Job Summary:

• Monitor schedules and deadlines related to academic issues.
• Provide positive customer service in assisting faculty, residents, staff, students, etc.
• Develop course materials at the direction of course directors and proctor exams
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed
• Taking the queries from clients and processing them
• Take minutes of the meeting.
• Prepare course materials of the qualification in accordance with unit requirements of the training packages
• Deliver quality trainings in accordance with unit requirements and learning needs of students
• Coordinate learning programs of the class, including timetable, unit outlines, assessment tasks and activities, and simulated workplace practice

Skills on Resume:

• Time Management (Soft Skills)
• Customer Service (Soft Skills)
• Material Development (Hard Skills)
• Meeting Coordination (Soft Skills)
• Organizational Skills (Soft Skills)
• Program Coordination (Hard Skills)
• Training Delivery (Hard Skills)
• Adaptability (Soft Skills)

Job Summary:

• Serve as academic support to faculty in the Department of Restorative Dental Sciences
• Prosthodontics, operative and pre-doctoral general dentistry.
• Setting up electronic grade books and data entry of grades for the pre-doctoral and resident departmental courses and maintaining separate databases for courses.
• Schedule course-related activities as requested and provides other support for course assistance, including tracking student attendance.
• Serve as back-up to other administrative staff, this includes covering front desk duties during lunch on a daily basis.
• Serve as back-up for the pick-up and distribution of department mail and provide secretarial support to department 
• Coordinate with clinical staff and faculty to maintain proper coverage when faculty are unable to attend their scheduled sessions.
• Responsible for academic activities reporting (AAR) and completion of semester faculty assignment reports (FAR).
• Responsible for department labs including scheduling annual inspections and maintaining labs per EH&S requirements.
• Analyse students’ assessment and provide feedback to improve their learning outcome
• Report to the Academic Manager regarding students’ academic progress, course progress, attendance and other academic issues

Skills on Resume:

• Academic Support (Soft Skills)
• Data Management (Hard Skills)
• Scheduling Coordination (Hard Skills)
• Administrative Backup (Soft Skills)
• Mail Distribution (Soft Skills)
• Faculty Coordination (Soft Skills)
• Lab Maintenance (Hard Skills)
• Progress Reporting (Hard Skills)

Job Summary:

• Provides teaching support to faculty who participate in DVM curriculum and graduate teaching. 
• Assist with the coordination of the departmental Roundtable sessions. 
• Gathers and prepares information needed for course notes, syllabus, slides, presentations, exam soft, etc. and furnishes course coordinators and students with updates
• Coordinates the teaching evaluation process by maintaining a schedule of courses to be evaluated and works with course coordinator to publish GatorEval evaluations in conjunction with course end dates. 
• Ensures appropriate instructors are entered into SIS in MyUFL and GatorEvals. 
• Provides the Office of Academic and Student Affairs with any data related to the overall program and final evaluations. 
• Gathers coverage schedules from each service and course syllabi and prepares spreadsheet of instructor and course/clerkship effort to enter into Academic Activity Report in MyUFL. 
• Arranges all peer reviews of faculty. 
• Coordinates what lectures faculty will attend to complete the necessary reviews and ensures they have proper documentation to record evaluation. 
• Maintains spreadsheet associated with peer reviews to track completion status for each faculty member.
• Coordinates the annual faculty evaluation process and serves as a liaison with the CVM Personnel office for related activity within the department

Skills on Resume:

• Teaching Support (Soft Skills)
• Session Coordination (Hard Skills)
• Material Preparation (Hard Skills)
• Evaluation Scheduling (Hard Skills)
• System Management (Hard Skills)
• Data Reporting (Hard Skills)
• Peer Review Coordination (Soft Skills)
• Faculty Evaluation (Soft Skills)

Job Summary:

• Stays abreast of changing policies and procedures, disseminates updated information to faculty
• Notifies faculty of their time frame for submitting Faculty Toolkit database information, answers questions related to the process and advises 
• Reviews completed Toolkit data sections submitted by faculty for accuracy and adds teaching evaluation data. 
• Maintains master file of all faculty activities throughout the year and prepares evaluation folder for chair. 
• Assists chair with draft letter of evaluation, reviews for accuracy and ensures all pertinent information is included in the letters. 
• Coordinates the scheduling of each evaluation meeting between the chair, the faculty member, and their mentors. 
• Ensures all completed evaluation letters are signed, submitted to CVM Personnel office and maintains files related to the process.
• Organizes the Tenure and Promotion and Sustained Performance process and serves as a liaison with CVM Personnel office for related activity within the department
• Stays informed about policies, updates, and deadlines, and communicates them to faculty.
• Organizes workshops and manages correspondence.
• Requests and tracks internal and external reviewers for various documents, ensuring timely receipt of letters and data.
• Extracts and imports data, prepares documents, and ensures the final presentation of packets.
• Schedules appropriate meetings for departmental review, voting, tabulates ballots and reports appropriately. 

