WHAT DOES AN INVESTOR RELATIONS ASSOCIATE DO?

Published: Oct 14, 2025 - The Investor Relations Associate supports fundraising efforts by managing investor communications, due diligence, and fund documentation. This role synthesizes complex data to craft clear narratives on fund performance and market insights. The associate also collaborates across teams to deliver impactful investor experiences and ensure seamless engagement across all Limited Partner touchpoints.

A Review of Professional Skills and Functions for Investor Relations Associate

1. Investor Relations Associate Duties

  • Sales Education: Serve as a resource to educate and provide information to the sales force on a large number of funds on the global Private Bank platform
  • Inquiry Management: Prioritize and respond to a high volume of advisor inquiries across multiple channels (e-mail, phone, instant messenger)
  • Client Communication: Assist with synthesizing, summarizing and messaging ongoing client communications and corporate actions to both the sales force and clients
  • Content Writing: Writing cover letters, Crafting and sending alerts internally
  • Document Coordination: Working with teams both internally and externally to send these documents to clients, both via hard copy mail and e-delivery
  • Stakeholder Collaboration: Partnering well across internal stakeholders (Alternatives Product Specialists, Due Diligence, Structuring, Product Development, Middle Office, Fund Accounting, Legal, Compliance, and client coverage teams, etc.)
  • Communication Review: Preparing and reviewing client communications with a focus on client lens and technical accuracy
  • Client Support: Handling Advisor and Client needs (inbox management, questions, reporting needs, corporate actions, etc.)
  • Client Insight: Developing a deep understanding of the client and advisor needs and sensitivities
  • Event Coordination: Assisting in the end-to-end client investor call and webcast process, which includes liaising with external vendors on logistics, preparing call invitations and client notifications, and preparing detailed call summaries for use by the sales force
  • Marketing Collaboration: Collaborate with the Structuring team to update marketing materials like Flipbooks and Executive summaries
  • Digital Transformation: Helping implement the digital, tech, and Artificial Intelligence transformation agenda as new processes and systems are put in place

2. Investor Relations Associate Details

  • Investor Relations: Help identify and execute on key investor relations and client service initiatives
  • Cross-Functional Coordination: Coordinate across multiple groups within the firm to ensure consistent, proactive, timely, professional and accurate investor interactions
  • Client Service Management: Create and implement standardized client service protocols to provide a high-quality, consistent investor experience, including the implementation of standardized inquiry management practices across strategies
  • Brand Messaging: Establish a consistent approach to messaging and branding across materials
  • Investor Sentiment Analysis: Understand and assess investor sentiment and implement programs to take advantage of market momentum
  • Process Optimization: Coordinate with technology to enforce internal efficiencies
  • Meeting Preparation: Summarize relevant information and develop customized meeting materials for senior management to facilitate personalized, thoughtful discussions with key strategic relationships
  • Request Oversight: Collaborate across internal groups to oversee the response to investor requests and questionnaires
  • Stakeholder Communication: Articulately communicate with key internal stakeholders in a knowledgeable, clear, and professional fashion

3. Investor Relations Associate Responsibilities

  • Client Support: Support the senior team with client-related activities
  • Investment Facilitation: Work closely with the investment team to facilitate investments
  • Activity Tracking: Closely track, update, and report on the status of all investment-related activities
  • Call Management: Receive all inbound calls to answer questions, fact find and qualify and route to the appropriate extension
  • Needs Assessment: Assist callers by helping to identify their needs
  • Investor Analysis: Assess future and current investor needs
  • Phone Etiquette: Enthusiastic, persistent, friendly and professional on the phone
  • Procedure Implementation: Implement proper phone procedures throughout calls
  • Investor Assistance: Work with investors to ensure their questions are answered
  • Client Service: Provide excellent service to the clients and apply effective troubleshooting techniques under pressure
  • Customer Experience: Ensuring customers have a VIP experience over the phone
  • Investor Engagement: Encourage happy investors to send their success stories
  • Story Sharing: Share customer success stories during daily company meetings

