CAPITAL PROJECT MANAGER JOB DESCRIPTION

Capital project management in construction and real estate is, simply put, getting the right building built, on budget, without surprises. What makes it genuinely hard is the web of competing obligations - public permitting timelines, contract amendment cycles, multi-stakeholder reporting requirements, and the constant pressure of committed-funds accountability that a Facilities Manager or Development Manager rarely carries alone. This role owns the full arc of a project's financial and physical progress, from RFP preparation and bid evaluation through construction completion inspections. Portfolio scopes routinely reach $10M per project, and the work cuts across civil, architectural, and mechanical disciplines.

As the Capital Project Manager, you are accountable for delivering assigned construction and renovation projects on schedule, within approved budget, and in compliance with applicable codes and contract terms - coordinating design consultants, contractors, and internal stakeholders from kick-off through closeout. You operate within a capital programs or property development department, working under senior project leadership while carrying independent accountability for budget tracking, change-order analysis, and stakeholder reporting across a concurrent project portfolio.

Career Impact: Sustained exposure to multi-million-dollar public and commercial construction builds the kind of cross-discipline project ownership - spanning civil, architectural, and contract law - that distinguishes senior-level candidates in the capital programs market.

Business Impact: The decisions you make on change-order approvals, contractor compliance, and design review directly determine whether projects stay within committed capital budgets or generate costly overruns for property owners and public stakeholders.

Growth Opportunity: Managing concurrent projects at the $10M scale, combined with PMP or Lean certification pathways encouraged in this field, creates a direct route toward Senior Capital Project Manager or Director of Capital Programs roles.

• Manage project budgets, cost reporting, and schedule milestones from inception through construction completion.
• Prepare and evaluate Requests for Proposals for design and engineering consulting services, assessing technical compliance.
• Coordinate architects, engineers, and local municipal authorities to advance permitting and design approvals.
• Review contractor change requests and provide documented recommendations to senior leadership.
• Conduct regular on-site visits to verify construction progress, quality standards, and contract compliance.
• Track and catalog project documents including drawings, specifications, design correspondence, and meeting minutes.
• Develop and distribute stakeholder reports on project status, schedule changes, and budget variance at defined intervals.
• Provide mentorship and technical guidance to junior staff within the capital projects department.

• Bachelor's degree in Civil Engineering, Architecture, Construction Management, or equivalent work experience.
• 5 or more years of direct capital project management experience, with demonstrated budget accountability on construction or infrastructure projects.
• Working knowledge of RFP preparation, contract administration, and tendering procedures.
• Proficiency in project scheduling and construction workflow documentation practices.
• Strong analytical and problem-solving skills applied to contractor management and change-order evaluation.
• Excellent written and verbal communication skills, with experience presenting to senior leadership and public stakeholders.
• Demonstrated ability to manage multiple concurrent projects under competing timelines and budget constraints.

• Project Management Professional (PMP) certification or Lean project management credential.
• Familiarity with government or municipal financial and regulatory frameworks, including budget transparency requirements.
• Experience using scheduling platforms alongside construction document control and graphic review tools.
• Prior experience managing public infrastructure or road construction projects from a contractor or agency perspective.

• Project delivery rate: Percentage of assigned projects completed on schedule and within approved budget.
• Change-order approval cycle time, measuring how quickly contractor requests are analyzed and resolved.
• Budget variance per project, tracking committed-funds expenditure against approved capital plan.
• Stakeholder report adherence: frequency and timeliness of required project status communications.
• RFP evaluation turnaround, reflecting how efficiently proposals are assessed and consultant selections finalized.
• Typical tools: Scheduling platforms (commonly MS Project or Primavera); construction document control (commonly Newforma or Bluebeam); office productivity (commonly MS Office Suite).

• Base Salary Range: $85,000 - $115,000 annually, depending on experience and project scope
• Bonus: Performance-based annual bonus, typically 5-10% of base salary
• Equity: Generally not offered; uncommon in public-sector and property management construction roles
• Health Benefits: Medical, dental, and vision coverage; employer contribution standard
• PTO: 15-20 days annually, plus public holidays
• Common Perks: Mileage reimbursement or vehicle allowance for site travel; professional development and certification support

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Candidates must be legally authorized to work in the United States; visa sponsorship is not available for this position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, or any other characteristic protected under applicable federal, state, and local law. Reasonable accommodations are available to applicants and employees with disabilities upon request. A background check is required and must be completed successfully before the start date.

