ACTIVITIES COORDINATOR JOB DESCRIPTION

Undocumented or poorly designed activity programmes leave residents in long-term care facilities without the therapeutic structure that slows cognitive and physical decline. The Activities Coordinator owns the full person-centred programming function within a residential care or inpatient setting, from individualized activity assessments to compliance with MDS documentation requirements and regulatory inspections. This is not a social planning job. It demands clinical awareness, working knowledge of dementia care protocols, and the ability to translate each resident's functional level into a safe, engaging daily schedule.

As the Activities Coordinator, you design, implement, and oversee therapeutic activity programmes that address the physical, psychosocial, and cognitive well-being of residents across a long-term care or inpatient facility, ensuring every programme meets federal, state, and facility standards. You report through the Activity Department or clinical leadership structure, collaborating daily with nurses, occupational therapists, social workers, and family members to keep care plans current and participation rates high.

Career Impact: Coordinating therapeutic recreation within a regulated long-term care environment builds the clinical documentation skills and dementia-care expertise that support advancement to Activity Director or Certified Therapeutic Recreational Specialist credentials.

Business Impact: A well-run Activity Department directly affects state survey outcomes and MDS reimbursement accuracy, making this role one of the more consequential compliance touchpoints a facility manages.

Growth Opportunity: Hands-on experience with individualized care plan development, Quality Assurance Committee participation, and interdisciplinary team collaboration positions you to step into Activity Director or Recreation Therapy leadership within two to four years.

• Design person-centred activity programmes across individual, small-group, and large-group formats for residents with varying cognitive abilities, including dementia.
• Conduct and document resident activity assessments, care plans, and quarterly re-evaluations within required medical record and MDS timelines.
• Coordinate a monthly calendar of therapeutic, recreational, social, and community-based activities within the approved department budget.
• Monitor and record resident participation, mood, behaviour, and functional response during activities to support clinical team decision-making.
• Collaborate with nursing, occupational therapy, and social work staff to align activity plans with each resident's current care goals.
• Audit activity supply inventory, equipment condition, and storage areas to maintain a safe and accessible programme environment.
• Recruit, orient, and supervise volunteers assigned to the Activity Department, providing ongoing guidance and performance feedback.
• Support facility surveys and internal Quality Assurance reviews by maintaining accurate, complete programme documentation.

• Bachelor's degree in recreation therapy, social work, or a related health or human services field, or equivalent work experience.
• 2 or more years of activity programming experience in a long-term care, inpatient, or residential care setting, with direct work with older adults or adults with disabilities.
• Working knowledge of MDS documentation requirements and federal and state long-term care regulations.
• Demonstrated ability to design and lead therapeutic activities calibrated to dementia, mental health, and varying levels of physical functioning.
• Experience in maintaining clinical records, care plan notes, and programme documentation to regulatory standards.
• Current CPR and First Aid certification, or ability to obtain within 30 days of hire.
• Ability to communicate clearly with residents, families, clinical staff, and external community contacts in verbal and written form.
• Proven ability to coordinate and supervise volunteers and assist with recruiting, scheduling, and training support staff.

• Certification as an Activities Director, Certified Therapeutic Recreational Specialist (CTRS), or Certified Activities Professional (CAP) at time of hire or within 6 months.
• Experience participating in state regulatory surveys or Joint Commission inspections within an Activity or Recreation Department.
• Second language proficiency, particularly in a language spoken by a significant portion of the facility's resident population.
• Familiarity with dementia-specific programming models, such as Montessori-based approaches or validation therapy.

• Resident participation rate per activity session, reflecting programme reach across the active census.
• Percentage of care plans with activity goals updated within the required MDS assessment windows.
• Deficiency-free activity documentation findings during state or accreditation surveys.
• Volunteer hours coordinated per month, reflecting department capacity and community engagement.
• Completion rate of individualized activity assessments for new admissions within required timeframes.
• Typical tools: electronic health record systems (commonly MatrixCare or PointClickCare); scheduling and calendar tools (commonly Microsoft Outlook or a facility activity platform).

• Base Salary Range: $36,000 to $48,000 per year, depending on certification and experience.
• Bonus: Infrequent; some facilities offer modest annual merit increases.
• Equity: Not typical for this role or sector.
• Health Benefits: Medical, dental, and vision; employer contribution varies by facility size.
• PTO: 10 to 15 days annually; may include paid sick leave separately.
• Common Perks: Continuing education support, certification reimbursement, shift differentials for evenings or weekends.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Background check completion, including criminal history review and, where applicable, drug screening, is a condition of employment for all positions. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under federal, state, or local law. Candidates requiring a reasonable accommodation during any stage of the hiring process should notify the hiring team in writing. Applicants must be authorized to work in the United States.

The Activities Coordinator owns the district's behavioral health infrastructure, delivering monthly data analysis on infractions and coordinating programs that reduce school behavior incidents across school and district levels. Reporting to the Assistant Superintendent, this role shapes compliance with Board of Education policies and enables safer school climates through data-informed interventions.

Key Responsibilities

• Provide monthly data analysis on behavior infractions.
• Monitor student behavior and develop interventions for improvement.
• Collaborate with school and district leaders to establish programs and activities to reduce school behavior incidents.
• Collaborate with site administrators on safety and security concerns.
• Serve as the District Safe School Climate Coordinator in accordance with Board of Education Policy #5010.
• Serve as the District Bullying and Title VI Coordinator, conducting investigations and maintaining compliance.
• Coordinate and facilitate the District Wellness Committee in accordance with Board of Education Policy #5072.
• Collaborate with the RESC Regional Student Trauma Coordinator to schedule training for staff in accordance with Public Act 22-47.
• Perform other related tasks as assigned by the Assistant Superintendent or designee.

Required Qualifications

• Bachelor's degree in a related field preferred, or equivalent combination of experience, education, and/or training.
• Knowledge and experience with PowerSchool, SWIS, or similar platforms for collecting student data.
• Experience with Tableau software and willingness to improve skills through participation in online classes.
• Knowledge of student records laws, regulations, and related data security issues.
• Knowledge of the education landscape and current broad issues in education.
• Experience with the use of various types of data to inform decision-making
• Experience designing and conducting rigorous program evaluations, and conducting statistical and descriptive data analysis.
• Proficient in Excel, including advanced formulae, vlookups, and pivot tables.
• Ability to work independently, prioritize complex and competing job demands, communicate effectively with staff, administrators, and the Board of Education, and establish and maintain cooperative working relationships.
• Ability to perform duties with awareness of and adherence to all District requirements, Board of Education policies, and the State of Connecticut Educator Standards.