4. Investor Relations Associate Job Summary

  • Investor Relations Support: Assists with the maintenance of the company's investor relations plan
  • Investor Liaison: Serves as a point of contact for all investors and shareholders
  • Data Management: Enters investor account information into the Master Investor Database/CRM
  • Information Accuracy: Ensures names and contact information are accurate and any changes are communicated effectively throughout the organization
  • Report Creation: Assist with the creation of custom reports weekly for the Business Development Meeting
  • Relationship Building: Proactively builds relationships with new and existing investors
  • Communication Tracking: Monitors and documents all significant communication (verbal and written)
  • Professional Communication: Ensures communication is professional, appropriate, and accurate
  • Investor Reporting: Assists with quarterly/annual reporting and other communications to investors and shareholders (including capital tracking sheets, special reports for major investors), regularly assessing the content and professional appearance of all reporting and communication
  • Document Management: Post subscription documents, investor statements, investor communications, K-1’s and other secure documents to the fund administrator’s FTP secure site
  • Stakeholder Relations: Maintains relationships with brokers-dealers, attorneys, fund administrators, thoroughly understands the terms of any offering, and ensures regulatory compliance and operating agreement/offering requirements are met throughout the life of an investment
  • Subscription Review: Reviews all incoming investor subscription agreements to confirm that all information is completed and KYC items are included
  • Item Requesting: Request additional items for investor approval
  • Capital Tracking: Tracks commitments and money raised
  • Capital Communication: Assists with communication related to capital calls and distributions
  • Tax Coordination: Assists with the distribution of K-1s and other tax-related information
  • Organizational Knowledge: Maintains adequate knowledge of organization/entity flow charts and basic tax rules
  • Assignment Coordination: Coordinates and facilitates investor assignment and assumption agreements, including approval of assignment from Grubb Fund Management or SPV Investor Relations, completion and full execution of assignment and assumption agreement forms, collecting assignee’s photo ID, W-9, and banking information, submission of documents to fund accounting, fund administrator, and updating the Master Investor Database/CRM
  • Market Feedback: Provides feedback to the organization regarding the investment community’s perception of the company

5. Investor Relations Associate Accountabilities

  • Fundraising Management: Be responsible for fundraising, marketing content, due diligence materials, hosting events, and engagement
  • Strategy Launch: Be responsible for launching new strategies, organizing fundraising data rooms, preparing due diligence, developing engaging fundraising events/webinars, and closing capital from global limited partners
  • Team Collaboration: Collaboration across the broad Investor Relations team and organization
  • Product Launch Support: Support all aspects of launching products and fundraising
  • Content Development: Responds directly to requests, generates new marketing materials and content for communications, and drives process improvements
  • Manager Recommendation: Be asked to make recommendations for the approval of the manager
  • Process Improvement: Develop processes to ensure accuracy and efficiency in the role
  • Investor Engagement: Create and maintain content to drive investor engagement
  • Marketing Support: Be responsible for supporting messaging and delivery of marketing materials
  • Investor Communication: Assist active and prospective investors with fundraising communications
  • Pipeline Management: Ensure timely and thorough follow-up is completed to move investors through a fundraising pipeline
  • Data Accuracy: Ensure systems reflect accurate investor data and capture activities
  • Investor Analysis: Leverage investor data to provide analysis on the investor base to drive strategic engagement and inform fundraising activities
  • Meeting Preparation: Prepare investor profiles, performance reports, agendas, bios, and any additional briefing documentation required in advance of investor meetings
  • Due Diligence Analysis: Compile information and conduct detailed qualitative and quantitative analysis, both to inform SVB Capital’s investor engagement and to respond to comprehensive due diligence requests
  • Leadership Collaboration: Collaborate with senior leadership and investment professionals to drive content creation, oversee LP communications and attendance details, and assist the Marketing and Events team with logistics
  • NDA Management: Lead NDA, Reverse Solicitation, and Data Room issuance during fundraising
  • Event Coordination: Provide support through content development, pipeline management, responding to due diligence requests, scheduling meetings, and coordinating road show logistics

