CASH APPLICATION ANALYST JOB DESCRIPTION

Accurate, same-day payment posting is not optional. When cash receipts pile up unmatched against open invoices, AR balances inflate, collections teams chase the wrong accounts, and month-end close stalls. The Cash Application Analyst owns the daily intake and reconciliation of ACH, EFT, lockbox, and credit card receipts, resolving unapplied and short-paid items before they age into disputes. Sitting within the broader Accounts Receivable function, this role carries direct responsibility for the integrity of the AR subledger and the balancing spreadsheets that finance leadership reviews each morning.

As the Cash Application Analyst, you will post high-volume incoming payments to customer accounts and invoices with same-day accuracy, reconcile remittance detail against bank activity, and clear unapplied cash that would otherwise distort the AR aging report. You will collaborate daily with the Collections and Credit teams, report into the AR Manager or Controller, and serve as the operational anchor for payment data that flows into monthly financial statements.

Career Impact: Mastering high-volume payment reconciliation and AR subledger management builds a verifiable track record in core accounting operations, making you a strong candidate for senior AR or Accounting Analyst roles.

Business Impact: Every invoice you match and every unapplied credit you resolve shortens the cash conversion cycle and gives leadership a cleaner picture of collectible revenue.

Growth Opportunity: Exposure to ERP-based cash application, cross-functional dispute resolution, and process improvement projects expands your scope toward AR Analyst or Accounting Supervisor positions.

• Post ACH, EFT, lockbox, and credit card payments to customer accounts and open invoices on a same-day basis.
• Reconcile all incoming payments against remittance detail, bank activity, and batch totals to maintain accurate balancing records.
• Research unapplied cash, short payments, and misapplied receipts and resolve discrepancies before they age.
• Partner with Collections and Credit teams to address account queries, dispute documentation, and payment method transitions.
• Prepare cash posting entries and adjustments to the AR subledger, ensuring accuracy ahead of monthly close.
• Review and process returns and credits, verifying account impact against original invoice records.
• Support audits, refund processing, and process improvement initiatives within the AR function.

• Bachelor's or Associate's degree in Accounting, Finance, or a related field, or equivalent work experience.
• 2 or more years of cash application or accounts receivable experience, with demonstrated proficiency in high-volume payment posting.
• Proven ability to reconcile bank statements, lockbox reports, and remittance detail against open AR balances.
• Working knowledge of ERP-based accounting systems and their AR or cash application modules.
• Intermediate spreadsheet skills including pivot tables and lookup functions for reconciliation and reporting.
• Strong attention to detail and the ability to manage competing deadlines without sacrificing posting accuracy.
• Clear written and verbal communication skills for correspondence with customers and cross-functional stakeholders.

• Experience processing government contract billings or working within a regulated-industry AR environment.
• Familiarity with electronic payment enrollment, EFT tracking, or payer portal management.
• Exposure to process improvement methodologies or participation in AR workflow redesign projects.
• Prior experience supporting internal or external audits within an accounting or finance function.

• Daily posting accuracy rate, measured as percentage of receipts matched to invoices without manual correction.
• Unapplied cash balance as a percentage of total AR, tracked weekly to reflect resolution speed.
• Reconciliation completion rate, measuring whether daily balancing spreadsheets close before end-of-business cutoff.
• Days to clear short payments and misapplied receipts from the unapplied queue.
• Month-end AR subledger variance, reflecting the accuracy of posted entries ahead of financial close.
• Typical tools: ERP cash application modules (commonly Oracle, SAP, or Microsoft Dynamics); spreadsheet software (commonly Excel with pivot tables and VLOOKUPs).

• Base Salary Range: $42,000 to $62,000 annually, depending on experience and location.
• Bonus: Discretionary annual bonus, typically 3 to 7 percent of base salary.
• Equity: Not typical at this level; occasionally offered at larger public companies.
• Health Benefits: Medical, dental, and vision coverage; employer contributes to premiums.
• PTO: 10 to 15 days annually plus standard federal holidays.
• Common Perks: Remote or hybrid flexibility, tuition assistance, and 401(k) with employer match.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law. Candidates requiring a reasonable accommodation during the application or interview process may request one at any time. Final offers are contingent on successful completion of a background check. Applicants must be authorized to work in the United States.

