• Organizing and coordinating the activities necessary to produce and submit high-quality compliant prequalification questionnaires and tenders associated with non-strategic opportunities.
• Supporting Bid Managers when required in responding to high-priority and strategic tenders.
• Monitoring e-portals to ensure the Business Development Community and Bid Teams have early sight of new opportunities and tender information.
• Complying with established bid management processes, including establishing and maintaining opportunity-specific Office365 data environments, 
• Establishing schedules of requirements, and bid plans, and organizing progress and quality reviews.
• Actively help maintain knowledge repository.
• Advocating the adoption of good practices and advising Opportunity Managers of gaps in information.
• Contribute to continuous improvement by organizing and participating in lesson reviews and sharing lessons learned.
• Support best practices for initial enquiries and delivery to client teams
• Continual improvement in the processing of proposal requests, from receipt through to response.

Skills: Project Coordination, Bid Management, Monitoring and Reporting, Document Management, Process Improvement, Team Collaboration and Support, Analytical Skills, Communication and Advocacy

• Planning and administration of bid internal communication in the bid team and with other key stakeholders in the organization (working closely with the bid opportunity owner)
• Administration of the virtual bid team and operational bid projects (in-time, in-quality, resource, deliverables) with a focus on the bid management of tasks in the bid team
• Planning and tracking of agreed internal and external bid delivery dates and ensuring completeness and consistency of the respective contributors within the bid team
• Planning and ownership of the handling the documents (filing structure, naming conventions, responsibilities)
• Ownership of bid collaboration portal for document management and effective collaborative working
• Collects, prepares and integrates standard proposal content as well as customized bid content for the customer
• Responsible for the quality of offer documents and presentations (realization of Bid and Presentation Story, format, spelling), taking into account the individuality of different customers
• Closure of bid projects (provision of content for re-use into standard knowledge & bid libraries)
• Support the documentation of bid strategy, differentiators, win themes, key messages and content for proposals and presentations
• Support of customer-specific campaigns, coordination of marketing support, ensuring Computacenter brand compliance
• Assist in the organisation of a content library as the business grows by engaging with key subject matter experts and ensuring all policies and documentation is up to date.

Skills: Bid Management, Project Administration, Document Management, Communication Skills, Stakeholder Engagement, Content Development, Quality Assurance, Proposal Strategy

• Manage and coordinate all inbound opportunities via portals and the team, manage priorities and meet deadlines
• Search portals to identify opportunities for consideration.
• Evaluate opportunities and download documents in line with go/no go governance process
• Support the team in setting up meetings for the tender process
• Manage the bid log and support in the reporting of all opportunities undertaken, won and lost.
• Monitor incoming updates and client communication. 
• Notify and disseminate new material to all team members. 
• Assist in preparing presentations and handouts
• Complete all prequalification and customer governance documentation
• Assist the Head of Bid and Bid Managers to produce tenders that meet and exceed customer’s needs and promote Zeelo’s value proposition

Skills: Project Management, Research and Analysis, Document Management, Communication and Coordination, Presentation Skills, Administrative Support, Bid and Tender Management, Customer-Centric Approach

• Provide support in the assessment of bids and tenders
  
• Provide support in the use of eSourcing
• Maintain tender documentation and ensure appropriate filing and distribution to the tender team
• Preparation and presentation of PowerPoint Presentations and communication by the tender team
• Ownership and completion of supplier information forms to set up with new clients
• Ownership and production of PQQ responses
• Invitation to Tender (ITT) responses, GANTT plans and reports  by the purchasing organisation
• Management and responsibility for procurement tools such as Achilles, Builders Profile, Safe Contractor
• Management of a content library with up to date certificates and standard content
• Drafting of communications to companies during the tender process
• Maintain the Company’s relationships, where appropriate, with existing and potential suppliers. 
• Arrange meetings with the relevant staff to support the bid governance process

Skills: Project Management, Attention to Detail, Procurement and Sourcing Knowledge, Document Management, Presentation and Communication Skills, Analytical Skills, Interpersonal Skills, Organizational Skills

• Supporting the business in the preparation and editing of documents for Expressions of Interest, Pre-Qualification Questionnaires and large Tenders.
• Owning the timetable and coordinating the deliverables on behalf of the team including submission.
• Maintaining and developing libraries and databases of company literature for future reference.
• Reviewing and searching for tender opportunity documents online
• Assisting in maintenance of all ePortals
• Supporting with the creation of project data sheets, case studies and CVs for the business, as well as maintaining references on COWI Project Experience (CPE)
• Assisting with tracking competitor activity by keeping abreast of market changes and working with the business development team to record & report this information through capture planning
• Supporting the coordination and facilitation of bid related meetings
• Owning and organising the shared inboxes for the bid team
• Maintain various internal records and produce reports from time to time by the Commercial Director
• Respond to and initiate emails, communicating professionally and with attention to detail
• Organise, co-ordinate and attend meetings within each bid’s process.
• Carry out general clerical/administrative duties by the Tender Team.

