LICENSING COORDINATOR COVER LETTER TEMPLATE

• Manage licensing portal submissions and work with appropriate teams to ensure timely design and marketing approvals
• Keep clear and organized trackers, updating various internal teams accordingly to ultimately ensure timely seasonal deliveries
• Work cross-functionally to manage development timelines, including but not limited to contractual sample needs at various touchpoints in the process
• Recognize incorrect use of IP or other compliance errors on product and packaging concepts before submissions occur
• Proactive thinking toward ensuring all processes flow through internal and external systems seamlessly
• Ensure adherence to design/merchandising calendars to maintain SKU creation workflow in coordination with internal leads for all licensed products
• Regularly facilitate communication with Licensors regarding the total business, including all stages of submissions
• Assist in the forecasting cycles for each Licensor
• Maintain multiple projects and deadlines at once

Skills: Licensing Submissions, Tracker Management, Timeline Coordination, IP Compliance, Process Optimization, Calendar Adherence, Licensor Communication, Project Multitasking

• Create purchase orders and coordinate and organize the ordering, tracking and delivery of WBC team and venue provisions
• Work with fulfillment and logistics companies to coordinate delivery and shipping from WBC vendors to teams and venues
• Compile all documentation for international shipments including commercial invoices, packing slips and any other required documents
• Track and cross-reference all WBC product credit usage and WBC applicable invoices
• Create and maintain a summary report for Licensing expenditure across all suppliers
• Create and maintain a database of WBC team and venue provisions, as well as other WBC product orders (including a visual inventory of all provisions)
• Review Federation Uniform submissions jointly with MLBPA to ensure they are within WBC guidelines
• Review Quality Control artwork submissions

Skills: Purchase Coordination, Logistics Support, Shipment Documentation, Invoice Tracking, Expense Reporting, Inventory Database, Uniform Review, Artwork QC

• Assist in the enforcement and protection of WBC trademarks and property rights
• Regularly follow up with Federation team coordinators, Tournament organizers and teams regarding deadlines and completion of tasks
• Support on-site concessions and facilitate discount purchase opportunities for teams, federation staff, and players
• Support all WBCI international and domestic retail marketing initiatives
• Coordinate all ticket, hotel and gifting needs for Licensing staff and licensees
• Compile a WBC sales recap of all licensing revenue and on-site concessions sales
• Create a comprehensive WBC recap to ensure that all issues are documented in advance of the next tournament
• Communicate with internal departments, coordinating required information and documentation

Skills: Trademark Enforcement, Deadline Coordination, Concession Support, Retail Marketing, Travel Coordination, Sales Reporting, Event Recap, Department Communication

• Maintaining required copyright holder-vendor agreements
• Coordinating with internal stakeholders for project requirements and feedback
• Supporting project teams/functional leads for licensing-related customer questions
• Manage and execute the licensing process
• Supporting the Sr. Licensing Manager with scoping requests and other tasks
• Ensuring licensing services are aligned and executed according to contract requirements
• Providing updates and guidance on project licensing requirements to project teams/functional leads
• Maintaining a project-specific tracker for licensing activities to support the study team and sponsor
• Supporting initial project scoping in the provision of guidance on licensing requirements
• Coordinate and perform reviews of English source content
• Collaborating with copyright holders on source review
• Understanding and communicating ISPOR best practices for electronic implementation
• Reviewing English screens for inclusion in Clinical Ink’s library, ensuring accuracy to the paper source
• Providing feedback to internal teams on their use of electronic implementation best practices in English source screens
• Perform other activities to ensure overall project and company success

Skills: Copyright Management, Stakeholder Coordination, Licensing Execution, Contract Compliance, Project Guidance, Tracker Maintenance, Source Review, Best-Practice Communication

• Support team in handling licensing portfolio and day-to-day responsibilities
• Enter licensing contracts in License Maestro
• Create and maintain materials such as brand presentations, one-sheets, team newsletter, licensing documents
• Project manage tradeshows, client meetings, and integrations
• Collect quarterly licensing reports
• Research potential business opportunities and trends
• Coordinate assets across departments
• Collaborate and build strong relationships across the organization

Skills: Portfolio Support, Contract Entry, Material Preparation, Project Management, Report Collection, Business Research, Asset Coordination, Cross-Department Collaboration

• Own and drive all job responsibilities in a professional, kind, accurate, efficient, engaging, proactive and urgent manner
• Drive all processes related to meeting licensure requirements and obtaining licensure according to the rules and regulations of the state licensing board
• Identify and map the licensure process for each state medical board, documenting the process concisely for fellow coordinators
• Communicate to provider licensure requirements and set expectations of what is required of them in the licensing process
• Pre-populate applications for provider review and completion
• Coordinate with the provider to obtain state-required documentation
• Manage the request, tracking, follow-up and receipt of all verifications and documents to complete the licensure process
• Request and track background checks 
• Anticipate hurdles in the licensing process and proactively troubleshoot to ensure they do not impede the process
• Responsible for driving the licensing process with the provider and the state board and ensuring it is completed in time for the targeted start date

