PROCUREMENT ASSOCIATE JOB DESCRIPTION

A Procurement Associate keeps supplier relationships and purchase orders moving inside regulated industries. Within pharmaceutical and life sciences organizations, this role sits at the operational layer of procurement, where supplier compliance portal accuracy and purchase order confirmations feed directly into supply continuity decisions. Accuracy is not optional. Regulators, quality teams, and category managers all depend on verified vendor records and on-time delivery tracking to protect product pipelines and maintain audit readiness.

As the Procurement Associate, you execute day-to-day supplier communications, purchase order tracking, and compliance monitoring that keep procurement operations aligned with pharmaceutical regulatory requirements. You will work within a global procurement function, supporting category managers, quality teams, and finance stakeholders while managing vendor documentation and service level performance.

Career Impact: Building procurement experience inside a regulated life sciences supply chain develops the audit fluency and negotiation credibility that pharma hiring managers specifically seek when filling senior procurement roles.

Business Impact: When purchase order confirmations and vendor compliance records are accurate, category managers can protect product pipelines and respond to regulatory audits without supply disruption.

Growth Opportunity: Exposure to pharmaceutical regulatory requirements and global supplier management at this level opens a direct path toward Procurement Specialist and Category Manager titles.

• Monitor supplier compliance data and maintain the external vendor portal to support regulatory audit readiness.
• Track purchase order confirmations across quantity, delivery date, and pricing within agreed service level targets.
• Analyse procurement spend and compliance datasets to identify inefficiency drivers and surface actionable recommendations.
• Coordinate with suppliers and internal departments to resolve delivery discrepancies and order status queries promptly.
• Manage document tracking and ownership for vendor onboarding processes across the procurement system.
• Review business requirements with cross-functional stakeholders to evaluate service level commitments against actual performance.
• Support sourcing activities by preparing procurement documentation and assisting with RFQ processes.
• Partner with legal, quality, and finance teams to ensure contractual and regulatory compliance across vendor agreements.

• Bachelor's degree in Business, Supply Chain, Finance, or a related field, or equivalent work experience.
• 2 or more years of procurement or supply chain experience, with exposure to regulated industry environments.
• Demonstrated ability to analyse data, synthesize findings from multiple sources, and present conclusions clearly.
• Strong written and verbal communication skills, with the ability to engage suppliers and internal stakeholders professionally.
• Proven capacity to manage competing priorities and meet deadlines within a global, cross-functional organization.
• Knowledge of procurement processes, vendor onboarding procedures, and purchase order management in compliance-driven settings.
• Attention to detail and accuracy in document handling, data entry, and supplier record maintenance.
• Familiarity with ERP-based procurement systems and proficiency in spreadsheet-based data management.

• Experience working in a pharmaceutical, life sciences, or other heavily regulated procurement environment.
• Exposure to audit practices, compliance frameworks, or performance management reporting within a procurement function.
• Background in global procurement operations, including multi-currency supplier management or cross-border sourcing coordination.
• Familiarity with procurement compliance reporting and the preparation of supplier performance summaries for senior stakeholders.

• Purchase order confirmation rate within SLA, measuring how accurately open orders are resolved on time.
• Vendor compliance portal completeness score, tracking how current and accurate supplier records are maintained.
• Delivery discrepancy resolution time, measuring how quickly supplier order issues are identified and closed.
• Document tracking accuracy rate for onboarded vendors, reflecting completeness of procurement system records.
• Procurement audit readiness score, indicating how consistently compliance procedures meet regulatory review standards.
• Typical tools: ERP platforms (commonly SAP or Oracle); spreadsheet and analytics tools (commonly Excel or Power BI).

• Base Salary Range: $55,000 to $75,000 annually, depending on experience and location.
• Bonus: Annual performance bonus, typically 5 to 10 percent of base salary.
• Equity: Generally not offered at the Associate level in this industry.
• Health Benefits: Medical, dental, and vision coverage, standard across most pharma employers.
• PTO: 15 to 20 days annually, plus company-observed holidays.
• Common Perks: Professional development budget and employee assistance program.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment offers are contingent on successful completion of a background check and, where applicable, pre-employment drug screening consistent with the requirements of regulated pharmaceutical environments. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to individuals with disabilities throughout the application and employment process upon request. Candidates must be authorized to work in the United States.

The Procurement Associate leads efforts to efficiently source goods and services for Foundation operations and the Presidential Center construction project, managing RFPs, diverse vendor identification, and procurement compliance on behalf of the Director of Procurement and Business Diversity. Working alongside Finance and Legal, the role shapes supplier diversity outcomes by streamlining processes, maintaining a qualified vendor database, and issuing quarterly progress reports.

Key Responsibilities

• Work with Foundation departments to scope departmental needs and identify diverse vendors.
• Assist in procurement processes (RFQs and RFPs) in accordance with the Procurement Policy, ensuring staff ascertains departmental needs, prepares documents, advertises and solicits responses, and evaluates proposal packages.
• Streamline reporting of Foundation's diverse supplier efforts and issue quarterly reporting.
• Periodically review the Foundation's procurement policy and procedures and provide suggestions on updates as needed.
• Provide guidance to Foundation personnel on policy and procedures as needed.
• Conduct market research, best practices investigations, and industry trends analyses for specific procurement and contracting efforts.
• Manage vendor onboarding and maintenance through active contracts.
• Perform reviews and develop and update solicitation and contract-related information in various systems.
• Assist with negotiating pricing and business term negotiations, and facilitate review by Finance and Legal as needed.
• Participate in special projects and perform other duties as assigned.