6. Investor Relations Associate Functions

  • Investor Communication: Organize communications with institutional and private wealth investors and consultants
  • Content Management: Develop and manage investor communication content and cadence
  • Design Enhancement: Prepare and improve the design of all investor communications, including case studies, marketing presentations, annual meeting materials, deal summaries, quarterly reports, research pieces, and web content
  • Event Monitoring: Monitor association content calendars for speaking opportunities, participation at conferences, and/or new virtual formats
  • Media Management: Help lead media scheduling, whitepaper development, social media, blog creation, and other marketing strategies (including social media and digital presence)
  • Investor Outreach: Contribute to ongoing outreach with investors by answering questions, drafting responses, and communicating investor sentiment with senior management
  • Investor Understanding: Have a thorough understanding of investors’ goals/objectives and make sure all investors are given high-quality, responsive information
  • Product Knowledge: Understand portfolio management decisions, know the various products and stay updated on high-priority pipeline deals
  • Investor Onboarding: Manage the onboarding and subscription process for all new investors, including KYC/AML data collection and monitoring
  • Portal Management: Assist with the organization and utilization of the investor portal
  • CRM Administration: Utilize, maintain, and update the CRM system with client/prospect information and activity
  • Meeting Coordination: Record meeting notes during investor calls and coordinate follow-up materials for distribution to investors following each meeting/call
  • Fund Tracking: Generate fund investor trackers for designated funds, separate accounts, or co-investments

7. Investor Relations Associate Job Description

  • Investor Reporting: Work with the management, accounting, and acquisitions teams to prepare and improve quarterly investor reports, acquisition and disposition updates, capital call and distribution notices and respond to inbound investor inquiries
  • Brand Consistency: Ensure all communication to investors is consistent with brand standards and messaging
  • Event Coordination: Coordinate and drive content for annual investor meetings, LPAC meetings, and other LP events
  • ESG Marketing: Coordinate and drive content for the Environmental, Social and Governance (ESG) marketing efforts with investors
  • Process Improvement: Communicate with strategic advisors to lead internal process improvements and enhance best practices
  • Market Awareness: Keep abreast of market conditions, industry news, and other issues impacting business development
  • Marketing Development: Assist in developing marketing and fundraising materials, including pitch books, campaign teasers, offering memorandum, competitor information, prospect pipelines, among others, for investors
  • Due Diligence Management: Coordinate, draft, and update responses for due diligence questionnaires and requests for proposal
  • Investor Pipeline: Work with senior management to develop a marketing plan and pipeline of potential investors
  • Prospect Research: Assist senior management in the research and prioritization of potential prospects
  • Fundraising Research: Source industry research related to fundraising or supporting data related to fundraising strategies and rationale
  • Capital Raising: Assist in raising capital and revising strategies to attract new capital
  • ESG Coordination: Coordinate activities related to Environmental, Social, and Governance initiatives

8. Investor Relations Associate Details and Accountabilities

  • Client Management: Ensure that all client needs are consistently met and strive to exceed client expectations
  • Due Diligence Support: Draft, populate, and review Due Diligence Questionnaires (DDQs), Requests for Information (RFIs), and database questionnaires, ensuring accurate and timely dissemination of information to the clients and consultants
  • Reporting Assistance: Help prepare and distribute quarterly client reports and memos/documentation
  • Database Management: Maintain and manage the investor portal and CRM databases
  • Presentation Creation: Create presentations for current clients and prospective investors
  • Content Design: Assist with presentation design and content curation
  • Investment Analysis: Conduct investment analysis
  • Meeting Support: Provide support for meeting prep and follow-up
  • Data Analysis: Utilize internal systems to run and analyze various reports
  • Survey Response: Respond to surveys from industry publications
  • Event Coordination: Support the coordination and preparation of the firm’s annual meeting
  • Market Research: Conduct market research and performance benchmarking research and analysis
  • Data Maintenance: Maintain portfolio company data and fundraising diligence materials
  • Investor Support: Provide support to existing investors on an ad-hoc basis (portal access, capital calls/distributions, contact updates, transfers)
  • Press Support: Support press release execution

