The Archivist positions ensure the meticulous management and preservation of art inventories. By continually updating artist-specific records, they uphold the integrity and accessibility of information, facilitating seamless collaboration across art departments. Additionally, archivists play a pivotal role in auditing physical inventories, tracking loaned artworks, and digitizing essential documents, thereby supporting the technical and legal needs of the art world with precision and diligence.


Tips for Archivist Skills and Responsibilities on a Resume
1. Archivist Resume Format
Job Summary:
- Follow industry best practices for cataloging, storing, and preserving the Studio’s physical assets, which include stop-motion puppets, props, sets, maquettes, original art, and more
- Populate and maintain the archive database, the source of detailed information and tracking for each archived physical asset
- Coordinate with multiple departments to schedule the transfer of assets to the archive and assist the Archive and Media Services Manager in refining and enforcing policy around the same
- Work closely with the Digital Archivist and the Archive and Media Services Manager to establish a unified, long-term archival strategy
- Identify and provide assets for internal and external exhibitions, and assist with display, planning, shipping, and return of those assets
- Manage all asset storage locations and retrieval requirements
- Research and procure equipment and materials related to the storage or display of archived assets
- Prepare condition reports and coordinate asset repairs
- Manage the library collection including purchasing, accessioning, and loans
- Provide reference and inter-library loan services for staff
- Managing the electronic Koha library catalog, including performing system administration tasks and cataloging grey literature
- Maintain, manage, and archive select digital and physical collections
- Managing catalogues of data and images, and the historical and artwork collections
- Respond to public phone and email queries relating to library resources and promotion of the library collections and services, including via web bulletins and orientation for staff and visitor groups
Skills on Resume:
- Cataloging and Archiving (Hard Skills)
- Database Management (Hard Skills)
- Policy Development and Enforcement (Soft Skills)
- Archival Strategy Development (Soft Skills)
- Exhibition Support (Soft Skills)
- Asset Management (Hard Skills)
- Procurement (Hard Skills)
- Library Management (Hard Skills)
2. Archivist Resume Model
Job Summary:
- Identify methods of protecting and preserving collections
- Prepare record-keeping systems and procedures for archival research and for the retention or destruction of records
- Specialize in the acquisition, management, description, and preservation of photographic or audiovisual materials or electronic records
- Record management, digitization, public outreach, writing, and teaching
- Manage and supervise staff and take responsibility for overall strategy
- Liaise with donors and depositors of archives to acquire new collections
- Arrange the acquisition and retrieval of records
- Organize and rehouse collections
- Describes collections and write-finding aids
- Assists researchers in using the collections
- Evaluate records for preservation and retention
Skills on Resume:
- Collection Protection and Preservation (Hard Skills)
- Record-Keeping Systems (Hard Skills)
- Specialization in Various Media (Hard Skills)
- Record Management and Digitization (Hard Skills)
- Public Outreach and Teaching (Soft Skills)
- Management and Supervision (Soft Skills)
- Donor and Depositor Relations (Soft Skills)
- Arrangement and Description (Hard Skills)
3. Archivist Resume PDF Editor
Job Summary:
- Administer and oversee the diocesan archives according to the best professional practices and standards
- Catalog new items for the diocesan archives
- Revise and implement policies regarding curia record retention and record destruction
- Draft proposals for improving the diocesan archives, curia record storage (hardcopy and digital), and parish record storage
- Implement approved improvements to the diocesan archives, curia record storage, and parish record storage
- Prepare and administer the annual archives budget
- Respond to internal and external requests for information from the diocesan archives in accordance with canon and civil laws, archive policies, and procedures for access to the requested information
- Train or provide training/educational opportunities for diocesan and parish staff
- Coordinate and oversee the digitalization of parish sacramental records
- Perform additional archive and record-related duties as directed by the Chancellor
Skills on Resume:
- Archives Management (Hard Skills)
- Cataloging and Classification (Hard Skills)
- Policy Development (Hard Skills)
- Proposal Writing (Hard Skills)
- Project Management (Hard Skills)
- Financial Management (Hard Skills)
- Information Management (Hard Skills)
- Training and Development (Soft Skills)
4. Archivist Resume Template
Job Summary:
- Assess and respond to reference requests and material retrieval from internal and external clients, including academic scholars and the public
- Support business operations by creating assets and content for clients, potential business and others
- Use accepted professional practices, identify, arrange and make accessible company records of historic value by processing physical and borne digital materials including photographs, moving images, artwork, and museum objects
- Work with the Archivist to develop a processing schedule for collections including identifying those materials that have the potential to be of greatest value to current business needs.
