ACADEMIC ADMINISTRATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Oct 29, 2024 - The Academic Administrator oversees human resources operations within academic settings, ensuring smooth administration aligned with university policies and processes. Exhibits strong problem-solving abilities, manages multiple projects under pressure, and drives process improvements. Demonstrates proficiency in communication, time management, and software tools such as MS Office, Workday, and Banner SIS, while fostering a service-oriented approach to support students, staff, and faculty.

Essential Hard and Soft Skills for a Standout Academic Administrator Resume
  • Records Management
  • Data Analysis
  • Project Management
  • Scheduling & Timetabling
  • Database Management
  • Policy Compliance
  • Report Writing
  • Financial Management
  • IT Proficiency
  • Multilingual Communication
  • Interpersonal Skills
  • Problem-Solving
  • Time Management
  • Communication Skills
  • Adaptability
  • Leadership
  • Attention to Detail
  • Service Orientation
  • Conflict Resolution
  • Creative Thinking

Summary of Academic Administrator Knowledge and Qualifications on Resume

1. BA in Education Studies with 5 years of Experience

  • Knowledge of university undergraduate and graduate programs (structures, curriculum, regulations)
  • Thorough knowledge of faculty and university regulations, and experience in interpreting and applying them
  • Experience in analyzing academic records and interpreting university regulations and procedures
  • Experience in managing projects and priorities, with the ability to work under pressure and organize a team’s work to meet strict deadlines
  • Experience developing and implementing strategies and activity plans
  • Experience in human resource, team and conflict management
  • Strong critical thinking and analytical skills
  • Leadership capacity with very strong interpersonal skills
  • Strong skills in developing and using University IT systems (uoCampus, Xtender, Talisma) and software (Windows, word processors, spreadsheet programs, databases) needed to accomplish tasks
  • Extensive experience in communication and complex administrative writing in both official languages (thus the importance of spoken and written bilingualism)

2. BS in Educational Administration with 3 years of Experience

  • Progressively responsible administrative experience in an academic setting.
  • Experience in administration, management, project management, and assessment of education and training programs.
  • Experience working with and advising undergraduate and graduate students.
  • Experience with payroll 
  • Excellent interpersonal, oral, and written communication skills.
  • Must take the initiative to build professional relationships with faculty, students, and staff within the institute, division, university as well as federal funding agencies and partner institutions.
  • Ability to represent the program effectively and professionally as a representative for all INBT education, training, and outreach programs.
  • Strong organizational skills and demonstrated ability to work with flexibility on several tasks simultaneously to meet concurrent deadlines.
  • Capacity to work independently and assume responsibility for decisions, consequences and results having an impact on people, costs and/or quality of service.
  • Demonstrated experience with database creation, management, and reporting.
  • Must be able to maintain confidential information.
  • Ability to pivot when changes in organizational requirements arise.
  • Ability to work independently with minimal oversight.

3. BA in Business Management with 6 years of Experience

  • Proven experience administering academic and administrative human resources affairs. 
  • High level of interpersonal skills and “service approach” with clients. 
  • Demonstrated problem-solving and organizational skills, as well as resourcefulness. 
  • Excellent communication, time management and writing skills, ability to take minutes at meetings. 
  • Ability to take initiative, think creatively, and work independently on projects. 
  • Demonstrated knowledge of the University’s general administrative policies, academic processes, general working conditions of the various unionized groups, and process for LMIA-exempt work permits. 
  • Ability to perform under pressure and carry out simultaneous projects. 
  • Demonstrated ability in identifying and implementing process improvements. 
  • Solid proficiency with use of computer tools such MS Office, basic databases, Workday, Minerva, Banner SIS. 
  • English, spoken and written, French spoken and read.

4. BA in Public Policy with 4 years of Experience

  • Knowledge of administrative compliance within the educational sector
  • Very strong admin background
  • Understanding of academic record keeping
  • Strong database and MS Office computer literacy
  • Experienced in the hospitality industry 
  • Knowledge of administrative compliance within the educational sector 
  • Very strong admin background 
  • Understanding of academic record keeping 
  • Strong database and MS Office computer literacy 
  • Excellent process and data management skills.
  • Relevant working experience such as having worked in a Private Educational Institution (PEI) and under the CPE EduTrust and ERF framework regulations 
Relevant Information
Dean of Academic Affairs Skills, Experience, and Job Requirements