AP MANAGER JOB DESCRIPTION

Vendor payments move on schedule or they don't. An AP Manager owns that outcome, overseeing full-cycle accounts payable from invoice receipt through disbursement, GL reconciliation, and month-end close. This seat typically carries direct supervision of four to ten staff, accountability for 1099 compliance and annual audit support, and ownership of the procure-to-pay controls that keep cash disbursements clean. The role demands someone who can tighten process, develop people, and hold a control environment to GAAP standards simultaneously.

As the AP Manager, you will own the organization's accounts payable function end-to-end, ensuring vendor payments, accruals, and sub-ledger reconciliations are accurate, timely, and compliant with internal control policy. You will supervise an AP team, report to the Controller or Director of Finance, and serve as the primary escalation point for payment disputes, audit requests, and cross-departmental AP issues.

Career Impact: Owning both the control environment and the people side of AP at the manager level builds the operational credibility that typically precedes a move into Controller or Accounting Manager roles.

Business Impact: Vendor relationships, cash forecasting accuracy, and audit outcomes all run directly through this function - late or miscoded payments create downstream problems for treasury, procurement, and financial reporting teams alike.

Growth Opportunity: Exposure to procure-to-pay process design, ERP implementation projects, and SOX control frameworks expands your market value well beyond transactional AP, opening paths toward shared services leadership or broader accounting management.

• Manage full-cycle accounts payable, including invoice receipt, coding, approval routing, and disbursement across check, ACH, and wire.
• Own the AP month-end close process, including accruals, sub-ledger to general ledger reconciliation, and balance sheet account sign-off.
• Lead, develop, and evaluate AP staff through regular feedback, performance reviews, training programs, and cross-training coverage plans.
• Enforce internal controls over cash disbursements, including segregation of duties, approval limits, and documentation standards.
• Oversee vendor management activities, including statement reconciliations, dispute resolution, payment term compliance, and new vendor onboarding.
• Direct annual 1099 filing and coordinate AP-related audit support, including work paper preparation and auditor requests.
• Drive process improvement and automation initiatives to reduce manual effort, increase throughput, and strengthen control reliability.
• Partner with Procurement, Treasury, and department heads to align payment runs, cash forecasting, and invoice approval workflows.

• Bachelor's degree in Accounting, Finance, or Business Administration, or equivalent work experience.
• 5 or more years of accounts payable experience, with at least 2 years in a supervisory or managerial capacity.
• Demonstrated working knowledge of GAAP as applied to accounts payable, accruals, and month-end close procedures.
• Proven ability to design, implement, and maintain internal controls over the cash disbursement cycle.
• Experience managing 1099 reporting, vendor reconciliations, and audit support documentation.
• Strong analytical and problem-solving skills with high accuracy and attention to detail across high-volume invoice environments.
• Effective written and verbal communication skills, with the ability to present AP data and findings to finance leadership.

• CPA or Certified Accounts Payable Professional (CAPP) designation, or active progress toward one.
• Experience participating in or leading an ERP implementation or AP automation platform rollout.
• Familiarity with procure-to-pay cycle design, including T&E policy management and P-card program administration.
• Prior exposure to SOX 404 control environments or multi-entity, multi-currency AP operations.

• Invoice processing cycle time in days, measuring throughput speed against volume benchmarks.
• AP sub-ledger to GL variance at month-end close, tracking reconciliation accuracy each period.
• On-time payment rate as a percentage of total invoices, reflecting vendor relationship and cash management discipline.
• 1099 filing accuracy rate, measuring compliance with IRS reporting requirements at year-end.
• Audit finding count attributable to AP controls, indicating the strength of the disbursement control environment.
• Typical tools: ERP platforms (commonly NetSuite, Oracle, or SAP); expense management systems (commonly Concur or Chrome River).

• Base Salary Range: $85,000 to $115,000 per year
• Bonus: Annual performance bonus, typically 5% to 10% of base
• Equity: Uncommon at this level; occasionally offered at high-growth or pre-IPO companies
• Health Benefits: Medical, dental, and vision coverage; employer contribution standard
• PTO: 15 to 20 days per year, plus standard US holidays
• Common Perks: Hybrid work flexibility, professional development reimbursement, 401(k) with employer match

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law. Candidates requiring a reasonable accommodation during the application or interview process should notify the hiring team in writing. Final offers are contingent on successful completion of a background check. Applicants must be authorized to work in the United States.

