WHAT DOES AN ENGINEERING AND MAINTENANCE MANAGER DO?
Published: Feb 10, 2025 – The Engineering and Maintenance Manager oversees team culture development and alignment with organizational values through measurable metrics such as retention and survey scores. This position manages custodial, maintenance, and engineering teams, ensuring resource optimization, equipment safety, and compliance with environmental and safety regulations. Responsibilities also cover project management, facility and infrastructure maintenance, and continuous improvement of equipment performance to support production demands.
A Review of Professional Skills and Functions for Engineering and Maintenance Manager
1. Engineering and Maintenance Manager Tasks
- Employee Engagement and Empowerment: Creates a culture of employee empowerment and engagement.
- Safety Management: Supports and contributes to a healthy and safe work environment by closing existing safety gaps.
- Team Leadership: Manages and leads the maintenance team to follow all safety initiatives to achieve zero safety incidents.
- Operational Problem Solving: Develops team to solve day-to-day operational issues and reach short- and long-term performance goals.
- Maintenance Program Development: Develops, implements, and improves preventive and predictive maintenance programs.
- Operational Support: Provides support to operations to increase machine uptime and productivity throughout the mill.
- Continuous Improvement: Create a culture of continuous improvement.
- Data Analysis and Downtime Reduction: Use data to track and identify deficiencies that create downtime or reduce reliability.
- Root Cause Analysis: Perform and Direct Root Cause Analysis for equipment/systems failures.
- Budget Management: Manages the maintenance budget by tracking expenditures, labor costs, and capital projects to ensure compliance with mill and department budgets.
- Vendor Relationship Management: Manages vendor relationships to ensure project goals are met.
- Contractor Management: Manages contractor relationships to ensure safe, timely, and cost-effective repairs are completed.
- Maintenance Planning and Execution: Direct and Provide oversight to plan, schedule, coordinate, and execute mill maintenance and outage activities to maximize paper machine availability/capacity.
- Capital Project Oversight: Provide oversight to ensure schedules are developed/executed for capital improvement projects.
- Technical Support: Provides technical support for maintenance functions.
2. Engineering and Maintenance Manager Roles
- Procedure and Equipment Utilization: Ensure that proper procedures and process equipment are being utilized.
- CMMS System Management: Work with the new COGZ CMMS System to enter Facility, Line, Equipment, Parts, and Routine Information to develop a highly effective Maintenance Management System.
- Preventative Maintenance: Perform Preventative Maintenance functions as dictated by pre-existing schedules.
- Equipment Repair: Repair and/or rebuild Existing Equipment and Facility Components.
- Department Organization: Maintain organization and efficiency within the Maintenance Department.
- Team Management: Train and Manage Maintenance Technicians to produce the most highly effective Team.
- Equipment and Building Integrity: Direct Maintenance Technicians to maintain the highest Equipment and Building integrity.
- Sanitation and Maintenance Scheduling: Maintain Sanitation and Maintenance Schedules as well as other documentation required such as Back-Flow Prevention Tests, Boiler Certifications, Scale Certifications, etc.
- Parts and Supplies Management: Purchase necessary Parts and Supplies required to maintain the highest production efficiencies.
- Downtime Prevention: Target “0” downtime with proper Preventative Maintenance Scheduling with flexibility.
3. Engineering and Maintenance Manager Duties
- Production Scheduling: Work with Production Supervisors and Superiors to schedule necessary repairs without affecting Production.
- Building and Equipment Inspection: Perform regular inspections to ensure Building and Equipment Integrity.
- Project Support: Support Senior Engineering and Maintenance Manager with project development, scoping, and execution, including adherence to Capital and Maintenance budgets.
- Continuous Improvement Expertise: Provide technical expertise for Continuous Improvement projects in Safety, Quality, Service, and Cost.
- Executive Decision Making: Demonstrate executive maturity through decision-making and effective communication with various departments and managers.
- Technical Strategy Development: Supports the development and implementation of overall plant technical strategies and tactics focused on engineering projects, maintenance, and store improvement programs.
- Maintenance Management: Work with the Plant Manager and Senior Engineering and Maintenance Manager to maintain all aspects of Building and Equipment Maintenance including preventative and repair/rebuild functions.
- Inventory Management: Repair Parts Inventory is self-managed at the Plant level with the help of Outside Service Vendors weekly.
- Reporting and Development: Report directly to the Engineering and Maintenance Manager who will be responsible for their development, guidance, attendance, and performance.
- Documentation Management: Manage all documentation as required by the Director of QC.
4. Engineering and Maintenance Manager Details
- Process and Documentation Development: Develop and implement processes and documentation to support all maintenance-related activities through a team of maintenance personnel across multiple shifts.
