Job Summary:

• Work with 3rd party vendors and suppliers on event operations tools. 
• Contracting, billing, and training team on functionality.
• Create and update conference RFP’s as needed to match program needs and expectations.
• Oversee site selection from start to finish. 
• Working with 3rd parties, conducting site visits, negotiating contracts, and getting internal approvals.
• Work Directly with the internal creative agency for conference to identify conference needs for Services, and specific directional and informational signage
• Create and maintain conference budgets, report numbers to upper management 
• Create and maintain project deadlines, relay and follow-up with key conference team members on assigned tasks.
• Report on final budget numbers, pick-up reports, and space patterns for future events. 
• Identify strengths and weaknesses and work with appropriate groups to maximize success and minimize future issues.

Skills on Resume:

• Vendor Coordination (Hard Skills)
• Contract Management (Hard Skills)
• RFP Development (Hard Skills)
• Site Selection (Hard Skills)
• Creative Collaboration (Soft Skills)
• Budget Reporting (Hard Skills)
• Project Deadlines (Soft Skills)
• Performance Analysis (Hard Skills)

Job Summary:

• Ensure that all in-house events are set up according to standards and guest requests.
• Supervise assigned events and take responsibility of any last-minute changes the organiser may make, and act upon them confidently.
• Work closely with the Head of C&E and ensure efficient communication is guaranteed and maintained at all times.
• Hold regular team briefings to ensure all team members are fully aware of upcoming event requirements, service schedules and menus (ingredients, dietary requirements, etc.)
• Work closely with the Head of C&E to maintain H&S processes, procedures, and training within the department.
• Deliver job training to the team as well as ensure all mandatory compliance training
• Assist in all Food & Beverage outlets 
• Attend and support departmental meetings or training sessions and be knowledgeable of all departmental standards.
• Encourage and motivate all members of the team to achieve a positive and proactive working environment.

Skills on Resume:

• Event Setup Standards (Hard Skills)
• Supervisory Oversight (Soft Skills)
• Effective Communication (Soft Skills)
• Team Briefings (Soft Skills)
• Safety Procedures (Hard Skills)
• Training Delivery (Soft Skills)
• F&B Assistance (Hard Skills)
• Meeting Participation (Soft Skills)

Job Summary:

• Managing all events and liaising with the sales team and clients to determine event requirements, coordinating logistics and equipment, and managing all catering and event staff.
• Supervising the operations of events and attending to all queries.
• Support the Front of House team to deliver exceptional customer service.
• Be the key customer contact for coordination and execution of all residential and non-residential meetings and events, from signed contract to paid final invoice.
• Own the customer experience internally by meeting & greeting customers on arrival at every stage of the event in house to ensure customer expectations are met.
• Manage and yield in house events to achieve budgeted targets
• Ensure superior events drive customer loyalty and result in repeat business.
• Work with the Director of events on maintain event and conference assignments and calendars.
• Follow up on event assignments to keep team on task and on budget.
• Seek out industry conferences and events to stay informed about current industry standards and few ideas.

Skills on Resume:

• Event Management (Hard Skills)
• Operations Supervision (Soft Skills)
• Customer Service Support (Soft Skills)
• Client Coordination (Soft Skills)
• Experience Management (Soft Skills)
• Budget Management (Hard Skills)
• Loyalty Enhancement (Soft Skills)
• Industry Engagement (Soft Skills)

Job Summary:

• Collaborate and interact with association members for content development
• Conduct outreach to recruit and confirm speakers, negotiate honorariums / travel stipend based on budget
• Coordinate and conduct panel calls with speakers
• Develop and send agreement letters to all speakers/receive confirmations
• Solicit additional topics and speaker resources from board members
• Develop conference agenda based on board review
• Post all program and speaker information on website
• Review and update event websites for content, speakers, and content-related sponsors
• Negotiate sponsorships/partnerships, promotional opportunities, and contracts for every event

Skills on Resume:

• Content Collaboration (Soft Skills)
• Speaker Recruitment (Soft Skills)
• Panel Coordination (Soft Skills)
• Agreement Management (Hard Skills)
• Agenda Development (Hard Skills)
• Web Content Management (Hard Skills)
• Sponsorship Negotiation (Soft Skills)
• Promotional Strategy (Hard Skills)

Job Summary:

• Meeting and event management for the sales team including but not limited to the pre-planning and on-site management of organizational meetings, customer engagement events, training sessions, and conferences
• Centrally manage the National Conferences strategic planning, logistics and execution for all FLVS departments
• Innovate FLVS presence at events with new methods of customer and prospect engagement including booth layout, technology use, evening events, etc.
• Manage department calendar, project plans, timelines, and budgets in partnership with Marketing and Sales Leadership
• Manage the production of all necessary collateral related to events or conferences, including but not limited to invitations, logos, collateral, website creative/content, etc.
• Lead post-event data analysis, formerly documenting recommendations about future event participation using stakeholder input and relevant KPI’s including ROI
• Capture photo and videos during events to document and share FLVS’s event attendance for internal and external marketing efforts, including social media
• Maintain knowledge of industry trends and best practices to enhance meeting and event quality via webinars, online training, research, articles etc.
• Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect for others

Skills on Resume:

• Event Management (Hard Skills)
• Strategic Planning (Hard Skills)
• Innovation Implementation (Soft Skills)
• Budget Coordination (Hard Skills)
• Collateral Production (Hard Skills)
• Data Analysis (Hard Skills)
• Content Documentation (Hard Skills)
• Industry Research (Hard Skills)