Job Summary: 

• Assist the EVP / GM for WK and Research & Learning businesses with all administrative responsibilities as well as arrange and coordinate meetings, departmental and cross-functional meetings, including outside customers, suppliers, and advisors
• Prepare travel arrangements, and respond to inquiries from a variety of internal and external sources.
• Act as a resource person and administrative support for the WK and Research & Learning Management Teams and collaborate with other WK Administrators across the TAA NA organization to meet the needs of the business and assist leaders 
• Prepare relevant documents/material needed for meetings, and coordinate with IT as needed for any meeting equipment setup. 
• Responsible for document control, tracking and management of all vendor contracts via the EFFACTS Contract Management system.
• Manage all tasks, and requests related to the WK Toronto office (parking, security access cards, booking building board rooms, etc). 
• Serve as the primary contact between WK Facilities and Crown Building Management for all office/facilities related responsibilities. 
• Manage the mail room, courier deliveries, office supplies orders, assist and/or coordinator all staff functions, town halls, events, etc.
• Support managers with onboarding of new hires by submitting new hire tickets in the applicable systems (RAINER / ARMS), and coordinate with Procurement regarding the timely deployment of equipment. Support offboarding activities
• Assist business teams with the creation of Purchase Orders as well as help with vendor invoices, follow-up and payment issues in coordination with the Procurement and Accounts Payable team.
• Manage the TAA Employee Recognition Program including compiling quarterly nominations, obtaining feedback on nominations from the management team as needed, finalizing winners for announcements, and organizing recognition rewards to be distributed to winners.
• Support in Provincial compliance initiatives such as Health and Safety, AODA, etc.

Skills on Resume: 

• Administrative Support (Soft Skills)
• Travel Coordination (Hard Skills)
• Cross-Functional Collaboration (Soft Skills)
• Document Preparation (Hard Skills)
• Contract Management (Hard Skills)
• Facilities Management (Soft Skills)
• Event Coordination (Soft Skills)
• Procurement Support (Hard Skills)

Job Summary: 

• Answer telephone calls and reply to emails
• Responds to and resolve CSC requests including processing orders, rushes, product availability, delivery, returns, and cancellations.
• Maintains/handles confidential records (both paper and electronic).
• Processes data and generates routine reports.
• Processes Credit Memos, VDNs, Carrier Claims, and other forms
• Works with other departments within Thermo Fisher Scientific to find solutions for both customers.
• Accountable for resolving customer complaints (First Call Resolution) and escalates issues 
• Follows established service quality standards and meets established processing times and follow-up actions in accordance with departmental standards (after-call work, order accuracy, etc.)
• Collaborate with the department leadership team in the detailed planning and management of projects.
• Provide consistent visibility on the status of targeted projects
• Assists other Administrative Coordinators 

Skills on Resume: 

• Phone and Email Communication (Soft Skills)
• Customer Service (Soft Skills)
• Record Management (Hard Skills)
• Data Processing (Hard Skills)
• Form Processing (Hard Skills)
• Cross-Department Collaboration (Soft Skills)
• Complaint Resolution (Soft Skills)
• Project Management (Hard Skills)

Job Summary: 

• Support the daily operations of the Division of Immunology including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
• Make decisions and exercise a high level of autonomy while typically performing administrative support/management responsibilities for faculty and Advanced Practice Providers of the Division of Immunology, including managing schedules, correspondences, distribution, and routing of patient-related materials, and triaging phone calls.
• Maintain appointment schedules and arrange for meetings and conferences.
• Maintain clinical schedules and communicate with clinic and scheduling contacts.
• Maintain and distribute weekly divisional educational calendars and communications.
• Maintain faculty and APP curriculum vitae.
• Maintain faculty attendance at CME events and enter into CME Cloud. Distribute evaluations for each CME event.
• Assist with maintaining fellow schedules and attendance.
• Assist with the annual Allergy/Immunology CME Symposium and Rheumatology CME Symposium
• Oversee and coordinate the Divisional Display Schedule, including communication with external vendors, scheduling, and ensuring payment is received.
• Receive patient documents and route 
• Enter patient lab results into EPIC for Immunology providers.

Skills on Resume:

• Operations Support (Soft Skills)
• Autonomous Decision-Making (Soft Skills)
• Schedule Management (Hard Skills)
• Communication (Soft Skills)
• Event Coordination (Soft Skills)
• Data Entry (Hard Skills)
• Vendor Coordination (Soft Skills)
• Medical Record Management (Hard Skills)

Job Summary: 

• Initiate HR transactions at the request of others.
• Provide functional and/or administrative supervision for students/temporary staff.
• Initiate purchasing requests for supplies and equipment.
• Reconcile monthly P-card transactions.
• Initiate payments for research subjects.
• Assist in the coordination/preparation of strategic plans in support of the Division Director, Division Administrator, and/or Division Coordinator. 
• Establish timelines, remind contributors, proof, and edit.
• Act as Immunology Division liaison for all patient calls and correspondence.
• Receive visitors and answer Division phone lines.
• Prepare and administer correspondence. 
• Serve as liaison to faculty, staff, students, alumni, and the public concerning inquiries or complaints requiring interpretation of policies, procedures, and programs. 

Skills on Resume:

• HR Management (Hard Skills)
• Supervision (Soft Skills)
• Purchasing (Hard Skills)
• Reconciliation (Hard Skills)
• Payment Processing (Hard Skills)
• Planning Support (Soft Skills)
• Liaison (Soft Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Receives, sorts, and delivers all incoming and interdepartmental mail directly to staff or Assistants at all 3 Novavax Firstfield locations
• Accurately records checks in the check log
• Opens and stamps all incoming invoices and delivers to the Accounting Department
• Operate postage meter and scale
• Record postage meter readings on a daily basis
• Monitor postage account activity
• Maintain proper stock of mailing supplies 
• May serve as primary contact for building maintenance and facilities management.

Skills on Resume:

• Mail Management (Soft Skills)
• Record Keeping (Hard Skills)
• Invoice Handling (Hard Skills)
• Postage Meter Operation (Hard Skills)
• Account Monitoring (Hard Skills)
• Inventory Management (Hard Skills)
• Facilities Coordination (Soft Skills)
• Communication (Soft Skills)