policies and procedures. Working closely with associates and management, the AP Analyst advances team capability through direct training, interviewing, hiring, performance evaluation, and coaching while monitoring key metrics and control areas.

Core Responsibilities

• Analyze and monitor the accounting function of the Accounts Payable Processing department.
• Audit and correct AP transaction-related errors.
• Act as primary resource on projects and process improvements, including updates to department policies and procedures.
• Monitor timely reporting of key metrics and control areas.
• Train associates and directly manage interviewing, hiring, performance evaluation, team building, and coaching.

Technical Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 3-6+ years of job-related experience, with preference for high-volume transaction processing environments.
• Working knowledge of Microsoft Excel, with PeopleSoft Financials or SAP system skills preferred.
• Ability to speak, read, and comprehend instructions, short correspondence, and policy documents, and converse comfortably with individuals.
• Basic keyboarding or other repetitive motion capability required.

Sitting at the intersection of supplier relationship management and accounts payable operations, the AP Analyst coordinates with Payments Disbursement teams, Project Managers, and Shared Operations Support to drive continual process improvements and reach an on-time payment goal of 98% or higher. Operating across portfolio analysis, electronic invoicing adoption, and project spend monitoring, the AP Analyst executes root cause analysis, supplier payment metrics, and direct supplier engagement to resolve processing and payment roadblocks using OPS core values.

Key Responsibilities

• Provide analytical and technical business support for the assigned portfolio and departmental projects.
• Perform root cause analysis, present results, and make solution recommendations.
• Interact directly and proactively with suppliers and internal customers using critical thinking skills to resolve processing and payment roadblocks.
• Review, target, and assist in establishing electronic invoicing and payments for suppliers in the assigned portfolio.
• Prepare monthly portfolio analysis and metrics of supplier payments using department-established protocols.
• Work closely with Operations Finance and Project Managers to monitor project spend.
• Communicate with suppliers frequently regarding invoices and PO balances.

Knowledge, Skills & Abilities

• Bachelor's Degree preferred or equivalent combination of education and work experience.
• 2+ years of experience in a high-volume AR or AP processing environment preferred.
• Full knowledge of Supplier Aging Reports.
• Strong reconciliation, organization, and time management skills.
• Proficiency in Word and Excel with working knowledge of PowerPoint.
• SAP experience desired.
• Excellent verbal and written communication skills, exceptional interpersonal capabilities.
• Proven business acumen and strong attention to detail.

A key member of the accounts payable and expense operations team, the AP Analyst coordinates supplier invoice processing, corporate card and expense inbox management, and monthly reporting on key AP and T&E metrics as the subject matter expert on related systems and policies. Collaborating across internal teams and external suppliers, the AP Analyst executes statement reconciliations, audits expense reports for T&E policy compliance, and handles ad hoc projects in a fast-paced, cross-functional environment.

Core Functions

• Own AP inbox and review, analyze, and respond to internal and external inquiries.
• Perform supplier statement of account reconciliations.
• Process high volumes of supplier invoices with accuracy.
• Own corporate card and expenses inboxes and guide employees regarding T&E expense matters.
• Audit expense reports to ensure compliance with T&E policy.
• Provide monthly reporting and analysis on key accounts payable and T&E metrics.
• Perform ad hoc projects as needed.

Professional Experience

• High School Diploma required, with college courses in accounting desirable.
• 1-3 years of Accounts Payable or relevant experience.
• Knowledge of cloud-related ERP systems, including Workday Expenses, Coupa, and NetSuite, from end-user and administrative perspectives desired.
• Excellent written and oral communication skills.
• Strong organizational and time management skills with the ability to work closely with various teams.
• Ability to retain and understand company policies, take initiative to drive process change, and work independently in a fast-paced setting while maintaining accuracy.
• Motivated to work cross-functionally in a customer service-oriented capacity.

Consistent accuracy across vendor payments, credit card reconciliation, and invoice coding cycles depends on the AP Analyst, who completes day-to-day AP procedures and manages the entire vendor maintenance and setup process in the US while supporting implementation of new tools and processes. Based within a team that includes bookkeepers, a senior accountant, assistant controller, and controller, the AP Analyst reconciles processed work against system reports and communicates proactively with vendors and internal departments to resolve discrepancies.

Duties

• Complete payments by receiving, processing, verifying, and reconciling invoices.
• Analyze invoices for proper coding and input with strong attention to detail.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Communicate proactively with vendors and internal departments regarding discrepancies.
• Manage the entire vendor maintenance and setup process in the US.
• Support implementation of new tools and processes and participate in special projects as assigned.