The AP Manager owns day-to-day service delivery for a team of 20–25 FTEs, overseeing production planning, KPI and SLA performance, and end-to-end resolution of finance-related customer queries across chat and email. Working as the first point of escalation for both the team and client, the AP Manager builds rapport with clients and senior management to maintain error-free service standards and drive continuous process improvement.

Key Responsibilities

• Manage a team of 20-25 FTEs and oversee production planning and KPI/SLA performance.
• Maintain strong rapport with the client and serve as the first point of escalation for the team and client.
• Provide daily performance updates to senior management and the client.
• Initiate continuous process improvements using various tools and identify potential risks and failure points.
• Participate in special projects to drive efficiency and manage staffing, volumes, and shift coordination.
• Handle escalations or client calls and develop training and retraining plans for the team.
• Ensure cross-training and backup coverage are in place.
• Produce daily, weekly, and monthly reports and deliver accurate, timely resolution of customer queries.
• Deliver error-free services to customers and support the end-to-end process within the team.

Required Qualifications

• Good knowledge of P2P, R2R, and O2C towers with hands-on experience in Oracle ERP systems.
• Experience with ServiceNow application is an advantage.
• Strong written communication skills with the ability to interact effectively on calls.
• Analytical ability to resolve customer queries at first instance.
• Skill in multitasking and time management.
• Flexible in shift requirements, capable of training new joiners and supporting them in a live environment.
• Cross-trained on additional activities with the ability to back up senior team members.

Embedded within the Finance department of a leading west-end investment management firm, the AP Manager leads a team of three through the full accounts payable cycle, including bank and intercompany reconciliations, process improvement, and compliance with financial controls. Working closely with the Finance Director and senior management, the AP Manager drives timely and accurate vendor payments while serving as the key liaison with external management agents.

Core Functions

• Manage the full Accounts Payable process and oversee bank and intercompany reconciliations on a weekly basis.
• Lead a team of three, providing development, mentoring, and management.
• Review existing processes, policies, and procedures, recommending and implementing improvements where necessary.
• Manage and assess risk within the Accounts Payable function and serve as the key liaison with external management agents.
• Partner with teams and senior management to drive timely and accurate payments and ensure payment instructions and approval limits are maintained.
• Maximize system automation to ensure an efficient payments process and execute critical and time-sensitive payments.
• Provide weekly reporting to the Finance Director and ensure the team adheres to all financial controls.
• Maintain accounts and mandates on UK bank accounts.

Qualifications & Experience

• Bachelor's degree or equivalent.
• Experience managing accounts payable processes and procedures.
• Financial services experience is preferable but not essential.
• Strong attention to detail, time management, and prioritization skills.
• High level of self-motivation with the ability to work in a fast-changing environment.
• Demonstrated initiative, resilience, and flexibility in a fast-paced environment.

Reporting to senior leadership, the AP Manager shapes the strategic direction of the AP function by defining success metrics, overseeing AP escalations, and providing thought leadership on Workday-based enhancements. Partnering with Finance, HR, and Technology, the AP Manager ensures cross-functional impacts are considered and mitigated while coaching the AP Analyst on continuous improvement methodologies.

Primary Duties

• Cultivate an inclusive, high-performing team and coach the AP Analyst on continuous improvement methodologies.
• Define success metrics for AP and maintain working knowledge of market trends and industry-leading techniques.
• Analyze data and summarize findings in a compelling way, and oversee AP escalations.
• Instill trust, build consensus around business processes, and provide thought leadership on enhancements.
• Partner with Finance, HR, and Technology to ensure cross-functional impacts are considered and mitigated.
• Liaise with senior leadership to provide strategic input and recommendations for growth and innovation.
• Recommend best practices and provide sound solutions for AP-related items in Workday.
• Support the AP Analyst with communicating technical and AP-related concepts across teams.

Skills & Qualifications

• Bachelor's degree in Accounting or Finance, or equivalent experience.
• Solid and comprehensive knowledge of AP principles and practices.
• Microsoft Office proficient.
• Strong analytical and troubleshooting skills.
• Demonstrated leadership experience or high potential for a leadership role, with strong coaching skills and ability to develop team members.
• Strong collaboration and communication skills to understand requirements and mitigate risks.
• Self-starter able to work in a fast-paced environment and adapt to frequent change.
• Process- and data-oriented problem solver with a high level of professionalism and confidentiality.

