ARCHIVIST JOB DESCRIPTION

An Archivist preserves history so people can find it. Within academic libraries and museums, the work centers on applying DACS, EAD, and MARC description standards to bring large mixed-format manuscript, photograph, and oral history collections under intellectual and physical control, typically built on an ALA-accredited master's degree. The hardest part is deciding how much arrangement a given collection actually needs, since over-processing wastes scarce hours and under-processing leaves materials unfindable. Donor relationships, student supervision, and ongoing oral history work round out a role that sits closer to public service than back-office storage.

As the Archivist, you take responsibility for arranging, describing, and preserving manuscript, photograph, and oral history collections using DACS and EAD standards so researchers can locate materials quickly. You work alongside curators, conservators, and student assistants within the collections department, reporting to a collections services manager who sets processing priorities.

Career Impact: Applying DACS, EAD, and MARC standards across manuscript, photo, and audiovisual formats builds a specialized credential profile valued across academic and museum archives.

Business Impact: Well-processed collections let researchers, donors, and the public actually locate materials, turning otherwise inaccessible holdings into usable research resources.

Growth Opportunity: Supervising student assistants and leading discrete processing projects opens a path toward collections management or department leadership roles.

• Establish physical and intellectual control over manuscript, photograph, and audiovisual collections through structured arrangement and description.
• Develop DACS-compliant finding aids and catalog descriptions that support researcher access to archival materials across formats.
• Build descriptive metadata records in the collections management system to track folder-level and item-level processing detail.
• Support internal and external reference requests by retrieving, explaining, and contextualizing archival holdings for researchers.
• Guide student assistants and interns through processing workflows, training sessions, and performance reviews.
• Coordinate preservation priorities with conservators and curators to protect fragile or at-risk archival materials.
• Own the institution's oral history program, including interview planning, recording logistics, and ongoing collection maintenance.
• Monitor preservation conditions and conduct basic conservation tasks to extend the usable life of fragile materials.

• Master's degree in library science, archival studies, museum studies, or related field, or equivalent professional archives experience.
• 2 or more years of hands-on archival processing experience, spanning manuscript, photograph, or audiovisual formats.
• Working knowledge of DACS, EAD, and MARC archival description standards used to create accurate, accessible finding aids.
• Demonstrated experience processing both analog and digital archival materials across a wide range of collection formats.
• Strong written and verbal communication skills for handling research requests and reference interactions.
• Ability to manage multiple competing processing priorities independently while also collaborating within a team setting.
• Comfort working within archival and library management systems used for cataloging and descriptive metadata.
• Understanding of preservation and conservation basics needed to safely handle fragile or damaged materials.

• Supervisory experience leading student assistants, interns, or term staff through processing assignments, training, and performance reviews.
• Familiarity with born-digital and electronic records management practices within a digital preservation or born-digital workflow environment.
• Working knowledge of a second language relevant to the institution's collection strengths and donor communities.
• Experience promoting archival collections to the public through outreach, social media, or exhibit and donor-facing work.

• Linear feet of collections processed monthly, reflecting overall processing throughput.
• Backlog reduction rate, showing how much unprocessed material gets brought under control.
• Average finding aid turnaround time in days, from accession to public access.
• Reference request response time in hours, measuring researcher service speed.
• Oral history interviews completed and cataloged annually, tracking program growth.
• Student assistant training hours logged per term, reflecting supervisory engagement.

• Base Salary Range: $48,000 to $65,000 annually for full-time archivist positions.
• Bonus: Limited to none; occasional small merit-based increases are typical.
• Equity: Not applicable; equity is uncommon in nonprofit and academic institutions.
• Health Benefits: Standard medical, dental, and vision coverage through employer-sponsored group plans.
• PTO: Typically 15 to 20 days annually, plus standard institutional holidays.
• Common Perks: Tuition assistance, professional development funding, and flexible scheduling options.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by federal, state, and local law. Reasonable accommodations are available throughout the application and employment process for individuals who request them. Employment offers are contingent on successful completion of a background check. Candidates must be authorized to work in the United States at the time of hire.

The Archivist owns the processing, arrangement, and preservation of federal archival collections, including photographs, newspapers, and oversized items, generating TRIM context reports to keep records traceable. Reporting to the archives management team and working closely with clients and government representatives, the Archivist keeps collections audit ready and accessible for federal review.

