• Ensure completeness of documents received.
• Provide and maintain Bluebeam sets on projects through preconstruction and estimating.
• Provide and maintain Bluebeam studio and dashboards for preconstruction projects.
• Maintain database of subcontractors and vendors.
• Send bid invitations and prequalification documents through the subcontractor database.
• Order documents for teammates and plan room, including addenda.
• Provide and update the RFI log 
• Assist estimators on bid day/order/pickup/clean up lunch, deliver bids, make phone calls, etc.
• Coordinate copying of documents.
• Scans bids and provides bid book 
• Assist in assembling documents for bid and GMP submissions.
• Assist in front desk help and maintain plan room.

Skills: Document Verification, Bluebeam Management, Database Maintenance, Bid Coordination, RFI Management, Bid Day Support, Document Scanning, Administrative Assistance

• Perform administrative support tasks for the estimating and preconstruction department.
• Address internal and/or external customer inquiries
• Sorting, prioritizing, and distributing incoming materials. 
• Screens all incoming materials to determine completeness and appropriateness. 
• Make decisions on routine items.
• Maintain awareness of schedules for preconstruction managers and estimators
• Schedule meetings and appointments
• Answer telephone take messages and respond to questions.
• Organizes and maintains files for the department
• Assist manager/supervisor and other department personnel with projects and assignments
• Attend and actively participate in department and company meetings
• Downloads, organizes, distributes, and maintains documents at all phases of preconstruction and estimating.

Skills: Administrative Support, Customer Service, Material Management, Decision Making, Schedule Coordination, Meeting Organization, Communication, File Management

• Review, prioritize, and assign new bid requests in the B2W database
• Search existing databases for client development/new business opportunities
• Sets up walkthroughs for the Estimating team and expedites the bidding process
• Maintains in-house database of existing clients/subcontractors/vendors
• Prepares and creates reports for the Vice President, Business Operations
• Prepares requests for customer proposals, quotes, and presentations 
• Proofreads and assembles final proposals and bid submission
• Downloads required files from client sites (Document control)
• Contact vendors for quotes, qualifications, and other information
• Works with the Project Coordinators and Operations Coordinator, as needed, to facilitate turnover of bid documents to operations
• Provides administrative assistance to Estimating staff
• Provides administrative assistance to the Vice President, Business Operations as requested including but not limited to scheduling and maintaining calendar, meeting preparation, main point of contact for vendors, preparation of meeting minutes

Skills: Bid Management, Market Research, Event Coordination, Database Maintenance, Report Generation, Proposal Preparation, Document Control, Administrative Support

• Prepare Bond/Insurance quote request forms prior to job closing, including coordinating with the estimator to have form 2 completed, and emailing completed forms to the bonding company with backup documents.
• Enter tender form into Excel for the purpose of being able to upload it into the Harddollar estimating program, and perform dry-runs on Harddollar PBS form to ensure Estimator has updated tender items to correspond with any addenda issued changes.
• Order and print tender documents, upload tenders to the shared internal drive and execute printed copies.
• Organize, distribute, and log bid inquiries and addenda on the shared internal drive.
• Prepare tenders for submission according to specs including signatures, org charts, resumes, project experience, bonding, CAD reports, WSIB, writing in tender pricing on non-MTO tenders, and submitting MTO tenders on RAQS/MERX, including submitting TRFs, Summary Bid Submission Forms, and Itemized Bid Forms, and distribute the tender results internally and to the bonding company.
• Preparation of statutory declarations/WSIB for all monthly progress payments.
• Order WSIB certificates and CVOR upon expiry, file electronically, and distribute.
• Preparation, coding, processing, distribution, tracking, and filing of subcontracts and related documents.
• Update contract listing on an as-needed basis.

Skills: Documentation Preparation, Data Entry, Document Management, Bid Coordination, Tender Submission, Compliance Verification, Record Keeping, Regulatory Filing

• Upload, download, and print bid documents (plans preferably on 11” x 17” paper) from the client’s platform/links
• Continuously update estimators' printed plan set with addendums and revisions.
• Set calendar invites for any and all client bid walks and/or bid calls
• Update Bid Mail, S-Drive, Estimator, Director of Construction, and Regional Construction Manager of all plan addendums and revisions.
• Update Estimating Tracker / Bid Log both electronically and manually
• Set up the project for bidding in the standard project folder (S-Drive, Estimating)
• Send Outlook reminders of bid due dates to the vice President, Director of Construction, Regional Construction Manager, and Estimator
• Set up project for bidding in Bid Mail to selected subcontractors after receiving required trades from the Estimator or assigned Project Manager
• Make follow-up with subcontractors by phone call and/or email - a phone call is the preferred method of contacting subcontractors when making follow-up
• Always send a confirmation email after a phone conversation with the subcontractors.
• Update subcontractor/vendor information on the company database weekly.
• Assist in prequalification of subcontractors/vendors.
• Assist in assembling final proposal and bid submission to clients by understanding the required documents for the bids
• Provide general assistance to Estimating, Construction, and Accounting.