- Be responsible for assigning appropriate metadata for assets to ensure accurate usage rights and producing access tools including finding aids, catalog records, and indexes
- Identify collections or discrete groups of materials that will impact current business priorities and heritage branding opportunities by being digitized and made available on the digital asset management system, Presto, and with internal communications and media teams
- Use the company’s asset management systems and archival records, design and implement digital and physical exhibits that curate the company’s history
- Serve as the department liaison of the digital asset management system by managing and facilitating the uploading of assets as well as maintaining and upgrading the system
- Work with the Legal Department and Records Management to accession records currently managed by other NYSE departments that have been deemed permanent
- Through appropriate records security and storage protocol, transfer company records of a historic nature to the Archives
- Provide maintenance to the collection, including rehousing of physical material, migration of digital formats, and handling the art and museum collection
Skills on Resume:
- Reference and Material Retrieval (Hard Skills)
- Content Creation (Hard Skills)
- Archival Processing (Hard Skills)
- Collection Management (Hard Skills)
- Metadata Management (Hard Skills)
- Digital Asset Management (Hard Skills)
- Exhibit Curation (Hard Skills)
- Records Management Liaison (Soft Skills)
5. Archivist Resume Sample
Job Summary:
- Control and maintain inventory of artworks
- Compile and maintain up-to-date accurate artist-wise inventory i.e clean up old data and update with new data on an ongoing basis
- Work closely with all Art Department to ensure new inventory from the artists is updated with accurate information
- Maintain soft copy updates related to any movement of the artwork
- Conduct a quarterly audit of the physical inventory at storage/warehouse locations to ensure it matches with the inventory
- Track loaned artwork and follow up to ensure that the loaned artwork is returned to Terrain.art within the stipulated timelines
- Work with partner institutions, collectors, and galleries to onboard collections onto the platform
- Create digital copies of key documents and review planning applications
- Research using the historic archive together with more recent Estate management files, supplemented by original research via other documents at The Keep, Land Registry, and other public domain resources
- Provide reports and administration support to the Chartered Surveyor who acts as a commercial consultant to the Estate, in-house solicitor, and also the Estate owner and/or Manager as appropriate, to enable them to advise and handle the technical legal and commercial elements
- Elements being dealt with on a regular basis include Restrictive Covenants, Manorial Rights, Deeds of Modification, Rights of Way, Easements, Retained or Reserved Rights, Encroachments on current ownership,
Skills on Resume:
- Inventory Management (Hard Skills)
- Data Management (Hard Skills)
- Collaboration (Soft Skills)
- Documentation (Hard Skills)
- Audit (Hard Skills)
- Communication (Soft Skills)
- Partnership Management (Soft Skills)
- Research and Analysis (Hard Skills)
6. Archivist Resume PDF Maker
Job Summary:
- Conduct research on each newspaper presently included in the collection and write brief descriptions of each
- Build on existing lists of candidate newspapers, conduct historical research to identify possible additional newspaper candidates to add to the collection, and record basic research on each
- With direction from the Senior Editor and support from other team members, contact possible source institutions for these newspapers and invite those institutions to contribute under Reveal Digital’s model
- Identify scholars and librarians with subject matter expertise to take part in providing guidance and specific suggestions
- Schedule and conduct interviews with these individuals, recording top findings and detailed notes
- In collaboration with other JSTOR teams and seeking guidance from the experts interviewed, examine what appropriate barrier to access is required to access DWSO on the JSTOR platform
- Create new framing and contextual materials about the collection, including written introductory essays and other materials
- Conduct original research based on the collection, the form and subject of which will be at the Archivist’s discretion
- Convene a lecture/ webinar featuring scholars engaged in critical race studies and digital archives representing a range of disciplines and areas of focus
- Advise on possible strategic directions to expand into Critical Race and Ethnic Studies
- Arrange meetings with Advisory Panel members, with direction from the Senior Editor
Skills on Resume:
- Research Skills (Hard Skills)
- Communication Skills (Soft Skills)
- Collaboration Skills (Soft Skills)
- Subject Matter Expertise (Hard Skills)
- Analytical Skills (Hard Skills)
