ACCOUNTS PAYABLE REPRESENTATIVE RESUME EXAMPLE

Emily Carter

Phoenix, AZ

(602) 418-7721

emily.carter.ap@gmail.com

https://www.linkedin.com/in/emilycarterap

SUMMARY

Results-driven Accounts Payable Representative with 2+ years of experience in invoice processing, vendor reconciliation, and payment administration within distribution and financial operations environments. Proven record of processing 150+ weekly invoices while maintaining 98% accuracy and supporting timely month-end close activities. Expertise in invoice coding and vendor management to optimize payment workflows, mitigate processing discrepancies, and drive operational efficiency through accurate financial documentation and responsive stakeholder support.

SKILLS

Invoice Processing

Vendor Reconciliation

ACH Payments

GL Coding

Expense Reporting

Check Processing

EXPERIENCE

Accounts Payable Representative

Summit Ridge Supply Co., Phoenix, AZ

June 2024 – Present

• Processed 150+ vendor invoices weekly through manual entry and automated uploads, maintaining 98% payment accuracy and reducing processing delays by 15%.
• Reconciled vendor statements and resolved payment discrepancies within 48 hours, improving supplier response efficiency across 75+ active vendor accounts.
• Generated ACH payments and check runs with complete backup documentation, supporting monthly payment cycles exceeding $450K in operating expenses.
• Maintained vendor W-9 and payment records while assisting with 1099 preparation, strengthening audit compliance, and year-end reporting accuracy.

Accounts Payable Clerk

Desert Peak Services, Mesa, AZ

August 2022 – May 2024

• Reviewed purchase orders, invoices, and expense reports for approval compliance, reducing invoice coding errors by 18% during quarterly audits.
• Processed employee expense reports and credit card transactions through Concur, accelerating reimbursement turnaround times by 20%.
• Organized AP records and monitored aging reports weekly, supporting on-time payment processing for more than 120 vendor accounts.
• Responded to vendor inquiries professionally through phone and email communication, improving issue resolution timelines and maintaining positive supplier relationships.

EDUCATION

Associate of Applied Science in Accounting

Mesa Community College, Mesa, AZ

Michael Reynolds

Charlotte, NC

(704) 555-8146

michael.reynolds.finance@outlook.com

https://www.linkedin.com/in/michaelreynoldsfinance

SUMMARY

Results-driven Accounts Payable Representative with 5+ years of experience in accounts payable operations, invoice reconciliation, and vendor management within manufacturing and logistics environments. Proven record of reducing payment discrepancies by 22% through accurate invoice verification and three-way matching procedures. Expertise in Oracle Financials and month-end close activities to optimize transaction processing, mitigate compliance risks, and drive consistent financial reporting through strong internal controls and operational accountability.

SKILLS

Oracle Financials

Three-Way Matching

Vendor Management

Invoice Auditing

Month-End Close

Cash Reconciliation

EXPERIENCE

Accounts Payable Representative

Blue Harbor Distribution Group, Charlotte, NC

March 2022 – Present

• Processed 200+ weekly PO and non-PO invoices using Oracle Financials, maintaining 99% processing accuracy across multi-department operational expenses.
• Conducted three-way invoice matching and resolved purchase order discrepancies, decreasing unresolved invoice exceptions by 22% over 12 months.
• Coordinated weekly aging reports and payment runs totaling $1.1M annually, ensuring compliance with prompt payment discount deadlines.
• Supported monthly accruals, GL reconciliations, and audit preparation activities, contributing to a 17% reduction in month-end close delays.
• Managed vendor onboarding and W-9 documentation for 90+ suppliers, strengthening 1099 reporting accuracy and regulatory compliance standards.

Accounts Payable Coordinator

Pioneer Freight Solutions, Columbia, SC

January 2020 – February 2022

• Verified invoice approvals, purchasing authority, and GL coding for high-volume transportation and operating expense transactions exceeding $600K quarterly.
• Processed check requests, overnight payments, and employee expense reimbursements while maintaining complete supporting documentation for audit review.
• Investigated outstanding vendor balances and resolved aged invoice discrepancies, improving payment cycle efficiency by 19%.
• Assisted AP leadership with cash clearing reconciliations and month-end reporting activities, supporting accurate balance sheet reporting processes.