Skills: Document Handling, Plan Management, Calendar Scheduling, Communication Updates, Database Management, Reminder Setup, Subcontractor Coordination, Vendor Database Maintenance

• Email Communication for the Estimating Department, including responses to bid invitations, requests for quotes, bid results, etc.
• Download all drawings and specifications and distribute them to the estimator
• Transfer data from paper or electronic formats into computer files or database systems
• Receives bid documents and ensures orderly document tracking from that point on
• Verify compliance with project specifications when applicable
• Posts plans and bid information in bid tracking lists and filing systems
• Sets up bid packages prior to bid day
• Prepares and distributes professional and descriptive Invitation to Bid packages
• Tracks and follows up on subcontractor/supplier response to Invitations to Bid and ensures accurate trade coverage
• Coordinates insurance and bond specifications
• Follow up with bid results
• Prepare and submit pre-qualification packages

Skills: Site Visits, Data Management, Proposal Review, Coordination, Calendar Management, Data Analysis, Follow-up Assignments, Sales Closure

• Visit job sites and attend pre-bid meetings
• Enter project information into the company’s web-based quoting and tracking system.
• Review (“QC”) all bid proposals and send them to bidding customers 24 hours prior to the bid.
• Coordinate with other various representative firms of the company’s product lines
• Generate a bid calendar each week and send it to the sales team for each division.
• Generate bid reports quarterly and review data for decisions concerning bid process and improvements.
• Assign a follow-up person for each bid-spec project and follow up on all quotes to determine the successful bidder. 
• Quote and close business with house accounts.
• Remain knowledgeable on products and technologies that Chesapeake Systems represents and cross-train the estimating team with product/software updates and estimating processes.

Skills: Site Inspection, Data Entry, Quality Control, Cross-functional Coordination, Schedule Management, Reporting, Stakeholder Engagement, Product Knowledge 

• Experience in construction administration or construction management
• Extreme proficiency with Windows, Outlook, Excel
• Strong critical thinking skills, results-driven, and requires minimal supervision once adequate training is received
• Ability to self-start and manage time efficiently
• Ability to multi-task in a fast-paced environment
• Civil plan reading experience 
• Exceptional communication skills both in person and over the phone
• Familiarity with commercial construction procedures and trades
• Blueprint reading experience
• Excellent computer skills
• Experience utilizing On-Screen Take Off or Planswift software 

Qualifications: BA in Quantity Surveying with 2 Years of Experience

• Previous experience working with a Subcontractor and/or General Contractor in a similar capacity 
• Strong computer skills using Microsoft Office: Word, Excel, Outlook, Access, PowerPoint, Projects, Publisher and Outlook, as well as estimating and takeoff software
• Positive attitude and creative mindset.
• Must be an organized self-starter, possess a strong work ethic, strong organizational and interpersonal skills, good attention to detail
• Ability to recognize discrepancies and able to manage multiple tasks simultaneously
• Superior communication skills both written and oral
• Exceptional English reading and writing skills
• Ability to work well under pressure with a focus on deadlines, using initiative and requiring minimal supervision
• Proven ability to work independently and in a team environment
• Must be able to communicate effectively with management, staff, and outside entities.
• Excellent typing speed and accuracy.

Qualifications: BA in Architecture with 4 Years of Experience

• Positive attitude and team mentality
• Strong written communication skills
• Confident verbal communication
• Competency in Microsoft Office (Outlook, Excel, Word, SharePoint)
• Experience with CRM platform
• Task-oriented with attention to detail
• Strong organization and document management skills
• Ability to manage competing priorities and shift focus as needed to accommodate external deadlines
• Interest in lifelong learning and growth

Qualifications: BA in Economics with 3 Years of Experience

• Superior written and verbal communication skills, including copy editing, grammar, style, spelling, and punctuation. Must have “eagle eye” proofreading skills
• Highly developed skills in Microsoft Word and Excel. 
• Experience with graphics software (Adobe Illustrator, Photoshop, Acrobat), PowerPoint, etc.
• Performs well under pressure and has the ability to work in a fast-paced environment
• Creative and demonstrates the ability to take an initiative from concept development through implementation
• Strong interpersonal skills in a dynamic team environment
• Knowledge of Viewpoint
• Experience in the construction industry 
• Experience as a coordinator or similar role, preferably with a contractor, architect/engineering firm, or a marketing/advertising firm

Qualifications: BA in Project Management with 5 Years of Experience

• Administrative experience, working knowledge of general office procedures 
• Proficient in Microsoft Office Suite, Adobe Acrobat and/or Blue Beam.
• Proficient with using Microsoft Office Suite programs(Word, Excel, Access, etc.).
• Accountable and highly organized with strong attention to quality and detail.
• Proactive, self-motivated, innovative, collaborative, multi-tasker, creative and analytical.
• Ability to prioritize and manage time effectively to accomplish multiple ongoing responsibilities.
• Proven ability to excel in a deadline-driven and fast-paced environment.
• Excellent communication skills, confident in making and receiving a high volume of phone calls
• Strong work ethic.
• Strong team player with a positive attitude.
• Prior experience working in the construction industry 
• Prior experience coordinating with subcontractors and vendors.
• Knowledge of iSqFt and Sage Timberline

Qualifications: BA in Business Administration with 2 Years of Experience

• Exposure to estimating and bid functions in a construction industry involving self-performance of construction works.
• Competent academic knowledge of contract and subcontract development, review, and administration.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel and Bluebeam skills.
• Effective time management skills and ability to multitask.
• Ability to work independently and apply critical thinking to solve problems.
• Experience estimating in a heavy civil or industrial setting.
• Construction industry experience
• Strong troubleshooting and critical thinking skills

Qualifications: BA in Civil Engineering with 4 Years of Experience

• Coordination or administrative work experience 
• Ability to problem solve and thrive in a fast-paced environment that is constantly changing and evolving.
• Strong attention to detail 
• Advanced skills in Microsoft Office and basic fundamental skills in database management, Bluebeam, or other PDF-editing software and construction plan reading/interpretation.
• Strong communication skills and professional behavior, including the ability to create and conduct presentations and training sessions.
• Demonstrate and uphold all of Power Design’s core values, which include integrity, accountability, teamwork, innovation, and growth.
• Ability to work independently with little / no assistance
• Attention to detail and accuracy

Qualifications: BA in Construction Management with 3 Years of Experience