Job Summary: 

• Personal Assistant and right-hand to the Chairman
• Handle correspondence, communications, high-level reports, and other documents
• Manage the Chairman's calendar internationally scheduling calls and meetings
• Maintain and enhance CRM/database
• File and retrieve documents and reference materials
• Conduct research, collect and analyze data to prepare reports and presentations
• Manage travel arrangements
• Review operating practices and implement improvements where necessary
• Handle sensitive information with a high degree of confidentiality
• Act as the point of contact between the executives and internal/external clients      

Skills on Resume: 

• Calendar Management (Hard Skills)
• Correspondence Handling (Hard Skills)
• CRM Management (Hard Skills)
• Document Management (Hard Skills)
• Research and Analysis (Hard Skills)
• Travel Coordination (Hard Skills)
• Communication Skills (Soft Skills)
• Confidentiality (Soft Skills)

Job Summary: 

• Personal Assistant to the Chairman
• Organize travel and meeting coordination for local and international trips for the Chairman and senior staff
• General office management, including coordinating external suppliers, including quotes, printing reports, and allocating ISBN
• HR support – assisting with recruitment-related tasks, staff onboarding, leave administration, monitoring, etc
• IT coordination, managing hardware and software needs, liaising between IT suppliers and staff
• Event coordination, including collaboration with IEP’s international offices
• Ad-hoc support for TCF management and IEP senior managers
• Maintain an efficient, clean professional office environment
• Maintain database of contacts, enabling rapid recall
• Answer the telephone, receiving guests, mail, and couriers
• Manage email systems, events, media, and general queries
• Produce monthly usage reports

Skills on Resume: 

• Travel and Meeting Coordination (Hard Skills)
• Office Management (Hard Skills)
• HR Support (Hard Skills)
• IT Coordination (Hard Skills)
• Event Coordination (Hard Skills)
• Ad-hoc Support (Soft Skills)
• Office Maintenance (Hard Skills)
• Communication and Reporting (Soft Skills)

Job Summary: 

• As the first line of support to the CEO, and be available 24/7
• Reports directly to CEO
• Manages the CEO’s workload, acts as a gatekeeper 
• Manages heavy calendar and books appropriate appointments utilizing creative time management skills to enable the executive to maximize his productivity and use of time.
• Prepares extensive travel itineraries and manages the entire travel process, ensuring accuracy of travel itineraries (flight, hotel, transport, etc.)
• Manages all incoming calls and emails and contact database
• Assists the CEO in some personal tasks, manages personal appointments and events
• Coordinates Meetings, Conference Calls, and Conference registrations
• Handles multiple deadlines and is assertive with the CEO and other senior management 
• Has the team adhered to deadlines and has the CEO managed short and long-term priorities in a timely fashion

Skills on Resume: 

• CEO Support (Soft Skills)
• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Communication Management (Hard Skills)
• Personal Task Management (Soft Skills)
• Meeting Coordination (Hard Skills)
• Deadline Management (Soft Skills)
• Prioritization and Time Management (Soft Skills)

Job Summary: 

• Ensure the CEO gets company meetings per his request that fit into the travel schedule, coordinate with Sales for any pertinent marketing meetings
• Coordinate with another research assistant to include any analysts traveling with the CEO.
• Ensure the CEO gets materials and is prepped before the trip by analysts.
• Acts as a liaison with other parts of the firm and outside clients, firms, and agencies, including high-level staff
• Supervise the response to requests for the CEO’s time, which can be complicated, time-sensitive, highly confidential, and can necessitate an appropriate setting of expectations
• Calendar management including confirming meeting participants, and distributing/collecting meeting material.
• Maintain calendar updates including preparation of travel itineraries/schedules for business trips.
• Send out communications on behalf of the CEO (monthly performance letters, thank you letters, etc.).
• Manage Quarterly letters revision/approval process
• Be available outside regular business hours to troubleshoot and perform various tasks.
• Various research projects for CEO – quotes, articles, videos for quarterly letters, and annual conference speeches.
• Assist the CEO and CEO’s VIPs at the annual conference

Skills on Resume: 

• Meeting Coordination (Hard Skills)
• Travel Management (Hard Skills)
• Liaison Management (Soft Skills)
• Time Management (Soft Skills)
• Calendar Management (Hard Skills)
• Communication (Hard Skills)
• Research and Prep (Hard Skills)
• Event Support (Soft Skills)

Job Summary: 

• Diary management - making and confirming appointments, setting up video conferences, replying to attendance at industry events, booking rooms, arranging catering, meet and greet visitors, and making restaurant reservations.
• Maintain workflows and attend to correspondence including, reviewing and prioritization of daily emails
• Financial administration - expense reimbursements, processing invoices for payment, reconciling credit cards for personal and business expenses, subscription renewals.
• Assist the Chairman with technology requirements.
• Maintain business contacts in Outlook contacts.
• Take responsibility for typing and formatting documents.
• Phone support - the first point of contact for the Chairman.
• Coordinating the provision of reports and other data requirements.
• Prepare board packs, monthly reporting, external board documentation, etc.
• Assist the Chairman with personal and family matters
• Assist with overall office management responsibilities and provide coverage for the Office Manager

Skills on Resume: 

• Diary Management (Hard Skills)
• Workflow Management (Hard Skills)
• Financial Administration (Hard Skills)
• Technology Support (Hard Skills)
• Contact Management (Hard Skills)
• Document Management (Hard Skills)
• Phone Support (Soft Skills)
• Office Management (Hard Skills)

Job Summary: 

• Schedule and ensure preparation for internal and external meetings with business associates, investors, contractors, attorneys, employees, etc.
• Manage calls, emails, daily schedules with multiple calendars, travel coordination, and itineraries.
• Capture meeting action items, including meeting minutes
• Help manage real estate holdings along with real estate/family office staff in multiple locations. 
• Help manage and coordinate private aviation assets/employees as well as other US and international transportation/travel needs. 
• Compose correspondence, via both e-mail and hard copy, to investors, lenders, contractors, attorneys, employees, etc. regarding all manner of company and personal business.
• Create, organize, and manage files, due diligence binders, correspondence files, and spreadsheet information.
• Develop spreadsheets and reports for special projects
• Research individuals, locations, financial or real estate, and personal information.
• Gather and organize information to be sent out to investors, lenders, appraisers, buyers, sellers, third parties, attorneys, potential lessees, etc. for due diligence and work with every department to gather information for projects and personal matters.
• Organize, manage/coordinate events and social activities. 

Skills on Resume: 

• Meeting Coordination (Hard Skills)
• Schedule Management (Hard Skills)
• Meeting Minutes (Hard Skills)
• Real Estate Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Correspondence (Hard Skills)
• Data Management (Hard Skills)
• Event Coordination (Soft Skills)