EDUCATION

Bachelor of Science in Business Administration

University of North Carolina, Charlotte, NC

Danielle Whitmore

Nashville, TN

(615) 903-4418

danielle.whitmore@financepromail.com

https://www.linkedin.com/in/danielle-whitmore-finance

PROFESSIONAL SUMMARY

Results-driven Accounts Payable Representative with 9+ years of experience in financial operations, vendor payment management, and general ledger reconciliation within healthcare and corporate services industries. Proven record of improving invoice processing efficiency by 28% while overseeing high-volume payment cycles exceeding $3M annually. Expertise in AP compliance controls and process improvement initiatives to optimize payment operations, mitigate financial reporting risk, and drive operational performance through accurate reconciliations, audit support, and cross-functional collaboration.

CORE SKILLS

AP Compliance

Vendor Reconciliation

GL Reconciliation

Process Improvement

Payment Processing

Financial Reporting

EXPERIENCE

Senior Accounts Payable Representative

Crestline Healthcare Services, Nashville, TN

April 2020 – Present

• Directed daily processing of 300+ vendor invoices and expense transactions, ensuring timely approvals and maintaining 99% compliance with internal financial controls.
• Led reconciliation of GRNI, cash clearing, and vendor statement accounts, reducing unresolved balance discrepancies by 26% during annual close cycles.
• Implemented invoice audit procedures and approval tracking improvements, accelerating payment processing efficiency by 24% across multi-site operations.
• Coordinated vendor communication, payment investigations, and escalation resolution activities, strengthening supplier satisfaction and reducing overdue payment inquiries by 31%.
• Supported audit examinations, regulatory reviews, and month-end close activities, contributing to consistent financial reporting accuracy across AP operations.

Accounts Payable Representative

Oakstone Business Solutions, Louisville, KY

May 2017 – March 2020

• Processed high-volume trade, freight, insurance, and fixed asset invoices totaling $2.4M annually while ensuring proper coding and approval compliance.
• Managed ACH payments, check runs, and vendor maintenance activities for more than 180 active supplier accounts across multiple operational departments.
• Reviewed transaction activity and identified process improvement opportunities, helping reduce duplicate payment risks by 18% through enhanced verification controls.
• Assisted leadership with retention tracking, accrual support, and vendor reconciliation reporting, improving month-end close efficiency by 16%.

EDUCATION

Bachelor of Science in Accounting

Middle Tennessee State University, Murfreesboro, TN

• Processed 250+ monthly vendor invoices by verifying purchase orders, approvals, and coding accuracy within enterprise Accounts Payable systems, reducing payment discrepancies by 18% across trade and expense transactions.
• Coordinated daily Accounts Payable workloads assigned by management, maintaining 98% on-time invoice processing while supporting high-volume payment cycles under strict operational deadlines.
• Validated invoice-to-purchase-order accuracy for over $1.2M in annual supplier payments, preventing duplicate transactions and strengthening financial compliance across multiple departments.
• Administered check run documentation by matching payment stubs with invoices, improving audit readiness, and shortening monthly reconciliation activities by approximately 20%.
• Resolved vendor statement discrepancies through cross-functional collaboration with purchasing, marketing, and general ledger teams, enhancing supplier relationships and accelerating issue resolution turnaround times.
• Maintained accurate financial records by entering payable invoices into accounting platforms independently, ensuring consistent processing quality and dependable support for corporate Accounts Payable operations.

Core Skills:

• Invoice Processing
• Purchase Matching
• Vendor Reconciliation
• Payment Verification
• Accounts Payable
• Invoice Coding

• Processed 100–200 weekly PO and non-PO invoices through Oracle financial systems, ensuring complete approvals, supporting documentation, and accurate payment processing across multiple operational departments.
• Collaborated daily with vendors, purchasing teams, and department managers to resolve invoice concerns efficiently, strengthening supplier relationships and maintaining consistent communication throughout payment cycles.
• Reconciled invoices against purchase orders and receiving records using three-way matching procedures, reducing discrepancy resolution times by 22% through proactive follow-up with purchasing requestors.
• Verified purchasing authority, received approvals, and decrement history for high-volume invoices, supporting financial compliance standards and minimizing processing errors during monthly audit reviews.
• Coordinated DocuSign approval workflows for service and labor invoices while assigning precise GL account, department, and location coding for accurate financial reporting.
• Tracked vendor retention balances and validated job costing details for construction-related invoices, improving project expense visibility and supporting reliable cost allocation across active operations.

