Job Summary: 

• Assist in the process of overseeing projects and tasks for the Legal department, including identifying action items, task management, follow-up, and preparation for meetings
• Coordinate electronic signatures for contracts and physical signatures, and notarization
• Manage legal templates to ensure they are up to date and properly filled out
• Research local and international regulations and laws concerning document authentication
• Travel to have documents certified, authenticated, or apostilled
• Research international regulations and laws to assist with obtaining visas
• Assist with corporate governance, including the preparation of corporate resolutions and meeting minutes
• Create and manage document repositories
• Provide day-to-day assistance to the General Counsel and Legal department
• Coordinate the vendor procurement process
• Liaise with Finance, submit reimbursements, track and report expenditures, track and manage client billing, and work with the billing attorney to resolve billing issues
• Manage, organize, and maintain documents in paper or electronic filing systems

Skills on Resume: 

• Project Management (Hard Skills)  
• Task Management (Hard Skills)  
• Document Management (Hard Skills)  
• Research Skills (Hard Skills)  
• Contract Management (Hard Skills)  
• Corporate Governance (Hard Skills)  
• Vendor Procurement (Hard Skills)  
• Communication (Soft Skills)  

Job Summary: 

• Assist the corporate team with general administrative duties
• Update and maintain company minute books, corporate database, and BF system
• Prepare monthly annual maintenance documents, including filing annual reports for BC, Federal, and extra-provincial companies
• Prepare resolutions and forms regarding company changes of address and directors
• File documents regarding name requests, sole proprietorships, and partnerships
• Conduct corporate searches, as well as prepare Incorporation documents
• Complete projects and assignments, including managing time, monitoring project progress, and problem-solving to make adjustments to plans
• Compose, edit, and send correspondence such as memos, letters, and reports
• Maintain a schedule of reports and meetings
• Generate and keep up with project files
• Order and review insurance requirements for projects to ensure compliance
• Create letters, proposals, and subcontracts

Skills on Resume: 

• Administrative Support (Soft Skills)  
• Document Management (Hard Skills)  
• Corporate Compliance (Hard Skills)  
• Project Management (Hard Skills)  
• Time Management (Soft Skills)  
• Communication (Soft Skills)  
• Insurance Compliance (Hard Skills)  
• Report Generation (Hard Skills)

Job Summary:         

• Provides advanced technical and professional administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Assists executives with meeting management. Manages complex calendar reprioritizing appointments to address unfolding developments.
• Collaborates with leaders/staff to define, document, and maintain clear, well-defined processes.
• Manages divisional/departmental projects.
• Produces accurate and professional correspondence, reports, and presentations that adhere to branding and marketing guidelines.
• Analyzes problems, interprets operational needs, and collaborates with leaders to develop solutions.
• Manages events on and off-site, coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs, etc., meeting budget and schedule expectations.
• Develops and distributes meeting materials, agendas, and meeting notes.
• Arranges executives' travel, creates itineraries for client/candidate visits, and/or event speakers/participants.
• Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices, and problem-solve accounting issues.
• Orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.

Skills on Resume: 

• Executive Support (Soft Skills)  
• Calendar Management (Hard Skills)  
• Process Documentation (Hard Skills)  
• Project Management (Hard Skills)  
• Communication (Soft Skills)  
• Event Coordination (Hard Skills)  
• Travel Management (Hard Skills)  
• Financial Processing (Hard Skills)

Job Summary: 

• Assist with legal documentation, including aircraft leases, aircraft sale and purchase agreements, and property lease agreements.
• Assist with renewing and maintaining the various company insurance policies, in addition to coordinating any insurance claims.
• Prepare all board meeting information packs and attend the meetings to record minutes, actions, and ultimately ensure follow-ups are issued and tracked with complete accuracy, on time.
• Monitor senior management activities, attend internal and external meetings, and provide feedback with relevant information to the directors.
• Hold responsibility for diary management, travel arrangements, itineraries, visa applications, and inbox management for the directors.
• Coordinate meeting arrangements for the senior management team, venues, equipment, and catering.
• Assist the business owner with the administrative elements of his other businesses and personal interests.
• Take responsibility for general office duties.
• Proofread legal documents, schedule meetings with internal and external stakeholders, file and organize important documents, and maintain legal contract databases.
• Process third-party and vendor invoices, arrange travel arrangements, facilitate the meeting of deadlines by keeping multiple agendas, provide timely reminders to the Legal Team, and organise team activities.
• Assist with drafting, proofreading, editing, and sending legal documents (e.g., resolutions, powers of attorney), emails, letters, and other communications to Board members and staff
• Manage calendars and book travel for the General Counsel

