• Manage day-to-day purchasing duties, including MRO purchases, IR creation, open order management, past due orders, tracking numbers, updating system, etc.
• Assist Facilities Manager in the planning of Facilities Projects.
• Manage schedules and delivery dates of PO and work.
• Ensure that items ordered are received and services quoted are met prior to payment.
• Send and manage quotes for projects.
• Align all POs with the correct GL account.
• Ensure required materials are on hand for the planned start date of the project or activity.
• Look ahead to order needed supplies to meet project goals.
• Tracking and expediting the purchase orders for Facilities.
• Proactively communicate with internal teams as to delivery dates, etc.
• Act as liaison between Facilities and the Purchasing and Finance teams.
• Follow Corporate Procurement Practices and Procedures when making decisions concerning negotiating, sourcing, and contracting for all goods and services purchased.
• Review requisitions prior to PO to ensure that are entered into the system correctly.
• Ensure suppliers adhere to Firefly Quality and compliance standards, including supplier selection and part documentation.
• Maintain supplier and part attributes in the ERP system.
• Manage supplier returns and resolve inbound quality issues in a timely manner with internal stakeholders and the supplier.
• Resolved unmatched invoicing issues.
• Resolve receiving and invoicing discrepancies in a timely manner to ensure inventory accuracy and supplier payment within agreed terms.

Skills: Purchasing Management, Project Planning, Schedule Management, Vendor Coordination, Financial Alignment, Supply Chain Management, Procurement Practices, Supplier Compliance

• Support plant operations by working in a safe, customer-focused manner.
• Strategic planning, policy development, organizational and systems management, and budgetary administration.
• Oversight and compliance of all administrative, legal, and regulatory requirements of federal, state, and local agencies.
• Oversee facility maintenance operations including administrative areas, parking, reception, and grounds, amongst others.
• Propose and develop innovative solutions to difficult problems.
• Manage outside contracts and contractors.
• Work with local site Safety department leadership to understand, implement, and audit safety programs.
• Ensure that all safety programs and procedures are followed.
• Oversee facility’s safety and training programs, first aid and first responder program, hazmat, chemical handling safety, compliance to OSHA regulations and be on call 24x7x365 for emergencies.
• Develop capital spending plans, facilitate cross-functional project planning and perform cost analysis.
• Oversee 3rd party operations, daycare, fitness center, and cafeteria food service operations.
• Coordinate purchase orders within budget guidelines, file monthly reports to accounting, corporate, and/or facility management.
• Oversee shipping, receiving and mail delivery service operations.
• Direct space planning of corporate offices, including working with corporate and business units to understand growth and attrition rates, manage restacks and evaluate storage needs.
• Develop long-range strategic plans, conceptual designs and capital outlay requirements.

Skills: Strategic Planning, Regulatory Compliance, Facility Management, Problem Solving, Contract Management, Safety Program Oversight, Capital Budgeting, Purchase Coordination

• Create and maintain master data for assets/equipment in the CMMS.
• Manage building and equipment maintenance schedules.
• Create and assign work orders using a CMMS. 
• Monitor WO progress to ensure a balanced workload for maintenance crews.
• Maintenance records and service reports following cGMP.
• Address client inquiries and concerns, ensuring timely and quality issue resolution and service delivery.
• Assist in sourcing and negotiating with service vendors and suppliers. 
• Request, review, and submit bids and proposals.
• Coordinate with outside contractors for the service and repairs of equipment.
• Assist with measuring and reporting key performance indicators against service level agreements.
• Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product.
• Partner with internal customers and suppliers, colleagues and support services to achieve department goals.
• Understand and adhere to internal and external regulations, procedures & policies.
• Assist in the monitoring and assessment of vendor performance.
• Collaborate with account managers, internal customers, and vendors to meet due dates.
• Provide facilities project support & coordination 

Skills: Data Management, Schedule Management, Work Order Creation, Progress Monitoring, Record Keeping, Client Relations, Vendor Negotiation, Performance Assessment