9. Investor Relations Associate Tasks

  • Fundraising Coordination: Play a key role in keeping the fundraising activities organized and on track
  • Fund Launch Support: Assist in the creation of all documents related to launching a new fund, including crafting private placement memorandums, due diligence questionnaires, and presentation materials
  • Performance Narrative: Synthesize complex and often disparate sources of qualitative and quantitative data to build a narrative around fund performance
  • Investor Inquiry Management: Respond to LP data inquiries/information requests, coordinating with various internal constituencies including investment teams, finance, legal, and compliance
  • Due Diligence Management: Own and manage the investor due diligence process
  • Roadshow Planning: Assist with planning investor roadshows and due diligence sessions, including coordinating participation and preparation of investor profiles, agendas, bios, key issues, and briefing documentation required in advance of meetings
  • Investor Experience: Build a strategically designed and flawlessly executed experience across every touchpoint for the Limited Partners
  • Event Management: Coordinate the firm’s quarterly and annual LP events, including drafting key messages/materials and overseeing event-related details (live and virtual) to enable takeaways, connections, and networking opportunities
  • Financial Analysis: Design and produce financial analyses to support investor communications
  • Co-Investment Facilitation: Connect and facilitate coinvestment activities on behalf of the interests of the LPs, and also lead engagement with the friends and allies' investor network
  • Investor Insight: Extrapolate actionable insights and intelligence on the investors through contact and activity data (e.g., meetings, emails, follow-up) captured through the CRM system of record
  • Market Research: Collect market intelligence and perform ongoing research of the venture capital industry, including industry best practices and relevant venture market data
  • Data-Driven Insights: Leverage data to enable practical insights on the portfolio and the industry
  • Analytics Collaboration: Work with the Strategy Planning and Analytics team to build dashboards that provide key insights on fund and investment performance, including projected exit scenarios, liquidity, and follow-on decisions
  • Data Fluency: Develop strong fluency with the firm’s portfolio company information database and be able to manipulate and analyze data from the system to draw insights

10. Investor Relations Associate Roles

  • Earnings Support: Supports IR colleagues in advising clients through quarterly earnings cycles and producing corresponding deliverables
  • Script Development: Supporting first drafts of management's prepared remarks by pulling key information or drafting script excerpts
  • Q&A Preparation: Aggregating questions for Q&A preparation, informed by prior earnings calls, analyst questions, peer trends, etc.
  • Press Release Management: Uploading, reviewing/editing, and distributing investor press releases
  • Analyst Engagement: Monitoring for relevant sell-side reports and engaging with analysts
  • IR Program Support: Supports clients' ongoing IR programs, including investor engagement programs, shareholder intelligence and insights, and handling ad-hoc research requests
  • Workflow Management: Keep client workflows on track by taking diligent notes during internal and external meetings and managing up to ensure deliverables are provided on time
  • Scheduling Coordination: Manage scheduling of internal and external calls with strong attention to detail
  • Market Analysis: Identify and leverage key trends in capital markets, corporate governance, and peer trends to inform client strategies
  • Research Synthesis: Aggregating and distilling voluminous research into impactful client recommendations, including peer analysis, institutional ownership analysis, sell-side sentiment, and company/investor profiles
  • News Monitoring: Handles monitoring tasks such as flagging news coverage that impacts specific clients, staying current on IR or sector-specific trends, raising new developments to the internal team, and other ad-hoc items
  • Business Development Support: Supports ad-hoc business development initiatives, including research that informs pitches and preparation of pitch presentation materials

11. Investor Relations Associate Additional Details

  • AML Review: Complete the review of Investor Application Forms and Investor documentation
  • Risk Identification: Identification of investors that may create money laundering or reputational risk to the clients
  • CDD Management: Requesting appropriate CDD documentation from investors and/or clients promptly
  • Policy Maintenance: Ongoing review, update, and maintenance of the Company's AML policy and risk assessment
  • Policy Application: Application of the Company's AML policy and risk assessment
  • Tax Compliance: Be familiar with requirements in relation to tax as they affect investor account set-up and maintenance, e.g., FATCA, CRS
  • Periodic Review: Performance of periodic reviews, ensuring investor information and documentation is kept up to date
  • Client Service: Ongoing active participation in ensuring excellent client service is provided to clients
  • Transaction Monitoring: Overseeing Transaction Monitoring every month
  • Metrics Reporting: Production of metrics, KPIs, and KRIs
  • Due Diligence Oversight: Leading due diligence, MLRO audits, etc.