The Cash Application Analyst owns daily reconciliation of ERA and lockbox payments against Treasury bank reports, pulling and coding remittances to ensure all receipts are accurately posted and logged across systems. Working closely with Treasury to resolve discrepancies, this role delivers timely EFT enrollment and payment tracking that keeps revenue cycle operations current and compliant.

Key Responsibilities

• Update Recon spreadsheets daily using Treasury bank reports.
• Pull, code, and save lockbox reports daily.
• Review all ERA and Lockbox payments for missing EOBs and pull them for the cash posters.
• Pull Instamed payments, reconcile, and code to bank reports daily.
• Verify all payments have been posted to each system and manage Velocity payments and post accordingly.
• Post all Zero remits into the system and ensure they are logged on the recon spreadsheet.
• Work with Treasury on any discrepancies and enroll and track payers for EFT payments, ERAs in Waystar, as well as CC payments received to EFT payments.

Required Qualifications

• At least five years of experience with cash posting and researching payments.
• Knowledge of State Remittance Advice, Insurance Explanation of Benefits, and CC payments.
• Familiarity with reading bank reports.
• Work experience with Lockbox accounts and Excel worksheets.
• Strong communication, interpersonal, and time management skills.

Reporting to the AR team lead, the Cash Application Analyst delivers daily import, application, and balancing of cash batches from lockboxes while supporting customer account reconciliations and resolution of unapplied payments. Partnering with the AR Analyst, this role ensures all electronic and manual payments are matched accurately through the automated cash application process, keeping accounts clean and current.

Primary Duties

• Apply customer payments, including import and application of cash batches and electronic payments.
• Assist the AR Analyst to complete customer account reconciliations.
• Identify unapplied cash and provide backup to resolve customer short payments.
• Assist with account clean-up as needed.
• Import, apply, and balance cash batches from lockboxes daily.
• Reconcile all payments not applied through the automated cash application process and resolve any unapplied payments.

Skills & Qualifications

• 1–3 years of cash application experience.
• Experience working with ERP systems such as Oracle, SAP, PeopleSoft, Dynamics, Sage, or AS400.
• Intermediate Excel skills including pivot tables and VLOOKUPs.
• Proficiency with Outlook and OneNote.
• Mostly remote with an in-office requirement once a quarter.
• Great work environment and opportunity to work for a large manufacturing company.

Sitting at the intersection of accounts receivable operations and compliance reporting, the Cash Application Analyst quickly and accurately applies customer cash receipts to the correct account to minimize the AR balance while verifying and posting business transactions into financial systems. Operating across Customer Services, Accounts Receivable, and cross-functional audit processes, this analyst supports dispute resolution, deduction management, and process improvements within a regulated industry environment.

Accountabilities

• Apply cash to customer accounts per remittance instructions.
• Run weekly management reports and obtain management approvals.
• Manage electronic report filing for internal and external audits.
• Reconcile remittance detail to reflect customer disputes made via deduction.
• Manage updates to JD Edwards Tables to improve the cash application process.
• Identify and denote the reason for customer deductions and obtain supporting documentation for disputes.
• Partner with Customer Services and Accounts Receivable for timely resolution of customer disputes.
• Support the transition of customers to more efficient payment methods.
• Identify and execute opportunities for process improvements.
• Calculate and prepare reconciliations and financial entries for accounts receivable and related accounts.

Education & Experience

• Bachelor's degree required, preferably in Finance, Accounting, or Economics.
• Process Excellence knowledge or certification preferred.
• Minimum 4 years of experience in Finance, Accounts Payable/Receivable, Accounting, or related field.
• Minimum 2 years of JD Edwards cash applications experience required; experience in medical device or regulated industry a plus.
• Cash application and G/L management experience required.
• Intermediate Microsoft Office skills including Excel charts, pivot tables, and VLOOKUPs.
• Strong analytical, communication, collaboration, negotiation, and problem-solving skills with attention to detail and sense of urgency.