• Improving the overall operational quality, safety, compliance, and risk reduction of facilities services operations.
• Evaluating workflow procedures to ensure safety, risk, and compliance efficiency, associated costs, timing, and resources
• Supports the overall operational quality, safety, compliance, and risk reduction of facility service operations.
• Supports the corrective action process (CAP).
• Supports portfolio efficiencies and partners with functional areas to develop integrated work plans and communications
• Supports implementation of metrics and controls related to facilities operations.
• Supports the planning, coordination, and logistics of building requests, e.g., signage.
• Supports department communication and guidance document support related to people, process, and work management systems.
• Coordinates Emergency Response communications, procedures, and guidelines, and executing on operational support functions.
• Supports compliance reporting, e.g., Notice of Violation reporting.
• Utilizes AutoCAD to design and plan projects for improvement, repair, or alteration of existing facilities
• Aids in preparation of design & construction documents for revision to non-structural building elements (e.g., electrical, fire alarm, mechanical, access control systems)
• Coordinates phased moves with all involved team members (e.g., movers, IT, telecom, contractors), staff & customers during implementation phases
• Prepares schematic design documents to accommodate customer needs & constraints (e.g., subjective preferences, physical &/or financial issues)

Skills: Operational Improvement, Workflow Evaluation, Quality Support, Corrective Action Support, Strategic Partnership, Metrics Implementation, Logistics Coordination, Emergency Response Coordination

• Conduct technical review and implementation of facilities planning criteria, including Basic Facilities Requirements (BFRs), Facilities Support Requirements (FSRs), and Strategic Facility Master Plans (SFMPs)
• Prepare statements of work (SOWs) in coordination with Naval Facilities Engineering Command (NAVFAC) and the Army Corps of Engineers (USACE) using supporting facility planning documents to set pricing and work expectations for vendors
• Conduct asset evaluation of facilities to formulate a facilities requirement plan
• Develop Analyses of Alternatives (AOAs) required to support facilities planning and real property acquisition requirements
• Participate in and provide professional input to Facility Working Groups (FWGs) and Facility Engineering Review Boards (FERBs) in the review and assessment of proposed projects submitted by stakeholders
• Recommend solutions to complex planning problems related to conflicting factors of facilities use, development proposals, socioeconomic effects, and environmental constraints
• Prepare estimates for use in budgeting to execute planning, engineering, and design services
• Coordinate planning actions, making certain all installation stakeholders are involved
• Prepare presentations, correspondence, technical reports, estimates, fact sheets, budgets, status reports, and schedules to complete assignments
• Review and evaluate work performed under contracts for accuracy, for adequacy, for completeness, and for conformity with contract requirements, and make suggestions designed to improve the product
• Prepare preliminary DD Form 1391s for the inclusion of major construction projects into various listed programs
• Estimate space and facility requirements to support agency missions and goals, identifying deficiencies and overseeing the development of recommendations for the equitable allocation of available space

Skills: Technical Review, SOW Preparation, Asset Evaluation, Strategic Planning, Stakeholder Engagement, Problem Solving, Budgeting, Coordination

• Interpret and execute timelines for all scopes of projects
• Establish lines of communication and coordinate with a legal department with various state and federal programs (DEP, OSHA, etc.) to ensure that the company remains compliant.
• Establish parameters and processes to control costs of sitework, equipment, and contracts. 
• Review, approve or deny requested/submitted authorizations for purchases that impact security, facility, and safety.
• Completes and submits all facilities and maintenance vendor on-boarding
• Responsible for cost savings negotiations on all contracts and labor charges. 
• Keep records and files on warranty maintenance
• Cross references all invoicing to match services rendered prior to executing into AP
• Works with the GM of each Dispensary to meet all regulatory
• Become knowledgeable of all complicated regulations, safety measures, security issues, and legal
• Identify and Establish Electrical, Plumbing, Mechanical and General local contractors within a reasonable distance to each location.
• Establish and coordinate all Prevent and Routine Maintenance requirements for each site.
• Work closely with respective General Managers identifying Sub-Contractor schedules.
• Ensure OSHA health and safety compliance is maintained throughout all facilities.
• Develop and enforce standard operating procedures for workplace safety, security, and logistics.
• Operate with a high level of autonomy and individual responsibility
• Operate as General Contractors coordinate, schedule, order materials, and secure contractors 
• Follow the work, providing quality, security, safety, and completion (schedule) checks
• Work collaboratively with Foremen and/or oversee contractors, spending time on job sites
• Coordinate city permitting and ensure regulatory compliance