Skills: Licensure Processing, Process Mapping, Requirement Communication, Application Preparation, Documentation Coordination, Verification Tracking, Background Checks, Problem Anticipation

• Responsible for tracking all costs associated with the license
• Drives ongoing communication with sales, business partner teams, doctors, and state boards
• Communicate progress and potential delays to sales and across business partner teams
• Work collaboratively with all stakeholders to problem-solve and resolve roadblocks or hurdles throughout the licensing process
• Notify recruiters and Quality Assurance when new malpractice or other Quality Assurance actions come up in the licensing process
• Educate sales members on new licensing processes, tools, etc.
• Update required systems and spreadsheets throughout the process to ensure they are current and accurate
• Keep up-to-date notes and records of all communication and action on each file
• Collaborating with other BP teams throughout the process
• Engage in new hire, onboarding and in-service training and mentoring
• Proactively seek opportunities to learn and grow within the LC and other business partner roles by volunteering to take on additional responsibilities, and stepping in to provide additional support 

Skills: Cost Tracking, Stakeholder Communication, Delay Reporting, Problem Solving, QA Notification, Process Education, System Updating, Record Maintenance

• Ensuring product art correctly utilizes each licensor’s intellectual properties, team color, and brand guidelines before submission to the Licensing manager
• Work closely with fashion artists in crafting licensing approval sheets in an organized and timely manner
• Work closely with Art and Licensing managers in ensuring licensing approval sheets are placed in the proper filing system for licensor approvals
• Assist in the creation of custom art requests during peak production times
• Assist the VP of Design with seasonal product functions
• Coordinate the creative approval process through all stages
• Liaison between Berkshire and Licensors (Disney, WB, Universal, BBC and more!)
• Work closely with sales and art departments
• Maintain approved art archive
• Organize, photograph and maintain product samples
• Prepare for meetings
• Support the Director and Managers

Skills: IP Compliance, Approval Sheet Management, Filing Coordination, Custom Art Support, Seasonal Design Assistance, Creative Process Coordination, Licensor Liaison, Sample Organization

• Prepare correspondence, maintaining reference and resource materials and updating files, forms, and reports
• Prepare a variety of periodic statistical, informational and/or work activity reports
• Compute and record information, such as records or reports
• Accurately maintain and organize data files
• Properly sort and deliver mail
• Prepare information and take notes for meetings 
• Direct incoming correspondence to the appropriate individual
• Complete data entry and prepare reports in Excel on a variety of processes
• Work with cross-functional teams and manage the submission and approvals process while providing feedback to licensor and internal teams to ensure the fastest turnarounds
• Work collaboratively with product and packaging design team, marketing manager, licensor and other internal team partners to create a product that is the best fit for the brand

Skills: Correspondence Preparation, Report Generation, Data Management, Mail Handling, Meeting Support, Data Entry, Submission Coordination, Cross-Functional Collaboration

• Timely preparation and file agent licensing, license renewals, appointments, and appointment termination requests with the state departments of insurance
• Compile information and submit necessary forms to keep agents licensed and appointed
• Request background reports required as a condition of appointment
• Analyze and compare reports to the current background criteria
• Obtain agent statements and present to the Background Review Committee for appointment approval decision when the background report falls outside of the current background criteria
• Direct internal agents on what is needed to initiate and maintain their licenses, including fingerprinting, proof of citizenship, continuing education requirements, and updates of personal background information
• Build and maintain relationships with club licensing contacts, sales consultants, and key business units
• Facilitate third-party company appointments by confirming agent training requirements have been met and verifying agents have been approved by management to sell third-party company products
• Ensure accurate appointment paperwork is completed by a Operating within the core values and operating principles of the Company, the Licensing Coordinator will provide administrative support and oversight of the agent licensing function of the organization

Skills: License Processing, Form Submission, Background Analysis, Criteria Evaluation, Agent Guidance, Relationship Building, Appointment Verification, Paperwork Accuracy

• Proficiency in Excel, Outlook, and Adobe Acrobat, as well as an aptitude to learn and navigate multiple operating systems
• Strong organizational skills
• Excellent verbal and written communication skills
• Commitment to professionalism and excellence
• Experience with time management and the ability to manage multiple priorities with competing deadlines
• Demonstrated ability to work collaboratively or independently
• Experience working in joint use/joint owned and/or structure access as it relates to pole and conduit access rights, or for a telecommunications utility in the pole or conduit access department
• Comfort with Google Earth and the ability to learn other mapping applications
• Experience with O-Calc and GIS programs 

Qualifications: BA in Business Administration with 5 years of Experience

• Possess strong technical and commercial vehicle licensing aptitude
• Strong knowledge of the commercial vehicle licensing and permitting process including obtaining credentials and billing processes
• Capable of multitasking, highly organized, with excellent time management skills
• Demonstrates problem-solving skills
• Ability to work independently and as a member of a team
• Strong verbal and written communication skills
• Ability to listen, write, and speak effectively
• Able to inform, explain, and give instructions
• Process improvement experience of streamlining process flows, implementing change management and always striving for continuous improvement in daily processes
• Ability to quickly respond to changing assignments, work settings and priorities
• Flexibility to operate and self-driven to excel in a fast-paced environment