Required Qualifications

• Demonstrated experience in purchasing, procurement, or supply chain consulting with an emphasis on driving increased supplier diversity.
• Experience creating and implementing innovative solutions to increase supplier diversity.
• Certified Public Purchasing Officer (CPPO) or Certified Professional Public Buyer (CPPB) a plus.
• Strong aptitude for technology with the ability to develop technology-based solutions to streamline and improve processes.
• Strong analytical, problem-solving, and project management skills.
• Proven ability to build effective relationships at all levels of the organization and across teams.
• Train departments and onboarding personnel on Procurement policy and procedures.
• Ensure purchasing timelines are established and adhered to.
• Maintain a vendor database of qualified and certified Diverse Suppliers accessible to Foundation staff.
• Produce quarterly reports summarizing trends and progress toward maximum Diverse Supplier participation.

Reporting to the Procurement Manager, the Procurement Associate owns the Catalogue Management workstream within a shared services environment, serving as the first point of contact for catalog creation, compliance checks, and SLA delivery across North American and LATAM businesses. Partnering with category managers and internal stakeholders, the role ensures catalogue accuracy and alignment with Amazon's Spending and Transaction Policy to support procurement efficiency.

Primary Duties

• Manage catalogue creation compliance checks, system additions, and reviews per category manager input, including UIN compliance and quality checks.
• Manage catalogue updates and removal of existing catalogues per category manager input.
• Support category managers in identifying catalogue opportunities based on repetitive spend in procurement dashboards.
• Meet SLA targets for standard tasks and achieve assigned project objectives.
• Build and maintain effective stakeholder relationships to resolve catalogue issues from end users and suppliers.
• Ensure alignment with Amazon's Spending and Transaction Policy and internal Global Procurement processes.
• Participate in cross-functional improvement projects.

Skills & Qualifications

• Previous experience in purchasing or shared service centers, advantageous.
• Proficiency in ERP systems (e.g., SAP, Oracle, Coupa) in large organizations, advantageous; proficiency in MS Office, particularly Excel, and experienced with metrics and data presentation.
• Good communication skills with high precision in verbal and written communication.
• Good judgment and ability to make effective escalation decisions.
• Ability to prioritize in a complex, fast-paced environment with good time management.
• Self-motivated with ability to resolve day-to-day problems and deliver results.
• Fluency in English and Spanish; communicative in Portuguese.

Sitting at the intersection of procurement governance and financial analytics, the Procurement Associate shapes Lilly's global compliance operating model by establishing best-in-class policies, analysing complex datasets, and translating insights into strategic recommendations. Operating across Global Procurement and working closely with the Procurement Capabilities team and Global Process Owner, the role drives regulatory conformance and process efficiency at enterprise scale.

Duties

• Support a data-driven design of the Procurement compliance operating model and practices.
• Implement the Procurement compliance strategy for Global Procurement.
• Work closely with the Procurement Capabilities team and Global Process Owner to conduct research and benchmarking to inform compliance model design.
• Establish and implement best-in-class Procurement policies and procedures to achieve company objectives and regulatory compliance.
• Monitor and review compliance procedures and advise on amendments where appropriate.
• Analyse complex datasets to draw key insights and translate these into strategic recommendations.
• Maintain and monitor Lilly's external supplier portal.
• Exhibit strong commercial acumen and identify drivers of non-compliance, process inefficiency, and cost drivers.

Requirements

• Bachelor's degree in Finance, Economics, or Accounting preferred.
• 3 years of relevant commercial finance or business analyst experience preferred.
• Familiarity with procurement, finance, or business data analysis and expertise in audit practices, process improvement, and performance management compliance preferred.
• Strong data analytics and modelling skills (e.g., Excel, Tableau, Power BI).
• Ability to synthesize information from diverse data sources and present findings clearly and concisely.
• Strong communication and influence skills, written and verbal, with strong business acumen.
• Strong interpersonal and collaborative working style; able to manage and prioritize competing requests with minimal supervision.
• English fluency and ability to negotiate in English.

Embedded within Blackstone's shared services sourcing center, the Procurement Associate delivers spend analysis, competitive RFI/RFP execution, and vendor change management across a portfolio of companies. Working closely with portfolio company leadership and technology teams, the role builds internal and external synergies that reduce overhead, improve efficiency, and fully realize procurement benefits.

Core Functions

• Conduct spend analysis on suppliers and categories to identify procurement value levers and execute competitive RFIs/RFPs.
• Lead supplier negotiations and leverage eProcurement technology platforms using Blackstone's shared services sourcing center.
• Support performance and savings tracking processes across portfolio companies.
• Conduct business analysis to identify opportunities to improve efficiency, reduce waste, and decrease overhead.
• Provide analysis to support strategic procurement and develop and manage plans to ensure successful execution.
• Lead vendor change management and program manage implementation projects to ensure procurement benefits are fully realized.
• Design and provide global process support across strategic initiatives with portfolio companies.
• Create internal and external collaboration and synergies across portfolio companies, including technology vendor management and re-design.
• Participate in special infrastructure-building projects as needed.