Key Responsibilities

• Maintain the highest professional image for clients, coworkers, media, and general public.
• Manage collections records, including developing, monitoring, and updating data.
• Generate reports, including TRIM context reports or other products listing collections in the archives.
• Develop finding aids and quick reference tools for collections.
• Implement processing procedures allowing efficient and continued control over specific groups of records/collections undergoing processing.
• Create archival procedures related to collections, reference, preservation, instructions, procedures, and correspondence.
• Assist with arrangement of physical collections for accessibility.
• Manage time and tasks independently, meeting deadlines with accuracy and completeness.

Required Qualifications

• Master's degree in Museum Studies, Collections/Archives Management, Library Science, History, or other related discipline with a collections/archives management or museum studies concentration.
• Ability to acquire and willingness to undergo Secret government security clearance.
• Minimum of six years of total experience in history, archival science, information management, or related fields.
• Minimum of five years' experience working with archival collections, including processing, appraisal, reference service, and creation of finding aids and archival metadata.
• Experience with current electronic records management software, preferably TRIM.
• Previous experience in a Federal Government setting or government contractor, and archivist certifications are highly desired.
• Extensive experience with Microsoft Office Suite, particularly Excel and Access, and Adobe Acrobat.
• Strong written and oral communication skills.
• Ability to lift and move boxes up to 40 lbs and climb up and down ladders.
• SEARCH offers a competitive total compensation package with strong health and wellness and retirement plans.

Embedded within the Air Force history office, the Archivist delivers professional archival research and reference services, responding to oral and written inquiries about USAF history from government officials and the public. Working closely with Air Force leadership and outside researchers, the Archivist prepares finding aids and updates operating manuals that keep historical records accessible for current and future inquiries.

Core Functions

• Perform advanced professional archival research and reference services, including oral and written replies to complex requests for information regarding USAF history.
• Perform a variety of duties in history, research, and reference services.
• Disseminate historical information through preparation of finding aids.
• Prepare and update manuals, operating instructions, and virtual libraries.
• Carry out special assignments.

Qualifications & Experience

• Must maintain current certifications, and a security clearance may be required.
• Total salary and PCS expenses vary by position location and authorization, in accordance with JTR and Air Force Regulations, and recruitment incentives may be authorized.
• Position may be subject to random drug testing and shift work, including evenings, weekends, holidays, and emergency overtime.
• Subject to Disclosure of Political Appointments and provisions of the DoD Priority Placement Program.
• Per NDAA of FY2017, Section 1111 modifies 5 USC 3326, allowing veterans retiring within 180 days of appointment a 180-day waiver package.

Reporting to the project manager, the Archivist builds detailed documentation of low-voltage, music, video, and control system installations across residential and commercial projects in New England. Partnering with field technicians and other employees, the Archivist maintains a consistent, error-free video and photo library that keeps every completed installation easy to reference.

Primary Duties

• Arrive at office and review current workload, prioritizing projects for documentation.
• Design and develop project documentation, maintain stencils, and work on improving details included in documentation for each new project.
• Document all projects with pictures and written descriptions.
• Document all projects within a video library.
• Document company procedures, ensuring documentation is free of repeated errors.
• Design a consistent record and presentation of detailed documentation for easy reference.
• Work with other employees to provide a team atmosphere.
• Travel to and from the project in company vehicles, unless otherwise set up.

Skills & Qualifications

• Minimum requirement is HS Graduation; college 4-year degree is a plus but not required.
• Must have at least 2 years of similar work experience.
• Ability to visually distinguish between different colors, plans, and symbols.
• Understanding and knowledge of Microsoft Office Suite and similar software products.
• Literacy in Apple OSX, MS Office, and familiarity with Apple, Linux, and Microsoft operating systems.
• Ability to work with others and develop a professional attitude within the team.
• Overall desire to improve knowledge and skill set for personal and company growth.
• Aptitude for understanding and assisting others with technology and construction practices.
• Operate a motor vehicle with a valid State-issued driver's permit.

Sitting at the intersection of quality assurance and document control, the Archivist owns the receipt, logging, and filing of all Product Quality department records, including Device History files and Certificates of Analysis. Operating across the laboratory and quality teams, the Archivist retrieves records for FDA audits and verifies printed Device History documents, keeping the department ready for regulatory review.

Duties

• Coordinate the receipt and handling of all records in the Product Quality department, including granting access of personnel into the controlled area.
• Log records received into a database and stamp records to ensure they show the date and time.
• Verify records received against the applicable log form.
• Create physical Device History files and file records appropriately into the correct Device History files or other filing location.
• Retrieve records for FDA or other audits and archive records as needed.
• Retrieve and verify accuracy of printed Device History records, and stage them for retrieval by the applicable department.
• Prepare and verify accuracy of Certificates of Analysis and Certificates of Manufacturing.
• Upload approved CoAs and Antigrams to applicable electronic systems.
• Review charts and other documents relevant to the lot file.