Skills: Project Management, Regulatory Compliance, Cost Control, Purchase Authorization, Vendor Management, Contract Negotiation, Maintenance Scheduling, Safety Compliance

• Driving strategic adjustments as needed to workflows and works with key stakeholders to identify changes for short and long-term business improvements.
• Monitoring execution and updates of workflow for planning purposes and works to implement corrective actions.
• Monitoring workflow efficiency and tracking metrics against the plan to support facility reporting.
• Managing and supporting the corrective action process.
• Developing effective working relationships with functional leads to establishing the baseline strategic approach to work plan execution.
• Supporting each respective assigned region to achieve portfolio efficiencies and partnering with functional areas to develop integrated work plans and communications
• Supporting implementation of metrics and controls related to facilities operations.
• Overseeing the planning, coordination, and logistics of building requests, e.g., signage.
• Coordinating and maintaining communications with alliance partners, vendors, and sub-contractors to support facilities activities.
• Providing department communication and guidance document support related to people, process, and work management systems.
• Coordinating Emergency Response communications, procedures, and guidelines, and executing on operational support functions.
• Coordinating facility projects to obtain efficiency, consistency, quality, compliance, and risk reduction.
• Analyzing, compiling, and reporting project plans, schedules, and data to facilities management and leadership for review.
• Providing support and recommendations for facilities management and leadership to maximize workforce productivity and efficiencies and minimize deficiencies.

Skills: Strategic Adjustments, Workflow Monitoring, Corrective Actions, Relationship Development, Regional Support, Metrics Implementation, Logistics Oversight, Communication Coordination

• Manages projects across a spectrum of complexity and scope to include capital, short-to-long range facility planning, and specific project-based efforts.
• Coordinates with stakeholders to establish particular preparation requirements for construction documentation to the assigned project to meet customer contractual requirements.
• Coordinates and performs various activities and functions associated with the design such as checking, documentation management, construction release, internal/external customer interfacing, and vendor interface.
• Performs a wide variety of routine construction studies and analyses in connection with staking, materials, and structures (non-complex problems).
• Verifies and checks compliance of design and drawings with AAI/Textron drafting standards and conventions, contractual/military specifications, and requirements (where applicable) from approved manuals and libraries.
• Contact appropriate personnel to secure data or requirements, clarify technical problems, evaluate designs, and discuss checking discrepancies and resolve user concerns.
• Performs investigative work relative to the selection of vendor components and material to provide the least possible cost for fabrication, assembly, ease of service, and maintenance without sacrificing performance, adaptability, appearance or customer quality.
• Focuses on processes and systems associated with collecting customer requirements (voice of customer), synthesizing and analyzing requirements, developing numerous potential solutions, evaluating solutions, developing recommendations, and presenting project options to customers.
• Participates in improvement initiatives, using continuous improvement techniques, above and beyond program responsibilities to increase efficiency and quality.
• Reviews systems and processes and drives to automate and improve to reduce human error, improve the customer experience, and drive cost efficiencies.
• Define and create metrics as required to identify improvement opportunities.
• Implements communications systems internally within facilities and company-wide that optimizes awareness and preparation for upcoming projects, weather events, external events or changes, etc.
• Manages budgets to ensure execution is conducted on time, within scope and to budget. 
• Practices project management principles and concepts.

Skills: Project Management, Stakeholder Coordination, Design Oversight, Construction Analysis, Compliance Verification, Technical Liaison, Vendor Selection, Process Improvement

• Improves the overall operational quality, safety, compliance, risk reduction of facilities services operations.
• Evaluates workflow procedures to ensure safety, risk, and compliance efficiency, associated costs, timing, and resources 
• Supports corrective actions.
• Monitors workflow efficiency and tracks metrics against the plan to support facility reporting.
• Manages and supports the corrective action process (CAP) and provides communications for process changes.
• Develop effective working relationships with functional leads to establish the baseline strategic approach to work plan execution.
• Supports each respective assigned region to achieve portfolio efficiencies and partners with functional areas to develop integrated work plans and communications
• Supports implementation of metrics and controls related to facilities operations
• Manages the planning, coordination, and logistics of building requests, e.g., signage.
• Coordinates and maintains communications with alliance partners, vendors, and sub-contractors to support facilities activities.
• Provides department communication and guidance document support related to people, process, and work management systems.
• Manages compliance reporting, e.g., Notice of Violation reporting.
• Coordinates Emergency Response communications, procedures, and guidelines, and executes on operational support functions.
• Supports facility projects to obtain efficiency, consistency, quality, compliance, and risk reduction.
• Analyze, compile, and report on project plans, schedules, and data to facilities management and leadership for review.
• Provides support and recommendations for facilities management and leadership to maximize workforce productivity and efficiency and minimize deficiencies