Qualifications & Experience

• Minimum 5 years of Real Estate or construction Procurement, Sourcing, or Project and Process improvement experience.
• Proficiency in Microsoft Office and related business intelligence tools.
• Demonstrated success working effectively with all levels of an organization.
• Ability to simplify complex problems into easy-to-understand concepts and presentations for senior management.
• Expert verbal and written communication skills with experience leading communications strategy.
• Builds and maintains strong stakeholder relationships internally and externally.
• Excellent teamwork, collaboration, and listening skills.
• Engaging personality with a demonstrated aptitude for process improvement.

A key member of the Business Enablement & Enterprise Procurement team, the Procurement Associate delivers end-to-end category support for the Specialty Foods portfolio across more than 3,000 retail locations, reporting to the Specialty Foods Procurement Director. Collaborating across supply chain, merchandising, private label, and international sourcing teams, the role supports vendor onboarding, performance management, and supply risk resolution to sustain product availability.

Functions

• Support Directors and Merchants across all aspects of category procurement including domestic and offshore sourcing, vendor relationship and performance management, RFPs, costing, supply risk management, and quality management.
• Maintain all system data for the category, ensuring end-to-end accuracy across the Specialty Foods product portfolio including vendor costing.
• Facilitate vendor onboarding activities and provide administrative ownership of new product creation in collaboration with Vendor Onboarding and Data Operations teams.
• Collaborate with supply chain, merchandising, private label, and international sourcing teams to resolve product availability and fulfilment challenges.
• Support Directors with vendor performance management by generating data, conducting analysis, and preparing presentation material.
• Proudly represent the Specialty Foods category within the BEEP Team and support the Director and Merchants with other ad-hoc administrative activities as assigned.

Experience & Qualifications

• Post-secondary education or equivalent experience.
• 1+ years in a procurement, supply chain, or retail merchandising role is an asset.
• Financial, business, and retail knowledge.
• Skilled in Microsoft Office including Word, Excel, PowerPoint, and Outlook.
• Strong relationship-management skills and effective communication style.
• Curious mentality and positive, self-motivated demeanor.
• Confident with ability to prioritize multiple projects and collaborate with cross-functional teams.

Accurate, timely purchase order confirmation across VWR's European warehouse network depends on the Procurement Associate, who monitors the SAP system, expedites overdue deliveries, and cancels orders where demand no longer exists. Based within a supplier-facing operations team, the role communicates order status to suppliers and internal departments by email and phone to maintain agreed service levels.

Accountabilities

• Ensure all purchase order confirmations are processed per SLA, covering quantity, delivery date, and pricing to maintain accurate and timely confirmations for customers.
• Actively follow up on missing confirmations and expedite overdue delivery dates.
• Cancel open Purchase Orders where no current demand or forecast exists by contacting suppliers and updating the system accordingly.
• Input individual confirmation data from fax, email, paper mail, and ASE fall-out within the set target time.
• Monitor confirmations for all external deliveries into the European warehouse network and associated direct deliveries.
• Perform additional research and data entry processes as required.

Technical Qualifications

• Typing skills of minimum 25 wpm with 90%+ accuracy preferred.
• Proficiency in Microsoft Office and Excel; experience in ERP application (SAP) and Outlook is an added advantage.
• Strong analytical and problem-solving skills with good decision-making ability.
• Good organizational skills and willingness to work in shifts as per business requirements.
• Ability to learn VWR terminology and coordinate actions across various functions to drive results.
• Excellent communication skills in English and German, both written and verbal.

As the Procurement Associate, this role builds and maintains vendor accounts across COUPA and GALLEY, managing catalog creation, invoice consolidation, and order guide development for direct and indirect sourcing. The procurement and supply chain team relies on this work to ensure SKU accuracy, supplier alignment, and financial coordination with Finance and Accounts Payable.

Activities

• Manage vendor onboarding and accounts in COUPA, including documentation collection, credit applications, catalog creation, price updates, and invoice follow-through.
• Administer the core ordering system (GALLEY), including adding vendors, mapping ingredients and substitutes for new brands, and cross-checking SKUs with supply chain forecasts.
• Monitor all department activities on the core task management tool (ASANA) and conduct regular reporting activities.
• Consolidate invoices from multiple vendor portals into COUPA and coordinate regularly with Finance, Accounts Payable, and other departments.
• Support direct and indirect sourcing activities, coordinate drop ships and samples, and create brand- and supplier-specific order guides.
• Work with a flexible schedule to suit US Time Zones when necessary.

Position Requirements

• Bachelor's Degree preferably in Engineering, Business, or related fields.
• 3+ years of experience in procurement, purchasing, and/or supply chain functions.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Visio) and experience with SharePoint preferred.
• Excellent interpersonal and communication skills, written and verbal.
• Ability to coordinate with multiple parties and manage stakeholder expectations.
• Results-oriented, customer-focused, and organized; tenacious, diligent, adaptive, self-motivated, and collaborative.