Qualifications: BS in Information Systems with 4 years of Experience

• Previous experience working in a similar role within a fast-paced merchandise environment
• Previous experience and knowledge of IP ownership rights
• Strong attention to detail, time management and organisation skills
• Excellent communicator with the ability to build respected relationships with key stakeholders
• Creative and innovative thinker to identify new opportunities for licensees and products for fans of rugby league
• Advanced skills in Microsoft Office programs, specifically Excel
• Pragmatic problem solver with the ability to think calmly under pressure
• Excellent critical thinking skills
• Ability to prioritize and meet deadlines in a busy work environment, adapting to unanticipated deadlines and shifting priorities, while maintaining accuracy in work product by checking/cross-checking own work
• Experience in a corporate environment

Qualifications: BA in Communications with 6 years of Experience

• Demonstrated experience in developing and executing business strategies
• Proven experience in establishing vendor relationships and negotiations
• Working experience in Retail/Wholesale product management 
• Expertise and proficiency in Microsoft Office applications (including Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat Pro
• Ability and willingness to learn new software applications
• Must be an independent worker and problem solver who can complete tasks on time with minimal supervision
• Must possess a “can-do” attitude and be willing to engage in “hands-on” activities to ensure projects are completed within assigned deadlines
• Excellent multi-purpose communication skills (verbal, written, multi-media)
• Excellent comprehension skills and ability to capture and summarize information

Qualifications: BA in Public Administration with 5 years of Experience

• Excellent organizational skills and strict attention to detail
• Ability to prioritize workload in a fast-paced environment
• Creative problem solving, ability to think through work challenges
• Experience using Licensor websites
• Proficient in Microsoft Office and Advanced Excel skills
• Experience working with licensors or children's apparel
• Able to perform multiple tasks in a confidential environment
• Ability to use advanced written and verbal communication skills
• Excellent customer service skills

Qualifications: BS in Data Analytics with 6 years of Experience

• Experience in a post-production environment
• Knowledge of video production operations
• Must be familiar with copyright and trademark licensing
• Able to multi-task and prioritize in a deadline-driven environment
• Excellent written and verbal communication skills
• Video editing experience and asset management experience
• Proficient in Microsoft Word, Excel and PowerPoint
• Ability to quickly respond to changing assignments, work settings and priorities while maintaining composure under pressure
• Flexibility to operate and self-driven to excel in a fast-paced environment
• Detail-oriented with excellent follow-up practices

Qualifications: BS in Computer Information Technology with 4 years of Experience

• Passion for racing and motorsports and or knowledge working in the motorsports industry
• Strong proficiency in Excel, Word and other project management tools (Asana, Jira, Clickup, Confluence)
• Ability to handle a high workload of licensing, marketing, and tracking process management projects
• Excellent organization skills and ability to multitask
• Strong written and oral communication skills
• Experience in healthcare and/or relevant provider support experience
• Proficient in Google Suite (Docs, Sheets, Slides, etc.)
• Adept at learning and using computer systems
• Strong attention to detail
• Ability to plan, execute, check results, and improve continuously

Qualifications: BA in Organizational Leadership with 6 years of Experience

• Working experience in merchandising and/or licensing coordination
• Experience working with designers, customers, suppliers, and/or other outside company personnel
• Proficiency in Microsoft Office, Outlook
• Proficiency in Adobe Illustrator and Photoshop
• Effective verbal, written, and presentation skills
• Excellent time management skills
• Experience within the rights/IP area for the Rights and Licensing
• Strong communication (written and verbal) with the ability to maintain attention to detail in a fast-paced environment
• Ability to problem-solve with good judgment and decision-making

Qualifications: BA in Marketing with 5 years of Experience

• Experience in licensing (legal, medical, or government office)
• Able to pay keen attention to detail, take strong initiative to accomplish tasks and work independently
• Strong working knowledge of all Microsoft Office Applications and Adobe
• Exceptional time and project management skills with demonstrated experience in balancing competing priorities
• Team player who demonstrates initiative and the ability to give direct feedback
• Strong communicator with excellent attention to detail
• Able to maintain composure in a fast-paced environment
• Enthusiastic, self-motivated team player with the ability to show initiative

Qualifications: BS in Supply Chain Management with 2 years of Experience

• Previous experience in administrative services or other related fields 
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented
• Experience within a brand merchandising and licensing environment, ideally in an entertainment/film franchise
• Ability to multi-task and handle multiple ongoing projects
• Highly organised and adaptable with a keen eye for detail
• Desire to learn and develop within a small and growing team
• Commercial interest in driving revenues
• Must be able and have experience in using Google Drive and the Google suite of applications including Sheets, Word, and Google Meetings

Qualifications: BA in Project Management with 4 years of Experience