- Writing Skills (Hard Skills)
- Event Planning and Execution (Hard Skills)
- Adaptability and Strategic Thinking (Soft Skills)
7. Archivist Resume Download
Job Summary:
- Manage an initial audit/inventory of active projects to deliver the first cut of the project catalog as a foundational piece of a new internal research portal,
- Design to provide employees a better understanding of the research organization, its priorities, and how to connect with research teams
- Develop and execute a periodic process to audit and update projects for each lab + define strategy, tactics and tool/process requirements for effective long-term research asset management
- Provide editorial support and counsel to research teams creating/updating project information to ensure the content is effective, compelling, and optimized for key internal audiences
- Work with editors on the internal portal and external website to ensure key project data is present related to significant milestones and marketing priorities
- Use web/SEO analytics to evaluate the discoverability of research project content and develop recommendations on tagging and editorial guidelines
- Partner with business management to deliver internal data and reporting needed by the business
- Be responsible for the management and service of Navy records and documents of historical value
- Serve as the principal Archives Branch coordinator for the management of acquisitions
- Serve as the primary position having administrative responsibility for completing all records transfers
- Be responsible for the collection, maintenance, and reporting of information pertaining to the official records and archival collections
Skills on Resume:
- Project Management (Hard Skills)
- Research Asset Management (Hard Skills)
- Editorial Skills (Soft Skills)
- Content Management (Hard Skills)
- SEO and Web Analytics (Hard Skills)
- Data Reporting and Analysis (Hard Skills)
- Records Management (Hard Skills)
- Archives Coordination (Hard Skills)
8. Archivist Resume Online Editor
Job Summary:
- Grant access of personnel into the controlled Product Quality area
- Log records received into a database
- Stamp records or ensuring are stamped with the date/ time
- Verify records received to the applicable log form
- Create the physical Device History files that are used to file reviewed/ approved Device History records
- Fill records appropriately into the correct Device History files or other filing locations
- Retrieve the records for FDA or other audits and archive records
- Retrieve and verify the accuracy of printed Device History records
- Stage printed Device History records for retrieval by its applicable department
- Prepare and verify the accuracy of Certificates of Analysis and Certificates of Manufacturing
- Upload approved CoAs and Antigrams to applicable electronic systems
- Review charts and other documents relevant to the lot file
Skills on Resume:
- Attention to Detail (Soft Skills)
- Database Management (Hard Skills)
- Time Management (Soft Skills)
- Organizational Skills (Soft Skills)
- Compliance Knowledge (Hard Skills)
- Documentation Management (Hard Skills)
- Quality Assurance (Hard Skills)
- Technical Proficiency (Hard Skills)
9. Archivist Resume PDF Download
Job Summary:
- Preserve and maintain all of the documents produced necessary for archival purposes
- Create and maintain computer archives and databases
- Organize and classify archival records to make them easy to search through
- Safeguard records by creating film and digital copies and answering inquiries
- Develops and implements procedures for the acquisition, processing, digitization, and preservation of archival materials.
- Conduct archival, museum & library historical research, oral history recording, and other services
- Identify, develop, and support client business opportunities through effective communication, and assisting with written proposals
- Support of transactional projects and portfolios including technically demanding projects with multidisciplinary teams and tight timelines
- Catalog and index archive items in appropriate order, as directed by the archivist
- Keep records of BIOQUAL documents filed or removed
- Input information into databases
- Develop and maintain digital resources, through scanning, sorting, and formatting
- Find and retrieve information from files in response to requests from authorized users
- Track materials removed from files in order to ensure that borrowed files are returned
- Shred documents after the retention period
Skills on Resume:
- Document Preservation Skills (Hard Skills)
- Database Management (Hard Skills)
- Classification and Organization (Hard Skills)
- Digital Preservation (Hard Skills)
- Research Skills (Hard Skills)
- Communication and Client Support (Soft Skills)
- Project Management (Soft Skills)
- Data Entry and Record-keeping (Hard Skills)
10. Archivist Resume Guide
Job Summary:
- Serve as the primary interface for business groups worldwide, providing information management solutions and best practices for document/records management.
