CIVIL PROJECT MANAGER COVER LETTER TEMPLATE

Updated: Aug 11, 2024 - The Civil Project Manager ensures all subcontracts are approved by senior management before on-site work begins, and handles financial aspects including payroll and project expenses. This role also involves mediating disputes with subcontractors and suppliers, and rigorously analyzing contract and shop drawings to ensure accuracy prior to implementation. Additionally, the manager coordinates a diverse project team, maintaining strict adherence to project schedules and budget constraints.

An Introduction to Professional Skills and Functions for Civil Project Manager with a Cover Letter

1. Details for Civil Project Manager Cover Letter

  • Overall safety performance of the project
  • Schedule for the project and cost control
  • Overall quality performance of the project
  • General overall project performance of the project
  • Responsible for promoting close and harmonious relations with the client, engineers, subcontractors and internal staff
  • Reporting to the General Manager (GM) the Project Manager (PM) will provide overall construction management from pre-construction to completion 
  • Provide exceptional leadership and direct a team of skilled labour, supervisors, and trades on a single or multiple project basis.
  • Review accounting processes to ensure accuracy and completeness of data input and identify opportunities for process improvements.


Skills: Safety Management, Schedule Oversight, Quality Assurance, Project Oversight, Stakeholder Relations, Construction Leadership, Financial Review, Team Leadership

2. Roles for Civil Project Manager Cover Letter

  • Responsible for Health & Safety performance on site.
  • Ensures that Risk Assessments and Work Plans are carried out prior to undertaking a new activity.
  • Performs regular audit of work site to ensure that site complies with Health & Safety rules and regulations, bringing all infractions to the attention of the Superintendent (Super) and the Project Coordinator (PC) and ensure action plan is executed.
  • Consults Safety Department and seeks support 
  • With assistance from Safety department, PM will interact with any regulatory body regarding safety infractions and corrective actions.
  • Ensures identification and reporting of near misses, incidents and accidents to the Safety Department.
  • Promotes Safety Culture and the goal of 100% Safety to the employees and the public. 
  • Take over of estimate with support of pre-planning (hand-over meeting with Estimating, pre-construction meeting, Budget 0%, etc.).
  • Develops Project Baseline Schedule to meet all requirements of client and contract documents. 
  • Seek input from Super and management on feasibility and constructability. (Using critical path and resources).


Skills: Safety Compliance, Risk Management, Site Auditing, Regulatory Liaison, Incident Reporting, Safety Promotion, Project Estimation, Schedule Development.

3. Responsibilities for Civil Project Manager Cover Letter

  • Ensure works starts on time and runs smoothly, including but not limited to the following activities Quality, Health and Safety, Environmental Plan. 
  • Schedules and implements major procurement (POs. long lead items and Subcontracts), with the support of Purchasing Department. 
  • Defines and schedules equipment requirements and ensure mobilization of such equipment with the support of the Equipment Department.
  • Schedules labour and supervision resources and ensures timely mobilization of such resources.
  • Defines, schedules and monitors Engineering deliverables and Shop Drawings.
  • Prepares project specific Quality Control Plan, Work Plans and Submittal Checklists.
  • Prepares and review Budget 0% with condensed associated cost codes.
  • Analyzes individual activities to identify potential savings or shortfalls.
  • Completes a weekly progress meeting with subcontractor(s) and updates baseline schedule
  • Continually follows up with PC and subcontractor regarding 3 week look ahead schedule to ensure the work remains on track.


Skills: Project Coordination, Procurement Management, Equipment Scheduling, Resource Allocation, Engineering Oversight, Quality Control Planning, Budget Analysis, Schedule Management.

4. Functions for Civil Project Manager Cover Letter

  • Monitors and prepares Project Schedule Updates to ensure project remain on track.
  • Reviews with Senior Management, any ongoing delays or potential future delays as soon as possible and develop potential mitigation measures
  • Responsible for on time procurement of long lead items at pre planning stage with the support of the Purchasing Department. 
  • Utilizing Weekly 3-week Look-ahead, ensures PC develops a list of all required equipment, labor, subcontractors, and materials and placed the required orders.
  • Reviews Quantity Take-offs prepared by PC from contract and shop drawings ( latest version) prior to ordering materials.
  • Reviews Comparative Table issued by PC for Purchase Orders (POs) and Subcontracts
  • Reviews all site level Requisitions for proper coding and forward to responsible parties.
  • Ensures PC sends all POs to supplier for execution prior to material arriving on site. 
  • Sets up and initiates Subcontracts, develops Bid Items, scope of work (inclusions / exclusions) and schedule for Subcontracts. 