Sitting at the intersection of accounts payable and manufacturing finance, the AP Manager leads the payables team through vendor invoice processing, month-end close, and accrued expense management while ensuring compliance with W-9, sales tax, and GAAP standards. Operating across the general ledger, project accounting, and department training functions, the AP Manager partners with department heads to standardize procedures and deliver accurate financial reporting to senior management.

Duties

• Lead the payables team in processing vendor invoices, credit card activity, and vendor communications.
• Own the payable process as part of month-end close and financial reporting, including accrued expenses.
• Work with heads of other departments to ensure timely reporting of invoices and balances due to vendors.
• Understand compliance issues around accounts payable processes, including W-9 and sales tax.
• Manage the general ledger, accounts payable, accrued expenses, and project accounting functions.
• Track financial expenditures, maintain a database, and provide reports to senior management as requested.
• Standardize procedures to generate efficiency, create internal templates, and develop department training materials.

Requirements

• BS/BA degree in Finance, Accounting, or a related field.
• Proven work experience as an Accounts Payable Manager with strong working knowledge of AP and month-end close.
• Understanding of manufacturing, inventory processes, and their relationship to payables.
• Working knowledge of GAAP around accounts payable and experience implementing a strong control environment.
• Solid understanding of bookkeeping and accounting payable principles with a high degree of accuracy and attention to detail.
• Substantial ERP AP system experience required, including 1099 filing, with NetSuite experience preferred.
• Experience in managing employees and providing training and feedback, with a strong work ethic and communication skills.
• Ability to learn current processes, apply experience to determine best practices, and think creatively to find solutions.

A key member of the Finance and Accounting team, the AP Manager delivers oversight of the full accounts payable cycle for a multi-company organization, including Form 1099 filings, AP sub-ledger reconciliation, and vendor management. Collaborating across departments and direct reports, the AP Manager sets a leadership example while developing plans to streamline AP processes and reduce costs through technology and best practices.

Functions

• Utilize a digital accounting program to review and analyze accounts payable data.
• Participate in month-end close to maintain an efficient, standardized process for a multi-company organization.
• Review accounts payable input for accuracy and timeliness, provide feedback, and maintain vendor files.
• Interact with vendors regarding past-due or incorrect invoices, credits, and other payable issues.
• Oversee Form 1099 and other payable-related filings and reconcile the AP sub-ledger to the general ledger.
• Prepare detailed reconciliations of general ledger account balances and assist in audits by preparing work papers.
• Act as the first level of management for routine questions, provide consistent feedback, and set a leadership example for direct reports.
• Develop and implement plans to streamline accounts payable processes and reduce costs using technology and best practices.

Experience & Qualifications

• Minimum 5 years of relevant experience required.
• Experience with multiple software programs, including Adobe, Microsoft Office Suite, and ERP systems.
• Demonstrated ability to handle conflicting tasks and problem-solving in a multi-cultural environment.
• Strong communication and interpersonal skills.
• Excellent attention to detail and thoroughness.
• Dependable self-starter with solid organizational and time management skills, including the ability to prioritize and meet deadlines.

Accurate accounting and financial close depend on the AP Manager, who leads the accounts payable function by designing and implementing AP policies, controls, SLAs, and intercompany processes, and by driving software implementation for invoice processing alongside the Procurement Director. Based within a multicultural Finance team, the AP Manager provides stakeholder inputs on working capital and DSO while managing vendor reconciliations, dispute resolution, and accrual management.

Accountabilities

• Provide leadership to the accounts payable function and design and implement effective AP policies, procedures, and controls, including metrics, SLAs, intercompany processes, and reconciliations.
• Work closely with the Procurement Director to set up Procure to Pay processes and drive software implementation for invoice processing.
• Ensure accurate accounting, reporting, and monthly closure of books, and manage audit closure from an AP perspective.
• Run vendor reconciliations, dispute resolutions, and accrual management.
• Manage processes and controls for T&E, PO, and non-PO invoice processing.
• Provide stakeholder inputs on working capital, DSO, and related metrics.

Technical Qualifications

• B.Com, CA (preferred), or MBA in Finance (preferred).
• 8-10 years of minimum experience, including an AP managerial role.
• Demonstrated expertise in design and implementation of financial processes and technology, with software implementation experience preferred.
• Logical thinking, strong analytical skills, and a process improvement and automation focus.
• Excellent communication, organization, and detail-oriented skills with ability to multitask.
• Must be flexible, conscientious, and motivated by change, with the ability to work well in a multicultural team.
• Experience with NetSuite and SAP Concur preferred but not mandatory.

