What Does A Logistics Specialist Do?

WHAT DOES A LOGISTICS SPECIALIST DO?

Published: Mar 13, 2026. The Logistics Specialist manages end-to-end supply chain operations, including shipping, inventory control, customs compliance, and warehouse management. This role coordinates domestic and international shipments, optimizes transportation, and collaborates with cross-functional teams to ensure timely delivery and operational efficiency. The position also drives process improvements, monitors KPIs, manages vendors, and implements solutions to enhance customer satisfaction and cost-effective logistics performance.

A Review of Professional Skills and Functions for Logistics Specialist

1. Logistics Specialist Duties

Logistics Planning: Create new plans and strategies to drive logistics business volume from merchants.
Operational Management: Deal with daily logistics matters to ensure smooth delivery progress and experience to merchants and consumers.
Partner Relations: Maintain a highly productive and reciprocal relationship with logistics partners.
Cross-Functional Collaboration: Work closely with cross-functional teams to develop new business strategies in logistics.
Operational Coordination: Work closely with logistics partners and handle operational duties.
Project Coordination: Coordinate with logistics partners to manage projects.
Strategy Revision: Review and revise cooperation plans based on internal and partner needs.
Performance Evaluation: Evaluate the effectiveness of working relationships with logistics partners and identify improvement opportunities.
Partner Meetings: Organize logistics partner meetings to discuss issues and updates.
Agreement Management: Prepare, review, and negotiate logistics partnership agreements.
KPI Management: Maintain and improve internal key performance indicators.
KPI Analysis: Assist management in monitoring monthly and quarterly KPIs, analyzing results, and preparing management reports.
Market Intelligence: Collect, verify, and analyze market data, gather intelligence on competitors, and identify new business opportunities.
Customer Development: Execute marketing plans, develop new customers, and handle early negotiation, contract signing, and system docking.
Client Relations: Build and maintain solid business relationships with domestic customers, including client visits and relationship management.
Headquarters Support: Assist headquarters in business negotiation, contract signing, and system docking with service providers.

2. Logistics Specialist Details

Import Export: Responsible for the successful and timely flow of work on import, export, BOI, transportation, customs clearance, and warehouse.
Certification Coordination: Coordinate TISI or NBTC certification, factory audit, import license, and other regulatory requirements.
Warehouse Operations: Ensure accuracy and timely receiving, warehousing, distribution, packing, and shipping based on company procedures.
Daily Oversight: Assist and oversee all work set up during the day.
Supplier Evaluation: Evaluate suppliers and improve supplier delivery performance.
Receiving Management: Control and manage the receiving area and warehouse operations.
Team Supervision: Control and monitor subordinates’ performance and daily tasks.
Corrective Action: Take corrective and preventive actions and follow up on outcomes.
Report Review: Review and approve daily operational reports.
Inventory Management: Manage the warehouse to maintain inventory accuracy.
Monthly Summary: Prepare monthly operation result summaries.
Process Resolution: Solve process issues to ensure smooth operations.

3. Logistics Specialist Responsibilities

Operations Control: Formulate adequate operations control systems, including routines, KPIs, monitoring, reporting, and drive sustainable improvements.
Target Support: Support the definition of operational targets per location and initiatives to achieve them.
Logistics Optimization: Work with local logistics management teams to optimize transportation delivery and minimize cost.
Continuous Improvement: Lead a committee to identify best practices internally and externally and follow up on implementation.
Data Analysis: Perform analyses in transportation costs, supply chain deliveries, and delivery processes to improve operations.
Harmonized Solutions: Identify common opportunities among operations and formulate standardized solutions.
Logistics Interpretation: Interpret data on availability, maintainability, reliability, supply chain, strategic sourcing, supplier management, and transportation.
Remote Monitoring: Remotely monitor vehicle and inventory flow using web-based logistics information systems.
Tech Implementation: Work with IT to identify, evaluate, select, and implement technological solutions to improve operations.
Operations Planning: Participate in operations planning, strategy, and budget processes.