A key member of the accounts receivable and collections function, the Cash Application Analyst leads timely and accurate posting of high-volume ACH, EFT, and Credit Card payments to customer accounts and invoices while maintaining daily reconciliation and balancing spreadsheets. Collaborating across Credit, Collections, Invoicing, Sales Operations, and Customer Service teams, this analyst builds accurate customer records and supports bad debt monitoring to protect the organization's receivables position.

Activities

• Post high-volume ACH, EFT, and Credit Card payments to customer accounts and invoices timely and accurately.
• Reconcile all payments to the account, remittance, and batch daily and maintain balancing spreadsheets.
• Work with customers to obtain remittance details via email, portals, or phone calls.
• Partner with cross-functional teams including Credit, Collections, Invoicing, Sales Operations, and Customer Service to resolve issues.
• Research accounts to clear credit balances and cash on account and apprise management of bad debt exposure.
• Maintain detailed notes within Microsoft Dynamics AX and on Aging and initiate timely follow-up to ensure issue resolution.
• Adhere strictly to internal policies and perform other related duties or special projects as assigned.

Experience & Qualifications

• Associate's degree in Accounting, Finance, or related field.
• 5+ years of experience in cash applications.
• Accounting experience in a manufacturing industry; extensive ERP systems experience.
• Working knowledge of Microsoft Dynamics.
• Self-motivated with a positive attitude, strong sense of urgency, and outstanding written and verbal communication skills.

Accurate cash forecasting and invoice reconciliation across multiple bank accounts depend on the Cash Application Analyst, who compiles weekly forecasting data for Program Managers and processes multiple invoice types daily in close coordination with internal liaisons. Based within the general accounting function, this analyst shapes the organization's financial visibility by verifying and reconciling bank statements, processing returns and credits, and supporting collections in an environment requiring US citizenship and DRS security clearance eligibility.

Operational Focus

• Collect, compile, and provide detailed cash forecasting data to Program Managers and related parties weekly.
• Process and research multiple invoice types daily, working closely with internal liaisons.
• Examine and process returns and credits.
• Analyze and assist in collections as needed.
• Verify and post cash receipts from multiple bank accounts against invoices.
• Verify and reconcile multiple bank statements and prepare monthly accounting reconciliations as needed.
• Assist with other general accounting functions and support the mission, values, and culture of the organization.

Professional Experience

• Associate's degree or equivalent training with 2+ years of related experience.
• Experience with billing government contracts preferred.
• Familiarity with Windows-based computer programs.
• Strong communication, organizational, and problem-solving skills with a high degree of accuracy and attention to detail.
• Ability to meet deadlines and prioritize multiple tasks.
• Ability to meet DRS security requirements.

Embedded within the collections and AR function, the Cash Application Analyst posts customer payments from lockbox and credit card terminals to open invoices daily while managing cash entries and adjustments to the AR subledger. Working closely with the collections team on account queries, this analyst enables accurate account reconciliation and supports process improvements that reduce unapplied and misapplied payment balances.

Core Functions

• Post customer payments received through lockbox and credit card terminals to open invoices daily.
• Responsible for cash posting entries and adjustments to AR subledger.
• Ensure payments are accurate, preparing statements and correspondence for the customer.
• Balance cash and credit card payments daily and research unapplied, short, and misapplied payments and reconcile accounts.
• Assist in process improvements, enhanced procedures, refunds, audits, and various projects.
• Foster strong relationships with internal stakeholders and external entities.
• Work closely with the collections team on account queries.

Qualifications & Experience

• 2+ years of cash application/accounts receivable experience a plus.
• Bachelor's or Associate's degree preferred.
• Knowledge of MS Office, specifically MS Excel.
• Ability to hit deadlines and work well under pressure.
• Strong written and verbal communication skills.