Core Skills:

• Oracle Financials
• Three-Way Matching
• Invoice Reconciliation
• GL Coding
• Job Costing
• Vendor Retention

• Monitored purchase order balances and communicated funding shortages proactively to internal teams, preventing payment delays and supporting uninterrupted invoice processing across multiple operational departments.
• Processed daily check requests and per-diem payments with complete supporting documentation, maintaining accurate approvals and improving turnaround efficiency for employee travel reimbursements by 15%.
• Prepared weekly aging reports and check runs containing validated backup records, strengthening audit readiness and supporting timely vendor payments within established financial controls.
• Maintained vendor master data, including W-9 documentation and new vendor setup requests, ensuring accurate 1099 reporting compliance and streamlined onboarding for supplier accounts.
• Managed vendor calls, invoice inquiries, and prompt payment discount deadlines, helping reduce overdue balances by 20% while preserving strong external business relationships.
• Supported month-end close activities by processing credit card payable transactions, updating AP problem logs, maintaining on-hold reports, and assisting leadership with critical Accounts Payable functions.

Core Skills:

• Vendor Management
• Check Processing
• Aging Reports
• 1099 Compliance
• Credit Transactions
• Month-End Close

• Processed high-volume third-party invoices accurately and within established payment timelines, supporting consistent Accounts Payable operations while maintaining compliance with departmental service level agreements.
• Managed invoice scanning and electronic document records through centralized systems, improving retrieval efficiency and strengthening digital audit readiness across financial processing activities.
• Administered vendor setup and account change requests with precise data validation, reducing onboarding inaccuracies and supporting reliable supplier master data maintenance for payment processing.
• Coordinated business support activities and monitored shared mailboxes daily, ensuring timely responses to invoice inquiries and maintaining effective communication with internal stakeholders and vendors.
• Oversaw AP balance sheet clearing activities for GRNI and cash clearing accounts, contributing to month-end accuracy and reducing unresolved reconciliation items by approximately 18%.
• Participated in Kaizen and continuous improvement initiatives while tracking operational performance metrics, helping achieve Tier 1 processing targets, and enhancing workflow efficiency across Accounts Payable functions.

Core Skills:

• Invoice Processing
• Document Management
• Vendor Maintenance
• Balance Reconciliation
• Cash Clearing
• Process Improvement

• Processed daily vendor invoices through manual entry and automated upload systems, ensuring accurate coding, timely approvals, and consistent payment processing for overhead and operating expenses.
• Organized Accounts Payable batches with complete supporting documentation, improving transaction accuracy and maintaining reliable financial records for high-volume vendor payment activities.
• Audited daily AP uploads and invoice batches for completeness and compliance, reducing processing discrepancies by 17% while supporting efficient departmental workflow management.
• Administered employee expense reports and corporate credit card transactions through Concur, ensuring policy compliance and accelerating reimbursement turnaround times across multiple departments.
• Resolved vendor and employee payment inquiries professionally through phone and email communication, strengthening stakeholder relationships and improving response efficiency for Accounts Payable operations.
• Supported annual audit preparation, overnight payment requests, check distribution, and cross-functional projects while collaborating effectively within a fast-paced Accounts Payable team environment.

Core Skills:

• Invoice Coding
• Batch Processing
• Concur Reporting
• Expense Management
• Audit Support
• Vendor Relations

• Reviewed, coded, and processed high-volume vendor invoices accurately, ensuring timely payment approvals and maintaining consistent Accounts Payable operations within a fast-paced financial environment.
• Prioritized invoice payments by analyzing aging reports and outstanding balances, helping reduce overdue liabilities by 21% while supporting strong vendor payment relationships.
• Prepared payment checks with complete backup documentation and corresponding invoices, strengthening audit compliance and improving transaction verification procedures across daily Accounts Payable activities.
• Reconciled monthly banking and corporate credit card statements, identifying discrepancies promptly and supporting accurate financial reporting for month-end close processes.
• Maintained organized payment histories, financial files, and shared email communications, improving document accessibility and enhancing administrative efficiency across accounting support functions.
• Supported special accounting projects and monthly account analysis reporting while adhering to internal policies, contributing dependable clerical and financial assistance to departmental operations.