4. Logistics Specialist Accountabilities

Operational Excellence: Assist with company-wide projects to improve operational excellence.
Business Assessment: Support the logistics team in evaluating new business opportunities by assessing land logistics needs.
Process Management: Formulate, refine, and constantly update processes to execute evaluations effectively.
Stakeholder Collaboration: Establish collaboration points with other new project stakeholders.
Tech Solutions: Identify, evaluate, select, and implement optimal technological solutions to improve project evaluations.
Financial Modeling: Build and run detailed logistics and financial models for new business ventures globally.
Scenario Planning: Create multiple scenarios to account for changes in demand, locations, regulations, assets, and processes.
Project Planning: Participate in new project planning, strategy, and budget processes.

5. Logistics Specialist Functions

Inventory Management: Receive inventory items in the ERP system promptly and forward receiving documents to accounting.
Stocking Operations: Stock received items in relevant bins and locations.
Order Fulfillment: Review open orders frequently and available ship items.
Shipping Processing: Process shipping in the ERP system promptly and forward it to the relevant department for invoicing.
Freight Updates: Keep freight company portals consistently updated.
Delivery Resolution: Research and resolve delivery problems.
Returns Processing: Process returned items on a timely basis.
Supply Requests: Request the purchase of shipping supplies.
Inventory Counting: Conduct inventory cycle counts and annual counts.

6. Logistics Specialist Overview

Material Handling: Pull material that needs to be shipped.
Shipment Documentation: Run reports and prepare documents required for shipments.
Receiving Operations: Receive incoming materials from internal and external suppliers and manufacturing.
Nonconforming Material: Initiate and process non-conforming material (NCM).
Material Delivery: Locate and deliver incoming materials to the point of use or stockroom storage.
Kanban Management: Fill Kanban and point of use bins or totes.
Cycle Counting: Assist or manage the cycle counting program.
Product Packaging: Package products per company instructions and customer requirements.
Shipment Scheduling: Schedule pick-ups for shipments.
Team Coordination: Work effectively with other groups to maintain overall efficiency.
Cycle Count Management: Administer and maintain the daily cycle count program.
Inventory Monitoring: Monitor and update the master shortage sheet.
Parts Approval: Obtain approval for parts exceeding 20% violation.
Parts Ordering: Order parts with less than lead time and perform Last Time Buy (LTB) analysis.
BOM Review: Conduct monthly service BOM review and adjustments.

7. Logistics Specialist Details and Accountabilities

Shipment Coordination: Arrange domestic and international shipments per Inco terms, handle customs clearance, and ensure smooth customer transactions.
Transportation Management: Coordinate shipments to and from the factory, supplier, site, port, and international locations.
Documentation Compliance: Prepare and send shipment documents and ensure export regulatory compliance.
Customs Handling: Arrange transportation and customs clearance for shipments.
Regulatory Adherence: Follow compliance and regulatory guidelines in customer setup and support.
Customer Quotations: Manage and respond to customer requests for quotations and tenders.
Order Processing: Process fax, telephone, and email inquiries and orders within committed timelines.
Issue Resolution: Resolve customer issues regarding pricing, inventory availability, terms, delivery, or other inquiries.

8. Logistics Specialist Tasks

Customer Communication: Communicate proactively with internal and external customers regarding order status and other topics professionally.
Customer Data Management: Work with others to ensure accurate customer information is maintained in SAP.
Inventory Awareness: Stay current with inventory levels and requirements, especially products on allocation.
Product Knowledge: Keep up-to-date on products, inventory, promotions, and other information to provide excellent customer service.
Order Review: Review and maintain customers’ open orders daily.
Account Updates: Keep customer service and sales managers informed of changes, issues, and potential concerns.
Supply Coordination: Work with warehouse or supply chain personnel to ensure customer requirements are met.
QMS Execution: Execute applicable Quality Management System processes and monitor service success.
Process Documentation: Create process documents in line with Quality Management System requirements.

