WHAT DOES A FINANCE EXECUTIVE DO?

Published: Mar 17, 2023 - The Finance Executive oversees daily financial operations and maintains the General Ledger to ensure accurate monthly account reconciliations. Leads the accounting team, ensuring compliance with financial reporting deadlines and statutory requirements. Supports the development and implementation of efficient financial policies and procedures, facilitating effective communication with stakeholders.

A Review of Professional Skills and Functions for Finance Executive

1. Finance Executive Duties

  • Invoice Processing: Accurate and timely processing of vendor invoices
  • Compliance Verification: Verify transactions to be in compliance with Financial policies and procedures
  • Approval Management: Ensure payment requests have proper support and appropriate approvals
  • Data Entry: Data entry of documents such as vendor invoices, contracts of service, utility bills, corporate cards, prepayments, etc.
  • Matching Process: Perform 2-way matching with PO
  • P2P Support: Provide transactional/administrative support for an accurate, effective, and efficient Procure & Pay System (P2P) operation
  • Payment Processing: Follow-up on Direct Debit GIRO
  • Vendor Payments: Timely processing of vendor payments
  • Payment Execution: Prepare payment proposal, generate schedule payment and execute payment runs on regular monthly cycles
  • Verification: Perform detailed verification to ensure the accuracy of payment details
  • Banking Transactions: Upload or create GIRO / Telegraphic Transfer payment on banking platforms
  • Payment Reconciliation: Prepare payment listing for Authorised approvers and reconcile against payment voucher listing
  • System Posting: Posting outgoing payments in Oracle System
  • Payment Coordination: Point of contact for payment-related matters for Singapore entities
  • Record Management: Maintain proper filing of payment vouchers and suppliers' invoices
  • AP Management: In charge of the AP-related matters for a Singapore entity
  • Stakeholder Relations: Cooperate and build positive relationships with internal stakeholders (users/requestors) to ensure process efficiency and consistency
  • Inquiry Resolution: Act as a point of contact to resolve users’/suppliers’ inquiries on AP invoices and payments
  • Audit Support: Provide internal and external support for compliance and audit requirements
  • Process Improvement: Proactively participate and support continuous improvements on work processes

2. Finance Executive Details

  • System Analysis: Analyzing existing systems and operational procedures within finance
  • Reporting Management: Assisting in the creation of an operating rhythm for reporting and filing
  • Structure Management: Creating and maintaining finance structure charts
  • Data Collection: Collecting relevant data from within the company
  • Training Coordination: Partnering with HR to roll out group-wide Training and Development
  • Finance Planning: Working with Finance Leaders to develop an Executive timetable for Finance deliverables
  • People Engagement: Partnering with Communications on People engagement and wider communications
  • Process Documentation: Creating operational manuals that will assist with getting things done in the office
  • Event Coordination: Lead Sports and Social activities, creating a fun & creative environment
  • Accounts Management: Responsible for the full spectrum of the Accounts Receivables (AR) and General Ledger (GL) functions for a portfolio of properties
  • Intercompany Transactions: Issue intercompany billings and perform intercompany balance reconciliation
  • Bank Reconciliation: Prepare monthly bank reconciliation and quarterly audit schedule, related parties transactions and tax schedules
  • Financial Reporting: Liaise with the overseas finance teams for the management reports' submission and analysis
  • Audit Assistance: Assist in year-end audit matters
  • Budgeting & Forecasting: Assist in the budgeting and forecasting exercises
  • Tax Compliance: Assist in the tax computation
  • SAP Testing: Other duties included company creation and module testing in SAP

3. Finance Executive Responsibilities

  • Financial Advisory: Develop a vision and set direction on all aspects of financial advisory to one or more large, complex lines of business within Wells Fargo
  • Strategic Planning: Provide strategic consultation to the most experienced leaders companywide on financial strategy
  • Financial Planning: Establish a line of companywide strategic financial plans and objectives
  • Risk Management: Provide leadership to develop guidelines for compliance and risk management requirements for supported area and work with others to implement key risk initiatives
  • Team Leadership: Lead a team of managers and more experienced professionals serving as a key point of coordination for day-to-day activities
  • Initiative Management: Plan and execute companywide initiatives to support overall Wells Fargo goals
  • Collaboration: Collaborate and influence all levels of professionals, including more experienced managers
  • Performance Management: Lead team to achieve objectives
  • Resource Allocation: Manage allocation of people and financial resources to ensure commitments are met and align with strategic objectives in Finance
  • Talent Development: Develop and guide a culture of talent development to meet business objectives and strategy
  • Accounting Close: Responsible for period-end accounting closes for a range of IMG Arena streaming and data rights properties (including football, basketball, tennis, badminton)
  • Variance Analysis: Perform variance analysis of actual results against forecast
  • Forecasting: Prepare forecasts for IMG Arena rights properties on a 3-year rolling basis
  • Data Collection: Liaise with Commercial, Production, Legal, and Finance colleagues to ensure all relevant information is collected
  • Cash Flow Management: Conduct periodic cash-flow forecasting for IMG Arena rights properties
  • Client Reporting: Prepare periodic client accounting reports for rights properties, including liaising with clients
  • Accounts Payable: Liaise with group accounts payable function to ensure all company payments are made on a timely basis
  • Valuation Analysis: Work with IMG Arena content acquisitions team on valuation and appraisal of new sports rights acquisition opportunities