Education & Experience

• Bachelor's degree in a related field.
• 1+ years of experience in a similar position.
• Experience with NetSuite is a plus.
• Advanced Microsoft Office skills with particular emphasis on Excel.
• Effective research, analytical, and problem-solving skills with a meticulous and thorough working approach and high attention to detail.
• Excellent teamwork skills and cross-functional management ability.
• Ability to perform well under pressure with outstanding organization and prioritization skills.
• Passion for the payments, financial services, technology, or FX industry.

As the AP Analyst, this role guides vendor statement reconciliation, debit balance control, GR/IR account reconciliation, and quality and performance measures in cooperation with local Schneider Electric business entities and other Accounting Teams. The Shared Service accounting function relies on this work to support internal and external audits, actively identify improvement areas, and advance transformation and standardization initiatives across the AP function.

Functions

• Perform vendor statement reconciliation, debit balance control, and GR/IR account reconciliation.
• Perform other AP reports and control activities.
• Cooperate with local business entities of Schneider Electric and with other Accounting Teams.
• Provide data and analysis for internal and external audits.
• Actively identify improvement areas and propose new solutions.
• Perform quality and performance measures and support transformation and standardization initiatives.

Background & Experience

• Higher education in Accounting or Finance.
• Minimum 1 year of experience in Accountancy.
• Experience in a Shared Service organization as an asset.
• Good knowledge of SAP Accounts Payable modules would be an advantage.
• Good MS Excel knowledge.
• Eagerness to learn and open-minded approach.
• Customer focus, teamwork skills, and a good sense of humor.
• Good knowledge of English and Spanish.

AP Analyst manages payment document processing, unapplied payment reconciliation, and worldwide outgoing payment verification while handling customer and supplier communications via phone and email. The work directly supports data accuracy, internal procedure compliance, and administrative task completion across a global accounts payable function requiring advanced Turkish and English language proficiency.

Accountabilities

• Process payment documents and reconcile unapplied payments.
• Check outgoing payments worldwide.
• Maintain and ensure data accuracy according to internal procedures.
• Communicate with customers and suppliers and handle client queries via phone or email.
• Perform administrative tasks as assigned.

Minimum Qualifications

• Educational background in Finance, Accounting, or a similar field.
• Previous relevant experience is not required.
• Strong MS Office skills.
• Analytical skills with motivation and enthusiasm to work in finance.
• Pro-customer and detail-oriented approach with the ability to work independently and as part of a team.
• Advanced command of Turkish (C1) and English (C1) required.

Reporting to AP leadership, the AP Analyst supervises a staff of three or more, managing workloads and priorities while overseeing the full disbursements function, including voucher review, check and wire processing, and reconciliation of total accounts payable in a high-volume environment. Partnering with signatories, vendors, and internal teams, the AP Analyst ensures accurate posting periods, resolves problem invoices, and maintains the integrity of corporate liability disbursements from employee reimbursements to vendor payments.

Role Responsibilities

• Assign invoices to subordinate staff for processing and review vouchers and approve for payment, ensuring vouchers are posted to correct period, account, and project with no discrepancies.
• Provide overall management of disbursements function, review checks, wires, and EFTs with backup before submission to signatory, and ensure backup contains all applicable signatures.
• Gather, sort, process, and verify vouchers and invoices for accuracy, make all necessary adjustments in balances, and verify and reconcile balances and total accounts payable.
• Research problem invoices and purchase orders and contact vendors to obtain or provide information and resolve issues with unpaid vouchers in a professional manner.
• Run trial report of payables to check for accuracy, process and print checks and wires, obtain required signatures, and issue disbursements for corporate liabilities, including vendor payments, employee reimbursements, and other payments as needed.

Background & Experience

• Two-year Associate's degree or five years of progressively responsible experience in bookkeeping, accounting, or finance, or an equivalent combination of education and experience.
• Good knowledge of GAAP, basic bookkeeping principles, recordkeeping, budgeting, cost allocation, auditing, and financial reporting.
• Strong general ledger, accounts payable, and disbursement.
• Banking working knowledge.
• Ability to determine, calculate, and summarize data and perform subsequent actions related to computational operations.
• Keen problem-solving skills, knowledge of managing a multi-million-dollar financial operation, and management skills.
• Experience in a nonprofit organization with a Federal Government Grant is a plus.
• Ability to establish priorities in workload and assure continuity of workflow.