Skills: Quality Improvement, Safety Evaluation, Action Support, Workflow Monitoring, Relationship Management, Strategic Planning, Metrics Implementation, Communication Coordination

• On-the-job experience or formal trade school education in building construction and systems: electrical, mechanical/HVAC, Fire Protection, Architectural/Structural, etc.
• Demonstrated experience initiating, compiling, and delivering concise and accurate oral and written presentations on project status, changes, and alternative approaches.
• Experience using various methods of data collection, including but not limited to tablets with assessment-specific software, cameras, data system integrations, facility manager/maintenance coordinator interviews, and tenant interviews.
• Experience researching, assembling, and/or evaluating information or data regarding Laboratory programs, industry practices, or applicable regulatory changes affecting facility and infrastructure.
• Experience working with databases to collect, manage, interpret, and report large volumes of data.
• Experience participating in the planning and development of short-term and long-range planning of facility condition assessments to meet program requirements.
• Experience developing organizational objectives and developing specific short-term and long-range plans while ensuring assigned work objectives are attained and schedules are met.
• Ability to inspect large complexes, including mechanical/electrical systems and subcomponents and supporting systems.
• Knowledge of project cost estimate development.
• Expert-level on-the-job experience or education in building construction and systems: electrical, mechanical/HVAC, Fire Protection, Architectural/Structural, etc.
• Working knowledge of related work hazards and safety programs.

Qualifications: BA in Project Management with 5 Years of Experience

• Strong knowledge of facility management systems such as CMMS (Computerized Maintenance Management Systems)
• Strong Knowledge of Document Management
• General understanding of building systems, including life safety, lighting, electrical, HVAC and plumbing
• Maintains a high level of multi-tasking ability in conjunction with proven organizational skills. 
• Ability to organize assigned tasks in a high-paced GMP environment and concurrently monitor tasks/assignments with others that may affect timely completion. 
• Ability to effectively manage multiple tasks and activities simultaneously
• Familiarity with FDA / cGxP environments and associated compliance regulations
• Adept in Microsoft Office Suite Word, PowerPoint, Excel and Outlook, and the ability to learn new software, such as enterprise business, building management, security, and maintenance management systems
• Proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors, and vendors
• Ability to follow oral and written instructions, read, interpret and update engineering manuals/drawings relevant to the trade or the assigned task
• Self-starter who is able to work both independently without direct supervision or in a team environment

Qualifications: BA in Architecture with 4 Years of Experience

• Knowledge and basic understanding of corporate real estate and facilities functions
• Adaptability and the ability to make adjustments to meet changing requirements
• Analytical skills and ability to synthesize data into relevant information and recommendations
• Interpersonal skills and the ability to establish rapport with clients
• Excellent customer service skills
• Knowledge of fleet management practices
• Understanding of vendor management
• Good communication skills, both verbal and written
• Problem-solving skills
• Organizational skills and ability to effectively prioritize multiple responsibilities
• Knowledge of resource allocation and capacity utilization practices
• Project management skills or the ability to develop
• Experience in corporate real estate, facilities, corporate services or similar fields

Qualifications: BA in Civil Engineering with 6 Years of Experience

• Experience with all of the following MS Office applications: Excel, PowerPoint, and Word
• Experience developing and presenting recommendations to executive-level management
• Experience partnering and working with cross-functional teams on projects and initiatives
• Experience developing long-range business plans
• Experience in facilities planning
• Experience using AutoCAD or a similar CAD program
• Experience with project management and standard project management tools
• Experience with proposal development
• Experience with high-level strategy and program plans

Qualifications: BA in Business Administration with 4 Years of Experience

• Experience using AIA forms or equivalent professional services agreements and contracts 
• Experience in facility planning or facility management, including programming, space planning, interior design, Auto CAD, and cost estimating 
• Experience in planning/design or healthcare industry.
• Experience planning/design/projecting within the healthcare industry.
• Knowledge of the overall project process (planning through occupancy).
• Computer skills and familiarity with software applications, i.e., AutoCAD, Microsoft Office, and Microsoft Project.
• Ability to learn new software as technology advances and new systems/tools become available.
• Knowledge of building and design codes for various occupancy types.
• Good communication ability.
• Well-organized and apt in problem-solving.
• Attention to detail.

