Job Summary: 

• Manages the schedules of the Executive Director and Associate Director of Policy, working iteratively with numerous staff and external contacts
• Schedules diverse and complex appointments and meetings, accommodating multiple calendars and competing priorities
• Prepares itineraries for multiple constituents and prepares briefing documents for meetings and agendas for high-level meetings with researchers, strategic partners, and donors
• Schedules travel arrangements, including international travel
• Plans and organizes internal and external meetings and events, including booking space, arranging catering, setting up A/V and IT services, and other tasks
• Processes and submits reimbursements for travel and other expenses
• Manages contact records, tracks meetings, and calls, and enters relationship histories into Salesforce
• Organizes high-level documents in Google Drive
• Manages large and complex mailings

Skills on Resume: 

• Schedule Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Event Planning (Hard Skills)
• Document Preparation (Hard Skills)
• Reimbursement Processing (Hard Skills)
• CRM Management (Hard Skills)
• Document Organization (Hard Skills)
• Relationship Management (Soft Skills)

Job Summary: 

• Coordinates with the design team for J-PAL communication materials
• Exercises discretion and maintains confidentiality with sensitive data and information
• Plans and coordinates visits with high-level donors
• Drafts PowerPoint slides for internal presentations
• Takes detailed notes during meetings
• Conducts research projects
• Provides general office support
• Anticipates various support needs that may arise

Skills on Resume: 

• Design Coordination (Hard Skills)
• Confidentiality Management (Soft Skills)
• Donor Coordination (Soft Skills)
• Presentation Creation (Hard Skills)
• Note-taking (Soft Skills)
• Research (Hard Skills)
• Office Support (Soft Skills)
• Problem Anticipation (Soft Skills)

Job Summary: 

• Perform highly diverse and complex administrative functions, including proactive calendar management, domestic and international travel arrangements, expense reports
• Work with HR as well as prepare submissions of SOWs and POs.
• Anticipate needs of manager and/or team, and take appropriate steps to produce the desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines
• Interface in a professional manner with senior executives and matrix team members
• Handle confidential information with discretion
• Demonstrate diplomacy and excellent judgment in dealing with sensitive situations
• Anticipate key issues and implement action plans based on changing priorities and commitments. 
• Adapt to constant change and have the ability to quickly course correct when necessary
• Exhibit a positive work attitude, high productivity, and a collaborative approach with other employees across an international environment
• Prioritize activities and take action based on an understanding of department objectives, customer needs, and BMS business strategies

Skills on Resume: 

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Expense Reporting (Hard Skills)
• HR Coordination (Hard Skills)
• Anticipatory Planning (Soft Skills)
• Professional Communication (Soft Skills)
• Confidential Information Management (Soft Skills)
• Adaptability (Soft Skills)

Job Summary: 

• Perform highly diverse and complex administrative functions, including proactive calendar management, domestic and international travel arrangements, preparing expense reports
• Responsible for the organization and planning of complex and sometimes remote meetings across multiple time zones
• Provide support during domestic and international travel and non-traditional working hours
• Anticipate needs of manager and/or team, and take appropriate steps to produce the desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines
• Interface in a professional manner with senior executives and matrix team members
• Manage confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations
• Anticipate key issues and implement action plans based on changing priorities and commitments.
• Prioritize activities and take action based on an understanding of department objectives, customer needs, and BMS business strategies
• Exhibit a positive work attitude, high productivity, and a collaborative approach with other employees across an international environment
• Act as lead to a group of administrative assistants

Skills on Resume: 

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Expense Reporting (Hard Skills)
• Meeting Organization (Hard Skills)
• Proactive Problem-Solving (Soft Skills)
• Professional Communication (Soft Skills)
• Confidential Information Management (Soft Skills)
• Leadership (Soft Skills)

Job Summary: 

• Proactive office supply management, effective problem resolution, and ability to navigate and process required forms.
• Monthly, process expenses and balance to statements regularly review expenses and usage (e.g., expense report review, telephone usage reports). 
• Ensure expense reimbursement is within the expense report guidelines
• Take responsibility for validating expense reports.
• Effectively navigate internal systems and technology, place requests for supplies and keep a record of approvals, ensure adequate supply items for office flow.
• Provide support including prioritizing scheduling and managing conflicts, booking team meetings, and utilizing WebEx and Conference details. 
• Proactively seek opportunities to provide additional value-added service to ensure all established deadlines/commitments are met.
• Managing detailed executive travel arrangements (flights, cars, itineraries), fulfillment of compliance-related travel requirements (e.g. Short-term business travel tracking)
• Equipment Management, team onboarding, and technical support escalations
• Responsible for facility management coordination and tracking including equipment ordering, working with functional partners for technical support escalations, seamless onboarding of new team members (e.g. port activation, telephony, equipment, access), and asset collection during off-boarding.

Skills on Resume: 

• Office Supply Management (Hard Skills)
• Expense Processing (Hard Skills)
• Internal Systems Navigation (Hard Skills)
• Scheduling and Conflict Resolution (Soft Skills)
• Travel Arrangement Management (Hard Skills)
• Equipment Management (Hard Skills)
• Onboarding Coordination (Hard Skills)
• Facility Management (Hard Skills)

Job Summary: 

• Accountable for the daily/weekly management and collection, integrity, and accuracy of CRM tools and data management
• Assist in the consolidation and synthesis of research material in a clear, coherent manner
• Assist in effective problem resolution and investigation in client queries, assuming “joint” accountability and proactive ownership, ensuring achievement of team deliverables.
• Assist in the preparation of client/business presentations and materials.
• Execute high-quality correspondence, documents and a high degree of courtesy and professionalism in all elements of client/family office and employee communications, including the ability to coordinate and conduct quality, high-touch phone conversations
• Provide proactive logistical planning and effective end-to-end execution, including internal/external meetings, travel, coordinating periodic working sessions, and managing related agenda materials
• Demonstrate resourcefulness and effectively identify and resolve problems including dealing with ambiguity, proactively take ownership of activities to ensure the team meets deliverables
• Ensure the safeguarding and privacy of client information

Skills on Resume: 

• CRM Data Management (Hard Skills)
• Research Synthesis (Hard Skills)
• Problem Resolution (Soft Skills)
• Presentation Preparation (Hard Skills)
• Professional Communication (Soft Skills)
• Logistical Planning (Hard Skills)
• Resourcefulness (Soft Skills)
• Confidentiality Management (Soft Skills)