9. Logistics Specialist Roles

Warehouse Transactions: Assure all warehouse transactions are entered into the system correctly.
Receiving Operations: Receive equipment and supplies.
Material Handling: Receive, inspect, and place materials in appropriate locations from vendors.
Order Fulfillment: Fulfill equipment orders and stage equipment on shelves.
Shipping Operations: Package and ship outgoing packages.
Transportation Arrangement: Determine vendors for transportation and arrange emergency or critical shipments.
Safety Compliance: Stay current with workplace safety laws to maintain a safe and presentable warehouse.
Sales Process Knowledge: Understand the sales order process that initiates purchasing and flows through receiving.
Inventory Adjustments: Perform and document inventory adjustments and seek ways to reduce them.
Inventory Management: Manage physical inventory, including transport to other warehouses and remote locations.
Test Counts: Manage scheduled test counts, reconciling differences for accurate inventory records.
Inventory Auditing: Ensure regular auditing of inventory and reconcile discrepancies.
Equipment Repairs: Manage equipment repairs and returns for project supplies.
Return Handling: Ensure timely and efficient handling of return/repair equipment with correct documentation.
Vendor Coordination: Work with vendors to establish effective procedures.
Project Support: Collaborate with project management and accounting teams on inventory control issues and processes.

10. Logistics Specialist Additional Details

Cross-Functional Interface: Interface daily with Materials Management, R&D, Manufacturing, Procurement, Operations, Facilities, Engineering, Program Management, and other disciplines.
Adaptability: Remain flexible in changing priorities and unanticipated demands.
Independent Work: Perform duties with minimal supervision and assist in training new personnel.
Physical Requirements: Stand constantly and lift materials and containers from 1 to 50 pounds regularly.
Packaging Techniques: Apply proper packaging and handling techniques to prevent damage to parts and products.
Equipment Operation: Operate material handling and packaging equipment, including pallet jacks, forklifts, foam machines, heat sealers, table saws, and other tools.
Warehouse Housekeeping: Perform shipping housekeeping activities and store and stock supplies and materials.
Shipping Decisions: Decide shipping methods using knowledge of routes and rates.
Label Creation: Create shipping labels on UPS, FedEx, DHL, and other systems.
Shipment Preparation: Pack, seal, label, and affix postage to prepare materials for shipping.
Dangerous Goods Handling: Apply knowledge of packing and handling dangerous goods.
Goods Movement: Move goods from the warehouse to the shipping areas.
Carrier Coordination: Contact companies to arrange shipping, delivery, or resolve issues.
Shipment Verification: Verify shipment contents against original orders and packing lists.
Shipment Documentation: Record shipment data, including weight, charges, and damages.

11. Logistics Specialist Essential Functions

Shipment Scheduling: Schedule and manage all inbound and outbound shipments.
Partner Management: Negotiate with and manage logistics partners to ensure quality delivery at minimal cost.
Appointment Coordination: Confirm inbound and outbound appointments with off-site storage locations and delivery destinations.
Logistics Tracking: Track, record, and manage templates and other logistics data.
Pickup Coordination: Coordinate pick-ups and deliveries for domestic and international shipments, including preparing necessary paperwork.
Customer Liaison: Act as a liaison between customer service and freight carriers.
Shipment Method Selection: Determine appropriate shipment methods.
Cost Control: Evaluate shipments, consolidate loads, and select the most cost-efficient methods.
Issue Resolution: Review internal and customer issues related to logistics and ensure proper resolution.
Freight Claims: Investigate, evaluate, and settle freight claims.
Internal Communication: Communicate schedules and issues with the internal sales team.

12. Logistics Specialist Role Purpose

Operations Management: Manage day-to-day operations to promote, engage, and ensure employee health and safety.
Strategic Goals: Deliver department and company strategic goals and initiatives.
Talent Development: Develop robust talent development plans aligned with strategic initiatives.
Service Level Management: Maintain and improve service levels within budgetary constraints.
KPI Reporting: Develop reports to drive improvements in key performance indicators.
Problem Solving: Propose solutions to reverse negative trends.
Staff Leadership: Direct and motivate warehouse staff to meet operational goals and drive continual improvement.
Goods Management: Ensure accurate and efficient processing, control, and management of all goods inwards transactions.

13. Logistics Specialist General Responsibilities

Warehouse Management: Manage warehouse capacity and offsite storage facilities.
Production Coordination: Partner with Planning, Purchasing, and Operations to execute daily production build plans.
Outbound Planning: Plan and prepare goods outward movements, coordinating with logistics for timely and accurate dispatch with documentation.
Trade Compliance: Execute trade compliance procedures and policies for sites.
Tariff Management: Classify and maintain customs tariff codes and manage master data in ERP systems.
Documentation Control: Oversee customs documentation and record keeping to ensure regulatory compliance.
Reporting: Provide monthly and ad hoc trade compliance reports to management.
Audit Participation: Participate in relevant internal and external audits.
Third-Party Oversight: Proactively oversee third-party freight and logistics providers to ensure best value.

