CORPORATE EVENT PLANNER RESUME EXAMPLE
Published: August 22, 2024 - The Corporate Event Planner oversees the planning and execution of internal corporate events, and manages logistics, vendor relationships, and project plans to ensure alignment with strategic objectives. This role involves coordinating all aspects of event production, including audio/visual, registration, and on-site execution while maintaining flexibility for varying schedules and travel. The planner also develops and maintains strong professional relationships with vendors and internal clients, ensuring effective communication and successful event outcomes.


Tips for Corporate Event Planner Skills and Responsibilities on a Resume
1. Corporate Event Planner, Blue Horizon Events, Charlotte, NC
Job Summary:
- Develop and maintain client relationships by delivering a high level of customer service.
- Deliver innovation and creativity that set us apart from the competition.
- Strive to delight the customer and exceed their expectations.
- Ensure operational processes and procedures are followed and meet strict program deadlines and budget requirements.
- Source new client programs and act as an account manager on assigned accounts
- Create, distribute and maintain program planning documents.
- Develop and monitor program budget utilizing approved budget templates and standards.
- Monitor room blocks, attrition dates and other critical deadlines against the contract to ensure timely processing of deposits, payments and invoices, and proper coding of each.
- Maximize value by effectively maintaining cost savings and avoidance data for each program.
- Create and analyze comprehensive reports.
- Responsible for the overall design, development and maintenance of registration websites.
- Contribute ideas for process improvement and suggestions to increase efficiency.
Skills on Resume:
- Client Relationship Management (Soft Skills)
- Customer Service Excellence (Soft Skills)
- Innovation and Creativity (Soft Skills)
- Operational Process Adherence (Hard Skills)
- Account Management (Hard Skills)
- Program Budget Development and Monitoring (Hard Skills)
- Contract Management and Deadline Tracking (Hard Skills)
- Process Improvement and Efficiency (Soft Skills)
2. Corporate Event Planner, Golden Gate Productions, San Francisco, CA
Job Summary:
- Manage vendor RFP process, contract negotiation and management, vendor performance evaluation and documentation.
- Ensure the management of the air travel component of programs to maximize cost savings.
- Ensure all final budget reconciliations are completed post-program.
- Source onsite support via lead travel directors and travel staff and provide leadership to the team.
- Work with Program Coordinators to develop a project timeline and track progress, target dates and deadlines.
- Delegate appropriate responsibilities to Program Coordinators, provide guidance and cross-train throughout the planning process.
- Serve as mentor, coach, guide and help with problem-solving to junior staff.
- Provide post-program feedback and evaluation data to the team for future reference regarding the overall quality of the hotel/venue, staff, service, condition of property, etc.
- Collaborate with other teams (staffing, sourcing, air travel, creative services, production) to deliver on-brand program experiences.
- Actively participate and lead program/team meetings.
- Participate in client meetings, conference calls and events to maintain a high level of information sharing with all associates.
- Maintain positive relationships with team members and vendors.
Skills on Resume:
- Vendor RFP Process Management (Hard Skills)
- Contract Negotiation And Management (Hard Skills)
- Vendor Performance Evaluation (Hard Skills)
- Air Travel Management (Hard Skills)
- Budget Reconciliation (Hard Skills)
- Team Leadership And Delegation (Soft Skills)
- Mentorship And Coaching (Soft Skills)
- Collaboration And Communication (Soft Skills)
3. Corporate Event Planner, Summit Event Services, Denver, CO
Job Summary:
- Independently coordinate and manage expectations for Level 1 and 2 events from concept to completion by collaborating with various internal and external parties.
- Drive meeting specification and development, including work plans, timelines and budget, to ensure proper execution.
- Research, recommend and select meeting sites and activities that support objectives.
- Create Initial proposals with vendors on behalf of clients, negotiate and manage vendors and contracts for hotels, production companies, destination management companies, speaker bureaus and more.
- Work with the Corporate Events Registration Team and broader Marketing & Communications team to develop marketing materials to maintain cohesive firm branding and messaging throughout all projects
- Responsible for final proofing and sign-off.
- Coordinate logistics including agenda/program development, food and beverage arrangements, security and access, registration and housing process and audio-visual needs.
- Partner with the Registration team and Travel department to assist with coordinating air and ground transportation and room reservations and with the Registration team to assist with event-related communications and attendee management.
