Job Summary: 

• Develop, implement and manage Fire operating and capital budget to include the General Fund, Capital Improvement Program Fund, Public Safety Grants.
• Develop short term and long term financial plans for the Garland Fire Department. 
• Ensure operational objectives and key performance indicators are in alignment with funding priorities.
• Identify opportunities for improving service delivery methods and procedures, identify resource needs, and implement improvements.
• Oversee the department’s accounts payable, accounts receivable, and special cash funds.
• Administer department’s purchasing program to include management of department-issued procurement cards, reconciliation of monthly purchases and the issuance of purchase orders.
• Manage and modify as needed all department fiscal policies and procedures.
• Monitor and perform audits on department internal controls and implement procedures and policy changes 
• Responsible for reconciliation and application of multiple grants.
• Provide complex guidance to the department’s executive management team, prepare and present high-level complex reports and other correspondence
• Attend meetings that may occur on evenings or weekends 

Skills on Resume: 

• Budget Management (Hard Skills)  
• Financial Planning (Hard Skills)  
• Performance Alignment (Soft Skills)  
• Process Improvement (Hard Skills)  
• Accounts Management (Hard Skills)  
• Procurement Management (Hard Skills)  
• Policy and Procedure Development (Hard Skills)  
• Audit and Compliance (Hard Skills)  

Job Summary: 

• Attract, develop and retain talent, accurately assess performance, ensuring the development of staff, promotion development opportunities, and effective management of performance challenges
• Steward and role model culture and hold the team accountable for the critical role of being the “face” of the company
• Meet regularly, one-on-one, with direct reports, provide timely, balanced feedback and keep staff apprised of successes as well as development opportunities
• Ensure staff is recognized for individual and team contributions
• Write and deliver performance evaluations
• Ensure procedures are documented and kept up-to-date and staff members are cross-trained with a backup coverage plan in place for all procedures
• Coordinate with internal teams (e.g.: HR, IT, BusCon) to ensure proper training programs are in place for the team and understand how work intersects across the organization (e.g. security protocols, badge access, best practices, etc.)
• Build and maintain collaborative relationships with peers and stakeholders across the firm and ensure collaborative partnership across team and business operations
• Manage up to Director, Administrative Services in a timely manner, providing updates on the team, seeking guidance and direction
• Maintain knowledge of the team’s work, process, and work-flows, identify and propose process improvements and efficiencies including technology enhancements
• Ensure staff is flexible in supporting the current and future needs of the organization
• Partner closely with other Managers in Administrative Services, including the Director, Administrative Services, on cross-functional projects and objectives and provide cross-coverage

Skills on Resume: 

• Talent Development (Soft Skills)  
• Performance Management (Soft Skills)  
• Staff Recognition (Soft Skills)  
• Feedback Delivery (Soft Skills)  
• Procedure Documentation (Hard Skills)  
• Cross-Training (Hard Skills)  
• Collaboration (Soft Skills)  
• Process Improvement (Hard Skills)

Job Summary: 

• Manage executive assistants (EAs) and office services (OS) team members in the Detroit office in addition to a number of EAs
• Lead, coach and motivate team members to enhance effectiveness, efficiency and overall job satisfaction.
• Assess development needs, provide real-time constructive feedback and conduct thorough performance evaluations ensuring accuracy in feedback and evaluations based on a defined set of expectations. 
• Arrange for individualized and/or group training for continued skill-building.
• Oversee and ensure accuracy in timesheet reviews and approvals.
• Assist with location and regional EA and OS recruiting and connectivity efforts. 
• Provide management support to partners to enhance the working model between assigned EA/partner and internal plus external stakeholders. 
• Provide strategic and project support to the office managing partner for executing the office agenda and connectivity budgets.
• Raise awareness of all office events (e.g., Values Day, Day of Service, Holiday, Office retreats) with various levels of leadership and point of contact responsibilities. 
• Serve as the location-based, first-point-of-contact for physical space and facilities such as new hire/transfer onboarding and exit procedures, parking information, and others 

Skills on Resume: 

• Team Leadership (Soft Skills)  
• Performance Management (Soft Skills)  
• Training and Development (Hard Skills)  
• Timesheet Management (Hard Skills)  
• Recruitment Support (Soft Skills)  
• Stakeholder Management (Soft Skills)  
• Project Support (Soft Skills)  
• Event Coordination (Soft Skills)  

Job Summary: 

• Greet employees and guests at the main entrance
• Administer Daily Health Screening application or questionnaire submission
• Accept packages and deliveries
• Maintain file room records through the database system
• Locate and remove files upon request
• Keep records of materials removed and traces of missing files
• Assist with inquiries and research in the database
• Produce files from the warehouse upon request by Supervisors and/or Benefit Analyst
• Provide administrative support as needed or directed on other projects or departments
• Update/maintain electronic files and structures.
• Track and route design and construction submittals.
• Assist with funding requests and reconciling funds requested/received and submitting purchase requests.
• Assist with dispute resolution and requests for equitable adjustment through data gathering and report review.

Skills on Resume: 

• Customer Service (Soft Skills)  
• Health Screening (Hard Skills)  
• Package Handling (Hard Skills)  
• File Management (Hard Skills)  
• Record Keeping (Hard Skills)  
• Database Research (Hard Skills)  
• Administrative Support (Soft Skills)  
• Financial Reconciliation (Hard Skills) 

Job Summary: 

• Understands and can execute all tasks assigned to the Administrative Assistant.
• Process all new hires and perform introductory new hire training.
• Handle all payroll-related items such as processing payroll, keeping employee IDs up to date, reimbursements, deductions, time off requests, questions, and issues.
• Review and code expense reports.
• Take meeting notes for Branch Calls.
• Ensure Case Studies are completed for applicable projects.
• Update administrative and branch-related spreadsheets.
• Assist with data entry and upkeep of Restore 365.
• Assist as a traveling Clerk and assist with team building activities.
• Manage travel bookings for out-of-town projects
• Assist with audits and billing job files.
• Assist with making and updating the SRM schedule
• Update billing spreadsheet with new jobs

Skills on Resume:

• Task Execution (Soft Skills)  
• New Hire Training (Hard Skills)  
• Payroll Management (Hard Skills)  
• Expense Report Coding (Hard Skills)  
• Meeting Documentation (Soft Skills)  
• Case Study Management (Hard Skills)  
• Data Entry (Hard Skills)  
• Travel Coordination (Soft Skills)  

Job Summary: 

• Perform audits and bill projects
• Oversee, manage, and send DocuSign Contracts
• Approve branch techs time on out of town projects
• Respond to CAT event and set up teams home base and make sure the team is all settled.
• Help get all responding franchises to CAT events set up in SRM restore 365 and any together software platform that 
• Assist with accident reporting for SRM
• Manage and organize SharePoint for SRM
• Coordinate airfare, travel, and lodging for out of town projects
• Ensure office, uniforms, shipping, software, and hardware spending stays within budget each year
• Handle all termination and resignation processes
• Assist HR with SRM items: Benefit enrollment, Work Comp Claims, Unemployment claims
• Assist Residential Branches with large loss related items
• Assist the SRM Managing Director with any assigned tasks

Skills on Resume: 

• Audit Management (Hard Skills)  
• Contract Management (Hard Skills)  
• Time Approval (Hard Skills)  
• Team Leadership (Soft Skills)  
• Event Logistics (Soft Skills)  
• Accident Reporting (Hard Skills)  
• Budget Control (Hard Skills)  
• HR Support (Soft Skills)