12. Investor Relations Associate Essential Functions

  • Investor Relations: Cultivate, maintain and enhance relationships with potential and existing investors
  • Capital Raising: Facilitate the capital raising process for direct and third-party investment offerings
  • Investor Research: Conduct research on and vet potential investors
  • Investor Servicing: Service investors and manage the investment process to ensure investors receive timely service and a positive attitude
  • Investor Communication: Call on investors to answer questions, confirm investment status and learn more about their investment objectives
  • Process Management: Communicate with investors to manage the investment process, including the funding and documentation process
  • Due Diligence Support: Assist investors with due diligence questions regarding potential investment offerings while collaborating with underwriting and the commercial real estate team
  • Event Coordination: Coordinate investor conference calls, educational webinars and manage follow-up
  • Marketing Feedback: Provide feedback and contribute to the marketing strategy

13. Investor Relations Associate Role Purpose

  • Investor Relations: Build, develop, and manage relationships with new and existing venture, angel, and corporate investors and partners
  • Outreach Management: Reach out to current and potential investors and partners through phone, email, text, LinkedIn, and AngelList
  • Investor Qualification: Qualify potential investors and partners for the startups, research them, and generate follow-through on partnerships
  • Relationship Management: Establish, develop and maintain positive business and investor relationships with the portfolio of startups
  • Company Understanding: Develop a deep understanding of the companies so that promote them to the investors and corporate partners
  • Investor Promotion: Present, promote, and convince investors and partners to set up meetings with and develop relationships with the startups
  • Team Coordination: Coordinate the efforts with the accelerator director, venture partners, account managers, and other departments
  • Engagement Tracking: Track progress of engagements and relationships between investors and startups with status reports to report to partners
  • Market Awareness: Keep abreast of best practices and promotional trends in startups and overall funding, accelerator, and investment markets
  • Performance Improvement: Continuously improve through feedback and coaching with management and team to reach the potential
  • Business Reporting: Provide management with reports on startup needs, problems, competitive programs, and potential for new business

14. Investor Relations Associate General Responsibilities

  • Investor Strategy: Develops and executes the company’s investor relations strategic programs
  • Strategic Communication: Works with senior management and various internal stakeholders to develop and refine strategic communications delivered to investors and analysts
  • Company Knowledge: Maintains comprehensive knowledge of the company’s commercial products, research pipeline, and business strategies to assist in representing the company to the investment community and Wall Street analysts
  • Media Liaison: Liaises with corporate communications and the controller’s department on materials such as press releases and earnings releases for dissemination to the public
  • Meeting Coordination: Prioritizes and organizes external meeting requests with investors and analysts
  • Relationship Management: Develops relationships and maintains regular communication with all buy-side and sell-side contacts to provide up-to-date information about events and market trends affecting the company, to support the company’s long-term vision in a compliant manner
  • Market Analysis: Monitors and analyzes data relating to trading activity, relevant industry data, and peer company performance
  • Financial Modeling: Tracks, reviews, and compiles detailed financial models and maintains a dynamic, detailed, internal consensus financial model, based on covering sell-side analyst models
  • Presentation Development: Facilitates preparation of PowerPoint presentations for the investment community, analyzes and tracks competitor activities for dissemination to executive management and uses in competitive positioning
  • Financial Communication: Manages information necessary for the preparation of the annual report and other strategic financial communications
  • Conference Preparation: Prepares materials for investor conferences, and the preparation of detailed stock trading and shareholder information for presentations to senior management
  • Shareholder Marketing: Manages targeted marketing activities to new and existing shareholders
  • Competitive Awareness: Stays abreast of competitive commercial and research products/programs
  • Investor Engagement: Attends investor conferences

