Job Summary: 

• Greet and assist participants and guests to appropriate EPHC programs or referred to other agencies.
• Answer main telephone line, route calls appropriately and provide appropriate Information and Referral Assistance to Spanish and non-Spanish speaking community members. 
• Return telephone messages within 24 hours.
• Maintain Agency phone directory and staff picture directory
• Responsible for Agency security badge processes, including taking photos, printing, and issuance to employees and manage guest badges
• Maintain and update administrative support specialist manual, referral lists and job referral list for community members
• Responsible for maintaining and updating kitchen duty assignments, including sending calendar invites to employees scheduled for kitchen duty.
• Monitor office supplies and process incoming mail
• Coordinate scheduling of conference rooms
• Perform data entry in Salesforce and other databases
• Inform EPHC facilities coordinator or designee about facilities needs/issues 
• Support the overall mission of El Programa Hispano Calico. 
• Adhere to El Programa Hispano Calico policies and procedures.
• Participate in projects including team, program, agency and community partner meetings.
• Open and close reception area following appropriate procedures.
• Manage and prioritize work independently

Skills on Resume: 

• Customer Service (Soft Skills)
• Telephone Etiquette (Hard Skills)
• Bilingual Communication (Soft Skills)
• Administrative Support (Hard Skills)
• Security Management (Hard Skills)
• Data Entry (Hard Skills)
• Time Management (Soft Skills)
• Team Collaboration (Soft Skills)

Job Summary: 

• Meet and/or exceed goals as well as other metrics as presented by the Directions of Operations Administration and Executive management
• Contribute to overall success of the department.
• Contact clients when a MAP agreement
• Establish partnerships across the organization.
• Provide support to the EE Distribution team.
• Complete miscellaneous EE Distribution projects 
• Actively engage in ongoing product, technical, system and product training opportunities.
• Practice interpersonal and active listening to achieve high customer satisfaction
• Establish and maintain working relationships in a collaborative team environment
• Oversee technical set-up and breakdown of classes
• Manage training class enrollment, disenrollment, waitlists through LMS
• Keep accurate records of employee attendance at courses through LMS or other means
• Interface with all levels of BCBSAZ employees
• Calculate results/class evaluations for all classes
• Assist trainers in creating, revising and updating courses using appropriate PC software
• Coordinate class material preparation with management and/or department staff
• Act as administrator for vendor online learning platforms such as LinkedIn learning, manage allocation/reallocation of licenses

Skills on Resume: 

• Goal Setting (Hard Skills)
• Client Relationship Management (Hard Skills)
• Partnership Building (Soft Skills)
• Team Support (Soft Skills)
• Project Management (Hard Skills)
• Product and Technical Knowledge (Hard Skills)
• Active Listening (Soft Skills)
• Collaboration (Soft Skills)

Job Summary: 

• Collecting, organizing and distributing data using MS Office Applications
• Performing basic office routines and tasks including copying, scanning, stapling, organizing, etc.
• Managing the employee notification boards
• Tracking and distributing birthday cards for all eligible employees
• Managing the temporary badge program
• Managing calendars, coordinating schedules for appointments and meetings
• Collecting and placing lunch orders, scheduling delivery or pick up of meals for meetings and events
• Booking and preparing conference rooms for meetings, including computers for virtual meetings and supplies for in person meeting
• Tracking and ordering business cards for employees
• Supporting the Office Manager and Human Resources to track and collect data for incentive programs, e.g. walking points, incentive giveaways, etc.
• Distributing paper paystubs and checks bi-weekly company wide
• Maintaining employee confidence and protecting operations by keeping human resources information confidential
• Performing reception duties as needed in various Teknova facilities
• Maintain office supplies, equipment, purchases and budgets including submission of expense reports, purchase orders, and updating budget reports.
• Ensure confidentiality and control access to sensitive information.
• Create/maintain department guides/documentation: administrative guidelines, course documentation, meeting room user guides, OneNote files
• Determine and schedule classes based on waitlists and identified needs
• Interface with necessary departments for materials, technical problem resolution

Skills on Resume: 