Requirements

• High School Diploma or the equivalent required.
• Generally requires 2-4 years related experience.
• Broad-based knowledge and skills in Quality Assurance, Quality Systems, and GMP Operations, including related functions such as operations and laboratory operations.
• Knowledge of FDA Quality Systems Regulations, CMDR/CMDE, and ISO13485 standards, including the business impact of compliance issues.
• Knowledge of global adverse event reporting requirements is preferred.
• Ability to use Microsoft Office products effectively (Outlook, Word, Excel).
• Highly organized.

A key member of the program's data management team, the Archivist builds a data format standard for multi-modal sensing data and establishes secure storage locations throughout the program lifecycle. Collaborating across customer and technical teams, the Archivist tracks data release milestones and reports archival storage status quarterly to keep remote sensing data organized and accessible.

Functions

• Develop a data format standard for multi-modal sensing that follows an industry standard.
• Specify and, as necessary, procure media to store data throughout the lifecycle of the program.
• Establish physical location(s) for media and accessibility for the customer.
• Capture the location and metadata for real and modeled remote sensing data.
• Design directory structures for data storage.
• Communicate on data reporting requirements.
• Field data requests from team members.
• Report the status of data archival storage on a quarterly basis.
• Track data release milestones.

Experience & Qualifications

• Bachelor's degree in a relevant field of study; master's degree also a plus.
• An active SECRET security clearance.
• At least 2+ years of relevant experience.
• Experience with the National Imagery Transmission Format standard.
• Familiarity with various binary sensor data formats.
• A proven record in effective communication and interpersonal skills.

Reliable sample integrity for clinical trials depends on the Archivist, who leads receiving, inspecting, accessioning, archiving, and shipping of human biological samples within the sample bank. Serving as owner of sample bank equipment and SOPs, the Archivist works with third-party providers and participates in a 24/7 on-call rotation to maintain compliant, audit-ready operations.

Accountabilities

• Receive, inspect, accession, archive, retrieve, label, package, and ship clinical human biological samples, maintaining LIMS records.
• Participate in the development of standard operating procedures, work instructions, and other documents as required.
• Maintain and adhere to protocols for clinical sample intake, inspection, registration, quality control, archiving, and retrieval.
• Work with 3rd party service providers to manage, maintain, and validate equipment to ensure performance meets quality standards of the sample bank.
• Comply with applicable standards and best practices, such as CLIA, CAP, GCP, GLP, GDPR, HIPAA, Common Rule, HTA, etc.
• Ensure maintenance and quality control of electronic patient and sample data files as well as department records and reports for accuracy, completeness, and compliance.
• Perform other duties as assigned.
• Participate in a 24/7 on-call rotation for responding to temperature excursions and/or equipment failures.

Technical Qualifications

• Bachelor's degree in life sciences or related fields, including broad understanding of the pharmaceutical industry and drug development process; advanced degree (e.g., MS, PhD, PharmD) also a plus.
• Two to three years of work experience in a tissue collection and processing environment or closely related experience.
• Previous experience with sample management, particularly in a large sample bank, including experience using LIMS.
• Demonstrated experience working and leading in a matrix environment to jointly deliver results in partnership with key stakeholders.
• In-depth knowledge of the drug development process and the use of human biological samples to support the development of biomarkers.
• Proficiency in Microsoft Word, Excel, PowerPoint, and data entry, with knowledge of data analysis and data management.
• Able to work collaboratively in a team environment.
• Must be results-oriented and highly organized, checking work for accuracy and completeness, with the ability to manage time efficiently, prioritize, and multi-task.

As the Archivist, this role leads processing, accessioning, and description of the museum's archival collections across analog and digital formats, including photographs and oral histories. The museum's collections team relies on this work to keep records management, preservation, and reference services running smoothly for researchers and the public.

Activities

• Process archival collections according to best practices and standards, including inventorying, rehousing, sorting, arranging, and describing archival materials, both analog and digital.
• Create and update data in the archival collections management system, ArchivesSpace, including folder-level details and other contextual research.
• Provide records management advice, training, and oversight.
• Maintain and expand the museum's oral history program.
• Assist with a range of internal and external reference requests.