Procurement Associate leads the end-to-end procurement of goods and services for PwC's Athens office, combining supplier evaluation, negotiation, tender management, and procurement process oversight within the Financial Services consulting practice. Success in the position means suppliers are selected cost-efficiently, specifications are clearly defined with stakeholder input, and new market opportunities are continuously identified.

Operational Focus

• Set up, implement, and monitor all procurement processes.
• Manage purchasing requests, tenders, negotiations, and all relevant activities.
• Collaborate with key stakeholders to ensure clarity of specifications.
• Evaluate and select appropriate, cost-efficient suppliers and initiate procurement partnerships.
• Conduct market research on new products, services, and potential suppliers to meet company goals.

Knowledge Skills & Abilities

• Excellent academic records from a Greek or foreign university with background in Business Administration.
• 1-3 years of related work experience.
• Proficient in Microsoft Office suite (PowerPoint, Word, Excel) and G-Suite Apps (Docs, Sheets, Slides).
• Strong analytical and critical thinking skills; multi-tasking and time-management skills with ability to prioritize tasks.
• Strong communication skills with ability to coordinate with various departments and clients.
• Confident, positive attitude focused on teamwork; passionate for delivering high-quality work.

The Procurement Associate oversees delivery confirmation, document tracking, and supplier communications for Marken's global procurement function, supporting the Director and Manager of Global Procurement in maintaining service level commitments across operations, finance, and international branches. The role advances procurement system implementation and ensures transportation details and vendor goods arrive accurately and on time to support Marken's supply chain continuity.

Key Deliverables

• Confirm Proof of Delivery documentation is provided to the appropriate Marken contacts as necessary.
• Assist with the implementation and ongoing usage of the Procurement system.
• Support incremental Procurement activities as requested by the Director and/or Manager of Global Procurement.
• Manage document tracking and ownership for the onboarding process.
• Review business requirements with internal stakeholders and evaluate agreed service level commitments to ensure goods and services meet or exceed expectations.
• Communicate via telephone and email with internal and external stakeholders, including Operations, Suppliers, Finance, and Marken branches and agents.
• Secure transportation details and costs and ensure documents are accurately updated as needed.

Professional Experience

• University degree in a related field.
• General understanding and/or previous experience in a Procurement/Supply Chain environment; previous experience with a web-based Procurement system.
• PC/System literate with excellent working knowledge of Microsoft Excel and Word.
• Excellent analytical, communication, and interpersonal skills with strong attention to detail and accuracy.
• Proven ability to adapt and manage multiple priorities and work effectively in a global organization.
• Confident in dealing with people internally and externally at all levels; strong professional telephone manner and proactive approach.

Embedded within a multinational procurement and HR Shared Services environment, the Procurement Associate develops competitive bids, quotations, and supplier relationships while ensuring purchasing requisites satisfy business budgets and regional compliance requirements. Working closely with Finance and Legal teams, the role produces contract documentation and periodic reports that support supplier negotiations and HR policy alignment across Australia, China, and other markets.

Areas of Ownership

• Ensure purchasing requisites satisfy business requirements and budgets.
• Review business specifications and statements of work.
• Prepare competitive bids, quotations, and proposals with pertinent specifications, terms, and conditions.
• Conduct stock management and analysis in competitive offerings to determine the best overall offer for goods or services.
• Assist in preparing and issuing contracts and purchase orders for legal review and approval.
• Prepare periodic reports and provide support for purchase negotiations.
• Develop internal and external relationships with suppliers and support supplier relationship management.

Education & Experience

• Bachelor's degree from an accredited university or college is highly regarded.
• Experience in procurement or a similar role in Australia, China, or other countries; experience in Compensation Operations, Benefits Administration, or Leaves Administration; experience within an HR Shared Services delivery model preferred.
• Knowledge and understanding of HR policies, processes, regional Employment Laws, and total rewards legislative requirements.
• Strong attention to detail; ability to multitask, manage priorities, and work in a fast-moving environment.
• Native level of Japanese with written and verbal skills and excellent communication skills in English.
• Work-from-home option depending on experience.

Reporting to senior procurement leadership, the Procurement Associate refines supplier relationships, manages the end-to-end RFx process, and drives cost efficiency through spend analysis, KPI monitoring, and contract negotiations across a fast-growing global procurement team. Partnering with legal, finance, and cross-regional stakeholders, the role advances procurement capability by forecasting costs and building supplier strategies that reduce overhead.

Role Responsibilities

• Keep track of and maintain existing relationships and contracts.
• Procure new goods and services to drive efficiency.
• Conduct supplier analysis of the cost side of the business and negotiate with suppliers.
• Analyse and monitor KPIs and forecast costs across departments and regions.
• Build and support a fast-growing global procurement team.
• Manage the end-to-end RFx process.

Background & Experience

• BSc in Business or Finance related fields preferred.
• 5+ years of previous experience in a similar role, including experience working closely with the legal function, finalizing contracts, and conducting market research and data analysis.
• Working knowledge of SAP considered a plus.
• Strong analytical, presentation, communication, negotiation, and influencing skills.
• Interpersonal and relationship management skills with a proactive, customer-focused approach; ability to manage multiple projects and prioritize tasks appropriately.
• Aptitude in decision-making and working with numbers; forward and solution-minded team player with high degree of self-management.
• Comfortable navigating a multicultural, broad environment at all levels of the organization.