Embedded within the community-facing operations team, the Activities Coordinator develops and manages a full calendar of resident events, from budgeting and vendor coordination to special-event execution and KPI reporting. Working closely with executive leadership, residents, volunteers, and elected officials, this role sustains community connection and supports quality-of-life outcomes for residents.

Core Functions

• Organize and maintain budgets; attain monthly resident events within budget.
• Address problems and resolve issues that may arise.
• Answer attendee questions; communicate with residents, customers, vendors, and officials.
• Strategically place signage and flyers.
• Plan, manage, and guide special events and onsite staff to achieve resident events.
• Establish and maintain positive relationships; collaborate with staff from all departments, residents, volunteers, community groups, businesses, elected officials, executive leadership, and the public.
• Work effectively in fast-paced, stressful situations while handling multiple tasks and responsibilities.
• Monitor and maintain inventory of supplies; check on room setups and ensure food and beverages are set.
• Provide resident event data for all events to support decision-making; manage KPIs and goals.
• Manage conflict situations, ensure all calendar activities are conducted promptly to meet required deadlines.
• Mentor and assist the on-site team with monthly events.

Qualifications & Experience

• Bachelor's degree or a minimum of five years of experience with community outreach; Master's degree preferred.
• Two to four years of experience in event planning and management, including coordinating the activities of volunteers.
• Experience supervising volunteers and event staff.
• Marketing communication experience a plus.
• Spanish-speaking preferred.
• Ability to work a variety of shifts, days of the week, weekends, and holidays as events and activities require.
• Willing to take ownership and initiative, and work independently as well as be a member of a team.
• Well-developed time management, organizational, and follow-through competencies.
• Work is performed both indoors and outdoors throughout the year, including events in varying weather and environmental conditions that may be hot, cold, dusty, and noisy.

Reporting to mid- and senior-level contract professionals, the Activities Coordinator supports the full lifecycle of contract and subcontract administration, including drafting simple instruments, maintaining compliance records, and coordinating timely documentation in accordance with corporate and Federal Acquisition Regulations guidelines. Partnering with internal and external clients across a social or health policy environment, this role enables effective contract execution and reduces organizational risk.

Primary Duties

• Draft and negotiate simple contracts, subcontracts, and modifications commensurate with skills and grade level.
• Ensure contract and subcontract review, approval, and execution in accordance with corporate and/or business unit guidelines.
• Communicate contract policy and procedure to internal clients.
• Prepare and administer routine correspondence and contract documentation to ensure timely and coordinated submittal.
• Prepare, organize, and maintain contract records and files documenting contract performance and compliance.
• Perform contract and subcontract closeout activities.
• Assist mid- to senior contract professionals in working with internal or external clients on issues related to assigned contracts.
• Brief out fully executed agreements and modifications in the contract management system.
• Attend monthly project review meetings for assigned contracts.
• Actively support the advancement of organizational diversity, equity, and inclusion efforts, and apply a diversity, equity, and inclusion lens across job responsibilities.

Skills & Qualifications

• Bachelor's degree in business administration, liberal arts, or a related field preferred; a combination of equivalent education and work experience may be substituted.
• At least 1 to 4 years of relevant work experience in a similar setting, such as a social or health policy organization, hospital, college, or university library.
• Basic to working knowledge of corporate policies and procedures.
• Understanding of contracting concepts and the Federal Acquisitions Regulations.
• Good to strong analytical and communication skills.
• Ability to draft simple contractual instruments in accordance with prescribed templates and guidelines.

Sitting at the intersection of technology resiliency and enterprise risk management, the Activities Coordinator manages Business Continuity Plans for business and technology functions, overseeing all exercises, documentation, and compliance requirements as defined in the Enterprise Guidebook. Operating across lines of business, regulators, and technology industry partners, this role enables the organization to maintain verified recovery readiness and close gaps that could threaten operational continuity.

Duties

• Manage Business Continuity Plans (BCP) for business and technology plans.
• Conduct, oversee, manage, document, and record all BCP exercises and maintenance items required for the team on time as required by the Enterprise Guidebook.
• Review submitted documentation and artifacts supporting recovery exercises.
• Respond to questions and requests for information about the readiness of various assets and staff within the business continuity plans.
• Produce reports as needed to comply with readiness and exercise activities.
• Communicate and work with the Line of Business (LOB) to resolve recovery gaps and conflicts for applications dependent on plans supported by the Business Resiliency Coordinator (BRC).
• Stay current with Technology Resiliency and Disaster Recovery (TRDR) certifications and maintain a thorough understanding of the Enterprise Guidebook and all associated updates.
• Support interfaces with Technology Industry Leaders, Analysts, and Regulators.

Requirements

• 4+ years of experience in Information Technology in support of Business Services, or equivalent demonstrated through work experience, training, military experience, or education; 4+ years of business systems analysis, project management, or a combination of both; 2+ years of experience in Disaster Recovery planning.
• Experience managing medium technology development efforts within a major line of business.
• Experience with Wells Fargo Disaster Recovery tools is a plus.
• Knowledge and understanding of technology risks related to business risk.
• Experience working with a large global organization.
• Strong analytical skills with close attention to detail and accuracy.
• Ability to influence across multiple organizational levels, particularly with senior management.
• Excellent verbal, written, and interpersonal communication skills.
• Intermediate Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.

A key member of the IT project coordination team, the Activities Coordinator delivers accurate status reporting and process improvement across a portfolio of projects by maintaining SharePoint repositories, tracking hours and resources, and researching automation opportunities. Collaborating across stakeholder groups and organizational levels, this role enables project leadership to make timely, well-informed decisions.