As the AP Manager, this role leads timely invoice processing across 3 ERP systems and oversees the selection, training, evaluation, and development of accounts payable staff in a large, high-volume corporate environment. The Finance department relies on this work to maintain internal and external customer service standards, drive morale and engagement improvements, and ensure process and policy updates align with business needs.

Activities

• Manage timely invoice processing across 3 ERP systems and oversee day-to-day invoice processing management.
• Select, hire, train, and evaluate employees to enhance their performance and development.
• Address performance issues, motivate and reward employees, and lead system implementations and process updates.
• Improve internal and external customer service and set or improve processes and policies based on business needs.
• Drive morale and engagement improvements across teams.

Position Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Minimum 5 years of directly related accounting experience, preferably in a large, high-volume corporate environment, with experience in leading teams.
• Experience in SAP, Oracle, JD Edwards, Mincron, Eclipse, Workday, or similar enterprise-level accounting software.
• Microsoft Office Suite with heavy Excel proficiency, including VLOOKUP and macros.
• Strong analytical, problem-solving, and interpersonal communication abilities.
• Process improvement experience with ability to improve and maintain reporting.

AP Manager delivers full-cycle accounts payable processing, journal entries, accruals, and general ledger reconciliation in support of a team of seven. The work directly supports month-end close accuracy and vendor compliance by maintaining purchase order oversight and ensuring the team's output meets applicable rules, regulations, and policies.

Operational Focus

• Process full-cycle Accounts Payable and manage reconciliation of General Ledger accounts, including due-from accounts.
• Prepare and process journal entries and accruals.
• Assist in month-end closing.
• Reconcile vendor statements routinely and maintain knowledge of applicable rules, regulations, and policies impacting AP and Purchasing.
• Place purchase orders and oversee a team of 7, reviewing their work.

Knowledge, Skills & Abilities

• Bachelor's degree required, preferably in Accounting.
• 5+ years of experience in AP.
• Experience streamlining AP processes.
• Proficient in QuickBooks.
• SAP experience a plus.
• Bilingual in English and Mandarin is highly preferred.

The AP Manager develops the controls, policies, and scalable workflows that power a global accounts payable function across an expanding geographic footprint, including full ownership of the Procure-to-Pay cycle, vendor management, and regular payment runs. Collaborating with Procurement and cross-functional teams, the AP Manager advances AP metrics tied to the Cash Conversion Cycle and supports monthly and quarterly close cycles.

Key Deliverables

• Lead the global Accounts Payable function and develop AP controls, policies, and scalable workflows across an expanding geographic footprint.
• Integrate AP processes with internal and external systems and streamline operations across legacy companies.
• Collaborate with Procurement and own the full Procure to Pay cycle, including vendor management and regular payment runs.
• Administer P-card programs and employee expense reimbursement.
• Develop disbursement models, reporting, and assist with cash forecasting.
• Drive strategies to improve AP metrics related to Cash Conversion Cycle and credit score.
• Support monthly and quarterly close cycles.

Professional Experience

• Bachelor's degree required, with CPA and/or CTP designations desirable.
• Accounting background is a strong plus.
• At least 5 years of experience in Accounts Payable, Procurement, or Accounting.
• Demonstrated success leading teams across geographies.
• Experience in financial institutions or Corporate Treasury a plus.
• Demonstrated ability to design and implement new Finance processes, controls, and technology solutions.
• Ability to work across multiple teams and handle concurrent tasks.
• Ability to build models using system and manual inputs.

Reporting to the Corporate Controller as a senior member of the Accounting Department, the AP Manager oversees a team of 6 and refines the full-cycle AP process across all affiliates, including vendor payments, corporate credit cards, 1099 filings, and year-end reporting. Working closely with internal and independent auditors, the AP Manager reconciles AP-related balance sheet accounts and supports departmental employees through training, performance evaluation, and career development.

Areas of Ownership

• Manage the full-cycle AP process, review weekly AP check runs for all affiliates, and maintain all AP files per Corporate Policy.
• Manage vendor payments and expense reimbursements via check, ACH, and wire, and manage corporate credit card accounts and payments.
• Work with dedicated teams to enhance AP operations and assist in coordinating requests from internal and independent auditors.
• Manage vendor 1099 filings, year-end reporting, and the scanning solution.
• Manage departmental employees, including training, performance evaluation, career development, and progressive discipline.
• Reconcile AP-related balance sheet accounts and provide vendor statement reconciliation support.
• Create routine and ad hoc reports as required.