Core Skills:

• Invoice Processing
• Aging Analysis
• Bank Reconciliation
• Credit Reconciliation
• Month-End Close
• Financial Reporting

• Processed trade, freight, reimbursement, insurance, legal, advertising, and fixed asset invoices accurately, ensuring approved payments and consistent compliance with established Accounts Payable procedures.
• Verified vendor 1099 eligibility and maintained accurate master file records, supporting compliant year-end reporting and reducing supplier documentation discrepancies across payment operations.
• Coordinated invoice approval and expense coding activities with managers, buyers, and inventory teams, improving payment accuracy and strengthening cross-functional financial communication processes.
• Responded to vendor and client payment inquiries through phone and email support, providing detailed research and resolving invoice concerns within established service timelines.
• Prepared weekly check runs and maintained supporting payment documentation, enhancing audit readiness and ensuring reliable processing of high-volume Accounts Payable transactions.
• Identified workflow improvement opportunities within AP systems and procedures while assisting team members with approval and vendor issues, contributing to more efficient departmental operations.

Core Skills:

• Invoice Processing
• 1099 Reporting
• Expense Coding
• Vendor Support
• Check Processing
• AP Systems

• Processed Accounts Payable invoices accurately and ensured timely vendor payments by reviewing documentation, validating approvals, and maintaining compliance with established financial policies and procedures.
• Recorded business transactions, posted journal entries, and reconciled general ledger accounts daily, supporting accurate financial reporting and safeguarding organizational assets through dependable accounting practices.
• Reviewed transaction activity and payment workflows consistently, contributing to a strong internal control environment and reducing processing discrepancies by approximately 16% across operational accounting functions.
• Coordinated invoice distribution and approval tracking with internal departments, improving payment turnaround efficiency while maintaining accurate coding standards for high-volume Accounts Payable processing.
• Supported audit preparation and regulatory examination activities by organizing financial documentation, resolving unusual account activity, and assisting management with administrative accounting projects as required.
• Collaborated with internal and external service partners professionally while identifying expense control opportunities, contributing process improvement suggestions, and strengthening overall departmental operational efficiency.

Core Skills:

• Invoice Processing
• Journal Entries
• GL Reconciliation
• Expense Control
• Vendor Payments
• Financial Reporting

• Reviewed invoices, check requests, and expense reports for complete documentation and approval accuracy, ensuring compliant payment processing and reducing transaction errors across Accounts Payable operations.
• Maintained vendor records, including W-9 documentation, OFAC verification, and payment terms, supporting regulatory compliance and improving supplier data accuracy for financial reporting activities.
• Matched purchase orders with invoices and verified GL account coding, strengthening internal financial controls and minimizing reconciliation discrepancies during monthly accounting close procedures.
• Generated ACH payments, processed check runs, and uploaded invoice records into accounting systems, improving payment efficiency and maintaining organized electronic financial documentation.
• Reconciled vendor statements, account transactions, accruals, and adjustment activities while supporting monthly, quarterly, and year-end close processes, including 1099 reporting and audit preparation.
• Collaborated with employees, vendors, and cross-functional teams to resolve payment inquiries professionally, support departmental coverage needs, and reinforce strong risk management and compliance standards.

Core Skills:

• ACH Processing
• Vendor Reconciliation
• GL Coding
• Month-End Close
• 1099 Reporting
• Risk Management

• Recorded and applied daily customer cash receipts accurately within accounting systems, ensuring proper allocation of payments and supporting timely evaluation of chargebacks by claims teams.
• Researched customer account transactions and verified cash application accuracy consistently, reducing unapplied payment discrepancies by 19% across high-volume accounts receivable activities.
• Generated and distributed daily customer invoices through mail and email channels, improving billing efficiency and supporting reliable communication with external business partners.
• Reviewed vendor statements and investigated outstanding invoices proactively, resolving aged payment discrepancies and preventing duplicate or delayed vendor payment processing issues.
• Processed vendor invoices, prepared payments, and secured approvals for non-purchase-order transactions, maintaining compliance with internal financial controls and authorization procedures.
• Maintained vendor master records and monitored Goods Received Not Invoiced reports regularly, improving invoice tracking accuracy and supporting efficient Accounts Payable operations.

Core Skills:

• Cash Application
• Invoice Processing
• Vendor Reconciliation
• Chargeback Management
• Payment Authorization
• Vendor Maintenance