Functions

• Schedule and administer ongoing meetings.
• Take meeting minutes.
• Set up project codes and SharePoint sites; maintain SharePoint sites and internal information repositories.
• Develop, enhance, and organize process assets, including templates for schedules, agendas, budgets, and checklists.
• Take a proactive approach to improving processes by researching ways to automate them.
• Work with other stakeholders to share leading practices and lessons learned.
• Track project hours and assigned resources; provide accurate and timely status reports to leadership.
• Ensure accuracy and timeliness of all work performed.

Experience & Qualifications

• 2 years of experience in an IT project administrator or coordinator role.
• Working knowledge of Microsoft Project and Excel; willingness to develop coordination skills, including obtaining CAPM or PRINCE2 certification.
• Experience in a rapid-paced, time-sensitive, high-quality environment.
• Ability to effectively manage deadlines and meet critical deliverables.
• Ability to communicate effectively in writing and orally with officials at all levels.
• Must demonstrate a high degree of attention to quality, details, and correctness.
• Ability to represent a professional organization at all levels.

Enabling meaningful therapeutic engagement for some of the most vulnerable members of society depends on the Activities Coordinator, who uses technical and creative skills to develop and deliver social, recreational, and leisure programmes within a secure inpatient environment at The Bridge in Middlesbrough. Based within the Occupational Therapy team and working 37.5 hours per week, this role supports residents in building community links, occupational routines, and more active lifestyles.

Accountabilities

• Provide effective and accurate clinical entries and outcomes of activities using an electronic patient database system.
• Coordinate social and recreational activities for service users within the secure environment who are unable to freely access public services.
• Develop patients' programmes as informed by individual patients' needs.
• Participate in monthly clinical supervision with the Occupational Therapist and the organisation's system of appraisal.
• Ensure that health and safety, welfare, and security standards for service users, staff, and visitors are adhered to.
• Develop and support the introduction of vocational rehabilitation.
• Manage the activities budget, including petty cash and reconciling receipts.
• Manage resources and timely re-ordering to maintain stock levels of craft and art activities.

Position Requirements

• Previous experience of working with adults and/or young people with mental health disorders.
• Previous experience in organising and facilitating social events and activities.
• Any relevant certificates, courses, and skills that would enhance the delivery and diversity of therapeutic activities.
• Specialist skills that can be utilised in this setting include art and craft, horticulture, cooking, and music.
• Ability to build and maintain therapeutic relationships.
• Full clean UK driving licence.

As the Activities Coordinator, this role plans, coordinates, and supervises the full range of resident and guest activities, from picnics and sporting events to fundraising and newsletters, within a senior living community. The broader community team relies on this work to maintain resident well-being, uphold the property's quality standards, and ensure that all events are delivered on time and within budget.

Activities

• Plan, coordinate, attend, and supervise all activities, including picnics, sporting events, dances, and dinners.
• Assist with producing a calendar of events for the next calendar season while ensuring to stay within budget expectations; prepare monthly and annual activity budgets as requested.
• Set up and clean up before and after events.
• Maintain a balance sheet for each activity showing income, expenses, attendance, and vendors used; ensure all invoices are paid promptly and document all payments.
• Assist with training and supervising activities, team members, and volunteers.
• Maintain accurate office and activity supply inventories; ensure all equipment and supplies are kept in good condition.
• Assist with preparing newsletters and distribute to residents and guests.
• Organize fundraising activities to support the department.

Knowledge, Skills & Abilities

• High School Diploma or GED.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking skills.
• Ability to work well with others, inside as well as outside the company.
• Proven ability to negotiate prices and contracts on behalf of the community.
• Basic computer proficiency, including the ability to use the Microsoft Office Suite, email, and the internet.

Activities Coordinator builds tailored activity programmes focused on maximising resident wellbeing, independence, and social engagement within a care home setting, drawing on individual conversations with residents and their families to shape every event and outing. Success in the position means residents and staff alike are inspired to participate in activities both within the home and the wider local community, meeting Care Quality Commission standards throughout.

Operational Focus

• Create and organise an activity planner and event schedule within a set budget.
• Engage with residents and families to find out what types of activities they would like planned.
• Organise trips out in the local community, considering transport arrangements, accessibility, and suitability.
• Arrange in-house visits with local community groups.
• Encourage and help residents to participate in activities and events.
• Work towards satisfying the Care Quality Commission's regulations to the highest possible standard.

Professional Experience

• Experience in a similar role of planning and executing a schedule of activities.
• Knowledge of applicable laws and regulations.
• A warm and approachable personality with a passion for making people happy.
• Excellent planning abilities and time organisational skills.
• Ability to understand and follow procedures.
• Leadership capability.
• Strong English, numeracy, and writing skills.

The Activities Coordinator produces a varied programme of trips, co-op placements, and English-language engagement for international students in Kelowna, drawing on strong local knowledge and near-native English fluency to support participants from arrival through placement. Collaborating directly with students, faculty, and local employers, this role enables students to build career-ready skills and integrate meaningfully into the surrounding community.

Key Deliverables

• Plan activities and create a monthly activity calendar.
• Take students on trips to local sites and participate in activities.
• Engage with students in English.
• Find co-op placements for students.
• Help students create cover letters and résumés and prepare for interviews.
• Counsel students on how to prepare for co-op placements and assist them throughout their placements.
• Help with administrative tasks as needed.

Background & Experience

• One to two years of related experience.
• Previous experience with international students.
• First aid training and/or lifeguard training.
• Local knowledge of Kelowna and the surrounding area.
• Native or near-native speaker of English; fluency in English required.
• Excellent communication skills, energy, and enthusiasm, combined with strong interpersonal skills.
• High level of organisation and punctuality.
• A dynamic, vibrant, and fun personality while maintaining the highest levels of respect towards other cultures.

Embedded within an NHS inpatient ward serving adults with acute mental illness and operating seven days a week, the Activities Coordinator plans and implements individual and group therapeutic activities aligned with multidisciplinary team care plans. Working closely with ward staff, qualified practitioners, and carers, this role advances patient wellbeing by fostering therapeutic relationships, completing robust session documentation, and ensuring safety through rigorous risk assessment.