Embedded within the global accounts payable function, the AP Analyst develops and manages KPI metrics, international SOPs, SAP training materials, and monthly intercompany sub-ledger payments to drive best practices across domestic and international operations. Working closely with IT, Operations Finance, and business users, the AP Analyst advances data integrity, invoice processing efficiency, and SOX compliance through rigorous reporting, reconciliation, and regulatory oversight.

Areas of Ownership

• Develop, refine, and manage all global accounts payable KPI metrics, including daily electronic invoice processing, cash flow forecasting, average invoice approval time, and vendor add/change updates.
• Complete monthly interface reconciliations of external invoice feeds to the AP sub-ledger, independently researching and resolving all discrepancies to ensure accurate financial reporting.
• Analyze, develop, and revise all International AP SOPs to drive best practices and improvements in department service levels.
• Develop and maintain SAP AP training materials and conduct regular training sessions for current and new business users.
• Report and track all systems improvements and IT communications to ensure data integrity and invoice processing efficiency.
• Process monthly domestic and international intercompany sub-ledger and non-sub-ledger payments and support month-end closing, including journal entries and balance sheet reconciliations.
• Research and manage stale-dated checks monthly, ensure compliance with regulatory bodies domestically and internationally, and assist with regulatory filings.
• Assist as backup for all payment activities, including processing weekly payments, monitoring rejections, voiding and reissuing payments, and documenting rejects and payment issues.
• Maintain SAP invoice processing approval matrix and active coders and approvers matrix based on full understanding of Chart of Authority.
• Complete monthly and quarterly SOX compliance review of authorized VIM invoice system users, manage annual 1099/1042 reporting, and communicate new or updated laws and regulations to ensure Company compliance.

Education & Experience

• Bachelor's degree in Accounting, Finance, or Information Systems required.
• 3-5 years of analytical or accounting experience, preferably in a high-volume accounts payable environment.
• Experience with SAP or other large ERP systems required, with accounts payable master data management experience a plus.
• Proficient in Microsoft Office Suite with strong Excel skills.
• Self-motivated, organized, strong multitasker, and effective team player.
• Strong written and verbal communication skills.
• Ability to work effectively with external partners and internal employees.
• Independent, objective, open-minded thinking with strong attention to detail.

Reporting to the AP Manager, the Lead AP Analyst ensures all accounts payable are accurately represented and reviewed end-to-end, executing PO and non-PO invoice processing, payment run preparation, T&E administration, and 1099MISC/NEC reporting in an SAP environment. Partnering with Treasury, the legal team, Procurement, and internal and external auditors, the Lead AP Analyst drives advanced issue resolution, department process documentation, and monthly GL account reconciliations while performing in the Manager's absence.

Primary Duties

• Review, prepare, and process both Purchase Order and Non-Purchase Order invoices.
• Identify, reconcile, and resolve issues related to pending workflow activity and analyze and reconcile vendor accounts.
• Prepare, review, edit, and execute payment runs, coordinate exception payment activity with Treasury, and log, monitor, investigate, and resolve payment returns and rejections.
• Manually clear foreign payments and allocate foreign exchange amounts as needed.
• Administer the T&E process and policy, receive, audit and process expense reports, reconcile expense discrepancies, and manage the T&E SharePoint portal and spreadsheet.
• Prepare T&E accruals and assist the legal team with finance forecasting and other activities in Legal Tracker.
• Prepare, file, and report 1099MISC/NEC activities to vendors and the IRS.
• Establish new vendor master records for employees in SAP and coordinate vendor master record banking updates with the Procurement team.
• Manage department process documentation and develop new documents when needed.
• Prepare and analyze monthly accounts payable and T&E reports, perform monthly GL account reconciliations, propose adjusting journals as needed, and assist the Manager with daily activities, including performing in the Manager's absence.
• Identify potential areas for department improvements and efficiencies and provide timely and accurate customer service to internal and external parties.

Position Requirements

• Four-year degree in Accounting or Finance, or equivalent work experience required.
• Generally, 8+ years of experience in accounts payable.
• Experience with SAP ERP system and OpenText workflow preferred.
• Knowledge of general accounting principles, regulatory standards, and compliance requirements.
• Competency in Microsoft Office applications with proven use of pivot tables, macros, and SharePoint site editing.
• High degree of accuracy, attention to detail, and confidentiality, with proven ability to work across organizational departments.
• Strong problem-solving, tactful communication, and adaptable technical skills.
• Ability to work successfully both independently and in a dynamic team environment.
• Composure to identify and resolve difficult and complex issues.
• Ability to act independently within assigned responsibilities.
• Ability to flex upward within position responsibilities when needed.