The Capital Project Manager leads cross-functional teams to centralize and standardize all capital requests, project documentation, engineering standards, contractor work rules, and end-to-end project execution within a consumer packaged goods manufacturing environment. Reporting to senior leadership, this role delivers capital projects from inception through commissioning, directly enabling cost, schedule, safety, and quality targets across the business.

Key Responsibilities

• Lead cross-functional teams in commercialization and innovation of new products.
• Manage all capital projects from cradle to grave.
• Work directly with internal and external teams to meet deliverables for cost, performance, schedule, safety, and quality.
• Develop and review a 3- to 5-year rolling capital plan, including annual changes and business needs.
• Manage cash flow, spend actual to variance, and maintain capital plan and budget for the calendar year.
• Facilitate cadence meetings for capital projects to drive collaboration amongst the project team.
• Disseminate project schedules, general arrangements, process flow, P&IDs, material flow, and action items with startup and training plans.
• Facilitate and review all facets of capital project management with team members and senior leadership.

Required Qualifications

• Bachelor's degree in Business, Engineering, Construction Management, or related field.
• Minimum 5 years of project management experience.
• Experience in the CPG industry, including food and beverage, required, with familiarity with seasonal categories preferred.
• Experience leading cross-functional teams on capital projects, plans, budgets, and financial documentation.
• Business acumen covering cash flow, budgeting, actual to forecast, ROI, IRR, NPV, payback, Engineering Workflow, and Stage Gate Process.
• Proficiency in Microsoft Office Suite.
• Experience with SAP and Microsoft Project is a plus.
• Willingness to work a flexible schedule.

Embedded within the development and asset management team, the Capital Project Manager owns accurate project budgets, cost reporting, and schedule milestones across development and renovation projects from inception through completion. Working closely with in-house financial analysts, design and engineering teams, architects, engineers, and local municipalities, this role enables sound capital expenditure decisions and timely delivery of real estate development programs.

Core Functions

• Build and manage development and renovation cost estimates, partnering with in-house financial analysts on underwriting requirements.
• Maintain accurate project budgets, cost reporting, and schedule milestones throughout the life of each project.
• Work with in-house design and engineering teams through pre-construction and construction processes.
• Assist construction personnel to manage projects from inception through completion.
• Support asset management in preparing development programs based on planning, zoning, environmental, and economic analyses.
• Coordinate project teams consisting of architects, engineers, and local municipalities for permitting.
• Manage expenditures of committed funds within project budgets and in accordance with company procedures.
• Provide regular project updates and reports to Senior Management.
• Travel domestically to properties and other office locations as required.

Qualifications & Experience

• Bachelor's degree preferred but not required.
• 2 to 5 years of experience in Real Estate, Construction, Facilities, Engineering, or a related industry.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
• Basic understanding of Entrata and Yardi.
• Strong oral and written communication skills.
• Excellent problem-solving ability with strong organizational skills and attention to detail.
• Ability to work independently, manage multiple interruptions, and travel as needed.

Reporting to senior leadership, the Capital Project Manager delivers multi-discipline capital projects in a heavy industrial environment, with subject matter expertise in mechanical engineering design, piping systems, and mill construction up to $5 million in budget. Partnering with internal subject matter experts and external engineering and construction contractors, this role ensures projects are executed on scope, schedule, and budget while advancing operational performance.

Primary Duties

• Lead a multi-discipline team of subject matter experts in the development and successful implementation of projects.
• Identify subject matter experts needed on each project team and vet, coordinate, and track progress of all team resources.
• Facilitate project kick-off meetings, review meetings, and establish agendas.
• Develop Venture Summary Write-ups for gaining capital funding approval and present them to key stakeholders at each phase completion.
• Act as contract requester, coordinator, and invoice approver for engineering and construction contracts.
• Develop and manage project scope, schedule, estimate, and risk management plan.
• Develop monthly project spend projections and maintain an active project issues and action register.
• Act as subject matter expert for mill projects involving mechanical engineering design, construction, piping, valves, and mechanical equipment.

Skills & Qualifications

• Bachelor's degree in Mechanical Engineering.
• 5 years of experience as a Mechanical Design Engineer or as a Construction Manager, Project Engineer, or Project Manager in a heavy industrial environment.
• Large capital project management experience with budgets up to $5 million.
• Experience in the pulp and paper industry.
• Experience with boilers, steam and condensate systems, and piping design per B31.1 and B31.3.
• Experience troubleshooting equipment mechanical issues.
• Proficiency in Microsoft Word, Excel, and Project.