Areas of Ownership

• Take the lead in planning a range of therapeutic activities appropriate for the needs of patients in agreement with the multi-disciplinary team.
• Establish effective therapeutic engagement and relationships with inpatients and carers.
• Assess patients' well-being during activities and social interactions and monitor progress.
• Adapt activities to meet the needs of patients and provide a calming, de-escalating manner at all times.
• Provide verbal and written feedback to relevant multidisciplinary team members following activities as required; complete robust documentation of each session within the patient's care record.
• Risk-assess all activities provided and ensure individual risk assessments for patients participating in activities on or off the ward are read and understood.
• Agree with the Ward Manager on appropriate equipment needed, oversee the maintenance of activity equipment, and prepare craft and other appropriate equipment before patients arrive.
• Engage in Prevention and Management of Violence and Aggression training, including physical intervention, requiring physical fitness.

Required Qualifications

• Demonstrate knowledge and awareness of current clinical issues in relation to people experiencing mental health problems.
• Knowledge and awareness of current clinical issues relating to people experiencing mental health problems.
• Ability to establish effective therapeutic engagement and relationships with inpatients and carers.
• Ability to adapt activities to meet individual patient needs and provide a calming, de-escalating manner.
• Ability to complete robust documentation and provide verbal and written feedback to the multidisciplinary team.
• Ability to risk-assess activities and apply individual risk assessments appropriately.
• Physical fitness sufficient to engage in Prevention and Management of Violence and Aggression training, including physical intervention.

Reporting to the Residential Operations Manager, the Activities Coordinator coordinates and implements inclusive recreational programmes for adults in a residential care setting, covering group field trips, weekly activity plans, and daily participant logs. Partnering closely with co-workers and the Residential Operations Manager, this role enables clients to access safe, creative, and developmentally appropriate activities that support their social, physical, and emotional needs.

Role Responsibilities

• Create activities aimed at adults.
• Plan and coordinate group field trips and events.
• Lead or supervise safe, creative, and appropriate play opportunities; ensure that each activity is inclusive.
• Create and facilitate activity plans for each week, including risk management.
• Work closely with co-workers to implement activities.
• Maintain accurate daily logs involving participants and programs; maintain a safe environment for all participants and staff.
• Maintain a work-appropriate appearance and professional attitude when interacting with clients and co-workers at all times.
• Complete any other tasks as requested by the Residential Operations Manager.

Qualifications & Experience

• Valid First Aid and CPR essential.
• Experience with recreation programming.
• Experience supervising student staff.
• Knowledge of developmental needs and of dealing with difficult behaviours.
• Good problem-solving skills in and out of high-stress situations.
• Ability to respond effectively to a flexible, changing environment and manage multiple tasks and interruptions simultaneously.
• Organised, with strong communication and coordination skills.
• Ability to work effectively with a wide range of people in a diverse community.
• Enthusiasm, creativity, and positive attitude; ability to show independent initiative and be proactive in a team environment.
• Skilled verbal and written communicator with basic computer skills; able to work with minimal supervision.
• Valid driver's licence with third-party liability and access to a vehicle.

Sitting at the intersection of therapeutic care and daily service operations, the Activities Coordinator creates and delivers individual and group activity programmes for men experiencing acute mental illness across two wards in a safe, stabilising environment. Operating across clinical staff, service managers, volunteers, and the wider care team, this role sustains residents' engagement, monitors changes in their physical and emotional condition, and upholds the positive reputation of the service.

Job Functions

• Create an atmosphere that suits individual service users and the day service.
• Help service users to socialise within the day service by providing a variety of activities catering for all tastes; assist service users in accessing activities and identifying needs.
• Plan and implement five-day rolling and individual programmes; encourage service users to maintain pre-existing hobbies after discussion with team leaders and the service manager; prepare and maintain appropriate materials for activities; clean up after activities.
• Maintain full and accurate records of daily therapies and activities using the relevant documents; report and document any changes in service users' physical or emotional condition to the Person in Charge and provide written or verbal feedback to the Manager Care on patients' progress and fluctuation within activities.
• Assist staff when interviewing relevant volunteers and assistant staff, and supervise their work.

Skills & Qualifications

• GCSE English and Maths or equivalent training, qualification, or demonstrated ability.
• Previous experience working within a care environment.
• Previous experience in the care of adults with learning disabilities and complex needs.
• Excellent communication skills and the ability to be a good team player.
• Have the sensitivity and energy to provide a trusting, stimulating, and varied lifestyle for patients.
• Promote and ensure the good reputation of the service; maintain and demonstrate a positive attitude toward service users, their families, staff, visitors, and others.

A key member of the site quality and food safety team, the Activities Coordinator develops and manages training compliance, internal audit programmes, and daily KPI tracking to ensure product, processes, and environments meet Mars and regulatory standards. Collaborating across the Quality, Supply, and Food Safety functions, this role enables the site to sustain full compliance with FSSC 22000 requirements and execute corrective actions that protect product quality and associate safety.

What You'll Do

• Provide support to Quality and Supply as needed to ensure training program compliance for Food Safety, Product Quality, and Associate Safety.
• Manage daily Supply KPIs and participate in FMOS processes.
• Maintain full compliance status for site Quality and Food Safety standards in conjunction with the Site Quality Manager and Food Safety Team Leader.
• Participate in the site's Internal Audit program, including recruitment of auditors, provision of training, managing the internal audit schedule, and developing corrective actions to address findings.
• Manage the One Point Lesson program concerning change requests, establishing dates for completion of key tasks, and coordinating the implementation of actions.

Requirements

• 2 years of relevant experience in food or related industries.
• 3-5 years of experience in a food manufacturing environment, or experience in a technical support area such as Engineering, Quality Control, R&D, or Laboratory Services.
• 2 years of internal audit experience.
• Strong knowledge of FSSC 22000/22002, Quality Management Process, Good Manufacturing Practices, Food Safety, including HACCP, and Regulatory Guidelines.
• Knowledge of Mars quality systems and lean manufacturing principles preferred.
• Good understanding of current processes in Dries, Mixing, Filling, Thermal Processing, Packaging, and Disposal; understanding of change management processes.
• Strong computer skills, including Excel, Word, and PowerPoint.
• Ability to transfer procedures and training experiences to others.
• Strong interpersonal skills with the ability to communicate, influence, negotiate, motivate, and lead through influence at all levels of the organisation, including the reporting and presentation of data.
• Strong written, verbal, and presentation skills; strong questioning and probing skills to discover issues and verify the accuracy of information, results, and data.
• Flexibility to adapt to regularly changing priorities; ability to handle sensitive information.