- Track meeting and event expenditures, staying within the budget provided.
- Provide onsite management of meetings when necessary, including oversight of vendors, proper execution of logistics and managing participants.
- Manage communication with clients and/or internal project teams and develop projects from start to finish, including the establishment of meeting frequency, preparing updated meeting agendas and driving results by keeping the group on task.
- Provide written and verbal updates to varying levels of management/key stakeholders.
Skills on Resume:
- Event Coordination and Management (Hard Skills)
- Meeting Specification and Development (Hard Skills)
- Site Selection and Activity Planning (Hard Skills)
- Vendor Negotiation and Contract Management (Hard Skills)
- Marketing and Branding Collaboration (Soft Skills)
- Logistics Coordination (Hard Skills)
- Budget Tracking and Management (Hard Skills)
- Client and Team Communication (Soft Skills)
4. Corporate Event Planner, Stellar Occasions, Orlando, FL
Job Summary:
- Manages the planning of low-complexity corporate event/meeting requests
- Direct responsibilities include responding to the requestor promptly and finalizing all the meeting details into the banquet event order (BEO) on time for operational execution.
- Responsible for creating, managing, and posting all corporate events and meetings banquet event orders (BEO) in the system of record
- Works with hospitality operations partners to ensure event details are aligned with current operational processes and guidelines.
- Coordinate event and meeting logistics, including attendee registration, lodging, transportation, food & beverage, technology, and production.
- Supports Event Planners’ live, hybrid, or virtual corporate events and meetings execution needs including serving as a hospitality host during events and providing event activity management.
- Provides lead or backup planner support for the set-up and execution of virtual event platforms by conducting rehearsals, system checks of equipment and connectivity, and day-of-event production management.
- Maintains the online registration site management for all corporate events and manages changes
- Support registration site build needs with/for Event Planners.
- Offers pre- and post-contract vendor management support to Event Planners including requests for quotes, coordination of vendor materials and service and serves as a day-of-event planning liaison
- Responsibilities for contract facilitation and negotiation ownership fall outside the scope of this role.
- Complete post-event tasks to include reconciliation of expenses and, reporting and analyzing meeting survey results and measuring return on investment.
- Assist Senior Event Planners with more complex events.
Skills on Resume:
- Event Planning and Coordination (Hard Skills)
- Banquet Event Order Management (Hard Skills)
- Logistics Coordination (Hard Skills)
- Hospitality Operations Collaboration (Soft Skills)
- Virtual Event Platform Support (Hard Skills)
- Online Registration Site Management (Hard Skills)
- Vendor Management Support (Soft Skills)
- Post-Event Reporting and Analysis (Hard Skills)
5. Corporate Event Planner, Pinnacle Event Management, Austin, TX
Job Summary:
- Manage and execute internal events
- Identify overarching agendas, programs and experiences required to support strategy and overall event objectives and propose a plan for leadership
- Organize event logistics such as booking locations, vendor sourcing and management, project plan management, organizing and shipping necessary displays, and identifying other assets needed to drive effective events
- Act as the consultant for all event production and management including audio/visual, internet, mobile applications, registration, housing, space allocation, etc.
- Manage a vendor team and suppliers from initial briefing through on-site execution, oversee external relationships and collaborate closely with Regional Managing Partners, Service Line Leads, Operations and Human Capital
- Maintain vendor and contractor lists, as well as negotiate and execute contracts with vendors
- Enable, create, and execute communication and activation plans such as event rundowns, including scripting, PowerPoint presentations, etc. for scheduled events
- Plan and manage event deliveries, set-ups and tear-downs, transportation, create and organize gift bags, print materials, signage, order relevant décor and schedule support to ensure events are properly staffed
- Establish a budget for related firm events, track comprehensive event metrics and ROI for reporting and analysis post-event
- Maintain flexibility to work evenings and weekends, and travel
- Foster internal client relationships and understand their business needs and goals.
- Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communication.
Skills on Resume:
- Internal Event Management (Hard Skills)
- Agenda and Program Development (Soft Skills)
- Event Logistics Coordination (Hard Skills)
- Event Production and Management Consulting (Soft Skills)
- Vendor and Supplier Management (Hard Skills)
- Contract Negotiation and Execution (Hard Skills)
- Communication and Activation Plan Execution (Soft Skills)
- Budget Management and ROI Tracking (Hard Skills)