14. Logistics Specialist Key Accountabilities

Safety Quality: Integrate safety and quality into all day-to-day activities.
Invoice Receipt: Receive softcopy and hardcopy of vendor invoices for material and logistics.
Invoice Registration: Register invoices on the assigned Excel spreadsheets for submission to Finance.
Invoice Filing: File all invoice softcopies in designated folders.
Invoice Submission: Submit all invoices to the Finance Department.
Invoice Creation: Create invoices on Epicor 10 based on delivery order receipts from the warehouse team.
Tax Request: Request Faktur Pajak from the Finance Department.
Documentation Compilation: Compile all required documentation for invoice submission.
Payment Follow-Up: Follow up on late payments from customers.
Tax Data Follow-Up: Follow up on tax-related data, including SSP PPM for WAPU customers.
Team Collaboration: Collaborate with local and offshore team members to improve business unit activities and KPIs.

15. Logistics Specialist Roles and Details

Safety Inspection: Post at the site as a safety inspector and perform regular safety checks under relevant regulations.
Regulatory Compliance: Ensure site compliance with governmental and local regulations and handle contact with appropriate agencies.
PPE Compliance: Wear proper personal protective equipment.
Damage Prevention: Assure no damaged items are sent or received.
Cross-Functional Communication: Collaborate and communicate with Sales, customer service, buyers, and logistics personnel.
Shipment Tracking: Track, trace, and update the status of incoming and outgoing shipments.
Loading Operations: Promptly load and unload trucks and deliveries, sorting and stocking receivables with 3PL.
Workstation Maintenance: Maintain a clean, neat site and 5S workstation.
Export Documentation: Ensure accurate preparation and processing of export documentation for compliance.
Inventory Accuracy: Perform and monitor inventory accuracy in all finished goods storage locations.
Cycle Count Management: Manage weekly, quarterly, and yearly inventory cycle counts and drive best practices.
Regulatory Facilitation: Facilitate import, export, transport, and storage in compliance with regulations.
Emergency Response: Actively participate or lead the Site Emergency Response Team.

16. Logistics Specialist Responsibilities and Key Tasks

Container Monitoring: Monitor container arrival status at the port and arrange timely clearance to avoid storage, detention, and demurrage charges.
Document Preparation: Prepare invoices, packing lists, certificates of origin, and other required documents.
Duty Compliance: Prepare necessary documents for import duty exemption and export shipments.
Rate Negotiation: Coordinate and negotiate the best rates for transport and shipping.
Inventory Coordination: Manage inventory in coordination with the warehouse team.
Inbound Reconciliation: Check and reconcile packing list data with tally sheets and GRNs from the warehouse.
Shipment Coordination: Coordinate with customers and the warehouse on shipment issues, including damages, discrepancies, short/excess items, and product pictures.
Outbound Reconciliation: Reconcile GDN data with pick lists during outbound shipments.
Issue Resolution: Identify and address logistics-related issues, discuss with teams, and escalate.
Process Improvement: Identify procedural gaps to minimize delays, enhance customer satisfaction, and ensure cost-effective operations.

17. Logistics Specialist Duties and Roles

Carrier Coordination: Coordinate and problem-solve with carriers, forwarding companies, and other entities to ensure the successful delivery of customer cargo.
Vendor Relations: Maintain strong relationships with vendors, including shipping lines, airlines, agents, trucking companies, and logistics providers, to obtain updated pricing and freight information.
Shipment Management: Coordinate all import, export, customs clearance, and cross-stuffing shipment activities, including managing customs processes and transfers within Free Zones and to the Mainland.
Inventory Control: Manage inbound and outbound FCL/LCL cargo, issue shipping instructions, arrange cargo delivery, handle documentation, and follow up with the warehouse for troubleshooting.
Order Processing: Ensure proper customs documentation and statutory compliance for Free Zone goods.
Document Preparation: Prepare invoices, packing lists, certificates of origin, and other required documents for import duty exemption and export shipments via land, sea, and air.
Customs Clearance: Follow Dubai Customs clearance procedures, process import/export shipments through E-Mirsal2, and arrange inspections.
Transport Management: Control logistics costs, coordinate transport, and negotiate freight with shipping companies, airlines, and transporters for FTL and LCL cargo.
Customer Updates: Update customers on order and cargo status, provide pre-shipment advice, shipment notifications, and document copies, ensuring customer satisfaction.