Education & Experience

• Bachelor's degree in a related field with 5+ years of Accounting/AP experience.
• Previous experience in a leadership or managerial role.
• Ability to process 100+ invoices per day accurately.
• Working knowledge of general ledger software, Microsoft Office, and Google Suite, with strong Excel skills required.
• Solid analytical, mathematical, and research skills.
• Excellent interpersonal and communication skills.
• Strong attention to detail, highly organized, and able to work independently.

Reporting to senior leadership, the AP Manager leads the accounts payable department through processing and review of vendor bills, credits, and payments across multiple locations and legal entities, with a focus on Mincron/Eclipse systems and AP automation tools. Partnering with the broader organization, the AP Manager monitors work outcomes, provides feedback and data metrics to management, and drives adoption of AP best practices within the team.

Role Responsibilities

• Manage, train, and maintain staff and process and review AP records for vendor bills, credits, and payments.
• Review and ensure coding accuracy for multiple locations and legal entities.
• Develop appropriate cadence and cash forecasting for payments, including ACH, checks, and credit card liabilities.
• Plan work assignments, evaluate performance, and provide direction on procedural and technical matters.
• Monitor work outcomes, provide feedback and data metrics to management, and review and reconcile AP reports and vendor accounts.
• Provide oversight for routine department activities to ensure accuracy and timeliness.

Background & Experience

• Bachelor's degree in Finance or a related area.
• Experience working with Mincron/Eclipse and AP automation tools, with AP automation implementation experience.
• Deep understanding of AP best practices with the ability to integrate them within the team.
• Advanced skills in Microsoft Excel.
• Collaborative work style with coaching and mentoring experience.
• Strong verbal and written communication skills.
• Proven ability to perform under high productivity standards.

Sitting at the intersection of merchandise payables and cash disbursements, the AP Manager oversees finished goods, raw materials, and contract manufacturing payables through three-way PO matching, while managing letters of credit, wire transfers, and vendor reconciliations for a team of two reporting to the Controller. Operating across expense payables, 1099 reporting, and ad hoc analyses, the AP Manager maintains a virtual vendor invoice database and coordinates with production teams, banks, and departments on invoice and payment processing.

Job Functions

• Manage merchandise payables, including finished goods, raw materials, and contract manufacturing with three-way match to POs and receipts.
• Work with production teams, banks, and vendors in opening, amending, and settling letters of credit.
• Manage expense payables, ensuring all invoices are properly approved and coded.
• Manage the FedEx account, including approvals for all shipments and related reporting.
• Manage payment processes, including wire transfers, Online Bill Pay, credit card, and manual checks, and reconcile vendor accounts as necessary.
• Maintain a virtual database of vendor invoices and payment information, and manage 1099 reporting.
• Work with vendors and departments in processing invoices and payments.
• Assist with ad hoc reporting and analyses.

Minimum Qualifications

• College degree a plus.
• 5+ years of Accounts Payable experience.
• Experience in managing and developing staff with strong customer service skills.
• Excellent computer skills, including GL package and Excel.
• Knowledge of Microsoft Dynamics SL and/or Bluecherry a plus.
• Strong verbal and written communication skills.
• Ability to multi-task in a fast-paced environment.
• Excellent work ethic with strong attention to detail.

A key member of the Finance and Accounting department at one of the nation's fastest-growing solar companies, the AP Manager delivers timely and accurate financial statement close, monthly cash flow reporting, and balance sheet reconciliations while advising management on non-routine transactions. Collaborating closely with the Director of Finance and senior leadership, the AP Manager builds strong internal relationships and establishes financial policies and internal controls to support high-growth operations.

What You'll Do

• Work closely with the Director of Finance to manage accounting processes and ensure timely and accurate financial statement close.
• Oversee monthly accounting entries, month-end and year-end close procedures, and balance sheet reconciliations.
• Prepare timely and accurate financial statements and monthly cash flow for distribution to Senior Leadership and external investors.
• Assist with year-end financial statement audits, periodic bank audits, and ad hoc compliance audits.
• Establish strong working relationships with management and staff and advise the team on handling non-routine transactions.
• Establish, document, and maintain financial policies, processes, procedures, and internal controls.

Required Qualifications

• BS/BA in Accounting or Finance required.
• CPA preferred.
• Minimum 5 years of progressive work experience.
• Demonstrated success in a high-growth environment, including process development, implementation, and execution.
• Excellent systems skills, including database management and reporting tools.
• Progressive personality with a desire to consistently improve people, processes, and controls.