Position Requirements

• Master's degree in Library or Information Science or equivalent experience working with archives.
• Experience processing large and/or complicated archival collections.
• Awareness of current archival issues and tools, particularly in relation to records management and born-digital records.
• Knowledge of ArchivesSpace, Preservica, Archive-It, or ePADD a plus.
• Detail-oriented or data entry related work.
• Comfortable working independently.

Archivist owns the archive for Trial Master Files, Preclinical Study Files, and other regulatory records, managing physical and electronic documents and supporting SOP and guideline updates. The work directly supports inspection readiness, helping prepare for and resolve CAPAs during health authority audits across clinical research and regulatory document management functions.

Operational Focus

• Manage the archive for Trial Master Files, Preclinical Study Files, and other regulatory records.
• Handle physical and electronic documents.
• Maintain reports.
• Conduct training courses.
• Manage requests related to archived documents.
• Support the generation and updating of SOPs, guidelines, templates, etc.
• Participate in the preparation, follow-up, and execution of inspections by the health authority, including the preparation and resolution of CAPAs.
• Identify and implement process improvements.

Knowledge Skills & Abilities

• Scientific university degree or equivalent.
• Experience in a similar position or in clinical research.
• Knowledge in handling GxP-relevant documents.
• Knowledge of the clinical drug development and approval processes.
• IT affinity and good organizational skills.
• Fluent English and good German is mandatory.

The Store Archivist refines the store's digital asset collection, processing color slides, ingesting images, and creating metadata using institutional standards and vocabularies. Reporting to the visual merchandising team, the Store Archivist supports image selection and content creation to keep brand assets organized and easy to retrieve.

Key Deliverables

• Process color slides, including rehousing and arranging slides and updating the collection inventory.
• Prepare archival materials for relocation.
• Ingest digital assets and create metadata using institutional standards and vocabularies.
• Conduct quality control and cleanup of assets and metadata in the DAM.
• Assist in image selection and content creation.
• Perform other projects as assigned.

Professional Experience

• Must have luxury goods experience.
• Proficiency with Microsoft applications, especially Excel.
• Detail-oriented and organized.
• Flexible and enthusiastic.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively.

Embedded within the Center's archives department, the Collections Services Archivist oversees a descriptive program covering accession, processing, and description of manuscript and archival collections, including audio, audiovisual, and electronic records. Working closely with Center staff, Countway Library colleagues, and the wider Harvard Library system, the Collections Services Archivist implements ArchivesSpace and EAC-CPF projects that keep internationally renowned holdings accessible and well described.

Areas of Ownership

• Lead projects and initiatives, and develop and revise policies and procedures.
• Manage upgrades and changes in technology and technical standards, staying current on changes in local and national technical standards.
• Communicate, interpret, and assist in implementing change.
• Apply standards, departmental policy, and procedures to accession, catalog, arrange, describe, preserve, and make accessible Center holdings using University and Countway library standards, systems, and tools such as MARC, EAD, Dublin Core, Aleph/HOLLIS, OASIS, the DRS, the Dataverse, and Omeka.
• Lead and supervise permanent, term, and less-than-half-time staff engaged in descriptive activities, including developing workplans, reviewing progress, providing training, and resolving conflicts.
• Act as the Center's liaison to the University's archival description committees/projects and collaborate with colleagues across the Center, Countway Library, and Harvard Library.
• Carry out other duties as assigned and as necessitated by the needs of the Center.
• Contribute to the Center's culture of evaluation, including maintaining processing metrics and statistics.

Education & Experience

• Master's degree from an ALA-accredited library school or equivalent accredited advanced degree in a related discipline, such as archival studies.
• Three years professional experience in archival/manuscript collection processing and description.
• Demonstrated experience in developing processing plans, policies, and procedures, and processing large mixed-format collections.
• Supervisory experience, including demonstrated ability to manage workflow, multiple tasks, and complex problem-solving with attention to detail.
• Experience with a variety of cataloging software and approaches.
• Strong MARC cataloging and EAD knowledge and experience, with familiarity in RDA and EAC-CPF.
• Demonstrated use of DACS for generating descriptions of manuscript materials and archival records, with familiarity in Dublin Core and other metadata schema.
• Familiarity with audio-visual materials, digital objects, electronic records management, digital/data repositories, research data management, and accepted conservation and preservation methods.
• History of innovation and professional commitment/service, with a high degree of comfort with technology and strong interpersonal and communication skills.
• Ability to work independently as well as collaboratively in a cooperative and collegial team environment, with flexibility, versatility, and tolerance for change in a fast-paced setting.