Delivering outstanding activities services to older people in a nursing home setting is the core purpose of the Activities Coordinator at Sonas Nursing Homes, who organises, promotes, and facilitates a person-centred programme of recreational and community-linked activities tailored to each resident's individual needs. Serving as the primary point of contact for residents, families, volunteers, and local community organisations, this role enables residents to maintain engagement, well-being, and a sense of identity throughout their care journey.

Day-to-Day Responsibilities

• Organise, promote, and facilitate activities for residents in conjunction with the care team.
• Coordinate activity programmes that maintain interest and progression over a period of time.
• Identify the needs of the collective group of individuals and tailor activities to suit.
• Record and update residents' documentation on engagement levels during activities.
• Build links with the local community, voluntary bodies, and healthcare organisations.
• Promote, encourage, and practise the ethos of person-centred care; establish and maintain relationships with residents based on respect and equality.
• Communicate effectively with residents, visitors, and colleagues; encourage involvement from the local community in activity programmes.
• Support and assist the management team during internal and external audits and inspections.
• Ensure activities programmes adhere to Sonas values, policies, and procedures of the nursing home and the working environment.

Experience & Qualifications

• FETAC/QQI Level 5 in Healthcare or a related field preferred; Care of the Older Person, Dementia Care, and Palliative Care Support Modules are desirable or willingness to complete them.
• Current and valid CPR, Infection Control, Manual and Resident Moving and Handling, and Safeguarding of Vulnerable Adults Certificates (training can be provided if required).
• Full Irish Driver's Licence essential.
• Previous working experience in the care of older people within a residential care home setting.
• Specialist skills in cooking, gardening, knitting, music, arts and crafts.
• Passionate about delivering outstanding services to older people.
• Committed, patient, and caring with a sense of humour and a positive outlook on life.
• Must be available to work various days, evenings, and weekend shifts when required.
• Willingness to undertake a pre-employment medical assessment and drug and alcohol screening.

As the Activities Coordinator, this role plans and manages a monthly resident activity calendar while supporting property-wide administrative functions, including accounts payable processing, reservation management, and vendor communications within a senior living community. The broader property and regional team relies on this work to maintain resident satisfaction, ensure accurate financial reporting, and uphold the quality and professionalism of the company.

Scope of Work

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system; assist in processing procurement card reconciliations.
• Attend and participate in training programs and seminars as required.
• Handle telephone inquiries to back up property staff.
• Plan and produce a monthly activity calendar; plan and manage residents' entertainment and outings.
• Facilitate Resident Council Meetings and follow up on concerns or issues raised.
• Purchase and maintain an inventory of all activity-related supplies, including decorations.
• Accurately quote pricing and availability to potential customers; respond accurately to questions regarding park rules and regulations.
• Complete daily reports as requested by management; provide detailed reservation information to management as needed.

Position Requirements

• High school diploma or equivalent experience.
• One or more years of office experience.
• Strong communications and organisational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel, and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Activities Coordinator advances therapeutic outcomes for patients in healthcare, mental health, and disability care settings by developing and implementing a daily schedule of physical, social, and spiritual activities calibrated to each participant's level of functioning. The work directly supports a positive, calm, and joyful environment and requires collaboration with clinical staff to document patient participation and behaviour against individualised care plans.

Work Activities

• Develop and implement therapeutic activities for small and large groups based on participants' level of functioning.
• Plan thematic decoration and special events.
• Train Mental Health staff to carry out activities when the Activity Coordinator is not present.
• Fill in for program staff as needed.
• Plan a daily schedule of physical, social and spiritual activities according to patient's abilities.
• Develop and maintain a library of structured tasks for patient use.
• Order and maintain activity program supplies according to budget.
• Work with the team to promote a positive, calm and joyful environment throughout the centre.
• Assess participants' need for therapeutic social and recreational activities.
• Document patient participation and behaviour based on each patient's individualised care plan.

Knowledge, Skills & Abilities

• One year of experience in a patient activities program in a healthcare setting, mental health setting, or setting for the care of the disabled.
• Completion of a certification course for Certified Activities Coordinator or equivalent.
• Current CPR required.
• CPI training will be provided.
• Basic computer knowledge.
• Strong interpersonal skills; accountability for patient and staff safety.

The Activities Coordinator creates and leads a comprehensive programme of large and small-scale group activities — including exercises, arts and crafts, cultural groups, and community outings — for frail elders and adults with dementia within a PACE-adjacent Day Health Center in the Bay Area. Reporting to the Activity Therapy Coordinator and collaborating with an interdisciplinary team that includes volunteers and recreation assistants, this role enables isolated and at-risk participants to build social connections, maintain independence, and experience improved quality of life.

Performance Expectations

• Build a sense of community and a warm social atmosphere within the Day Health Center in which participants are able to identify a support system.
• Plan, prepare and lead large and small-scale group activities, including exercises, news discussions, arts and crafts, music, cultural groups, cognitive groups, and community outings.
• Plan all parties, holiday and birthday celebrations, and secure entertainment and community resources in consultation with the Activity Therapy Coordinator and Recreation Assistant.
• Encourage isolated participants towards group participation through one-on-one interactions.
• Assist with all general activities at the centre to meet participants' needs, including personal care, transportation, and meal service as assigned.
• Secure library books, magazines, cassettes, CDs, and other materials for participants' independent use.
• Assist in preparing, distributing and posting a monthly calendar of activities.
• Assist with determining equipment and supply needs and participate in budget planning and purchasing of supplies.
• Conduct and document client recreation assessments, treatment plans and quarterly re-evaluations as assigned; attend appropriate meetings to present them to the team.
• Conduct other record-keeping and administrative assignments as required.
• Assist in the coordination, orientation, and ongoing training of volunteers; act as lead of the Recreation Department as assigned in the absence of the Lead Activity Coordinator.