Sitting at the intersection of plant-level sourcing strategy and supplier relationship management, the Procurement Associate develops and implements category sourcing plans, competitive bids, and commercial agreements to ensure contracted materials meet quality, delivery, and performance requirements. Operating across multiple plants and working with drivers and storekeepers, the role monitors vendor performance and manages supplier interventions to sustain uninterrupted supply.

Job Functions

• Develop, validate, communicate, and implement sourcing strategies for categories managed at plant level.
• Perform competitive bidding and plan and conduct negotiations.
• Manage supplier relationships and develop and sign commercial agreements.
• Manage supplier interventions and monitor vendor performance across plants.
• Ensure materials are contracted for supplying plants meeting requirements for quality, delivery, and performance in line with sourcing strategies.
• Provide driver and storekeeper with required prioritization and tasks to ensure effective route and time management.

Required Qualifications

• Diploma level.
• Minimum 2 years' experience in procurement.
• Manufacturing knowledge; procurement categories spend analysis; business requirements analysis.
• ERP system knowledge; organizing workflow in best sequence; procurement processes and policies knowledge.
• Competitive bidding; negotiations skills; supplier relationships management; contract management and development.
• Vendor risk assessment and management; control practices in procurement; project management.

A key member of the procurement operations team, the Procurement Associate advances delivery accuracy by monitoring vendor shipments, performing three-way document matching of Purchase Orders, Invoices, and Delivery Receipts, and transmitting records to the Finance Payables team. Collaborating across vendors and internal departments, the role maintains current vendor monitoring spreadsheets and oversees accreditation document tracking for onboarding suppliers.

What You'll Do

• Assist Procurement specialists in monitoring deliveries of ordered goods and services.
• Work with vendors to follow up on delivery dates and back orders.
• Ensure all delivery receipts and invoices are transmitted to headquarters.
• Perform three-way matching of documents - Approved Purchase Order vs. Invoice vs. Delivery Receipt.
• Transmit original documents to the Finance Payables team.
• Monitor the sending of accreditation documents for onboarding vendors.
• Maintain current and accurate vendor monitoring spreadsheets and manage hard copy files stored onsite.

Qualifications & Experience

• Bachelor's/College Degree in Business Administration or equivalent.
• 1 year of experience in Purchasing or Invoice Posting is a plus.
• Exposure to any Accounting System with a Procurement module; knowledgeable in Microsoft Office applications.
• Keen attention to detail; proactive, competitive, and organized.
• Ability to multitask and manage priorities effectively.

Consistent, up-to-date procurement data across SharePoint and SAP depends on the Procurement Associate, who pulls PO numbers, executes vendor onboarding, and handles inbound stakeholder queries to keep sourcing activities on track. Serving as a proactive point of contact within the procurement team, the role upholds procurement protocols and ensures all data remains current and accessible.

Day-to-Day Responsibilities

• Support the procurement team on sourcing activities.
• Demonstrate excellent stakeholder management skills when handling inbound queries.
• Ensure the SharePoint is consistently maintained and up to date.
• Use SAP to pull PO numbers as required.
• Execute vendor onboarding ensuring all steps are followed.
• Take a proactive approach in ensuring all data is maintained and kept up to date.

Skills & Qualifications

• Strong administration skills.
• Previous experience with SAP at a basic level for pulling PO numbers.
• Excellent stakeholder engagement skills for dealing with multiple stakeholders.
• Take pride in upholding procurement protocols.
• Enjoy working in a fast-paced, inclusive environment.

As the Procurement Associate, this role oversees procurement and deployment of packaging materials and raw material categories, managing sourcing strategies, price negotiations, supplier performance metrics, and procure-to-pay processes in alignment with Company Risk Management Policies. The broader supply chain and quality teams rely on this work to maintain contracted supply, minimize transition costs, and sustain customer service levels across assigned categories.

Scope of Work

• Analyze material market dynamics, trends, and price environment to manage price risk in accordance with Company Risk Management Policies.
• Negotiate prices, support selection, oversee contracts, and maintain supplier relations for assigned categories.
• Create, measure, and communicate supplier performance metrics to improve service and reduce costs.
• Deliver productivity savings and total cost improvements by engaging with suppliers, the global sourcing center, and key stakeholders.
• Support and optimize development of new materials, products, and services in collaboration with suppliers and internal stakeholders.
• Manage material ordering, deployment, and procure-to-pay strategy in accordance with business requirements and production forecasts.
• Partner with Quality to mitigate service-related issues through communications, CAR execution, and oversight of materials destruction and inventory rebalancing.
• Coordinate timelines, inventories, and transitions during material changes to minimize costs without impacting CSLs, and oversee item pricing SAP setup.
• Provide support to development and implementation of sourcing strategies and supplier network capability for assigned materials.