Reporting to the processing program manager, the Archivist advances appraisal, arrangement, and DACS-compliant description of manuscript and archival collections in analog and digital formats. Partnering with conservation staff and the broader processing team, the Archivist applies reparative and inclusive description practices that improve discovery and equitable access to collections.

Role Responsibilities

• Appraise, arrange, describe, preserve, and catalog archival and manuscript collections in a range of analog and digital formats, including evaluating their research value, creating a processing plan, and consulting with conservation staff regarding fragile material.
• Create DACS-compliant archival descriptions, including catalog records and finding aids, using a variety of archival and library management systems and software.
• Determine appropriate levels of arrangement and description and apply a range of approaches for flexible, efficient processing
• Follow procedures outlined in departmental processing manuals, including guidelines for reparative and inclusive description, and work as part of the team to help improve and document changes in departmental workflows and practices.
• Perform additional assigned activities such as photograph cataloging, web archiving, metadata remediation for digitization, participating in donor visits, serving on the reference desk, and exhibit work.
• Monitor current developments, trends, and best practices in the archival profession, and build and foster collaborative relationships within the department, at Schlesinger Library, at Radcliffe, and across Harvard Library.
• Represent the department on a variety of collaborative projects and programs within Harvard Library and beyond.
• Supervise student assistants and interns, including hiring, training, planning and assigning work, assessing performance, addressing performance issues, and resolving problems.

Background & Experience

• ALA-accredited MLS (Master's in Library Science), preferably with a concentration in archives management, and/or an MA in history or related field.
• Two or more years of experience processing archival materials in a variety of formats.
• Knowledge of current national data content and structure standards related to archival control of collection materials (DACS, EAD, MARC, LCSH, AAT, etc.).
• Understanding of content appraisal, preservation needs, and copyright, privacy, and confidentiality issues relevant to archival collections.
• Familiarity with or interest in current approaches and best practices in inclusive and reparative archival description, and understanding of contemporary U.S. women's history.
• Knowledge of archival and library management systems and proficiency with computer technology, including word processing, spreadsheets, databases, and XML.
• Ability to manage multiple priorities and work productively, both independently and collaboratively, in a highly collegial and team-based environment, with strong written, verbal, critical thinking, and listening skills.
• Commitment to fostering a diverse and inclusive environment and workplace, with an ability to work effectively with a diverse faculty, staff, and student population, and an interest in women's history.
• Solid working knowledge of one or more foreign languages (Spanish or Mandarin preferred).

Sitting at the intersection of classified document management and federal administrative support, the Archivist oversees the protection, inventory, and disposition of classified and unclassified weapons records at NNSA offices in Washington, D.C. Operating across SharePoint systems and security procedures, the Archivist prepares briefings and travel arrangements for Federal staff while protecting the integrity, authenticity, and confidentiality of agency records.

Job Functions

• Use advanced computer skills, including information management, using and managing data, and setting up and troubleshooting electronic processes to streamline procedures.
• Maintain awareness of and competence in headquarters initiatives for communication and information sharing.
• Facilitate correspondence and communication, including preparing briefings, memos, and reports with minimal oversight
• Assist Federal staff to prepare briefings, uploading materials and slides for meetings.
• Manage schedule of meetings and actions, including arranging classified and unclassified conferences and meetings.
• Use ConcurGov travel system to manage and track travel expenses.
• Manage classified and unclassified documents within the NNSA SharePoint Portal.
• Train staff on new procedures to locate documents in order to limit paper waste and maintain a safe reduction plan.
• Manage physical security of classified safe and administer security procedures for access to controlled areas.
• Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
• Maintain attention to detail in a multi-project work environment with potential frequent interruptions and competing needs requiring clear prioritization.

Minimum Qualifications

• Bachelor's degree and a minimum of 5 years' related experience required; bachelor's degree in a related field preferred.
• Related experience in a government, DOE, or military office preferred, along with nuclear weapons program and interagency experience.
• Experience with administering security processes that ensured security and integrity of classified systems, hardware, and data.
• Proficiency in the Microsoft Office suite (Word, PowerPoint, Outlook, Excel), with particular emphasis on word processing, presentation, and spreadsheet applications, and proficiency may be tested.
• Proficiency in Adobe Acrobat Pro.
• Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules, and procedures.
• Ability to work in a team environment, interacting with a range of federal and contractor staff.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings.
• Must possess strong organizational and interpersonal skills.