Skills: Schedule Monitoring, Risk Mitigation, Procurement Management, Resource Planning, Material Review, Order Verification, Subcontract Administration, Contract Setup.

5. Job Description for Civil Project Manager Cover Letter

  • Ensures that Subcontracts are reviewed and signed-off by Senior Management and that they are executed prior to commencement of work on site.
  • Signs off Payroll and Project Expenses. 
  • Refer to Senior Management, disputes with subcontractors and suppliers. 
  • Reviews and analyzes all contract drawings and specifications (IFC).
  • Reviews and analyzes all shop drawings prior to implementation on site, verify latest version on site. 
  • Defines execution strategy (self-performed and subcontracted works)
  • Manages project team responsible for construction (Construction Manager, Project Coordinator, Superintendent, Quality, etc.)
  • Organizes and chairs weekly project team meetings
  • Prepares Work Plans and chairs Pre-Activity Meetings
  • Ensures project is delivered as per baseline schedule and Budget 0%
  • Defines, schedules and oversees preparation of all submittals required by Contract Documents with assistance of PC


Skills: Subcontract Oversight, Financial Sign-off, Dispute Resolution, Contract Review, Drawing Verification, Execution Strategy, Team Management, Scheduling and Planning.

6. Accountabilities for Civil Project Manager Cover Letter

  • Defines Quality Assurance Plan/ Quality Control Plan/ Environmental Protection Plan requirements in line with Contract Documents
  • Ensures Inspection and Test Plans, as well as associated Checklists, are established prior to construction and implemented during construction (with necessary records).
  • Manages Non-Conformance, Corrective and Preventative Actions
  • Perform inspection of critical construction activity to ensure that the work is meeting the required QC specification and tolerances.
  • Follows up with PC/Super that all QC measures outlined are being implemented. 
  • Ensure that controls are documented (key points, etc.). 
  • Organize control of equipment (calibration, etc.). 
  • Review monthly report from PC prior to meeting with management. 
  • Attend all Site Meetings with Contract Administrator (CA) and Site Inspector, send comments if necessary, by meeting minutes. 
  • Track all quantities for work performed on site for monthly progress draws. 


Skills: Quality Assurance Planning, Inspection Management, Non-Conformance Management, Construction Inspection, Quality Control Supervision, Documentation Control, Equipment Calibration, Progress Tracking.

7. Tasks for Civil Project Manager Cover Letter

  • Ensure with PC, that Site Copy of Contract Documents are updated to the latest version and any changes are clearly noted and brought to the attention of Super. 
  • Carries out monthly cost control (Earned Value Analysis, rational) and looks for productivity improvement
  • Carries out (at least) quarterly forecasts (forecast revenue and cost at completion) to outline any potential gains or shortfalls
  • Actively manages cash position (invoicing and payment, certification of completion, holdback collection)
  • Management of subcontractors and suppliers including processing all progress payments, dispute resolution. 
  • Manages client relationship, changes (Extra Work, Extensions of Time) and claims
  • Signing Authority for Site Instruction Notices acknowledging receipt, Change Orders.
  • Delivers project close-out (Substantial Completion, Final Acceptance, Warranty requirements)


Skills: Document Control, Cost Control, Financial Forecasting, Cash Management, Subcontractor Management, Client Relations, Signing Authority, Project Close-Out.

What Are the Qualifications and Requirements for Civil Project Manager in a Cover Letter?

1. Knowledge and Abilities for Civil Project Manager Cover Letter

  • Fully versed in the review of specs/plans, take-offs, determining the scope of work, and communicating the same.
  • Ability to learn the preparation of cost estimates, documentation, and submittals.
  • Ability to monitor projects from successful bids to identify changes in scope and identify estimate deficiencies.
  • Capability to prepare proposals when necessary, including information to document the basis of the proposal.
  • Skill to coordinate with the Schultz operations team on successful bids to provide a thorough transition to the project team.
  • Requires familiarity with computers and most general software, preferably scheduling and estimating software.
  • Able to communicate to all parties in a professional manner both verbally and written.
  • Must ensure compliance with company standards and client requirements.
  • Knowledge of relevant legislation and industry practices.