Requirements

• Requires a BA or equivalent in Business or related field.
• Minimum 5 years of procurement experience, including direct raw material buying, contract negotiations, supplier management, and buying packaging commodities.
• Knowledge of purchasing principles, practices, methods, and procedures used in CPG procurement.
• Financial analysis experience; project and performance management; market analysis and analytical, planning, and problem-solving skills.
• Interpersonal communication skills including verbal, written, and presentation; leadership skills.
• Must be able to work in an environment with free-roaming companion pets; pet parent preferred.

Procurement Associate oversees warehouse inventory management and vendor sourcing for office and site operations, handling procurement of supplies, tracking stock levels, and coordinating international shipping and customs requirements on the company's behalf. Success in the position means items are accurately received, labeled, stored, and dispatched to implementation teams with discrepancies escalated promptly and inventory records kept current in Odoo.

Work Activities

• Canvas and source the best quality-value products from reliable suppliers and negotiate terms on the company's behalf.
• Order and track items needed by different divisions and handle international shipping and customs requirements.
• Efficiently turn over received items to the relevant division and ensure they are added to inventory count.
• Accurately record warehouse inventory withdrawals and arrivals in Odoo and ensure items received are picked, unloaded, labeled, and stored in an orderly manner.
• Ensure items dispatched to the implementation team are recorded and accurately reflected.
• Maintain stock keeping levels of all consumable items and perform warehouse management as necessary.
• Immediately report discrepancies in inventory to supervisor and produce accurate inventory count documents during audits.

Technical Qualifications

• At least 1 year of experience in a similar role, including experience dealing with vendors and in domestic and/or international shipping.
• Documentation and data entry skills; computer-literate with familiarity with MS Office.
• Ability to communicate efficiently and accurately with internal and external stakeholders.
• Ability to work and multitask under pressure; pro-active, dependable, organized, and able to work in teams.
• Proficient in verbal and written English.

The Procurement Associate coordinates sourcing projects, supplier negotiations, and SLA-driven process improvements to achieve annual cost savings and business objectives, working closely with Warehouse Operations and Finance teams. The role guides procurement policy alignment across all stakeholders by developing SOPs, monitoring functional metrics, and ensuring accurate, timely supplier payments.

Performance Expectations

• Maintain and monitor functional metrics to ensure achievement of annual cost savings and business objectives.
• Facilitate and lead sourcing projects, supplier negotiations, price comparisons, contracting, and establishment and maintenance of supplier relationships.
• Develop, review, and recommend SOPs to improve accuracy and efficiency of all operational processes.
• Work closely with Warehouse Operations to propose procurement improvements such as SLAs, penalty fees, and credit limits.
• Support Finance to ensure accurate and timely payments to and from suppliers.
• Engage all stakeholders to ensure Procurement policy and practices alignment.

Position Requirements

• Minimum Bachelor's Degree in Business Administration, Finance, Supply Chain, Logistics, or similar fields.
• 5 years of experience as procurement or sourcing supervisor or above.
• Solid knowledge of purchasing processes, policy, and systems.
• Proficient in Microsoft Office Excel.
• Great communication, negotiation, and interpersonal skills; strong problem-solving and detail-oriented.
• Proficient in both English and Thai.

Embedded within Nestlé's North American procurement function, the Procurement Associate executes the 7-Step Strategic Sourcing Process alongside Category Management professionals, supporting compliance, vendor setup, contract management, and supplier performance tracking across localized and global categories. Working closely with Nestrade buyers and cross-functional teams, the role generates spend analysis, PPV forecasting, and PowerBI-driven insights that identify value creation opportunities and improve total cost of ownership.

Core Responsibilities

• Support Category Management professionals in executing Nestlé's 7-Step Strategic Sourcing Process in the North American market to enable value generation through sustainability, innovation, and cost improvements.
• Use PowerBI, GLOBE, and other reporting tools to access compliance data, conduct supplier market analysis, category analysis, and supply risk analysis.
• Analyze spend data and cross-functional impacts to assist Category Management professionals and calculate TCO.
• Carry out timely forecasting of future purchase price and serve as owner of cost savings initiatives as required; execute duties related to PPV including localization and cost impact.
• Leverage project management principles to deliver functional commitments and link day-to-day priorities to OMP/Roadmap key priorities.
• Create MEK1 conditions in SAP and use Ariba, I-Nexus, and other tools to identify areas for improvement and drive solutions.
• Provide updates to Category Management professionals to guarantee clear communication and alignment on supplier activities.

Knowledge Skills & Abilities

• Bachelor's degree or equivalent experience in applicable fields required.
• Knowledge of and experience with global procurement and sourcing processes, legal contract negotiations, and contract management systems.
• SAP, Ariba, I-Nexus, and Microsoft Office applications (Word, PowerPoint, Excel) proficiency preferred.
• Strategic mindset with quantitative, analytical, problem-solving, project management, and negotiation skills and a strong desire for continuous improvement.
• Interpersonal skills to effectively build relationships with and influence a diverse set of stakeholders; excellent communication skills with the ability to liaise across boundaries and influence with integrity.
• Proven ability to analyze and present findings clearly; adept at managing change and working through ambiguity both independently and collaboratively.