A key member of the RMIT University Archives team, the Digital Archivist develops ingest workflows and packaging specifications for the Library's digital preservation system, Rosetta. Collaborating across Library staff and digital preservation networks, the Digital Archivist triages born-digital collections using forensics tools to keep historically significant material accessible and preserved.

What You'll Do

• Appraise, arrange, and describe the hybrid/digital archival collections in the archival content management system.
• Explore digital preservation requirements for a pre-ingest environment, including packaging specifications and drafting ingest workflows and procedures for the Library's digital preservation system, Rosetta.
• Investigate solutions to unique issues associated with legacy, obsolete, and undocumented file formats.
• Structure and prepare digital collections for ingest into the Library's digital preservation repository system (Rosetta).
• Collaborate with colleagues to support the ingest, preservation, and access of digital collections, including developing procedures and investigating and implementing tools, workflows, and processes for acquisition and ingest.
• Ensure digital material is stored and handled in accordance with relevant regulatory requirements and archival management, access, and preservation standards.
• Participate in professional networks, such as the Digital Preservation Coalition and Australasia Preserves, and consult with industry colleagues about digital preservation and digital curation.
• Respond to requests for access to records, both paper and digital, one day per fortnight as a shared task across the Archives team.

Required Qualifications

• Post-graduate qualification in the field of librarianship or archival studies, or demonstrated relevant experience, essential.
• Applied knowledge of standards relating to archives and digital preservation, with awareness of ongoing developments in digital collecting and digital preservation.
• Understanding of developments in information technology and their impact on recordkeeping/archives.
• Capacity to work effectively with software tools used in digital preservation workflows.
• Experience in the use of collection management systems and web-based technologies for ongoing stewardship of digital collections.
• Strong analytical thinking skills, judgment, and ability to develop innovative solutions.
• Excellent communication and interpersonal skills, with demonstrated ability to work independently and collaboratively.

Consistent, well-organized access to MoMA's visual collection depends on the Digital Image Archivist, who advances the museum-wide digital asset management system by ingesting, tagging, and cataloging images. Based within the Museum's digital asset team, the Digital Image Archivist trains staff on DAM workflows and supports licensing requests from outside partners to keep assets discoverable.

Day-to-Day Responsibilities

• Check image quality and update metadata, formatting, and file naming.
• Integrate information from various sources and databases.
• Assist other departments to ingest Museum assets and communicate any inconsistencies or issues.
• Maintain documentation and staff training materials for proper DAM usage and workflows.
• Provide support, training, and assistance to Museum staff on effective usage of DAM.
• Assist with asset organization and distribution for museum staff and artists.
• Assist with inquiries from licensing partners to find or facilitate the use of assets.
• Update existing images through retouching, color correction, cropping, and image rotating, etc.
• Perform advanced asset searches and tagging of artworks.
• Handle routine troubleshooting.
• Perform any other duties reasonably related to the functions described above.

Qualifications & Experience

• Bachelor of arts or bachelor of science in imaging, imaging science, or library science.
• One to three years previous experience with DAM systems in a museum or library environment, including internships, with previous experience digitizing materials for preservation.
• Experience with database management, including creating organizational file structures, advanced searches, and batch processes, with experience in TMS and NetXposure a plus.
• Experience with DAM taxonomy and metadata, knowledge of modern art history, and understanding of how museums are organized and document their collections.
• Knowledge and understanding of digital image file parameters, including bit depth, color profiles, resolution, compression, image size, and formats.
• Proficient on Mac and PC platforms, with the ability to digitize archival paper documents, including safe handling for reproduction.
• Excellent Photoshop, Bridge, and Google office app skills, with the ability to learn new software and solid analytic skills to improve processes.
• Very high level of organizational and communication skills, working effectively both independently and as part of a team.
• Fully vaccinated with a CDC and/or WHO authorized vaccine, or approved for an exemption as a reasonable accommodation due to a qualified disability or sincerely held religious belief or other legal basis.

As the Archivist Lead, this role oversees the Archiving Group, assigning archive numbers and verifying original study data to maintain accurate, secure records. The WuXi quality and sponsor teams rely on this work to track document custody, monitor final data disposition, and resolve retention issues before they escalate.