• Data Management (Hard Skills)
• Office Administration (Hard Skills)
• Calendar Management (Hard Skills)
• Event Coordination (Soft Skills)
• Confidentiality (Soft Skills)
• Budget Management (Hard Skills)
• Documentation Creation (Hard Skills)
• Cross-Department Collaboration (Soft Skills)

Job Summary: 

• Receive and sort mail
• Work on projects assigned by the President and HR Director
• Organizes and schedules office activities, including meetings, travels, and conferences, as well as department activities
• Maintain supply inventory and create presentations
• Time keeper assistance reviews and processes time and attendance in DoD Automated Time and Attendance and Production System (ATAAPS) for assigned personnel.
• Prepares and maintain personnel files and records in compliance with records management requirements.
• Reviews, processes, and tracks claims for reimbursement of expenditures for those on official business
• Creates and processes commercial carrier shipping documentation 
• Update the CRM system based on requests
• Perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. 
• Assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
• Assist in formulating and making recommendations for change in various programs, policies and procedures. 
• Perform administrative duties including scheduling and coordinating meetings and classes, events and travel, arranging various services, preparing agendas, gathering and organizing information, record and summarize minutes and materials for distribution.
• Perform office operations including filing, organizing, answering phones, maintaining calendars, and distribution of communications and materials.
• Compose diverse business correspondence, memos, letters, reports and materials.
• Respond to internal and external customer inquiries and requests for information
• Research, gather and conduct preliminary analysis of data for department and corporate reporting.

Skills on Resume: 

• Project Management (Hard Skills)
• Office Scheduling (Hard Skills)
• Inventory Management (Hard Skills)
• Time and Attendance Tracking (Hard Skills)
• Records Management (Hard Skills)
• Analytical Problem-Solving (Soft Skills)
• Data Collection and Analysis (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Spreadsheets/graphs, research pricings/descriptions, do shipping memos and bill of ladings,
• Listing items on eBay with descriptions and photos.
• Do Quarterly IC Component parts bid list.
• Filing, reconciling, record keeping, emails/correspondence, phones, and mail.
• Writing shipping memo and bill-of-lading attached to instruments.
• Receive assets off RAMS carts that have an Asset Transfer Form attached.
• Check off and enter into the Oracle system.
• Send out empty RAMS carts to requesting area.
• Staging items for eBay photos and placing them on backdrop.
• Compiles statistical data and reports.
• Schedules Outreach Clients for Psychiatric Appointments.
• Receives referrals for PATH clients.
• Receives and reads incoming correspondence, screens that which can be handled personally, forwards remainder with necessary background information to the appropriate staff member.
• Performs a variety of administrative support and advanced office duties including operating computer equipment, typing, filing, etc.

Skills on Resume: 

• Spreadsheet Management (Hard Skills)
• Research and Pricing (Hard Skills)
• Shipping Documentation (Hard Skills)
• Inventory Management (Hard Skills)
• Filing and Record Keeping (Hard Skills)
• Communication (Soft Skills)
• Data Reporting (Hard Skills)
• Client Scheduling (Soft Skills)

Job Summary: 

• Performs administrative duties for department staff using working knowledge of department policies.
• Provides front line customer service, answers telephones, responds to questions and provides information, routes callers and receives and directs visitors.
• Create, manage and close work orders on the FAMIS.
• Prepares and/or composes routine correspondence, reports, memos and e-mail using standard software applications and proofs materials for errors and ensures layout is consistent with University style.
• Assists with department budget and financial records including but not limited to:
• Researches invoices and prepares payment requests, may perform monthly reconcilement of account(s)
• Prepares monthly budget reports from Banner for review.
• Perform routine cashiering duties.
• Maintains unit’s calendar of events and ensures unit personnel are updated with current University information.
• Schedules and/or arranges meetings, travel, lodging for unit personnel or visitors. 
• Ensures reimbursements are made 
• Orders unit’s supplies, oversees equipment maintenance and duplicating services.
• Maintains files for efficient operation and recommend changes to improve office efficiency.
• Sorts, delivers and manages unit mail both incoming and outgoing.
• Assists with unit events/activities and participates 

Skills on Resume: 