Professional Experience

• One year of professional or volunteer experience with frail elders with dementia and/or age-related issues.
• Demonstrated ability to work within an interdisciplinary team and with volunteers, including offering ongoing training and supervision.
• Interest and willingness to work in a multilingual, multicultural environment.
• Strong leadership skills; ability to problem-solve and practise conflict resolution.
• Experience with Microsoft Word, Excel, and other related programs.
• Fluency in English required; second language preferred.
• Stability, maturity, imagination, and flexibility in work.
• Ability to work independently with minimal supervision.
• Ability to promote good public relations with clients, their families and friends, visitors, and the community.
• Ability to promote customer service as a primary goal through direct actions and by example.

Reporting to the Center Director, the Activities Coordinator develops and coordinates the PACE Engagement Programme in Stockton, CA, designing individualised and group activity plans that address the social and therapeutic recreational needs of a diverse elderly population. Working closely with the interdisciplinary team, caregivers, and external community organisations, this role enables PACE participants to remain safely in their communities and supports the broader mission of comprehensive, person-centred elder care.

Core Responsibilities

• Conduct Engagement (Activities) assessments to determine the social and therapeutic needs, preferences and goals of participants; actively participate in IDT meetings to develop participant care plans.
• Develop a comprehensive, innovative and appropriate Engagement Program, including individual and group activities as well as outings that meet the diverse needs of participants.
• Implement and supervise all activities of the Engagement Program, monitoring for enjoyment, appropriateness and safety.
• Develop and post a monthly calendar of the Engagement schedule of activities.
• Cultivate and maintain effective relationships with outside organisations, including adult education programs and other state, county or private resources that can support the Engagement Program.
• Provide training and instructions to staff, participants and caregivers and families as appropriate.
• Manage the department budget.
• Remain alert to pertinent input from other team members, participants, and caregivers; update the IDT promptly of any changes in participants' condition or functional status.
• Support enrollment of prospective participants into the program in coordination with the Intake Team.

Background & Experience

• Bachelor's degree in a related field; Master's degree in Recreation Therapy preferred.
• Current Basic Life Support (BLS) certification.
• Experience in a social, recreational, or educational program with at least one year working with a frail or elderly population.
• Demonstrated ability to plan and implement a stimulating and appropriate engagement program for seniors utilising multiple therapeutic modalities.
• Excellent organisational and communication skills in settings with seniors, their families, and interdisciplinary team members.
• Highly motivated, self-directed, and able to execute tasks in a quickly changing environment and make sound decisions in emergencies.
• Experience and competency working with people from diverse backgrounds.

Reporting to the Maintenance Plan Leader and Maintenance Group Leader, the Activities Coordinator leads daily work coordination across an industrial maintenance zone, including assigning I&E job resources, reviewing job packages against approved procedures, and conducting field audits to verify procedure compliance. Partnering with service providers, craftspersons, and EHS personnel, this role enables maintenance operations to proceed safely, on schedule, and in full conformance with site safety and environmental standards.

Key Responsibilities

• Assign job resources; review job packages and prepare to carry out tasks; initiate the work permit procedure.
• Report the progress of daily work to enable adjustments to the daily work schedule when needed; review work status with service providers and originators and adjust schedule as required.
• Assist in determining whether jobs can be carried out; if jobs or equipment are not ready, reassign personnel to the next job.
• Check that all scheduled job sequences have been completed; return equipment to operations; check that all work for a job is done, including paperwork, and close the work order.
• Assist in allocation of resources for resource leveraging; perform the role of PUFP (Procedure Use Focal Point) for maintenance activities.
• For priority work, act as a Planner and follow Planner responsibilities; for unplanned and planned work, review the job package prior to assigning work to ensure it contains the correct procedure or validate that the task is on the exemption list.
• Review the completed job package, including Procedures, Checklists and Equipment History Forms, to ensure they are filled out correctly; coach craftspersons when completed documentation is not filled out correctly; escalate to the Maintenance Plan Leader, Maintenance Group Leader, or Contract Supervisor when coaching has not been effective.
• Conduct field audits to ensure procedures are used according to the local Maintenance Procedure Use Policy; communicate specific high-impact procedure changes with craftspersons in the morning EHS Tailgate meeting.
• Ensure all maintenance procedures include a hazard assessment indicating safety, health and environmental considerations and control measures; ensure Emergency Maintenance Procedure Requirements are followed by personnel performing the work.

Technical Qualifications

• High School Diploma or GED as a minimum; Associate's degree or higher preferred.
• 5 or more years of experience in an industrial maintenance or operations role.
• 5 or more years of maintenance field planning experience preferred.
• Proficiency in SAP, Microsoft Excel, and Word.
• Strong interpersonal, facilitative, and organisational skills; ability to interact effectively with multiple functions and diverse individuals to achieve goals.
• Demonstrated decision-making skills with the ability to prioritise appropriately.
• Strong troubleshooting, problem-solving, and time management skills.
• Strong written, verbal, and reading comprehension skills; ability to communicate with a diverse population across the site.
• Demonstrated leadership skills; ability to work independently within an empowered team environment; strong safety focus.
• Must be willing to take calls during the week and on some weekends.
• Valid Driver's Licence required.

Sitting at the intersection of resident-centred programming and regulatory compliance, the Activities Coordinator plans, develops, and directs the overall operation of the Activity Department, designing programmes that address the physical, mental, and psychosocial well-being of each resident in line with federal, state, and local standards. Operating across clinical, quality assurance, and community liaison functions, this role enables the facility to achieve high resident and family satisfaction while maintaining full MDS and compliance documentation.