Scope of Work

• Oversee WuXi archives, including assigning archive numbers and logging study and archive numbers into the computer database.
• Provide input to management concerning archive issues and organize and verify original data for archiving.
• Update and maintain an archive index database, ensuring integrity of archived files through optimal storage conditions.
• Maintain security of data by tracking documents taken from archives and ensuring files are returned.
• Submit original raw data to Sponsor with a cover letter listing documents for verification.
• Attend sponsor visits and provide tours of archives.
• Serve as custodian of final raw data disposition, coordinating with external Sponsors on final disposition and associated retention costs as needed.
• Coordinate with SD/PIs and management to ensure sponsor contact information is current for all study material retention activities.
• Monitor Sponsor responses to disposition requests based on a set timeline, escalating as needed.
• Follow company safety policies, practices, and procedures, and perform other duties as assigned.

Skills & Qualifications

• High School Diploma required; Associate's or other college degree preferred, or any similar combination of education and experience.
• 2 years of experience in a GLP environment desirable.
• Familiarity with and adherence to regulatory guidelines consistent with WuXi requirements.
• Computer skills with working knowledge of Internet, MS Word, Excel, and Outlook preferred.
• Effective oral and written communication skills, with excellent interpersonal skills and strong attention to detail.
• Ability to work under pressure of multiple projects and deadlines, effectively prioritizing workload and managing changes in direction.
• Ability to work in a team environment.
• Ability to work in an environment with variable noise levels and to stand, sit, or walk for long periods of time.
• Ability to lift and push/pull 30 lbs routinely, and to crouch, bend, twist, and reach.
• Ability to identify and distinguish colors, perform activities with repetitive motions, and climb ladders and stairs.

Archivist refines custody and archiving of bioanalytical, clinical, and QA records, updating the document indexing system and resolving issues during intake under OECD and ICH-GCP standards. The work directly supports the development of new medicines by keeping study and project records controlled, documented, and accessible for Study Directors and Project Managers.

Work Activities

• Take custody of and archive all offered records and materials from bioanalytical and clinical studies and QA, F&A, and HR files.
• Write proposals to resolve issues during the process of taking records and materials into custody.
• Update the document indexing system of internal and external archives, monitoring archiving periods and informing Study.
• Directors, Project Managers, and Study Managers about expiring dates.
• Ensure that movement of records and materials in and out of the archives is controlled and documented.
• Transport records and materials from internal to external archives, and control access of the archives for staff.

Requirements

• Bachelor's degree and at least 2 years of relevant experience in quality systems, archiving, and/or administration.
• Ability to learn scientific, medical, and regulatory terminology to gain an understanding of Quality data.
• Ability to work with Microsoft Office software, including Word and Excel, and to utilize electronic data management software.
• Excellent English written and verbal communication skills.
• Ability to establish and maintain effective working relationships with coworkers, managers, and customers.
• Positive interaction skills, attention to detail and organizational skills, good problem-solving skills.
• Ability to handle multiple tasks and follow through with completion of assigned tasks.
• Great learning and career opportunities, with structured Career Ladders, a collaborative mission-driven environment that values
• diversity and creativity, and excellent primary and secondary working conditions.

The Archivist coordinates processing, research room services, and promotion of manuscript, photograph, and oral history collections, accessioning and describing materials according to standard archival practices. Reporting to the collections management team, the Archivist conducts basic preservation work and shares collection highlights through social media to expand public access to SHSMO holdings.

Performance Expectations

• Accession, arrange, describe, and otherwise process manuscript, photograph, audio-visual, oral history, electronic records, and other research materials in accordance with standard and local principles and practices.
• Assist in the appraisal of records and items within the collection, maintaining an accurate and complete collection description and inventory, and prepare reports and statistics on work progress.
• Assist in the development of strategies for the preservation and reformatting of materials in the collection.
• Conduct basic preservation of materials such as cleaning and mending of damaged papers.
• Promote collections using social media platforms and SHSMO publications.
• Continue education through attending conferences, seminars, and professional meetings.
• Perform other duties as assigned.

Experience & Qualifications

• Bachelor's degree in a related/relevant area, or an equivalent combination of education and experience, with at least 2 years of experience; a master's degree in History or Library Science also acceptable.
• Preference given to candidates who are accredited archivists with archival experience in collecting, processing, description, preservation, and digitization of collections, including experience working with audio-visual materials.
• Demonstrates understanding of archival standards including EAD, MARC, and DACS, and preference given to candidates with knowledge of the history of Missouri and the Midwest.
• Experience with Microsoft Office, including MS Access and MS Word, Adobe Acrobat, and CONTENTdm.
• Excellent visual, communication, and public speaking skills.
• Ability to lift and carry 35 to 40-pound boxes is mandatory.