• Correspondence and Report Writing (Hard Skills)
• Budget Management (Hard Skills)
• Invoice and Payment Processing (Hard Skills)
• Cashiering (Hard Skills)
• Calendar Management (Hard Skills)
• Scheduling and Travel Coordination (Soft Skills)
• Office Efficiency (Soft Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Work closely with project management to monitor and enforce project constraints that could affect workloads (schedule / scope / resources)
• Oversee out of office calendar, identifying conflicts to reporting managers and project management when necessary
• Partner with project management to maintain list of ongoing projects
• Attend internal status meetings when necessary, to stay up to date on all accounts and projects
• Schedule and maintain calendar of appointments, meetings, and travel itineraries, coordinate related arrangements
• Maintain accurate files, including those of a confidential nature
• Confirm meetings, reserve conference rooms, coordinate catering
• Assist in preparing PowerPoint presentations
• Data manipulation and management including import/ exporting, transposing and, reconciling numerous databases and systems including Maxient, Ohio Disease Reporting System (ODRS), Ohio Contact Tracing System (OCTS), Oracle Business intelligence, Qualtrics, and Microsoft Office 365 Suite.
• Weekend coverage of administrative tasks including campus notifications, creating and assigning cases to on-call staff.
• Provides other administrative and transactional support to the Director of Case Management and Manager of Administrative Operations & Special Projects 
• Receive, file, and organize paper applications as well as e-apps
• Receive and process requests for quotes/illustrations from independent agents/ brokers.
• Provide pre-sales support by discussing best product/ most competitive company to apply a client in
• Act as the liaison between brokers and insurance companies during the underwriting process

Skills on Resume: 

• Travel Coordination (Hard Skills)
• File Management (Hard Skills)
• Event Coordination (Soft Skills)
• PowerPoint Presentation Preparation (Hard Skills)
• Data Management (Hard Skills)
• Administrative Support (Soft Skills)
• Client Liaison (Soft Skills)
• Insurance Process Knowledge (Hard Skills)

Job Summary: 

• Schedule and organize program activities (i.e., virtual and regular phone calls, meetings, learning sessions, trainings, webinars) with presenters, participants, and staff.
• Schedule, prepare, attend and maintain records and written electronic minutes for program-related meetings and conference calls.
• Communicate with healthcare professionals and other internal and external team members to obtain, collect and provide information relevant to the program.
• Assist in recruiting practices to participate in the program.
• Create flyers, newsletters, social media posts, and other program marketing materials.
• Collect, record, and track data for program documentation, record keeping, and grant reporting.
• Prepare records and assist with the development of reports to meet grant requirements.
• Work with Program Director to track deliverables and ensure program deadlines are met.
• Obtain, update and maintain all program-related files in various formats (hard and electronic files).
• Complete purchase requisitions, order supplies, process consultant invoices, and complete and submit financial paperwork to the appropriate team members.
• Answer phone calls deliver messages and communicate information to appropriate team members.
• Other activities as requested to support the mission of the organization.
• Proactively follow-up with brokers on incomplete cases for pending requirements and provide
• Handle large volumes of HIPAA protected information which requires professionalism and confidentiality
• Coordinate performance reviews

Skills on Resume: 

• Program Coordination (Hard Skills)
• Meeting and Event Scheduling (Hard Skills)
• Communication (Soft Skills)
• Recruitment (Soft Skills)
• Marketing Material Creation (Hard Skills)
• Data Collection and Tracking (Hard Skills)
• Report Preparation (Hard Skills)
• Financial Management (Hard Skills)

Job Summary: 

• Assisting senior intelligence analysts or investigators in obtaining/collecting all documents and information to complete case files.
• Planning and conducting a variety of quantitative and qualitative studies, analyses, assessments, and evaluation related to criminal investigation cases.
• Reviewing data for completeness of information and proper execution.
• Assisting USMS staff with requisitions and procurement actions.
• Extracting data from other investigative agencies and databases.
• Analyzing collected data and preparing reports from said data.
• Establishing and maintaining physical and automated files.
• Gather information and organize tracking systems.
• Verifying case files and case tracking systems.
• Distributing, receiving, and storing documents.
• Performing word processing relevant to case documentation.
• Performing data entry relevant to cases statistics.
• Use a property tracking system extensively to update or retrieve information required to correctly receipt, store, issue or track government property.