Core Functions

• Create, develop, organise and implement person-centred activities and programs applicable to varying levels of cognitive abilities and needs, including individuals with dementia, in one-on-one, small-group and large-group formats.
• Create monthly newsletters and facility activity calendars; ensure timeliness of content collection, creation, and distribution; promote internal related events on social media, including the facility Facebook page.
• Track and keep a record of resident participation in a timely and efficient manner, reflective of attendance, mood, behaviour and degree of involvement.
• Use activity supplies and equipment safely and efficiently; maintain a clean, neat and aesthetically pleasing activities area and storage; provide guidance to staff and volunteers on the safe and proper use of supplies and equipment.
• Actively participate in volunteer coordination and recruitment; provide training, coaching and supervision to volunteers secured for activity department functions.
• Collaborate in the leadership of the overall Activity Department; attend resident council meetings monthly, creating agendas and recording minutes; serve on and participate in various committees as appointed.
• Plan, develop and implement person-centred activity care plans and assessments; interview residents or family members to obtain activity information; coordinate activities with other departments as necessary.
• Maintain an ongoing QA programme for the Activity Department and present monthly reports; participate in facility surveys conducted by government agencies as necessary; attend daily staff meetings.
• Arrange transportation for residents to activities and off-site appointments as needed; remain current on trends in life enrichment activities, ageing and long-term care; prepare activity note documentation within medical records and MDS required documentation.

Education & Experience

• High School Diploma or equivalent required; Bachelor's degree in recreation, art therapy, or a related field preferred.
• Certification as an Activities Director by the State of Indiana upon hire or within 6 months of hire.
• An Indiana CNA licence is required or obtained within 6 months of hire.
• Two years of experience in a social or recreation program.
• 1 year of supervisory experience in a healthcare-related environment preferred.
• Ability to reach, kneel, stand, pull, lift, grasp, and perform repetitive motions occasionally.
• Ability to see clearly at 20 inches or less.
• Ability to lift to 40 pounds occasionally and up to 10 pounds frequently.
• Ability to frequently walk, sit, talk, hear, and perform repetitive motions required.

A key member of the site maintenance operations team, the Activities Coordinator coordinates all instrumentation and electrical work within a designated maintenance zone, leading I&E troubleshooting efforts, managing compliance documentation, and delivering Turnaround execution plans to operations and maintenance leadership. Collaborating with the plant's AC/GK, service providers, and business leadership, this role enables the zone to maintain operational discipline, close compliance backlogs, and execute complex electrical jobs with quality control.

Primary Duties

• Assign job resources for all I&E work in the designated maintenance zone; prioritise, plan, assign resources and prepare job packages as required; reassign technicians to other work if a job must be delayed.
• Check that all scheduled job sequences have been completed; review work status with service providers and originators and update the schedule as required.
• Communicate with the plant's AC/GK regularly to manage backlogs and job status as needed.
• Coordinate compliance work and ensure all appropriate documentation is completed each month, including any necessary deferrals.
• Provide a Turnaround execution plan, including contingencies and critical path definitions to operations and maintenance leadership, with appropriate time for review prior to execution.
• Serve as I&E focal point across the business; lead efforts in I&E troubleshooting and work requiring advanced knowledge of instrumentation and electrical systems; manage quality control within the I&E space for the zone.
• Assist in the creation of effective electrical job plans on complex electrical jobs and provide any associated operating discipline required for the job.

Required Qualifications

• High School Diploma or equivalent; Associate's degree in Instrumentation or Electrical Technology preferred.
• 5+ years of experience as an I&E Technician.
• Good working knowledge of Excel and Word.
• SAP experience preferred.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work effectively both individually and in a team environment.
• Prior Olin experience in a relevant position preferred.

Sustaining high-quality activity services and regulatory compliance across a long-term care facility depends on the Activities Coordinator, who develops and oversees written care plans for each resident, manages the Activity Department's staffing and quality assurance programme, and serves as community liaison to generate referral opportunities. Based within the facility and reporting through the Quality Assurance Committee and Human Resources, this role enables the organisation to achieve strong resident outcomes, licensure compliance, and a positive, professionally managed work environment.

Duties

• Provide quality activity programming to residents; interact with residents to ensure quality care and positive resident/staff relations.
• Maintain open and trust-building relationships with resident family members, responding professionally and promptly to any requests or concerns; address concerns from Resident/Family Satisfaction Surveys; maintain the confidentiality of resident information and honour residents' personal and property rights.
• Act as community liaison, speaking about programme services to various audiences; seek out and secure new, revenue-generating opportunities and referral sources.
• Maintain and review all charts, notes and documentation for completeness, accuracy and compliance with applicable rules, regulations and standards; participate in and monitor clinical assessments of the MDS.
• Keep informed on licensure, certification and reimbursement issues to anticipate and implement necessary changes and maximise the facility's position on those issues.
• Develop and oversee written plans of care for each resident; ensure all activity progress notes and plans of care are informative and descriptive of the services provided and of the resident's response to the service.
• Assist the Quality Assurance Committee in determining and ensuring ongoing quality activities services and implementing appropriate plans of action to correct identified deficiencies.
• Foster a positive work environment; interview, select and orient new direct reports; define, establish and promote performance expectations; evaluate job performance of direct reports; monitor accountability with organisation requirements and work with Human Resources when necessary.
• Participate in the development, planning, scheduling, conducting and monitoring of in-service training programmes, on-the-job training, and orientation programmes for departmental staff; ensure a reasonable and sufficient staffing plan for absences or vacant positions.

Qualifications & Experience

• High School Diploma or equivalent required; Bachelor's degree in recreation, art therapy, or a related field preferred.
• Current unencumbered designation as a Certified Therapeutic Recreational Specialist preferred.
• Two years of experience in a long-term care, hospital, or other related healthcare setting.
• 1 year of supervisory experience preferred.
• Able to read, write, speak, and understand the English language.
• Must possess a valid driver's licence with an acceptable driving record and be insurable under professional liability and crime coverage policies as specified by insurance carrier underwriting standards.

As the Activities Coordinator at Aveo Minkara Aged Care in Bayview, NSW, this role assesses and implements a wide variety of recreational, social, creative, and spiritual activities tailored to each resident's individual needs and preferences, while building connections with local community groups and voluntary organisations. The broader care team relies on this work to optimise resident independence, health, and quality of life through comprehensive leisure assessments and person-centred activity planning.

Functions

• Liaise with and build strong rapport with residents, Committees, other team members, volunteers, community groups and local businesses.
• Assess, initiate and implement a wide variety of activities in accordance with the individual needs and choices of each resident; contribute to the active lifestyle of all residents at the village.
• Plan and display a monthly programme to inform residents, staff and others of proposed activities.
• Offer recreational, social, physical, creative, spiritual, intellectual and motivational activities for residents.
• Provide residents with opportunities for participation in community-based activities; provide materials and resources for special interests and independent activity.
• Complete comprehensive assessments of residents' leisure and support for daily living that meet residents' needs, goals and preferences and optimise independence, health, well-being and quality of life.
• Provide leisure and recreation activities that will enhance the well-being of residents in a range of different contexts as part of everyday life.