Embedded within the institution's curatorial division, the Research Specialist - Archivist guides the acquisition, storage, and exhibition of collections, selecting exhibition themes and maintaining cataloging and recordkeeping systems. Working closely with curatorial, fiscal, and clerical staff, volunteers, and interns, the Research Specialist - Archivist negotiates collection purchases and conducts research projects that expand institutional knowledge and public programming.

Core Responsibilities

• Plan and organize the acquisition, storage, and exhibition of collections and related materials, including the selection of exhibition themes and designs.
• Develop and maintain the institution's registration, cataloging, and basic recordkeeping systems.
• Provide information from the institution's holdings to other curators and to the public.
• Inspect premises to assess the need for repairs and to ensure that climate and pest control issues are addressed.
• Train and supervise curatorial, fiscal, technical, research, and clerical staff, as well as volunteers and interns.
• Negotiate and authorize purchases, sales, exchanges, or loans of collections/objects.
• Plan and conduct special research projects in area of interest or expertise, and conduct or organize tours, workshops, and instructional sessions.
• Supervise undergraduate student workers and temporary employees.
• Perform other related duties as assigned.

Technical Qualifications

• Bachelor's degree in a discipline related to the area of assignment, or an equivalent combination of training and experience, all from appropriately accredited institutions.
• MA in Library Studies, Archival Studies, or related topic, and 2 or more years related experience.
• Database management experience.
• Knowledge of physical and digital archiving procedures, processes, and industry standards.
• Must be able to work well independently and with direct supervision.
• Demonstrated possession of the competencies necessary to perform the work.

Reporting to the records supervisor, the Documentation Archivist executes scanning, verification, and upload of documents while maintaining an organized electronic filing system and outside storage records. Partnering with SGS personnel and team members, the Documentation Archivist retrieves and re-files records on request, keeping the Record Retrieval Log current and audit ready.

Key Responsibilities

• Scan, verify, and upload documents into the system.
• Maintain and organize an electronic filing system, and archive records, maintaining a filing list for records stored in an outside storage location.
• Provide Scan Packet Cover Sheet and Raw Data Cover Sheet.
• Retrieve and re-file records when requested.
• Provide testing records for client and SGS personnel.
• Maintain Record Retrieval Log.
• Provide mutual back-up support to other team members as required.
• Process incoming and outgoing mail when assigned.
• Communicate in a timely manner on all levels with information needed to make quick decisions.
• Attend training sessions and ensure the training binder is current, maintaining a training record for every SOP version executed; if absent, ensure training is performed and documented.

Position Requirements

• College Diploma.
• Experience in organization of records is preferred, with detailed work assignments and long-time focus in previous employment.
• Proficient in using various computer software (Word, Excel, PowerPoint, and Outlook).
• Organization skills, systematizing, and being detail-oriented, with the ability to read, understand, and follow work instructions in a safe, accurate, and timely manner.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Ability to work well with others and independently, with proven time management skills and strong attention to detail.
• Works well under pressure, and extended hours and shift work may be required from time to time.

Sitting at the intersection of sample storage and laboratory operations, the Laboratory Archivist coordinates placement, archiving, retrieval, and disposal of samples according to Bureau Veritas Standard Operating Procedures. Operating across coldroom monitoring and warehouse organization, the Laboratory Archivist works closely with laboratory staff and customer service to keep sample inventory accurate and audit ready.

Core Functions

• Manage all sample placement, archiving, retrieval, and disposal, placing samples daily according to numerical order of job numbers and disposing of samples that have reached their disposal date.
• Maintain all coldrooms in order and clean, and monitor and record temperatures of coldrooms and sample entry fridges daily in logbooks or system.
• Retrieve samples that are in storage for additional analyses.
• Follow the Standard Operating Procedure established by Bureau Veritas Laboratories for the archiving and disposal of samples.
• Maintain and organize the back warehouse section, keeping all corridors clear.
• Help and assist clerks at the reception of merchandise and preparation of orders.
• Maintain and remove snow from the main entrances and emergency exits during the winter period.
• Work closely with laboratory staff and the customer service department.
• Perform all other responsibilities assigned by supervisor or management.

Knowledge Skills & Abilities

• High school diploma and/or equivalence.
• Experience in laboratory is an asset.
• Have good computer skills.
• Ability to work in a fast-paced environment, with a positive attitude where activities take place at a rapid pace.
• Good time-management, communication, multi-tasking, and priority-setting skills.
• Work both independently and as part of a team.
• Learns quickly.