18. Logistics Specialist Details

Shipping Documentation: Prepare shipping documents and ensure timely delivery.
Import Documentation: Prepare import documentation for all air and sea shipment requirements.
Expedition Coordination: Arrange forwarding services for all orders and track shipments to the final destination.
Delivery Scheduling: Prepare and maintain delivery schedules and communicate with relevant departments.
Shipment Tracking: Track shipments across channels and update tracking reports daily.
Freight Verification: Verify all freight invoices.
Issue Resolution: Resolve transportation and clearance problems according to destination regulations.
Team Collaboration: Maintain good relationships and interactions with team members and suppliers.
Confidentiality: Keep company information private and contribute responsibly to achieving company objectives.

19. Logistics Specialist Accountabilities

Transportation Planning: Quote, plan, schedule, evaluate, and execute transportation services for domestic and international shipments.
Shipping Documentation: Prepare commercial invoices, IATA documents, declaration forms, and other required shipping documents.
Order Management: Manage shipping orders from internal teams, enter orders in WMS/TMS, and coordinate with 3PL partners for on-time delivery.
Rate Negotiation: Negotiate rates, audit carrier invoices, and assist in billing to ensure accurate data and pricing.
Team Coordination: Develop strong interaction among service providers and internal teams to ensure efficient shipment movement.
Issue Escalation: Identify service issue trends and escalate to the Logistics Manager.
Metrics Reporting: Report monthly metrics on goods movement, carrier performance, and related freight data.
Regulatory Compliance: Comply with transportation regulations, international trade regulations, and company policies.
HTSUS Audit: Audit HTSUS classifications, identify risks in customs value, classification, origin, disputes, authorizations, and make improvement recommendations.

20. Logistics Specialist Overview

Sales Order Management: Provide finalized sales orders to distribution facilities.
Order Routing: Support the routing of customer orders and send ASNs.
Order Tracking: Track orders in the process of being fulfilled.
Production Coordination: Partner with the production team to align product requirements with sales orders.
Freight Management: Work with the transportation team to help manage freight spend.
Inventory Transfer: Support transfer of inventory between 3PLs and non-WMS warehouses.
Inventory Tracking: Maintain Excel spreadsheets of inventory for each offline warehouse.
Vendor Compliance: Support the vendor compliance dispute process with external customers.
Receiving Support: Support the receiving process at the warehouse with internal teams, validating and adjusting with Supply Chain collaboration.
External Liaison: Liaise with external 3PLs to ensure fulfillment of non-integrated ERP orders.
Order Release: Release orders to non-WMS 3PLs.

21. Logistics Specialist Tasks

Order Fulfillment: Support the customer service and sales team on sales order fulfillment, planning, and optimizing routes with railcars, tanker trucks, and other modes.
PO Management: Create PO numbers in SAP and monitor inventory at domestic and international warehouses, collaborating with overseas factories and ocean freight carriers.
Logistics Collaboration: Collaborate with Customer Service and S&OP teams on shipments and logistics compliance.
Shipment Tracking: Track shipping status and ensure compliance with customer sales orders.
3PL Communication: Communicate effectively with 3rd party logistics providers and ensure compliance with logistical regulations.
Import Processing: Process import paperwork, customs clearance, and cargo pick-up at US ocean ports.
Issue Resolution: Resolve shipping issues such as spills, damage, or delays with customers professionally.
Billing Support: Create invoices and resolve billing issues with customers.
Cost Analysis: Analyze logistic routes, 3PL performance, and quote trends to suggest cost-saving initiatives.
Data Analysis: Utilize advanced Excel features to support inventory planning, replenishment, and supply chain analysis.
Site Visits: Travel to customer sites and 3rd party warehouses, and participate in weekly management and S&OP meetings to discuss metrics and improvement plans.