Skills: Document Preparation and Editing, Project Coordination and Management, Database and Library Management, Research and Monitoring, Content Creation, Information Analysis and Reporting, Communication and Administration, Technological Proficiency

• Set up leaderboard and support Bid Manager to update at regular intervals- coordinate leaderboard meetings
• Interface with bid managers to manage and coordinate bid process and submission
• Drive Continuous Improvement in all submissions and presentations
• Attend kick off and post tender review meetings
• Involved end to end in the bid cycle (pre-PQQ and post-Tender) and allocated to specific Bid Manager for duration
• Able to liaise with Production Coordinator to set up style sheet and templates
• Plan resources with Bid Manager, coordinate activities and manage time lines
• Manage internal system set up, access, communication and information
• Manage customer portal, TQs and changes to scope of tender documents (track these)
• Organising governance process and book in meetings on a daily basis
• Organise meetings and social events for bid process
• Able to produce and amend basic graphic images
• Liaise with the Production Coordinator to establish and maintain appropriate

Skills: Project Management, Communication Skills, Leadership and Coordination, Continuous Improvement, Technical Proficiency, Documentation and Administration, Analytical Skills, Event and Meeting Organization

• Understanding of all stages of the bidding process.
• Checking daily sources for new tender opportunities.
• Reviewing client documents and specifically the bid requirements and evaluation criteria outlined by the client to fully understand tender questions.
• Managing and contributing to the preparation and submission of all RFIs, PQQs and ITTs.
• Proofreading and checking all bid submissions comply with the company process.
• Maintain and update the centralized bid tracker. 
• Communicating the status of all potential, current, and completed bids with the management and senior management teams
• Liaising with clients to clarify any questions on tenders and to arrange any necessary site visits with the relevant teams.
• Liaising with all relevant teams to ensure every area of the bid responses are completed to the best possible standard ensuring maximum scoring.
• Maintain confident control of all bid content, including liaison with project teams to develop engaging client-facing content.

Skills: Bid Process Management, Opportunity Identification, Document Analysis, Bid Preparation and Submission, Quality Control, Bid Tracking, Communication and Coordination, Team Collaboration

• Work closely with Business Development to support business winning process and ensuring all reviews and inputs to the process are accurate and timely
• Review Request for Proposal (RFP) documents to identify critical requirements
• Complete Pre-Qualification Questionnaires (PQQs) and Requests for Information (RFI)
• Liaise with internal stakeholders to facilitate Expression of Interest (EOI) and distribution of tender documentation
• Coordinate all proposal-related input, track and report against approved proposal plans, schedules and milestones, and develop a coherent master bid document for review
• Organise meetings for internal stakeholders, to acquire technical and commercial (including pricing) approach
• Write compelling proposal content having captured the requirements 
• Proofread and edit written contributions of others
• Facilitate lessons learned reviews and capture feedback for continuous improvement on the bid process.

Skills: Project Management, Detail Orientation, Stakeholder Engagement, Document Preparation and Coordination, Writing and Editing, Strategic Planning, Feedback Integration and Continuous Improvement, Communication Skills

• Prepares professional and comprehensive bid proposals for bid customers. 
• Establishes work file and forwards all bid pricing/specs and work copies to appropriately selected vendors.
• Identifies items to bid taking into consideration, duplicate or like items, substitute items, nutritional information, and requested serving size.
• Maintains consistent follow-up and documentation on pending bid proposals.
• Assist Bid Sales Manager with returned pricing/work copies and prepares bid according to bid specs.
• Sort, copy, collate, and staple bid documents.
• Prepares final copy for submission and possible delivery of bid to customer.
• Responds and follows-up on customer and/or vendor questions prior to, during and after the bidding process.
• Research and insights as necessary (prospect, industry info/competitor info)
• Develop and maintain excellent customer relations with internal stakeholders

Skills: Proposal Writing, Vendor Management, Analytical Skills, Project Management, Document Management, Communication Skills, Research and Insights, Customer Relationship Management