Skills on Resume: 

• Case File Management (Hard Skills)
• Research and Data Collection (Hard Skills)
• Data Analysis (Hard Skills)
• Report Preparation (Hard Skills)
• Procurement Support (Hard Skills)
• Information Organization (Soft Skills)
• Data Verification (Hard Skills)
• Document Management (Hard Skills)

Job Summary: 

• Schedules and coordinates initiative events and activities.
• Assists with the design of advertising, marketing and promotional program materials, including yearly newsletters.
• Maintains all program files, assists with program evaluation and assessment and provides support to Initiative Director.
• Generates and processes departmental purchase orders, travel authorizations forms, work orders, check requests and travel expense reimbursement forms.
• Performs general office duties to include receiving, sorting and screening mail, performing receptionist duties; processing
• Maintains the initiative calendar and program website.
• Provides accurate program-related information to prospective students and other inquiries and faculty.
• Disseminate program policy and specific initiative guidance for members of the organization. 
• Coordinate, document, monitor and support a variety of meetings and conferences to to include but not limited to the scheduling and set-up of physical and virtual meetings
• Provide travel planning execution and support
• Draft documents for Leadership approvals and signatures. 
• Assist with the launching of field events.
• Month-end adjustments and closings.
• Income and expense analysis.
• Assist with financial statement preparation and financial projections.

Skills on Resume: 

• Purchase Order Processing (Hard Skills)
• Office Administration (Hard Skills)
• Event Coordination (Soft Skills)
• Travel Planning and Support (Hard Skills)
• Document Drafting (Hard Skills)
• Financial Analysis (Hard Skills)
• Program Communication (Soft Skills)
• Policy Dissemination (Soft Skills)

Job Summary: 

• Review bid websites for potential projects and maintain accurate bid schedule.
• Solicit and compile bids and quotes via phone or email from subcontractors and suppliers.
• Pickup and order plans and specifications from job owners.
• Perform data entry and downloading of bid information into HCSS.
• Order Bid Bonds from bonding company.
• Research and document bid opportunities.
• Announce bid results to appropriate personnel.
• Maintain database for reference purposes.
• Prepare documentation and process pre-qualifications.
• Assist with design build technical proposals.
• Work with State, City and County authorities or other job owners
• Schedule/handle arrangements for inhouse estimating meetings.
• Perform office administrative duties - ordering supplies and inventory, supporting front desk duties, process incoming and outgoing mail and deliveries.
• Greet office visitors in a professional, positive manner.
• Compose and edit letters, emails and other correspondence.

Skills on Resume: 

• Data Entry (Hard Skills)
• Bid Management (Hard Skills)
• Research and Documentation (Hard Skills)
• Proposal Assistance (Hard Skills)
• Communication (Soft Skills)
• Meeting Coordination (Soft Skills)
• Office Administration (Hard Skills)
• Customer Service (Soft Skills)

Job Summary: 

• General administrative work and tracks projects
• Calls municipalities and power companies for permitting needs
• Coordinates prints for inspectors
• Assists with accounts receivable and accounts payable on projects ensuring correct billing
• Coordinates and communicates all information to inspectors
• Operates as a information liaison between construction and engineering
• Prepare general Navy correspondence (write-ups, instructions, monthly reports, etc.)
• Provide security escort services for visitors
• Perform administrative and office support for the Command
• Develop and maintain calendars and schedules of Command senior personnel
• Maintain the organizations documents, records, and files
• Manage and coordinate on-boarding metrics with BI teams.
• Suggest process to make supporting our customers more efficient.
• Mapping of data between various systems and reporting and categorization of customer support requests.
• Coordinate customer issues with globally distributed support teams.