22. Logistics Specialist Additional Details

Material Flow: Manage the domestic material physical flow of external warehouses.
Process Improvement: Initiate process and service improvement initiatives.
KPI Monitoring: Monitor and manage trucking companies’ and external warehouse KPIs and provide improvement recommendations.
Supplier Retention: Recommend supplier retention strategies.
Internal Collaboration: Cooperate with internal departments for customized logistics solutions and improvement projects.
Market Awareness: Stay current with market developments and apply insights to daily work.
Standard Processes: Follow developed supply chain work processes and best practices.
Improvement Projects: Participate in supply chain improvement projects.
RFQ Analysis: Prepare and analyze RFQs and ensure effective documentation processing.
Contract Management: Manage contracts from negotiation to signature.
Vendor Management: Create or extend vendors and prepare contract reviews.
Reporting: Run reports requested by Lead Buyers and Buyers and ensure on-time delivery.

23. Logistics Specialist Role Purpose

Presentation Support: Support Program Office logistics by gathering and correlating information for presentations, audits, and team or management reviews.
LRFS Analysis: Analyze primary system/Logistics Requirements Funding Summary components and IPT-related LRFSs to support production, change orders, and budget adjustments.
Technical Support: Provide technical analysis for weapon systems’ In-service Program Related Logistics requirements and participate in the BAM process for spares determination.
LCSP Development: Support development of Life Cycle Sustainment Plans for weapon systems, training equipment, subsystems, or support systems.
Milestone Updates: Assist with updating milestone charts to reflect delivery schedule changes, slippage, or maintenance concept modifications.
Action List Coordination: Maintain and coordinate cross-functional action lists to achieve logistics schedule plans.
Activity Implementation: Suggest and implement logistics activities to prevent shipment delays and ensure smooth operations.
Team Leadership: Motivate, organize, and encourage teamwork within the logistics team to ensure goods are ready for shipment.
Talent Development: Participate in personnel development through talent acquisition, performance management, training, and expectation setting.
3PL Coordination: Coordinate with 3PLs, freight forwarders, and collaborate with warehouse teams.

24. Logistics Specialist Key Accountabilities

Order Preparation: Prepare orders by processing requests, pulling materials, packing boxes, and placing orders in the delivery area for pickup.
Returns Processing: Assist in processing returned products per RGA requirements.
Material Destruction: Process paperwork and physical destruction of materials.
Inventory Assistance: Perform and assist in performing physical inventories.
Efficiency Improvement: Identify areas for improvement in efficiency and compliance.
Issue Communication: Communicate inventory or equipment issues effectively with management.
Special Projects: Assist with special projects designed to improve distribution processes.
Pharma Logistics Management: Manage receipt and preparation of orders and supervise activities of the pharmaceutical logistics center.
Complaint Management: Handle complaints and disputes with in-depth analysis and improvement actions, including quality topics.
Policy Compliance: Operate in compliance with directives, approved plans, and company policies and procedures.
Order Fulfillment: Ensure regularity, quality, and timely execution of order fulfillment and delivery, especially for dangerous goods.

25. Logistics Specialist Responsibilities and Key Tasks

Shipment Tracking: Track and trace customer shipments across multiple domestic and international carriers.
Shipping Arrangements: Set up shipping and pickup arrangements and provide carrier shipping labels.
Customer Support: Provide support to customer service for logistics and shipping-related inquiries and exceptions.
Carrier Coordination: Coordinate communication with shipping carriers to ensure timely delivery and resolve errors or delays.
Cross-Department Liaison: Liaise with external departments to communicate customer and business-impacting logistics issues.
Process Documentation: Develop and maintain process documentation related to the logistics network.
Invoice Support: Assist with the invoice reconciliation process.
Business Solutions: Scout, define, implement, optimize, and roll out solutions for delivery and return customer experience.
Project Delivery: Define business process requirements and deliver projects with documentation.
Solution Implementation: Implement solutions in collaboration with stakeholders and the distribution center.
Customer Coordination: Address customer needs by coordinating Group Services, brands, countries, and the distribution center.