4. Finance Executive Accountabilities

  • Financial Reporting: Preparation of management accounts using shared ERP software from Holding company
  • Reconciliation: Reconciling daily, monthly, and yearly transactions, including cost absorption and reconciliation
  • Bank Reconciliation: Bank statements, inter-company reconciliation, and settlement
  • Research & Analysis: Handle extra research, analysis for start-up business process, legal and regulatory matters and give immediate, workable, and effective feedback to respond and follow through
  • Legal Compliance: Identify and minimize legal risks and exposure to avoid disputes and liabilities to the company and its parent company
  • Document Management: Ensure legal registers, related documents, records, and commercial contracts are kept confidentially and safely according to company policy
  • Tax Compliance: Reconciling daily, monthly, and yearly transactions, issue local E-invoice, submission of Withholding tax, VAT, and other local regulators required submission
  • Credit Control: Credit control includes but is not limited to account receivable monitoring, collection, bank in as and when requested, customer request on invoicing and statements, customer inquiries on financial and tax-related
  • Internal Audit: Perform internal finance audits from time to time to ensure that the company finances are well managed, follow best practices from HQ
  • Payroll Management: Handling payroll and ensuring accurate sales commission is computed and paid on time
  • Audit Coordination: Oversee and liaise with tax agents and auditors, including but not limited to any stock take and inventory reconciliation
  • Corporate Governance: Handling Corporate Secretarial matters related to shareholding, directorship, company structure, member & board resolution, etc.

5. Finance Executive Functions

  • Accounts Management: Handle day-to-day operation in Accounts Payables including checking, verifying, and matching of COGS and OPEX invoices against PO
  • Invoice Processing: Process Accounts Payables invoices and payments accurately and on a timely basis
  • Reconciliation: Perform monthly reconciliation on suppliers’ Statement of Accounts
  • Compliance Verification: Verify transactions to ensure compliance with financial policies and procedures; all documents, approval to spend and approval to pay, are in order before payment processing
  • Closing Management: Ensure timely and accurate month-end and year-end financial closing
  • Audit Assistance: Assist in financial year-end external audit & internal audit
  • Task Management: Undertake other accounting duties and ad-hoc projects as and when assigned by Manager
  • Tax Reporting: Provide timely and high quality tax reports and submit to tax authority on time PwC annual tax and TP audit, transfer pricing reports and TW local corporate income tax filing reports
  • Tax Management: Manage internal and external tax reporting
  • Tax Filing: Submit all tax filing into Encompass Tax system
  • Tax Strategy: Initiate tax initiative and identify saving opportunity such as waiver request, WHT refund, tax treaty to minimize tax obligation
  • Tax Assessment: Identify Tax law changes and assess & drive to minimise tax impact for TWC as well as to support & perform tax requirement

6. Finance Executive Job Description

  • Management: Handle all aspects of the financial accounting matters including day-to-day running of the Finance operations
  • Reconciliation: Maintain the General Ledger and reconcile monthly accounts in the month-end closing process, including journal
  • Reconciliation: Prepare balance sheet control accounts reconciliations and ensure the balances reported in the financial statements are complete and accurate
  • Analysis: Compile monthly management accounts and variance analysis
  • Compliance: Assist with the preparation of annual statutory accounts to ensure compliance with all legislative financial reporting requirements
  • Reporting: Support regulatory and internal reporting, which includes monthly, quarterly, and annual reporting and any other ad hoc reporting to regulatory bodies
  • Policy Development: Maintain accounting controls and recommend policies and procedures to enhance process efficiencies
  • Leadership: Lead and supervise an accounting team by coordinating activities and ensure all financial reporting deadlines are met
  • Reporting: Report to Director regarding financial results, special reporting requests etc
  • Liaison: Liaise and work with subsidiaries, external parties, bankers, tax agents, and auditors etc
  • Reporting: Compile, update, report, and make recommendations on any relevant issues to higher management in timely fashion
  • Implementation: Execute instructions and policy rollouts by higher management in timely and professional manner

7. Senior Finance Executive Overview

  • Billing Assistance: Assist with end-of-the-month billing tasks and invoice loading
  • Validation: Validate charges on invoices from service providers
  • AP Management: Validate and upload AP feeds received for all processed invoices in E-Business Suite and issue payment advice
  • Analysis: Analyze vendor outstanding balances on a daily basis and help prioritize payments considering operating agreements and business relationships
  • Coordination: Coordinate with third-party vendors for the invoice entry process and all issues related to systems and data entry
  • Negotiation: Dispute inaccurate billing and negotiate terms with vendors that ensure cost is minimized to NTT Global Networks
  • Reporting: Assist with weekly/monthly reporting requirements
  • Reconciliation: Assist with reconciliation of accounts with vendors
  • Database Management: Assist with cleaning up and structuring the database
  • Dispute Resolution: Assist with resolving disputes on invalid charges with service providers
  • Report Creation: Create weekly, monthly, quarterly reports as per requirements for management review
  • Design: Design reporting formats to provide accurate information in a clear and concise manner
  • Data Analysis: Ad Hoc data collection, analysis and reporting as required (i.e., Data/Field Formatting, Data Storage, and report Generation)
  • Documentation: Prepare and maintain documentation related to various processes and practices
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