- Project Coordination: Improve line efficiencies, coordinate plant projects, coordinate contractors, and act as a technical resource for the facility.
- Inventory Management: Establish and maintain work orders, preventative maintenance, and spare-part inventory systems.
- Team Coaching: Coach, develop, train, and support plant maintenance personnel across multiple shifts.
- Troubleshooting: Conduct troubleshooting tasks for operations and maintenance.
- Equipment Monitoring and Improvement: Monitor the operation of equipment and provide recommendations for improved efficiency and reliability.
- Priority Management: Work and establish priorities for the repair and maintenance of facilities and production lines.
- Standards Development: Identify and develop standards for equipment repair, setup, and operation.
- Consumables Management: Monitor the purchase and inventory of spare parts and consumables.
- Safety Control Management: Ensure safety controls are maintained and reliable.
- Documentation Maintenance: Keep up-to-date documentation related to plant equipment, parts, and maintenance.
- Contractor Coordination: Coordinate contractors working on maintenance repairs or project installations.
- Capital Project Execution: Execute capital improvement projects and initiatives.
5. Engineering and Maintenance Manager Responsibilities
- Mechanical and Electrical Expertise: Ensure mechanical and electrical expertise is available to production and other departments.
- System and Facility Maintenance: Maintain production systems, utilities, buildings, and grounds in a 24-hour, 7-day per week operation.
- Collaboration with Management: Collaborate with plant and senior management to utilize equipment.
- Continuous Improvement: Improve employee safety, production quality, equipment reliability, and overall equipment effectiveness by utilizing Continuous Improvement techniques and a Management Operating Structure.
- Regulatory Compliance: Remain current with the latest and emerging industry regulations and codes relative to mechanical and electrical systems design and operation.
- Maintenance Standard Adherence: Ensure standards are followed in daily maintenance.
- Environmental Compliance: Promote a safe and environmentally sound workplace that complies with all applicable federal, state, and local regulations.
- Team Supervision: Supervise the maintenance team to ensure effective selection, retention, development, disciplinary action, and performance management.
- Supplier Compliance: Ensure compliance with all procedures internal to Taylor Farms and from national suppliers.
- Supervisor Responsibilities: Engage in the typical responsibilities of a Supervisor, including scheduling, evaluating, organizing, training, and delegating.
6. Engineering and Maintenance Manager Accountabilities
- Engineering and Product Quality: Ensure engineering activities enhance product quality, plant performance, and business objectives.
- Maintenance Team Management: Oversee Maintenance team including labor allocation and budgeting.
- Health, Safety, and Environmental Compliance: Ensure adherence to employee health and safety, product safety, and the protection of the environment.
- Environmental Compliance Program Development: Develop and maintain environmental compliance programs required by local, state, or federal agencies, and company policy.
- Regulatory Communication: Timely communication with the Plant Manager and appropriate corporate partners regarding regulations that impact operations.
- Safety Project Support: Support the Plant Manager and Safety team with safety-related projects, upgrades, or improvements.
- Budget Management: Manage Maintenance and improvement budget including capital projects and investments, annual maintenance, and repair budgets.
- Engineering Alignment: Align with Division Engineering.
- Process and Technology Implementation: Initiate and coordinate the implementation of new processes and technologies including continuous process improvement initiatives.
7. Engineering and Maintenance Manager Functions
- Team Culture Development: Actively develop and manage the culture of the team to align with Tecton's mission and values, as measured by survey scores, turnover, retention, and other key culture metrics of the position.
- Leadership and Resource Management: Provide leadership to custodial, maintenance engineering, and maintenance associates by setting work expectations, mentoring and developing associates within teams, and managing resources.
- Training and Work Instruction: Facilitate work instruction development and training of associates in the given functional areas.
- Project Management: Serve as project manager for equipment and facility projects.
- Budget Management: Manage budgetary responsibilities for the given functional areas.
- Equipment Safety: Ensure that Tecton equipment remains safe to operate, and production-ready in support of manufacturing demands.
- Continuous Improvement: Lead continuous improvement efforts of equipment, and work towards optimizing the performance of equipment as measured through equipment-caused scrap and downtime.
- Regulatory Compliance: Provide engineering guidance and support to ensure environmental and safety regulatory compliance.
- Operations Leadership Support: Serve as a member of operations leadership staff and support projects and initiatives.
- Facility and Grounds Management: Responsible for the management of the facility and grounds to include all required maintenance and improvements.
- Infrastructure Management: Ensure facility infrastructure capability and capacity (i.e. water, air, electrical, etc.) meet or exceed production demand.
- Hazardous Waste Management: Handles hazardous waste following established procedures and attends annually administered hazardous waste management/handling training.
- Safety Standards: Ensures all Maintenance areas and associates meet housekeeping, safety, and 5S standards.