Reporting to procurement leadership within Holland America Group, the Procurement Associate executes tactical sourcing plans and contracting strategies for assigned categories across all HAG brands, managing supplier relationships, RFQ processes, purchase order compliance, and KPI-based performance tracking. Partnering with internal and external stakeholders, the role negotiates prices, resolves supplier issues, and develops solutions to procurement challenges spanning distribution centers and import/export regulations.

Key Responsibilities

• Execute an effective tactical sourcing plan for assigned projects or categories that creates long-term value while meeting brand objectives.
• Manage key suppliers to strengthen relationships while ensuring continuity of supply and reducing business risks.
• Initiate and analyze Requests for Quotations and Proposals from potential suppliers.
• Manage performance of purchase orders and ensure compliance with all applicable laws, company policies, and import/export regulations.
• Negotiate prices and quantities based on internal customer orders, economic order points, promotions, and overall market conditions.
• Develop new solutions to tactical challenges related to procuring product and supplier and distribution center relations.
• Drive supplier performance through KPIs and manage relationships by communicating expectations on cost, delivery, quality, and risk.
• Conduct new supplier setup in the Global Supplier Maintenance system and resolve supplier issues escalated by Coordinators.
• Work with internal and external stakeholders to ensure specifications are appropriate for required services or products.

Professional Experience

• Bachelor's Degree in Supply Chain, Engineering, Business, Economics, Hospitality, and/or Science or Agriculture.
• 2+ years of relevant experience preferred.
• Proficiency in the procurement process including price analysis, negotiations, policies, and procedures.
• Ability to gather and analyze information, model data in Excel, perform financial analysis, and draw conclusions from data.
• Proficient in computer business applications.
• Excellent written and verbal communication skills; ability to manage multiple priorities, meet deadlines, and maintain attention to detail under pressure.
• Ability to work independently, lead low-complexity projects, and influence in a cross-functional team environment.
• Must be legally authorized to work in the United States.

Sitting at the intersection of global strategic sourcing and business partnership, the Procurement Associate coordinates category strategy development, supplier selection, contract negotiation, and ongoing supplier management across procurement areas including Marketing & Sales, Manufacturing, and Research & Development. Operating across finance, quality, and legal functions, the role elevates vendor value and reduces supply risk by applying data analytics to spend evaluation and demand planning.

Core Functions

• Understand and address the requirements of business partners on a global basis.
• Educate business partners on procurement practices and policies to maximize the value of purchases.
• Build strong working relationships with business teams and functional leadership.
• Develop and implement category strategies by assessing current situation, future needs, marketplace dynamics, and benchmarking.
• Utilize data analytics to understand spend data and evaluate spend, demand, and process levers.
• Manage the supplier identification and selection process and lead the contracting strategy development and negotiation process.
• Partner with the business to manage strategic relationships, risks, drive flexibility, and reduce costs.
• Communicate proactively on projects and deliverables; participate in cross-functional procurement initiatives and adhere to all corporate and procurement policies.

Education & Experience

• Bachelor's degree in Finance, Supply Chain, Procurement, or other professional field.
• 1-3 years of work experience in Procurement or Strategic Sourcing; previous direct negotiation experience, understanding of commercial laws, experience managing third-party relationships, and experience working in a regulated environment.
• Strong working knowledge of the movement of goods and related services for pharmaceutical products and related regulations.
• Proven ability to influence business decisions with senior management; demonstrated project management skills.
• Superior communication and presentation skills; strong interpersonal and collaborative working style.
• Qualified candidates must be legally authorized to be employed in the United States.

A key member of the San Francisco-based Procurement team, the Procurement Associate coordinates end-user hardware allocation from receipt through configuration and delivery, handling client quotes, vendor orders, inventory restocking, and post-order support for both internal teams and external clients. Collaborating across sales, customer service, and supply chain functions, the role maintains storage room organization and drives process improvement ideas that support hardware deployment efficiency.

Primary Duties

• Communicate with clients and internal teams about hardware and software requirements and incoming orders.
• Provide quotes for products that meet clients' requirements and process orders including placing orders with vendors and sending to internal departments for invoicing.
• Provide post-order support including order updates and facilitating returns.
• Maintain the storage room including general organization, cleanliness, and receiving incoming shipments.
• Assist with allocating hardware for client projects; tag incoming hardware and enter into inventory system.
• Enter requests to restock internal hardware and schedule and prep hardware for delivery.
• Offer ideas for process improvement.

Background & Experience

• HS diploma.
• 2-3 years of sales/customer service experience and 2-3 years of inventory management experience.
• Basic understanding of computer hardware, components, and software; prior experience with software systems such as ConnectWise and Microsoft Office Suite a plus.
• Must be organized, personable, detail-oriented, process-oriented, and able to both take direction and suggest improvements.
• Must be a team-oriented collaborator as well as able to work individually and take initiative; must be able to work with a diverse array of employees.
• Great attitude and willingness to learn and contribute to the Procurement Team.
• Must be able to lift 25+ lbs of equipment; familiarity working within an office environment and professional demeanor required.

Uninterrupted supply of materials, parts, and assemblies for L3Harris programs depends on the Procurement Associate, who coordinates purchase orders, tracks supplier quality and delivery performance, and manages Return Material Authorizations across non-subcontract efforts. Based within the supply chain organization and liaising directly with the supply base and Accounts Payable, the role guides resolution of invoice discrepancies and supplier performance issues to protect production schedules.