26. Logistics Specialist Duties

Team Leadership: Lead the functional team and act as the first point of contact for the project.
Continuous Improvement: Drive continuous improvement cycles across the entire supply chain.
Customer Satisfaction: Contribute to customer satisfaction by preventing long-term bottlenecks.
Capacity Management: Ensure safe capacity by creating efficiencies and improving processes.
Deadline Tracking: Monitor and ensure capacity requirements and deadlines are met.
Reporting: Transparently report achievements and progress within the hierarchy.
Issue Coordination: Coordinate resolution processes and address structural issues.
Customs Documentation: Conduct customs clearances, shipping terms, and documentation.
Logistics Service: Provide logistics services in collaboration with headquarters.
Operational Tracking: Update logs, documents, and files to track operational, carrier, and customer information.
Customer Support: Respond to internal and external customer questions on operations, accounts, or services.
Warehouse Management: Develop and manage warehouse operations, coordinating product delivery and inventory.

27. Logistics Specialist Responsibilities

Flow Design: Define, optimize, and validate the design of external flows between suppliers and the site.
Supply Chain Compliance: Ensure implementation and compliance with supply chain standards to guarantee optimal logistics performance.
Part Flow Management: Determine purchasing part flows to optimize on-site management and production delivery.
Business Analysis: Conduct business cases for projects improving transport, flow optimization, and storage strategies.
Delivery Packaging: Define delivery and packaging methods compliant with ergonomic and EHS requirements.
Operational Requirements: Ensure quality, cost, and time requirements are considered in logistics operations management.
Carrier Coordination: Coordinate with steamship lines, airlines, drayage providers, and suppliers for domestic and international shipments.
Customer Liaison: Liaise with customers to ensure correct measures are in place and needs are met.
Regulatory Compliance: Ensure shipments comply with governmental regulations and documentation requirements.
Cross-Department Collaboration: Collaborate with other departments to coordinate business systems and processes.
Operational Support: Assist staff with daily operations and administration, including vendor and customer payments.
Government Coordination: Work with authorities such as US Customs, FDA, USDA, DOT, and FWS.
Sales Support: Assist sales with quotations and bids to clients and agents.

28. Logistics Specialist Functions

Logistics Support: Support analysis and coordination of ongoing logistical support functions.
Life-Cycle Support: Support the entire life-cycle of products, platforms, or systems, including acquisition, fielding, sustainment plan activities, and development.
Customer Communication: Communicate effectively with customers and senior leadership to ensure on-time, quality delivery.
Maintenance Analysis: Support logistics and maintenance analysis, and provide recommendations to customers.
Program Reviews: Participate in Integrated Product Support Teams, Readiness Improvement Program Reviews, IPTs, Maintenance Engineering, and logistics meetings.
Shipping Documentation: Prepare and coordinate issuance of shipping documents, pass to brokers, and collect proof of delivery.
Transportation Tracking: Track domestic and international shipments, manage 3rd party logistics providers, and coordinate with forwarders for timely delivery.
Performance Optimization: Optimize logistics performance in coordination with Quality, Manufacturing, and Customer Service teams, balancing cost, lead-time, and satisfaction.
Inventory Management: Update and manage inventory accurately.
Duty and VAT Processing: Arrange payment for duties and VAT, and prepare complete documentation for accounting and vendor payment.

29. Logistics Specialist Details and Accountabilities

Order Processing: Work closely with stakeholders to ensure clean orders and process them in a timely.
Customer Requirements: Understand customer requirements and arrange logistics to fulfill them.
Freight Coordination: Work with service providers to secure freight space.
Warehouse Collaboration: Coordinate with the warehouse team to ensure orders are packed and ready for collection.
Shipping Documentation: Prepare shipping documents for international and domestic deliveries.
Shipment Monitoring: Monitor shipments to ensure timely uplift and delivery.
Issue Resolution: Work with stakeholders to resolve issues until delivery to customers.
Loading Operations: Unload and load vehicles safely and accurately, following correct procedures.
Goods Receiving: Receive and put away goods following proper procedures to ensure accuracy and safety.
Product Handling: Handle customer products with care and identify procedural weaknesses for improvement.
Warehouse Support: Assist in all warehouse areas to meet operational needs.
MHE Compliance: Complete material handling equipment pre-shift checks to ensure compliance.
Productivity Accountability: Take responsibility for accurate work and meeting productivity targets.

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