• Provide support in the coordination of bid response-related material (PQQ, EOI, RFP, RFQ etc), including sales pitch proposals and PowerPoint presentations
• Ensure all documents are constructed in accordance with prescribed detail using the correct Go1 branding, company information and consistent with Go1 messaging and in line with the bid strategy.
• Ensure that the end to end bid process is followed, ensuring timelines are developed and communicated to all stakeholders
• Coordinate nominated stakeholder requirements with relevant Go1 internal functions (Legal, Finance, People Operations, Facilities, IT Engineering, Solutioning, Sales Leaders, Customer Success, Project Management teams etc.)
• Ensure all documents are completed and lodged by the prescribed deadline in line with requested delivery method, i.e email, online tender portal
• Assist with the maintenance of the Go1 Bid Management SharePoint library & Confluence pages that contain all submitted bid documents, standard boiler plate responses, certification documents, insurances, case studies & general information used for bid development
• Liaise with internal stakeholders to update information contained within the library
• Review and distribute bid and sales opportunities appropriately across Go1 by proactively registering on industry tender websites (attendee, tender link, vendor panels & government sites etc.)
• Maintain the bid group email inbox including distribution of enquiries across Go1 as necessary
• Assist with maintaining Bid Management tools including Sharepoint & Confluence sites, Tender portals, Jira queues, etc.
• Provide assistance and guidance to internal stakeholders with regard to content for bid responses/bid activity for new business, renewals, and partner bids

Skills: Project Management, Document Management, Stakeholder Coordination, Attention to Detail, Communication Skills, Time Management, Technological Proficiency, Analytical Skills

• Experience in offshore/marine construction would be advantageous
• Experience working with Marine Foundations, Subsea Stabilisation and Reefs rated work is an added advantage
• Experience in tendering/quantity survey
• Basic knowledge of contractual terms
• Be motivated and show initiative to self-manage deadlines
• Good team player while able to work independently
• Excellent in client relations
• Demonstrate excellent communication skills, both written and verbal
• Intermediate Microsoft Office suite skills (Word, Excel, PowerPoint)
• Experience, ideally with a civil or energy construction firm
• Knowledge of New York State agencies and other municipalities' bid processes

Qualifications: BA in Business Administration with 4 years of Experience

• Bid, tender and marketing support exposure, within a professional services firm
• A drive to learn and a proactive collaborative attitude
• Strong attention to detail with excellent verbal and written communication
• Time management and organisational skills, ability to work under pressure to strict deadlines, prioritizing tasks and coordinating others to ensure deadlines are met
• Brand awareness / corporate identity, implement style guides, visuals and templates for high-quality proposals
• Client focussed (both internal and external clients).
• Intermediate skills in Microsoft applications such as Word, PowerPoint, Excel and Outlook
• Proficiency in Adobe Acrobat
• Exposure to Adobe Creative Suite such as InDesign, Illustrator and Photoshop
• Participates productively as a contributing member in a team environment
• Proficient in the use of Microsoft Office Suite and standard computer applications
• Display a high level of initiative, effort, and commitment towards completing assignments under strict deadlines

Qualifications: BA in Project Management with 5 years of Experience

• Excellent verbal communication and presentation skills
• Driven, self-starter with a proactive approach to serving professionals at all levels in a client-oriented environment
• Excellent project and time management skills and strong organizational skills
• Ability to work in a deadline-driven environment while handling multiple projects simultaneously
• Solid verbal and written communication skills including proficiency in editing and utilization of current grammar and written style practices
• Able to successfully multi-task while working independently or within a group environment
• Able to meet project deadlines with a focus on details
• Communicates effectively with employees of all levels
• Able to relate to diverse personalities in a tactful and mature manner
• Ability to identify problems, determine accuracy and relevance of information, use sound judgment to generate and evaluate alternatives, and make recommendations
• Effective communication skills, interpersonal and organizational skills, and a strong work ethic

Qualifications: BA in Communications with 2 years of Experience

• Relevant tertiary qualification or comparable degree program
• Experience in a similar position in support of bids, tenders and other marketing/communication tasks.
• Intermediate-Advanced Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop).
• Advanced capability with Microsoft Office (Word, Outlook, and Excel).
• Accurate and highly attentive to detail.
• Ability to work in a fast-paced environment.
• Exceptional organisation skills and an ability to deal with several projects concurrently while successfully working to deadlines.
• A strong communicator with effective interpersonal skills to support a diverse set of stakeholders.
• A team player with the ability to work well collaboratively as well as autonomously.
• Hard-working team with plenty to do, always ready for a laugh together though
• Company with great tenure and career and skill growth