Sitting at the intersection of technology design and project delivery, the Capital Project Manager shapes large-scale capital investment projects ranging from $10 million to $200 million within a global pharmaceutical engineering environment, leading cross-functional teams of technical professionals and external EPCM partners. Operating across plant operations, quality, EHS, procurement, and IT, this role applies Capital Management Process and Lean Six Sigma methods to drive operational excellence and an injury-free construction environment.

Duties

• Lead cross-functional teams to meet project milestones and build a high-performing group of technical professionals.
• Collaborate with internal stakeholders including plant operations, quality, EHS, procurement, and IT.
• Manage and guide external partners such as design firms and EPCM companies, overseeing contracts from selection through closure.
• Apply knowledge of capital project phases to plan and perform appropriate work during each phase.
• Identify opportunities for innovative improvements to facility, equipment, and controls design to ensure operational excellence.
• Apply safety knowledge to establish an injury-free workplace and steward safety during construction.
• Undertake studies applying Capital Management Process and Lean Six Sigma methods, providing consulting to ongoing projects and operations.

Requirements

• Bachelor's or Master's degree in Engineering or an applicable technical discipline, with advanced degrees such as PE, MS, MBA, or PhD desirable.
• 10 to 15 years of experience in high-tech engineering or construction managing capital investment projects.
• Experience in a pharmaceutical or biotech environment highly preferred.
• Knowledge of scientific and engineering principles, regulatory policies, and engineering standards.
• Strong oral and written communication skills in English, with Dutch language skills highly preferred.
• Results-driven with sound leadership and interpersonal skills.

A key member of the capital programs team, the Capital Project Manager builds and tracks individual project schedules, design packages, and contractor workflows across large-scale public construction and infrastructure projects funded by county capital dollars. Collaborating across design consultants, contractors, county leadership, and community stakeholders, this role enables transparent, accountable delivery of bridge, IT, construction, and acquisition projects from RFP through construction closeout.

Functions

• Participate in RFP and bid processes to secure design consultants, reviewing proposals and approving bid documents.
• Track individual project schedules and maintain schedule documents through county-identified systems.
• Review project design packages to influence design and program plans, tracking design evolution and consultant work.
• Coordinate stakeholder reports at regular intervals regarding project status.
• Monitor contractor and county workflow including design decisions, change order processing, and contract amendments.
• Analyze contractor change requests and make recommendations to county leadership.
• Catalog project documents including drawings, specifications, meeting minutes, and design correspondence.
• Track construction project progress and issues directly on site.
• Assist with analysis of bridge, IT, construction, and acquisition projects that expend county capital dollars.

Experience & Qualifications

• Bachelor's or graduate degree in Engineering, Architecture, or Construction Project Management.
• PMP certification or Lean project management credential preferred.
• Minimum 5 years of experience directly managing large-scale public construction or infrastructure projects with budget accountability.
• Understanding of government operations, including financial principles, regulatory logistics, and budget transparency requirements.
• Experience with contract and contractor management on construction projects.
• Proficiency in MS Office, MS Project or Primavera, Newforma, Bluebeam, Revit, and Adobe InDesign, Photoshop, or Illustrator.
• Strong creative problem-solving ability.
• Expert written and verbal communication skills.

Safe, cost-effective public infrastructure depends on the Capital Project Manager, who delivers capital projects typically up to $10 million by preparing requests for proposals, administering contracts, and coordinating design, construction, and stakeholder engagement across civil and municipal engineering programs. Based within a public works department and providing mentorship to departmental staff, this role ensures projects meet public safety standards, business case requirements, and engineering compliance from scoping through construction completion.

Accountabilities

• Review business cases for capital projects typically up to $10M.
• Prepare Requests for Proposals covering project background, site conditions, and technical compliance evaluation.
• Administer contracts and supervise in-house projects, contractors, and consultants.
• Prepare project cost estimates, review invoices, progress claims, and internal charges for conformance with agreement terms.
• Conduct regular site visits to check progress, ensure quality, and monitor contractor compliance.
• Meet with residents and stakeholders to present design alternatives and resolve issues.
• Coordinate and schedule project activities with other departments and stakeholders.
• Develop, coordinate, and review design plans to ensure public safety, business case compliance, and economical project completion.
• Provide mentorship and training to other staff within the department.