Skills & Qualifications

• Previous experience in a similar position is required.
• General knowledge of aged care or working with older people.
• Current First Aid and CPR certificate.
• Current Police Check certificate.
• Genuine interest in the aged care sector.
• Passionate about delivering outstanding services to older people.
• Willingness to undertake a pre-employment medical assessment and drug and alcohol screening as part of the recruitment process.

Activities Coordinator coordinates the full administrative operations of a university's Music, Education, and Interdisciplinary Studies department, including scheduling student recitals and masterclasses, supervising hourly student employees, and managing procurement and budget tracking. The work directly supports the MEIS Chair, the broader College of Arts and Media, and community outreach partners, enabling the department to deliver high-quality academic programming and maintain strong institutional relationships.

Accountabilities

• Coordinate and assist in the day-to-day administrative operations of the MEIS department at the direction of the Chair.
• Hire, schedule, and directly supervise student hourly employees.
• Support other CAM administrative offices and the Dean's office as needed.
• Schedule and oversee the MEIS department space.
• Support CAM events, including scheduling student workers for coverage, creating and disseminating posters and other marketing materials, and providing coverage at events as needed.
• Schedule and manage all student recital events; coordinate MEIS class-related events, including masterclasses, guest speakers, and special events.
• Conduct presentations, group tours, and informative meetings for MEIS prospective students.
• Provide administrative support for the admissions process in the MEIS department.
• Assist the Chair in reviewing faculty course loads, monitoring class enrollments, redistributing faculty loads in case of low enrollments, coordinating appropriate classrooms, and developing long-term curricula plans and schedules.
• Assist in department budget monitoring, tracking, and reporting; manage procurement, purchasing, and travel.
• Act as department liaison and project manager for assigned community outreach and engagement projects and partnerships; coordinate internal resources and third parties for the execution of projects.

Requirements

• Bachelor's degree in business, business administration, finance, accounting, event management, education, social sciences, or a directly related field from an accredited institution.
• One year of professional-level experience in business operations, administration, or office management, with prior experience working within an academic unit or program at a university or college, preferably in a music program.
• Experience in student services, academic services, and/or faculty affairs; experience supervising student staff.
• Professional experience in full-cycle event planning and coordination, logistical support for events, program management, marketing, administration, or outreach.
• Proven experience establishing and maintaining effective working relationships with a diverse population at all levels throughout the institution and into the community.
• Proficiency in MS Office, including Word, Excel, and Outlook.
• Ability to communicate positively and effectively across various modalities, balance multiple projects and tasks in parallel, and maintain attention to detail.
• Strong listening, reasoning, assessment, judgment, and critical thinking skills; highly developed organizational and task management skills.
• Demonstrated ability to embrace and advance equity and inclusion.

The Activities Coordinator crafts and sustains a comprehensive portfolio of student activities, leadership programmes, and organisational services for a community college, overseeing club trust accounts, the Student Center Complex, and publications such as the Falcon Flyer. Collaborating with students, faculty, advisors, and the interclub council, this role enables equitable student participation, leadership development, and compliance with California State Education Code and Title 5 requirements.

Activities

• Develop, implement, maintain, and promote effective student activities programs and services for the department.
• Interact with students, faculty, managers, and community members to promote and support student activity programs.
• Facilitate training programs, including student leadership training, organizational development training, and new officer training.
• Assist in the planning, promotion, supervision, and production of student activities, including college commencement, student leadership conference, student awards and scholarship programs, pre-game and half-time programs at athletic events, and educational, recreational, social, and cultural programs and events.
• Oversee the orientation and training of Advisors for Student Organizations; annually review, prepare, and publish the Organizational Guide and Advisors' Handbook; provide general support for advisors, including programmatic advice and direction in meeting District standards for safety, accountability, and risk management.
• Oversee student club and organization Trust accounts in accordance with Title 5 regulations and District fiscal guidelines and requirements.
• Assist in the development, implementation, publication, distribution, and maintenance of the Department's master calendar for Student Activities and for Student Center Complex usage and activities.
• Assist in the advisement, planning, and implementation of fundraising and other events and activities.
• Advise students regarding program-related matters; serve as an advisor for the interclub council.
• Verify and monitor student eligibility for organizational membership and participation.
• Supervise operations and activities of and in the Student Center Complex; monitor the Student Center Complex for cleanliness, orderliness, and safety.
• Manage Falcon Flyer publications, approval of publicity of student activities on campus, and information items on campus boards and marquees.
• Monitor and lead students and campus personnel involved in Student Activities' projects and assignments.
• Participate in ordering supplies and equipment for the Department for student programs and activities while supporting cost containment and other management objectives of the department.

Experience & Qualifications

• Bachelor's degree from an accredited college or university in a related field, or the equivalent; post-baccalaureate or master 's-level education in education, counseling, student development, student personnel, or similar fields is preferred and may substitute for full-time experience.
• Three years of full-time experience in student activities or life, student leadership, student government, and/or related programs in a higher education setting, including two years of recent experience in the coordination of education and/or leadership programs or the equivalent.
• Experience with facilitation of student organization and leadership processes, development and facilitation of student workshops or training, and student government processes.
• Knowledge of leadership development in a community college setting, student activities and student government, California State Education Code provisions and Administrative Regulations regarding community college student programs, and the philosophy and objectives of the community college.
• Knowledge of and sensitivity and commitment to meeting the needs of the diverse academic, ethnic, cultural, socioeconomic, and disability backgrounds of the student and community population.
• Ability to provide leadership development to community college students and communicate effectively with staff, students, and the public both orally and in writing.
• Proficiency in computer software, including Excel, Word, Access, Publisher, PowerPoint, and website construction and maintenance programs.
• Ability to accomplish work of a sedentary to moderately active nature, lift, push, and pull light to medium weight objects (25 lbs.) on an occasional basis, and work varying schedules.