Qualifications: BS in Civil Engineering with 5 years of Experience

2. Experience and Requirements for Civil Project Manager Cover Letter

  • Relevant experience working for a civil engineering and/or retail real estate developer
  • Experience in the civil engineering design and permitting of retail and mixed-use developments.
  • Understanding and experience in interpreting zoning regulations and entitlement process.
  • Ability to read and comprehend complex construction drawings and legal documents for ensuring conformity to EDENS and/or Tenant requirements.
  • Must have proficient knowledge of Microsoft Office and scheduling software and basic AutoCAD software experience.
  • Clear and concise written, verbal, and interpersonal skills able to communicate effectively with internal personnel, consultants, contractors, and governmental agencies.
  • Strong, quantitative, problem solving skills to resolve project issues.
  • A positive team-oriented mentality.


Qualifications: BS in Construction Management with 8 years of Experience

3. Skills, Knowledge, and Experience for Civil Project Manager Cover Letter

  • Roadway design experience including highways, local arterial streets, interchanges, intersections, Transit facilities, ADA pedestrian & bike facilities, channelization, signing, grading, utilities and traffic control
  • Direct experience with KDOT and MoDOT in developing preliminary and final engineering deliverables and project management on road and bridge projects
  • Ability to lead and guide civil engineering staff from winning a project through design and construction
  • An excellent communicator and team leader
  • Ability to independently evaluate, select, and apply standard engineering techniques and criteria using sound judgment
  • Leading teams to deliver transportation infrastructure projects for public sector clients
  • Direct experience with Kansas City Metro Area state, county, and city clients (MoDOT, KDOT, KCMO, Unified Government of Wyandotte County, Overland Park, Olathe, Lee’s Summit, etc.)
  • Strong experience with using design software such as MicroStation, AutoCAD, GEOPAK, Inroads, Open Roads
  • Knowledge of the interrelationship of design and federal permitting (NEPA, NPDES, 404, etc.)
  • Proficiency with Microsoft Office, Adobe, and Bluebeam software


Qualifications: BS in Architecture with 7 years of Experience

4. Requirements and Experience for Civil Project Manager Cover Letter

  • Experience in site development design
  • Prior experience in managing and executing complex site development projects
  • Successful track record of effectively building and sustaining positive client relationships.
  • Experience working within AutoCAD Civil3D
  • Experience using stormwater modeling software (WWHM, MGS Flood, HydroCAD, etc.)
  • Excellent written and verbal communication skills
  • Superior organizational and time management skills
  • A personal commitment to excellence
  • Experience within the Infrastructure Industry at Project Management Level
  • Familiarisation with Water Corporation specifications essential


Qualifications: BS in Mechanical Engineering with 8 years of Experience

5. Education and Experience for Civil Project Manager Cover Letter

  • Be a registered Professional Engineer in Colorado and have experience in providing engineering services in the state. 
  • Have excellent oral and written communication skills.
  • Have experienced in preparing engineering studies and developing engineering design and construction-related documents.
  • Have experience in project management and providing client management services.
  • Proven experience managing underground services Projects
  • Demonstrated knowledge and experience with PVC & HDPE piping installation
  • Well-developed conceptual, analytical and planning skills.
  • Advanced financial skills with considerable experience in preparing and managing budgets and cash flow management.
  • Well-developed negotiation and problem solving skills
  • Proven ability to lead, mentor and manage project teams


Qualifications: BS in Environmental Engineering with 5 years of Experience

6. Professional Background for Civil Project Manager Cover Letter

  • Have a good technical aptitude and practical experience in building and construction projects.
  • Have previous experience either working for or managing specialist sub-contractors or suppliers of specialist construction products.
  • Have the ability to communicate effectively with customers’ site management teams 
  • Have strong organizational skills both for self and to manage others.
  • Have previous experience managing site crews – technicians, general operatives.
  • Have excellent communication and interpersonal skills
  • Have good general IT skills in Outlook, Excel, etc.
  • Be assertive, flexible, and open to change with a ‘Can-Do’ customer-focused attitude
  • Be a team player with a proven ability to collaborate effectively with other
  • Have to display personal commitment, effort, motivation, and initiative in all business dealings


Qualifications: BS in Urban Planning with 6 years of Experience

7. Education and Qualifications for Account Manager Civil Project Manager Cover Letter

  • Have experience managing projects for a Civil Contractor 
  • Have experience delivering projects in infrastructure including roads, highways, bridges, and intersections, etc.
  • Project management experience which includes at least one large federal project with a scope of $10 million or greater
  • Have previous experience managing a construction project for electrical, lighting, road or bridge building, or border wall construction
  • Familiarity with AASHTO and State DOT Criteria and Standards
  • Commitment to being actively involved in professional and community activities (e.g. APWA, ACEC, NSPE, ITE, ASCE, municipal and service committees, etc.)
  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
  • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies


Qualifications: BS in Project Management with 4 years of Experience