Accurate, hands-on management of all AP day-to-day processes depends on the AP Manager, who leads process improvements, system automation, and change recommendations while coordinating monthly close, accruals, reconciliations, and Form 1099 processing. Serving as the key interface between AP staff and management across a growing company, the AP Manager develops performance standards, tracks key metrics, and ensures staff are trained on updated policies and procedures.

Day-to-Day Responsibilities

• Ensure effective operation of the Accounts Payable team using a hands-on approach and lead all AP day-to-day processes.
• Drive process improvements, system automation, and change recommendations across the department and end-to-end processes.
• Develop performance standards, track key metrics, and integrate collaborative and customer service-oriented behaviors.
• Interact professionally with management and other departments for invoice dispute resolution, approvals, and voucher processing.
• Coordinate monthly AP close process, including accruals, reconciliations, and analysis, and direct Form 1099 processing.
• Develop, implement, and educate staff on new or updated policies and procedures, and review and approve reimbursables and corporate cards in Concur.

Qualifications & Experience

• 5+ years of experience in AP at a supervisory or manager level.
• Experience in a high-volume AP environment.
• ERP system experience with NetSuite a plus.
• Consumer Packaged Goods industry experience preferred.
• Experience with paperless AP processing using workflow software.
• Proficiency in MS Office and Excel.
• Detail-oriented with strong analytical, interpersonal, and communication skills.
• Ability to work independently.
• Results-oriented and process-driven, with a collaborative mindset and ability to manage multiple priorities in a fast-paced environment.

As the AP Manager, this role leads a global accounts payable team to ensure accurate and timely invoice processing and payments, while managing T&E policy and serving as the primary point of contact for internal stakeholders and external vendors and suppliers. The Finance organization relies on this work to maintain SOX 404-compliant internal controls, drive cross-functional AP collaboration within the procure-to-pay process, and align with tax and treasury teams on compliance and cash management.

Scope of Work

• Oversee day-to-day operations of the global AP team, ensuring timely and accurate payments.
• Manage and enforce the global T&E policy and processes and serve as the primary interface with internal and external stakeholders, including vendors and suppliers.
• Perform month-end close activities and provide accurate reporting to the Controller and broader finance team.
• Lead cross-functional collaboration on AP within the procure-to-pay process.
• Develop, implement, and maintain SOX 404-compliant internal controls and corporate policy revisions or new policies to ensure regulatory conformance.
• Drive alignment with tax teams on compliance and with treasury on cash management strategies.
• Develop and implement process improvements and interface with external auditors as needed.
• Help with implementation of new systems and software.

Skills & Qualifications

• Bachelor's degree in Accounting or Finance.
• 10+ years of AP management experience.
• Experience with procurement a plus.
• Global and international experience with SOX controls implementation.
• Proficient knowledge of U.S. GAAP, general ledger, and month-end close.
• Strong Excel skills and ability to handle large data sets.
• Experience managing T&E teams and implementing systems.
• Understanding of controls related to payments and cash applications.
• Ability to travel internationally.

AP Manager oversees all aspects of the accounts payable process at AMP Robotics, reporting to the Accounting Manager and managing a staff responsible for invoice processing, company credit cards, employee reimbursements, and use tax and 1099 filings. Success in the position means developing SOX-compliant AP systems and policies, performing monthly close procedures, and building cross-functional relationships that support accurate cash forecasting and weekly AP reporting.

Leadership Responsibilities

• Manage, motivate, supervise, and evaluate the accounts payable department and staff.
• Develop and document AP systems, policies, and procedures, including SOX-compliant controls.
• Ensure financial obligations are met timely and efficiently and monitor critical vendor accounts and payments.
• Oversee tax-related processes, including use tax and 1099 calculations, processing, and filing.
• Review and assist with all payment transactions, such as ACH, wires, and checks via third-party processing software.
• Supervise and assist in data entry, data validation, and processing of invoices, company credit cards, and employee reimbursements.
• Perform AP monthly close procedures, including reconciliation of software systems and AP-related general ledger accounts.
• Collaborate with internal business partners to build relationships and produce weekly AP reporting to assist with cash forecasting.

Requirements

• Bachelor's degree in business administration, accounting, finance, or related field preferred.
• 5+ years of AP experience with 3+ years of supervisory experience.
• Substantial ERP AP system experience, including use tax and 1099 filing.
• Experience with NetSuite, Tipalti, TripActions, Expensify, Avalara, Google Sheets, and Microsoft Office.
• Solid analytical abilities.
• Strong interpersonal, communication, multitasking, and time management skills.
• Well-organized with keen attention to detail.
• Demonstrated leadership and problem-solving capabilities.

