Job Summary: 

• Inspect buildings and other structures to detect malfunctions and make repair recommendations
• Create weekly and monthly checklists for preventative maintenance walk
• Perform all reactive maintenance including but not limited to paint, plaster, plumbing, electrical, and installations
• Execute plumbing repairs, maintenance, and installation
• Perform painting, carpentry, and additional small repair work
• Plan, create, and execute the weekly and monthly maintenance schedule
• Main point of contact for external vendors working on site
• Provide safety instructions to all external contractors on site
• Assist in creating high-level technical scopes of work for equipment including but not limited to: Boilers, Chillers, Cooling Towers, and VFDs
• Make recommendations on possible equipment improvements and upgrades
• Supervise external vendors during scopes of work involving new projects, re-fit outs, repairs, and preventative maintenance

Skills on Resume: 

• Inspection (Hard Skills)
• Maintenance Planning (Hard Skills)
• Plumbing (Hard Skills)
• Electrical Maintenance (Hard Skills)
• Carpentry (Hard Skills)
• Vendor Management (Soft Skills)
• Safety Enforcement (Soft Skills)
• Technical Scoping (Hard Skills)

Job Summary: 

• Assist with the responsibility for new joiners and leaving process to include employee induction and productive day-one procedures.
• Prepare site regulations and issue permits-to-work for all contractor activities on site.
• Assist with ensuring that workplaces meet with in-country health and safety requirements and that the facility complies with legislation.
• Structure, organize and maintain the project implementation documentation repository capturing all relevant project documentation such as project organisation, approvals, standards, RFI’s/RFP’s, proposals, reviews, balanced score cards, project schedules, purchase orders, fitout-plans, conceptional-, construction- and as-build drawings, testing and commisioning reports and project close out documentation such as warranties, certificates operating and maintenance manuals.
• Provide management support for projects in various capacities, which may include leading project meetings, taking meeting minutes, participating in site visits, tracking and following up on action items, point person for project consultants and vendors, budget tracking and coordinating procurement/AP logistics for sites.
• Process requests for purchase orders in a timely and accurate manner and ensure invoices are received and processed in a timely manner, match POs and invoices. 
• Research delinquent invoices or billing discrepancies.
• Developing and maintaining the project budget tracking sheet (actuals vs budget), set up internal orders, record variations, change orders, research, seek approval for and report on budget variance.
• Coordinate the service contract process, including, but not limited to: selecting the appropriate form, editing, submitting for legal approval and tracking status.
• Support the implementation and collaborate in the development and implementation of programs. 
• Provide support and collaborate in initiatives to formalize internal processes in close alignment with corporate partners and third-party vendors.

Skills on Resume: 

• Induction Management (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Health and Safety (Hard Skills)
• Documentation (Hard Skills)
• Project Management (Soft Skills)
• Procurement (Hard Skills)
• Budget Tracking (Hard Skills)
• Contract Coordination (Hard Skills)

Job Summary: 

• Proactively follow up on documentation and Dolby compliance requirements to enable third parties to fulfill obligations, including but not limited to vendor forms, NDA’s, certificates of insurance, and security information.
• Timely and accurate action service requests and tickets, communication with requestors, dispatching, assignment and escalation of tickets in line with agreed SLAs, incl. KPI reporting.
• In a timely and cooperative manner, provide information, documentation and assistance to third-party vendors, as required, to support the goals and objectives set out by GWS.
• Supports with feedback, the performance of third-party service providers and participates in QBRs and reports on performance incumbent Service Delivery Teams.
• Space Management: Work with the GWS team and representatives in updating portfolio management software and tools and provide seat allocation and occupancy reports for the Beijing office location.
• Maintain and update all vendor information, real estate administration, project administration, budget and financial information, building information and documentation etc in relation to the Beijing workplace in a logical and organized format in line with Dolby information management procedures and as guided by the GWS team.
• Identifies opportunities for cost reduction and workplace improvements and collaborates with the service delivery team to escalate opportunities for consideration, budget approval and implementation.
• Proactively manage the maintenance and repair of workplace FF&E and the M&E installations to ensure minimum escalations.
• Act as the “Goods Receiver” for Beijing and/or delegate the duties within the team.
• Ad-hoc duties assigned by the Workplace Manager to meet the needs of the business.
• Understand and implement policy and procedures established by Dolby, including knowledge of operational health and safety, including but not limited to office fire safety and ergonomics compliance.

Skills on Resume: 

• Compliance Management (Hard Skills)
• Service Coordination (Hard Skills)
• Vendor Support (Soft Skills)
• Performance Analysis (Hard Skills)
• Space Management (Hard Skills)
• Information Management (Hard Skills)
• Cost Optimization (Hard Skills)
• Facility Maintenance (Hard Skills)

Job Summary: 

• Support the financial administration of GWS services relating
• Liaise with the corporate functions and act as a first point of contact for any financial or procurement-related matters relating to the provision of GWS Beijing services
• Collaborate with the GWS team to develop the annual CapEx and OpEx budget for the Beijing workplace as per the team’s input, budget tracking, cost control, budget revisions and month-end accruals and ensure timely payments for GWS-related expenses.
• Lead budget preparation for GWS Beijing projects, project budget tracking, cost control, accruals, reporting and financial closeout.
• Support the appointment of, contract administration and reporting of the performance of all vendors employed to deliver GWS related serviced in Beijing.
• Creation of shopping carts for purchase orders, invoice verification and submission to Finance / AP, coordination with contractors, vendors and internal customers with regards to GWS related procurement 
• Submit month-end accruals timely and accurately.
• Working with the GWS team to support Beijing-related administrative services for the purpose of exchanging new leases contracts and renewals, lease reviews and execution, informing the RE team of changes by the Building Management Office and handling of invoices for Rent & CAM.
• Work with stakeholders to actively manage and audit the need for external storage and/or warehouse space to reduce the leased footprint to a necessary minimum.
• Support the GWS team in the negotiation and selection of GWS-related vendors and partners. 
• Manage and coordinate the onboarding of new GWS vendors in Beijing in compliance with Dolby procedures and policies. 

Skills on Resume: 

• Financial Administration (Hard Skills)
• Stakeholder Liaison (Soft Skills)
• Budget Development (Hard Skills)
• Cost Control (Hard Skills)
• Contract Management (Hard Skills)
• Procurement (Hard Skills)
• Accruals Management (Hard Skills)
• Lease Management (Hard Skills)