- Lead archive operations team members to achieve group goals and objectives within set timeframes and budgets.
- Ensure compliance with policies, standards, and regulations for electronic archives, collaborating with IT and infrastructure teams.
- Maintain inspection readiness for archives to facilitate smooth regulatory agency inspections.
- Act as the business system owner (BSO) for ARMS, representing the Data Office during audits and inspections.
- Protect and preserve proprietary information records in line with regulatory requirements and company policies.
- Advocate for Data Governance initiatives, communicating value and expectations to stakeholders.
- Inform stakeholders about data retention policies, review record retention schedules, and monitor regulatory changes.
- Have the authority to place holds on records required for litigation purposes.
- Recruit and manage a high-caliber team, overseeing performance, providing coaching, and fostering effective teamwork.
- Collaborate with business teams to identify and address records management issues and opportunities, ensuring proper information management.
- Cultivate strong relationships with stakeholder groups and the GSK Records Management and Archiving team, particularly during the Archiving TSA, to establish governance processes, ensure a seamless transition, and resolve any issues.
- Contribute to Mergers, Acquisitions, and Divestiture activities as related to records management requirements
- Provide content management expertise (indexing, search, retrieval) in Data Governance and best practices of life-cycle management of business records
Skills on Resume:
- Information Management Expertise (Hard Skills)
- Leadership Skills (Soft Skills)
- Regulatory Compliance Knowledge (Hard Skills)
- Audit Preparedness (Hard Skills)
- Data Governance Advocacy (Soft Skills)
- Legal Compliance (Hard Skills)
- Team Management (Soft Skills)
- Collaboration and Communication Skills (Soft Skills)
11. Archivist Resume Format and Download
Job Summary:
- Work with the Archivist to organize and set up a new database system
- Enter Final Reports into the database system
- Ensure proper collection housing and storage of documents
- Enter archival backlog into the database system
- Transmit data through the database system
- Archive study records and reports
- Maintain inventory of archived materials
- Retrieve records for Inotiv personnel upon request
- File miscellaneous data and facility records
- Participate in in-house training programs for the technical staff
- Maintain confidential information
- Interact with the community and employees
- Support and participate in other company initiatives as directed by senior management
Skills on Resume:
- Database Management (Hard Skills)
- Archival Skills (Hard Skills)
- Inventory Management (Hard Skills)
- Data Entry (Hard Skills)
- Confidentiality (Soft Skills)
- Communication (Soft Skills)
- Organizational Skills (Soft Skills)
- Adaptability and Initiative (Soft Skills)
12. Archivist Resume Model and Sample
Job Summary:
- Assist in researching, acquiring, cataloging, preserving, and digitizing archival materials such as oral histories, manuscripts, and photographs, in accordance with professional standards.
- Locate and acquire archival materials through outreach and presentations and negotiate with prospective donors.
- Manage the photography collections including processing, collection care, reproduction, and digitization according to best practices and standards.
- Supervise projects, daily core activities in the Digitization Lab, and administrative duties
- Participate with the manager and assistant manager in unit strategic planning to meet changing services and customer needs, including the supervision of staff and/or volunteers
- Lead and assist with scheduling, interviewing, and processing oral histories recorded in the oral history studio. Create transcripts, generate metadata, and maintain archival and access copies
- Provide specialized reference services and research assistance to the general public in-person and remotely, with a special focus on photography-based reference and reproduction services.
- Assist in Gregory School's library program efforts by conducting departmental tours, assisting with programs and outreach efforts, and representing HPL and the Gregory School at public events.
- Work evenings and weekends on a rotating basis.
- Responsible for engaging and identifying 3rd party services in support of archiving activities
- Provide insights into the new ARMS and oversee/facilitate the implementation of the system
Skills on Resume:
- Archival Research and Management (Hard Skills)
- Outreach and Negotiation (Soft Skills)
- Collection Management (Hard Skills)
- Project Management (Hard Skills)
- Strategic Planning (Soft Skills)
- Oral History Management (Hard Skills)
- Reference Services and Research Assistance (Soft Skills)
- Event Coordination and Public Representation (Soft Skills)