Skills on Resume:

• Policy Awareness (Soft Skills)
• Faculty Guidance (Soft Skills)
• Data Review (Hard Skills)
• File Management (Hard Skills)
• Evaluation Support (Soft Skills)
• Meeting Coordination (Hard Skills)
• Process Organization (Hard Skills)
• Data Preparation (Hard Skills)

Job Summary:

• Coordinates review of packets with CVM Personnel office and ensures all deadlines are met for on time submission of final packets.
• Answers phones, reserves state vehicle and maintains maintenance issues/records, meeting and room scheduling, faxing of documents, mail distribution and preparation
• Assist lab personnel with shipping of samples, assists with departmental events
• Assists with transportation needs of faculty and staff
• Update public displays throughout the department and college and department website and intranet site to keep CDPM information/materials current.
• Cross-trained to assist with HR related responsibilities including organizing locums, academic visitors, and volunteers (setting up UFID #s, badge and parking requests, risk assessments, etc…)
• Providing hiring assistance to the faculty (assisting in writing position descriptions and posting requests, reviewing applications, providing interview help)
• Assist with hiring process of OPS and student assistants and international visitors including assisting with visa applications and preparing for their arrival. 
• Escort seminar speakers, visiting instructors, and faculty candidates.

Skills on Resume:

• Packet Coordination (Hard Skills)
• Administrative Support (Soft Skills)
• Event Assistance (Soft Skills)
• Transportation Coordination (Soft Skills)
• Content Updates (Hard Skills)
• HR Assistance (Soft Skills)
• Hiring Support (Hard Skills)
• Visitor Management (Soft Skills)

Job Summary:

• Deliver high-quality training, following training requirements and specifications (e.g. lesson plans, curriculum, syllabi) by applying appropriate educational methods to engage students in the learning process
• Deliver custom catch up and/or make up lessons to individual students or groups of students
• Provide academic assistance to the Academic team and the team of trainers
• Provide operational assistance and support of LMS systems to the Academic Lead
• Assist students with timely and constructive guidance for their academic development and respond in a timely manner to programme related academic queries from students
• Assist the Academic team in the development process in regards to the training material and certification materials (curriculum, training content, syllabus, exams, Train the Trainer) and test run course material (training and exam material) prior to delivering in class
• Working within the Science department of this school working with different classes depending on skillset and background knowledge
• Providing expert subject knowledge intervention classes and helping the Teachers 

Skills on Resume:

• Training Delivery (Hard Skills)
• Lesson Customization (Hard Skills)
• Academic Support (Soft Skills)
• LMS Assistance (Hard Skills)
• Student Guidance (Soft Skills)
• Material Development (Hard Skills)
• Classroom Flexibility (Soft Skills)
• Subject Expertise (Hard Skills)

Job Summary:

• Process student data requests including registration, program changes, leave of absences across all levels. 
• Ensure requests are compliant with current academic policies and procedures.
• Support Associate Registrars during peak processing periods with record clean up and form processing.
• Provides office coverage including e-mail, walk-ins, and forms across all levels 
• Help to resolve all Registrar Office related inquiries regarding records, scheduling, and registration, by phone, e-mail, or face to face. 
• Work collaboratively with internal and external departments to resolve issues related to data entry requests. 
• Provide graduate and undergraduate students information regarding academic records, processes and policies.
• Update student records and files.
• Perform various academic related clerical /administrative activities such as ordering transcripts, collecting and processing student documentation, etc.
• Perform general clerical duties such as preparing mass mailings and maintaining office supplies.
• Provide customer service through greeting visitors, scheduling appointments and providing information.