Skills on Resume: 

• Communication (Soft Skills)
• Information Liaison (Soft Skills)
• Report Preparation (Hard Skills)
• Security Escort Services (Hard Skills)
• Administrative Support (Hard Skills)
• Calendar and Schedule Management (Hard Skills)
• Process Improvement (Soft Skills)
• Data Mapping and Reporting (Hard Skills)

Job Summary: 

• Coordinates and aids in planning event logistics for Research Presentation Meals, Summer Orientation, New Student Convocation, Academic Open Houses, Reading TUgether, Spring Honors Convocation and Distinguished Lecturers
• Answers phones, greets visitors, takes messages, makes appointments and provides information.
• Answers inquiries, follows up on routine activities and responds to problems or complaints without consultation based on standard practices and procedures
• Uses initiative and independent judgement in routine matters and decisions.
• Word processes, develops spreadsheets and creates presentations using confidential and/or complex materials, forms and documents
• Composes and edits correspondence, forms and reports.
• Serves as point person in “help desk” role for course evaluations (Class Climate) and Qualtrics user support.
• Schedules and provides follow-up for recurring committee meetings led by Associate Vice Presidents of Academic Affairs.
• Collects and organizes Faculty Summer Stipend, Faculty Leave, Stieren Speaker and Lennox Program proposals as well as student Mach Fellowship Applications
• Develops maintenance of complex files and filing systems.
• Reconciles purchase card transactions and provides budget support for Associate Vice Presidents for Academic Affairs, Office of Advising, First Year Seminar, Office of Institutional Research and Sponsored Research Officer.
• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

Skills on Resume: 

• Event Coordination (Hard Skills)
• Customer Service (Soft Skills)
• Problem Solving (Soft Skills)
• Independent Decision Making (Soft Skills)
• Spreadsheet Development (Hard Skills)
• Correspondence and Report Editing (Hard Skills)
• Help Desk Support (Soft Skills)
• File Management (Hard Skills)

Job Summary: 

• Taking phone calls, relaying messages, scheduling meetings, making travel arrangements
• Institute quality control measures. 
• Monitor administrative process performance and conduct process improvements
• Manage/track Division-level tasks and assign tasks to appropriate personnel for completion
• Assist the Unit Training Manager in managing and tracking personnel training activities
• Manage and assist with the Unit Award Program
• Schedule Division calls and assist with Distinguished Visitor itineraries
• Manage daily and long-range calendar support for leadership
• Coordinate schedules, agendas, location set-up and logistics for all meetings and events
• Maintain conference room schedules and ensure meeing preparations
• Facilitate and manage timely, effective and efficient information flow between leadership levels
• Ensure that the Leadership is kept informed of all issues of interest that relate to the mission of the Directorate. 
• Monitor progress toward the accomplishement of various tasks and initiatives, and provide task status to senior Leadership
• Provide information and background for the preparation of program events

Skills on Resume: 

• Phone and Meeting Management (Hard Skills)
• Quality Control (Hard Skills)
• Process Improvement (Soft Skills)
• Task Management (Hard Skills)
• Training Coordination (Hard Skills)
• Event Coordination (Hard Skills)
• Information Flow Management (Soft Skills)
• Calendar Management (Hard Skills)

Job Summary: 

• Maintain records and files for rail services contracts.
• Process contractor, and vendor invoices.
• Assist with analyzing financial information to determine cost projections and efficiencies.
• Review, audit, and process invoices.
• Identify corrective actions for contractor non-compliance with contract terms and conditions.
• File data submittals, work directives, and other documents associated with contract compliance.
• Perform contract cost monitoring and cost control.
• Resolve account issues, and maintain relevant documentation.
• Prepare financial forecasts, track and monitor expenditures.
• Analyze free texts in the current solution and transform them for a new platform
• Provide daily updates and blockers the project leader
• Collaborate with team members in the Prague, ask questions, raise concerns, and share best practices related to data migration
• Provide detailed feedback on experience with the contact tools used during the migration

Skills on Resume: 

• Record and File Management (Hard Skills)
• Invoice Processing (Hard Skills)
• Financial Analysis (Hard Skills)
• Contract Compliance (Hard Skills)
• Cost Monitoring and Control (Hard Skills)
• Problem Resolution (Soft Skills)
• Data Migration (Hard Skills)
• Team Collaboration (Soft Skills)