Duties

• Liaise between suppliers and L3Harris to organize, coordinate, and manage purchase orders for all non-subcontract efforts.
• Follow L3Harris and Federal acquisition policies and procedures to ensure timely and economical procurement of all material, parts, assemblies, equipment, and services.
• Interface with the supply base to track and manage quality and delivery performance impacting Supplier Performance Metrics.
• Prevent production material shortages by identifying and expediting necessary shortages.
• Communicate supplier invoice discrepancies and work with suppliers and accounts payable to resolve open commitments and ensure timely payment.
• Obtain Return Material Authorizations from suppliers and manage all material return shipments including repair and rework requisitions.
• Access Supplier Portal applications to manage open Purchase Orders and ensure MRP system continuity.
• Lead meetings and conference calls with internal customers to identify and resolve supplier performance issues.

Required Qualifications

• Bachelor's Degree with minimum 2 years of prior related experience,
• 2 years post-secondary/Associate's Degree with minimum 6 years of prior related experience.
• Graduate Degree with 0-2 years of prior related experience.
• Knowledge in procurement, supply chain, and material management processes.
• PC skills in MS Office with proficiency in Word and Excel.
• Excellent communication and written skills.
• Strong follow-up skills and ability to coordinate effectively with internal and external stakeholders.

As the Procurement Associate, this role guides small-sized purchasing, vendor quotation evaluation, and request-for-quote preparation for USAC's internal customers, following established procurement policies to promote operational efficiency and cost effectiveness. The organization relies on this work to maintain a smooth procurement cycle from initial request to invoice payment and to advance strategic procurement initiatives through cross-functional collaboration.

Functions

• Follow established procurement policies, programs, and procedures to enhance operational efficiencies and promote cost effectiveness.
• Assure and maintain a smooth procurement process from initial request to invoice payment.
• Facilitate small-sized purchases and participate in negotiations with vendors for small-sized purchases.
• Utilize the corporate credit card program.
• Collaborate with others to implement process improvements and participate in implementation of strategic initiatives.
• Function as the business interface with USAC's internal customers.
• Participate in the preparation of request for quotes for potential and existing suppliers.

Qualifications & Experience

• High School to Bachelor's Degree with no preferred certification.
• Zero to two years of directly related experience.
• Ability to handle confidential data.
• Proficiency in Microsoft Office Suite.
• Excellent customer service, interpersonal, and analytical skills with proven problem-solving ability.
• Ability to multi-task, prioritize work, and meet deadlines.
• Ability to work well individually and in teams to share information, support colleagues, and encourage participation.

Sr. Associate, Procurement Consulting executes procure-to-pay process improvements and sourcing application enablement across client engagements, configuring platforms such as Ariba, Coupa, GEP, and Ivalua while delivering measurable operational performance gains and organizational restructuring. The work directly supports client CFO priorities by establishing value propositions that tie financial metrics to business operations and by reviewing and directing the output of junior associates.

Strategic Responsibilities

• Execute process and strategy improvements related to procure-to-pay (P2P) services on client engagements.
• Manage the enablement of sourcing and procurement applications such as Ariba, Coupa, GEP, and Ivalua.
• Serve as a key team member on client projects and ensure timely delivery of results.
• Review the work product of associates and provide direction and training as necessary.
• Execute process transformation, improved operational performance, and organizational restructuring plans.
• Establish client value propositions that tie financial metrics and CFO focus areas directly to operational business improvement.

Skills & Qualifications

• Bachelor's degree in Finance, Engineering, Operations Analysis, or a related field; MBA preferred.
• Minimum 3 years of management consulting experience with P2P processes and procurement technology.
• Strong data analysis and/or process mapping skills.
• Functional knowledge and hands-on configuration experience with Ariba, Coupa, GEP, and/or Ivalua procurement applications.
• Excellent written and verbal communication, facilitation, and presentation skills.
• Applicants must be currently authorized to work in the United States without visa sponsorship.
• Travel as needed.

The Procurement Associate manages stock replenishment, purchase order placement, and supplier delivery monitoring within the Corporate Planning Division's Procurement Department, ensuring optimal inventory levels and supporting digitalization and process redesign projects. Collaborating with business units across the organization and reporting to procurement executives and managers, the role strengthens inventory reporting accuracy and drives efficiency through SAP and Microsoft 365 tools.

Accountabilities

• Work with various business units across the organization for planning purposes.
• Perform stock replenishment of goods by placing Purchase Orders to suppliers.
• Monitor fulfilment of deliveries from suppliers and liaise with suppliers on delivery matters including adjustments and liquidated damages.
• Support reporting of inventory planning activities.
• Drive digital initiatives and business process redesign projects.

Requirements

• Diploma in any discipline with keen interest in supply chain or inventory management.
• Basic SAP Corp MM knowledge is an advantage.
• Working knowledge of digital tools such as Microsoft 365 including Excel, SharePoint, and PowerPoint.
• Organised and analytical with good problem-solving skills.
• Process-oriented and outcome-driven.