Qualifications: BA in Marketing with 3 years of Experience

• An understanding of professional service and/or the building/property industry
• Ability to demonstrate experience successfully managing bids generating over £100k fee revenue or with a value of over £15m construction cost
• Experience of contributing to bids generating over £1m fee revenue or with a value of over £100m construction cost preferred
• Ability to demonstrate creativity and innovation through the production of bespoke Client documentation
• Highly experienced in Microsoft Office Suite, with exceptional Word and PowerPoint formatting skills
• Experienced in Adobe InDesign
• Excellent command of both spoken and written English
• A proactive, self-motivated, enthusiastic and determined bid professional
• Excellent grammar, spelling and punctuation skills in order to create and review bids in line with company branding and style
• A team player and effective communicator able to establish and maintain harmonious and professional relationships with clients and colleagues
• Work on own initiative, and to an exceedingly high quality
• Able to multi-task and work to tight deadlines in high-pressure situations

Qualifications: BA in Business Management with 5 years of Experience

• Experience (preferred) working in bid coordination and general contractor in a similar capacity.
• Experience with the preparation of project bid packages, including completing bid forms and coordinating with various support departments to comply with bid requirements.
• Intermediate knowledge of Microsoft Office 365 Teams, Excel, Word, PowerPoint and Outlook and Adobe Acrobat Pro DC. Experience with Adobe InDesign
• Ability to act and operate independently with minimal daily direction from management to accomplish objectives.
• Ability to juggle multiple projects with strict deadlines in a changing environment.
• Ability to collaborate with a sense of urgency.
• Ability to collaborate successfully with various personalities.
• Must be detail-oriented and self-motivated to get the job done.
• Must be deadline-driven to ensure all work is completed in a timely manner.
• A high-level understanding and interest in information security
• Previous experience within a comparable industry
• Experience in using bidding platforms

Qualifications: BS in Finance with 4 years of Experience

• Strong communication skills (oral & written)
• Qualified to NVQ or higher, or significant relevant experience
• Significant prior experience of coordinating/managing a support function within a sales environment
• Previous experience of building relationships with clients and subcontractors
• Knowledge of bid documentation including Supplier questionnaires and tenders
• Highly proficient IT skills in Word, Excel, PowerPoint, and MS project
• Excellent written communication skills
• Highly organized with strong time management
• Ability to work autonomously as well as part of a team
• Confident and approachable and strong attention to detail

Qualifications: BA in Economics with 1 year of Experience

• Ability to understand technical and manufacturing terminology, drawings and specifications
• An appreciation of QA, inspection, testing and documentation requirements
• Matched Pension scheme up to 4% and Life Assurance cover
• Free Employee Assistance Programme (confidential advice including legal, medical and domestic issues)
• On site Occupational Health Team such as Health Screening, well-being focus topics, physiotherapy service
• Discounted Westfield Health Cash Plan Scheme
• Occupational Sick Pay Scheme & Benevolent Fund
• Comprehensive Learning & Development Opportunities
• Media / Marketing background/experience.
• Good understanding of Environmental solutions.

Qualifications: BS in Organizational Leadership with 3 years of Experience

• Extensive experience of bid/ proposal writing
• Competent writer able to create, re-write or polish bid content.
• Excellent attention to detail.
• Able to work independently and manage time effectively.
• Highly proficient with Microsoft Office.
• Excellent communication skills and written English language skills
• Strong time management/Prioritisation skills.
• As a minimum, the Bid Co-ordinator will be the ‘hub’ that links all the moving parts of a bid, to achieve milestones within the bid programme.
• Experience in bid writing for the Environmental sector.
• Positive can-do attitude with a proactive, practical and solutions approach.
• Be able to challenge existing processes and embrace new ways of working that improve how we deliver successful bids.

Qualifications: BA in Public Relations with 3 years of Experience

• A well-organized self-starter with a strong desire to succeed and a willingness to learn and develop.
• Excellent attention to detail and English language grammar and writing skills
• Balance and deliver multiple projects or tasks, prioritizing workload and working flexibly and adaptable under pressure and to demanding deadlines
• Team player/networker – builds relationships across the business, learning the “go-to” people and how to manage input
• Confident to liaise with colleagues at all levels of the business, tenacious whilst also pragmatic and realistic
• A creative mindset and “outside the box” thinking
• Comfortable to operate outside of immediate role/domain as the job and/or business requires
• Experience using relevant systems (e.g. Salesforce.com, SharePoint, PPT, Word) and knowledge of the Financial Services industry
• Technical development & given time to develop skills
• Certification training and sponsorship
• Employee benefits & discounts platform
• EAP Scheme & well-being platform, including confidential telephone/face-to-face support and counselling

Qualifications: BS in Strategic Management with 4 years of Experience