Skills on Resume:

• Data Processing (Hard Skills)
• Policy Compliance (Hard Skills)
• Peak Period Support (Soft Skills)
• Office Coverage (Soft Skills)
• Issue Resolution (Soft Skills)
• Cross-Department Collaboration (Soft Skills)
• Record Updating (Hard Skills)
• Customer Service (Soft Skills)

Job Summary:

• Prepare and maintain documents and correspondence for COM academic departments along with keeping organized records of all related departmental and administrative information. 
• Reports, letters, meeting minutes, budget information and other related material or special projects assigned by the faculty or supervisor.
• Prepare, maintain and coordinate academic course schedules and laboratories. 
• Hire teaching assistants by collecting and reviewing hiring packets for completeness of I-9 and W4 forms and edit and approve TA timecards on a bi-weekly basis.
• Coordinate academic and administrative daily activities, assisting faculty, staff and students, serving as liaison for the department. 
• Assist course directors and coordinate other related academic course activities such as assisting with lecture presentations, proctoring examinations and reviews for assigned courses. 
• Preparing, updating, and uploading course content to student course learning management website.
• Work with other university departments, outside physicians, clinics and hospitals along with 3rd and 4th year students on clinical clerkships keeping track of students' clinical rotations, monitoring assignment requirements, setting up and scheduling clerkship exams and recording grades.
• Assist and perform in other areas/departments or special projects as directed or requested by the COM faculty and/or supervisor sometimes working closely with others.
• Implement and maintain records within the department, per the DMU-COM policies and procedures.
• Provide and protect confidentiality of student information and records in accordance with FERPA (Family Education Rights and Privacy Act).
• Participate in and successfully complete all University required training including, but not limited to discrimination/harassment and code of conduct.

Skills on Resume:

• Document Preparation (Hard Skills)
• Record Maintenance (Hard Skills)
• Schedule Coordination (Hard Skills)
• TA Hiring Support (Hard Skills)
• Departmental Liaison (Soft Skills)
• Course Assistance (Soft Skills)
• Clerkship Coordination (Hard Skills)
• Confidentiality Compliance (Soft Skills)

Job Summary:

• Provide support to front-line customer service staff in the Office of the Registrar.
• Manage the entire electronic transcript process using eScrip software.
• Running the job of hold for grades/degree to clean up and assure all requests are released and processed. 
• Prepare express mail request creating FEDEX labels and emailing requestor tracking number. 
• Responsible to reply to transcript and verification email inquiries, contacting students regarding various issues.
• Manages and produces marketing collateral (content, design, dissemination)
• Manages social media accounts, email and website
• Answers inquiries thru phone, online and walk-in
• Studies marketing trends and activities conducted by direct and indirect competitor schools
• Keeps track and documents all the marketing and PR activities
• Maintains partnerships for program development
• Leads in school events such as leaders forum, graduation, workshops and team building

Skills on Resume:

• Customer Support (Soft Skills)
• Transcript Management (Hard Skills)
• Mail Coordination (Hard Skills)
• Inquiry Resolution (Soft Skills)
• Marketing Collateral (Hard Skills)
• Social Media Management (Hard Skills)
• Market Analysis (Soft Skills)
• Event Leadership (Soft Skills)

Job Summary:

• Complement the faculty in laboratory, project and prototyping activities.
• Ensure the maintenance of academic equipments, supply of consumables for effective teaching-learning.
• Prepare reports, labels and attachments for student employees to mail out official transcripts. 
• Help the students in workshops, software, prototyping and experimentation.
• Acts as support for academic matter, assists students and faculty
• Answering the phone, receiving clients, taking messages, booking appointments, handling the mail etc.
• Making sure equipment is in order, supplies are stocked, the library is tidy, bookings lecture rooms, etc.
• Supporting the Directors of Studies with booking appointments, ensuring lecturers are present.
• Processing exam papers, setting up graduations, assisting students with queries, taking stock counts, handling payments and managing petty cash.
• Work with individual students on targeted instruction in reading for 20 minutes per student 4-5 days a week.
• Keep the teacher informed of any special needs or problems of individual students.

Skills on Resume:

• Lab Assistance (Soft Skills)
• Equipment Maintenance (Hard Skills)
• Report Preparation (Hard Skills)
• Student Support (Soft Skills)
• Administrative Tasks (Soft Skills)
• Resource Management (Hard Skills)
• Scheduling Support (Soft Skills)
• Student Instruction (Hard Skills)