The AP Manager creates a service-oriented, SOX-compliant AP operation within a shared services environment, overseeing day-to-day team operations, invoice correction approvals, month-end closing tasks, and escalation management while coaching team members and acting as Change Manager for strategic process initiatives. Working across global projects and country legal changes, the AP Manager ensures all processes are clearly defined, documented, and compliant, and drives standardization and corrective action on audit findings.

Work Activities

• Lead the respective AP stream efficiently per Service Level Agreements and improve effectiveness in meeting customer expectations.
• Manage day-to-day team operations, ensuring adequate backups, vacancy coverage, and team work-life balance.
• Review and approve invoice corrections and non-standard document postings.
• Support month-end closing tasks and manage escalations and country legal changes.
• Act as LPO, support global projects, and drive standardization of processes and implementation of strategic changes impacting AP.
• Deliver service-oriented support, inspire and coach team members, and act as Change Manager.
• Ensure all processes, policies, and procedures are clearly defined, documented, and compliant with SOX certification requirements.
• Promote a robust control environment, follow up on audit issues, and implement corrective measures.

Experience & Qualifications

• Degree in Accounting or business administration/accounting.
• Several years of experience, including 3 years leading a significant team.
• Experience managing AP activities and providing timely vendor payments.
• Experience with SAP required.
• Strong process understanding, continuous improvement mindset, attention to detail.
• Excellent people management and team coaching skills.
• Good written and verbal communication skills.
• Fluent in English at C1 level minimum, with knowledge of a European language (German, French, Italian, Spanish, or Portuguese) an advantage.

Embedded within a global Finance structure, the AP Manager coordinates AP operations across regional and global process owners, shared service center providers, and direct reports, ensuring compliance with the global internal control framework while optimizing net working capital through payment plan strategy and account reconciliation approvals. Working closely with supply chain and cross-functional stakeholders, the AP Manager defines local policies for agreed deviations, oversees vendor master updates, and leads projects and change management for process improvements.

Performance Expectations

• Ensure compliance with Global Standards and maintain strong relationships with key suppliers.
• Maximize company cash flow and interface with regional and global process owners and service providers on outsourced activities.
• Participate in service provider governance and review process performance reports to ensure business requirements are met.
• Define and implement local policies and SOPs for agreed deviations from global procedures.
• Provide leadership and coaching to direct reports, develop yearly departmental goals, and lead projects and change management for process improvements.
• Ensure the global internal control framework is implemented, followed, and resolution of escalated issues is handled.
• Manage net working capital by defining payment plan strategy and action plans to optimize NWC, and approve payment runs and account reconciliations.
• Oversee vendor master updates, manage commentary and month-end results reporting, and track and monitor process efficiency and effectiveness.

Technical Qualifications

• University degree in Finance or equivalent.
• 6-8 years of relevant AP experience.
• Experience working with a shared service center is a plus.
• Proven hands-on experience in accounting systems.
• Knowledge of accounting standards, statutory, regulatory, and legal requirements, with high-level conceptual and analytical skills.
• Fluent in English with excellent verbal and written communication skills.
• Good project management skills.
• Strong coaching, people development, and supplier relationship management skills.
• Logical thinking, analytical ability, ownership mindset, and strong cross-functional collaboration skills, particularly with supply chain.

Reporting to the Director of AP and Payroll Shared Services, the AP Manager guides the accounts payable staff of OmniMax International through timely and accurate posting and payment of U.S. vendor invoices, general ledger coding, and sub-ledger reconciliation as part of month-end close. Partnering with the purchasing department on vendor terms and timing, the AP Manager maintains AP reports, ensures compliance with annual 1099 reporting, and presents information to associates, vendors, and customers.

Core Responsibilities

• Ensure vendor invoices and payments are timely, accurate, and coded to the proper general ledger account.
• Manage and develop the accounts payable staff and implement and maintain cash disbursement process policies and procedures.
• Reconcile the AP sub-ledger and unvouchered AP to the general ledger as part of month-end close.
• Liaise with the purchasing department to manage vendor terms and timing of payments.
• Prepare and ensure compliance with annual 1099 reporting and audit AP batches for accuracy.
• Maintain AP reports and files, provide analytical and ad hoc reporting support to management, and assist corporate staff as needed.
• Read, analyze, and interpret procedures and regulations, write business correspondence and procedures manuals, and present information to associates, vendors, and customers.