Qualifications: BA in Facilities Management with 2 Years of Experience

• Experience in a facilities planning/scheduling role within a Corporate, R&D and/or manufacturing facility 
• Knowledge of preventive and predictive maintenance practices.
• Understanding of building management and utility systems supporting R&D Labs.
• Demonstrated knowledge and understanding of environmental, health and safety regulations, policies, and programs.
• Demonstrated experience and proficiency in a CMMS, preferably Microwest AMMS
• Demonstrated experience utilizing and managing Space Planning and Management Systems.
• Knowledge of building codes and permit requirements.
• Experience working in a corporate environment and R&D Labs.
• Experience in Space Planning and Move Management.
• Proficient in the use of AutoCAD.

Qualifications: BA in Project Management with 6 Years of Experience

• Knowledge of procurement activities, including requisitions and contracts, contract negotiation and administration.
• Knowledge of ADA and its applications.
• Skill in project management, specifically tracking and following task progress.
• Ability to effectively plan, direct and coordinate projects and processes.
• Ability to schedule and coordinate several stakeholders’ schedules.
• Ability to identify and resolve issues quickly and effectively and makes well-informed, effective, data-informed decisions and recommendations.
• Ability to organize, set priorities, and determine appropriate resources.
• Ability to plan, manage, and evaluate a budget.
• Ability to build and maintain positive relationships with a variety of people with different backgrounds and experiences.
• Experience creating and maintaining 5-year replacement plans.
• Experience creating and maintaining technical and operational specifications.
• Experience with energy and sustainability programs.
• Experience reviewing and maintaining facilities plans/documents.
• Experience with procurement, contracts, requisitions and budget management.

Qualifications: BA in Architecture with 4 Years of Experience

• Experience specializing in workplace strategies, occupancy planning, and/or facilities planning.
• Strong ability to draft floor plans and interior elevations based on field verification. 
• Strong Excel
• Strong organizational and time management skills, including the ability to meet deadlines.
• Demonstrated ability to adapt quickly to changes.
• Knowledge of architectural CAD drafting standards and adherence to industry practices such as templates, layering standards, symbols, etc.
• Basic knowledge of system furniture components and principles.
• Ability to work independently, collaboratively, and effectively with all levels of staff and management.
• Experience in managing vendors and understanding the scope of work within RFPs and contracts.
• Strong analytical, verbal and written communication skills to accurately document, report, and present ideas and plans.

Qualifications: BA in Civil Engineering with 6 Years of Experience

• Ability to communicate with members of the academic, scientific and healthcare communities to understand and discuss specific research and clinical needs. 
• Ability to work within a project team structure.
• Proven ability to develop planning solutions and participate in the resolution of planning and technical issues, recommending cost-effective options and approaches. 
• Ability to synthesize technical programmatic needs and develop alternative planning solutions to use as tools for establishing design
• Proven knowledge of architectural, engineering and construction technology, theory, practices, and principles. 
• Knowledge of building codes, zoning ordinances and related regulations.
• Well-developed organizational, analytical, oral and written communication and managerial skills and the ability to process multiple projects, set priorities, and work independently to meet objectives. 
• Proven knowledge of project development, execution and budgeting, including life-cycle cost analysis.
• Skill with Microsoft Office software including Word, Excel, PowerPoint, & Microsoft Project.
• Experience with institutional/academic building types and large-scale construction programs.Knowledge of historic preservation 
• Autocad & REVIT knowledge with strong 3-D modeling skills using SketchUp &Rhino software 
• GIS and database knowledge and skills diagramming and mapping
• Skill with Adobe Suite (Photoshop, Illustrator, InDesign) 

Qualifications: BA in Business Administration with 3 Years of Experience