Technical Qualifications

• Diploma in Civil Engineering Technology with 5 years of related experience, or a degree in Civil Engineering with 3 years of related experience.
• Certification as a C.E.T. with ASET or as an Engineer in Training with APEGA.
• Strong project management skills covering tendering, contract documentation, contract administration, construction supervision, estimating, and budgeting.
• Working knowledge of geometric design, engineering standards, pavement design, TAC and ITE guidelines, and applicable Design and Construction Standards.
• Knowledge of construction survey, construction safety, signage, and Occupational Health and Safety regulations.
• Experience engaging contractors and the public.
• Experience in road construction, asset maintenance, and municipal or private contractor settings is an asset.
• Proficiency in Microsoft Office Suite, AutoCAD, ArcGIS, and Civil3D.
• Strong analytical, problem-solving, and interpersonal communication skills.

As the Capital Project Manager, this role leads end-to-end delivery of multi-faceted construction projects across a national portfolio, defining scope, securing consultants and contractors, and managing budgets, schedules, and cash flow reporting for multi-residential and commercial properties. The assigned portfolio relies on this work to maintain infrastructure planning priorities, meet annual capital and operating budget targets, and ensure quality and regulatory compliance across all project phases.

Activities

• Define scope of work, project budgets, and obtain required approval documentation.
• Manage all assigned projects to ensure delivery on schedule, within budget, and to required quality specifications.
• Source, negotiate, and hire all consultants and contractors.
• Manage internal and external resources to achieve project objectives and ensure cost-effective management of all related processes.
• Liaise with city officials, building inspectors, property standards officers, and insurance stakeholders as required.
• Provide reporting on cash flow, budget, and project variance analysis to internal and external stakeholders.
• Develop annual capital and operating budgets for the assigned portfolio and assess infrastructure planning priorities.
• Investigate damage, accidents, or delays at project sites and take corrective action as required.
• Participate in acquisition due diligence, including preparation of capital plans and coordination of third-party reports.

Position Requirements

• Post-secondary education in Business, Engineering, Project Management, Architecture, Interior Design, Construction Management, or a related discipline.
• 3 to 5 years of project management experience, with at least 1 year managing multi-residential or commercial projects preferred.
• Strong analytical and critical thinking skills with superior organizational and time management abilities.
• Demonstrated integrity, diplomacy, discretion, and ability to build credibility with internal and external parties.
• Self-motivated, proactive, calm under pressure, and able to work independently with sound judgment.
• Bilingual in French and English, with additional language skills considered an asset.
• Flexibility to travel within an assigned region up to 30 to 40 percent.

Capital Project Manager delivers complex special and strategic construction projects within a seniors' accommodation and care environment, overseeing consultant direction, contractor management, and full project lifecycle from budget development through commissioning and staff orientation. The work directly supports the Director of Capital Management and cross-functional teams in operations, technical services, and asset management to maintain building quality, safety compliance, and care standards across a national portfolio of seniors' residences.

Operational Focus

• Support the development of special and strategic projects with Operations and Asset Management.
• Direct project consultants and manage contractors to ensure coordination, supervision, and quality control for all complex and special projects.
• Provide regular reporting on project status, building condition, risk, and non-compliance to the Director of Capital Management.
• Oversee preparation and approval of construction schedules and establish cost control and reporting procedures for all project phases.
• Assist in developing and implementing annual special project budgets in consultation with Operations, Technical Services, and Asset Management.
• Manage project budgets, schedules, and scope documents, reviewing and approving consultants' invoices and monthly payment certificates.
• Assist with commissioning and testing of new installations and provide orientation for staff on new systems.
• Conduct on-site project management with regular travel to project locations.

Knowledge, Skills & Abilities

• Post-secondary degree in a related field or equivalent.
• Minimum 8 years of experience in construction, building management, development, project management, or facility management.
• Solid understanding of all construction trades, techniques, blueprints, and field drawings.
• Knowledge of WSIB legislation, Health and Safety, Building Codes, and Fire Codes.
• Proficiency in MS Office and MS Project.
• Strong organizational, time management, problem-solving, and negotiation skills.
• Strong interpersonal and communication skills.
• A customer-focused, accountable, and collaborative approach to project management.