Position Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field with 5 years of AP experience, including 2 years of supervisory experience.
• Strong knowledge of internal control policy and procedure related to cash disbursement cycle, with experience implementing a strong control environment.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with Oracle or similar manufacturing ERP systems.
• Working knowledge of Salesforce recommended.
• Excellent technical, analytical, and problem-solving skills and exceptional attention to detail.
• Strong multi-tasking, organizational, and communication skills with the ability to work in a complex matrix environment.
• Ability to manage, train, and mentor team members with a high level of professionalism and excellent management and leadership skills.

Sitting at the intersection of accounts payable and internal controls over financial reporting, the AP Manager creates vendor maintenance policies and payment procedures for Fisker, Inc. while managing AP staff, month-end close, indirect tax filings, and financial audit support in a newly public EV company environment. Operating across ERP systems and in collaboration with the Controller, Senior Accountant, and CAO, the AP Manager ensures AP data integrity, accurate GL coding, and timely quarterly and year-end tax filing reviews.

Strategic Responsibilities

• Create policies and procedures surrounding the AP function and vendor maintenance.
• Work with the Controller to develop rules to preserve cash flow and generate accurate month-end accruals.
• Assist in month-end AP close, audit functions, and filing of indirect tax returns as needed.
• Mentor and manage AP staff and ensure all invoices and payments are processed accurately using ERP systems.
• Complete new vendor packets, respond to inquiries in a timely manner, and maintain monthly reconciliations to ensure AP data integrity and accurate GL coding.
• Handle AP month-end journal entries, participate in financial audit processes, and prepare supporting audit schedules.
• Partner with third-party tax service providers for timely reconciliation and review of quarterly and year-end tax filings, and complete ad hoc projects.

Knowledge, Skills & Abilities

• Bachelor's degree in Accounting or Finance.
• 7-8 years of AP experience, with vehicle industry experience required.
• Knowledge of indirect taxes, including sales tax, VAT, and customs.
• Understanding of internal controls over AP transactions.
• Experience with Bill.com, QuickBooks, Equity Edge, Microsoft Dynamics, Oracle, SAP, or other ERP systems is a plus.
• Proficiency with Microsoft Office, including Word and Excel.
• Organized with high accuracy and attention to detail.
• Excellent time management, multitasking, and written and verbal communication skills.
• Ability to handle sensitive and confidential information.

A key member of the Finance organization reporting to the Chief Accounting Officer, the AP Manager coordinates daily AP activities, including transactions, reconciliations, and cash management for domestic and international subsidiaries, while collaborating closely with the Financial Controller, Accounting, and Treasury departments. Collaborating across procurement, T&E, P-card programs, and new disbursement system evaluations, the AP Manager elevates AP performance through metrics-driven KPIs, Chrome River expense management, and international payment expertise.

Ownership Areas

• Oversee daily AP activities, including transactions, reconciliations, and cash management for the firm and its domestic and international subsidiaries.
• Develop and drive execution of short and long-term roadmaps for areas of responsibility and collaborate on monthly close and invoice accruals.
• Evaluate and implement improvements in internal controls, invoice automation, and wire processing to drive cost productivity.
• Manage the employee expense reimbursement process through Chrome River and ensure proper controls are in place for all disbursements.
• Ensure proper procedures for all aspects of vendor management and timely and accurate 1099 reporting.
• Manage company credit card programs, including T&E and P-card, and work with Treasury to implement best-practice cash management initiatives.
• Develop metrics-driven KPIs, ensure efficient use of existing systems, and lead evaluation and implementation of new disbursement systems.
• Direct day-to-day activities of the department, mentor and train personnel, manage performance evaluations, and hire qualified candidates.

Professional Experience

• Bachelor's degree in Finance, Accounting, or related Business Administration required.
• Certified payables professional credentials desirable.
• 10+ years of full-cycle AP experience with at least 5 years in an AP management role.
• Experience in international payments and foreign currency disbursements.
• Deep knowledge of procure-to-pay best practices.
• Experience in an ERP environment and participation in a system conversion highly desirable.
• Proficiency in travel and expense management systems, including Chrome River and Concur.
• Intermediate to advanced MS Excel proficiency.
• Strong organizational, analytical, and written and verbal communication skills.
• Highly motivated, proactive team player with exceptional attention to detail, follow-up skills, and demonstrated ability to think critically and solve problems.
• Experience in hiring and mentoring AP team members, with a strong managerial presence and commitment to quality customer service.