Skills on Resume: 

• Legal Documentation (Hard Skills)  
• Insurance Coordination (Hard Skills)  
• Meeting Management (Hard Skills)  
• Diary Management (Hard Skills)  
• Event Coordination (Hard Skills)  
• Proofreading (Hard Skills)  
• Travel Management (Hard Skills)  
• Communication (Soft Skills)

Job Summary: 

• Interacting with attorneys, clients, insurance adjusters, medical providers, and all levels of personnel positively and professionally
• Providing friendly and responsive customer service to a wide range of clients, from business executives and business owners to injured employees in workers’ compensation claims.
• Assisting with daily workflow management, including email management, scheduling and calendar management, and file maintenance
• Drafting, proofreading, and finalizing a variety of documents such as correspondence, demand letters, discovery requests and responses, motions, briefs, contracts, employment agreements, and corporate formation documents
• Maintaining corporate records for business clients, including preparing annual reports and annual minutes
• Preparing monthly invoices and mailings to clients
• Drafting news articles and updating the firm’s website
• Troubleshooting when computer/technology problems arise in the workplace.
• Managing the client process, intake, new matter assembly, document drafting, filing, binding, and final distribution to clients (familiarity with WealthDocx a plus)
• Communicating, via phone and e-mail, with clients and their trusted advisors
• Potentially assisting with general trust administration (settling probate estates, estate and gift tax returns, trust and probate accountings, trust funding, assisting with client inquiries
• Coordinating referrals to other attorneys and professionals

Skills on Resume: 

• Client Interaction (Soft Skills)  
• Customer Service (Soft Skills)  
• Workflow Management (Hard Skills)  
• Document Drafting (Hard Skills)  
• Record Maintenance (Hard Skills)  
• Invoicing (Hard Skills)  
• Content Writing (Hard Skills)  
• Trust Administration (Hard Skills)

Job Summary: 

• Independently manage the administration of the company’s contract management system, including first review and handling of corporate agreements, NDAs, and supply agreements.
• Coordinate and attend Board and Committee meetings, plan, prepare, and distribute meeting materials, including agendas, corporate resolutions, and record meeting minutes.
• Draft board and shareholder minutes, resolutions, articles, bylaws, affidavits, and other legal documents
• Contribute to effective governance procedures by creating Board and Committee evaluation forms and an annual Board and Committee checklist, and an annual directors’ questionnaire.
• Manage and maintain legal entities and perform corporate formalities for PSI’s subsidiaries and handle all Public Company filings, including SOX compliance.
• Independently manage the administration of litigation and employment matters from service through resolution
• Intake new matters, outside counsel engagement letters, maintain litigation case files, manage settlement and invoicing processing, and assist with preparing and circulating legal hold retention letters.
• Handle immigration related matters, including liaising with outside counsel and internal clients to secure necessary documents for visa processing.
• Prepare and coordinate E-discovery requests while working closely with the Information Technology Department or ESI vendors for submission to outside counsel.
• Coordinate document collection for discovery purposes and in response to third-party subpoenas.
• Provide support for the risk management function.
• As an internal control owner, act as lead in developing, maintaining, and documenting processes to ensure the timely and accurate completion of assigned operations, verified by effective internal controls to comply with SOX, legal, and regulatory requirements.

Skills on Resume: 

• Contract Management (Hard Skills)  
• Meeting Coordination (Hard Skills)  
• Document Drafting (Hard Skills)  
• Governance Procedures (Hard Skills)  
• Corporate Compliance (Hard Skills)  
• Litigation Management (Hard Skills)  
• Immigration Support (Hard Skills)  
• Risk Management (Hard Skills)