15. Investor Relations Associate Key Accountabilities

  • Fundraising Support: Providing administrative support for the firm’s global fundraising efforts
  • Due Diligence Preparation: Assisting in the preparation of due diligence materials (private placement memorandums, pitch books, due diligence questionnaires, performance analysis)
  • Marketing Maintenance: Maintaining updated marketing materials and day-to-day administration of the fundraising data room
  • Event Coordination: Helping to coordinate road shows and logistics for investor meetings, including the preparation of investor profile agendas, bios and additional research items in advance of meetings
  • CRM Administration: Serving as the day-to-day administrator of the firm’s Investor Relations CRM, including comprehensive and timely logging of existing and prospective investor profiles and all interactions and activities
  • Marketing Communication: Supporting the preparation of all marketing and communication efforts, including press releases, email campaigns, investor memos and quarterly/annual investor reports
  • Market Research: Conducting market, competitive landscape, industry conference and performance benchmarking research
  • Investor Request Management: Logging, tracking, standardizing and responding to daily/quarterly/ad-hoc investor requests
  • Department Collaboration: Collaborating with internal departments (finance and accounting, compliance, and legal) to expedite the timely processing of deliverables
  • Conference Support: Providing support in the planning and preparation of the firm’s annual investor conference and/or other investor events
  • Performance Tracking: Compiling, tracking and reviewing relevant KPIs to measure the performance of the IR and Marketing department
  • Process Maintenance: Maintaining and updating IR and Marketing processes and procedures

16. Investor Relations Associate Roles and Details

  • External Liaison: Liaison with external community (private shareholders, journalists, analysts, brokers, investors, equity and fixed income)
  • Regulatory Monitoring: Follow-up of legal and regulatory developments in Luxembourg and France
  • Website Management: Global maintenance of the IR section of the websites
  • DMS Maintenance: Global maintenance of the IR section of DMS
  • Information Management: Preparation, sanity-checking, publication, distribution and storage of regulated information via different communication tools
  • Financial Reporting: Periodic Information/Financial Reporting
  • Shareholder Updates: Ongoing Information/Events affecting the Shareholder Structure
  • Event Coordination: Events coordination, logistics, and attendance
  • Database Maintenance: Maintenance of the IR database
  • Market Data Monitoring: Monitoring and updating Eurofins data on financial and stock information websites
  • Press Release Drafting: Drafting non-sensitive press releases
  • Document Management: Management of Eurofins documents for internal use
  • Procedure Maintenance: Upkeep of IR Manual and Internal Procedures
  • AGM Coordination: Coordination and preparation of AGM (with Treasury and Legal)
  • Document Publication: Actual publication of documents according to technical and legal procedure

17. Investor Relations Associate Responsibilities and Key Tasks

  • Marketing Collateral: Prepare corporate and fund marketing collaterals for private and institutional investors
  • Pitch Development: Drafting pitch books, presentations and financial analyses
  • Market Research: Researching and preparing background materials and reports for roadshows and investor/business development events or trips, including the EU, SEA, and Greater China region
  • Event Coordination: Coordinate special events, roadshows, travel itineraries and due diligence visits for prospective investors
  • Client Onboarding: Assist in client KYC, onboarding processes and tracking
  • Investor Liaison: Liaising with current investors on fund performance
  • Report Preparation: Drafting of investor questionnaires and reports, preparation of board and investment committee reports
  • Administrative Support: Provide administrative and secretarial support

18. Investor Relations Associate Duties and Roles

  • Market Research: Conducting market and prospect research across the region to identify new business opportunities
  • Competitive Intelligence: Maintaining a system to gather competitive intelligence and monitor industry events and trends, and ensuring internal databases are updated and maintained
  • Database Management: Management and maintenance of the tracking database used to support the identification of prospective clients and monitor the status of investment discussions
  • Client Support: Managing client support activities promptly, including coordinating due diligence information gathering for new and existing clients, onboarding processes for new clients, preparing RFPs and other client questionnaires, and responding to other ad hoc client requests as they arise
  • Marketing Collaboration: Collaborating with Investor Relations and Marketing teams to customize marketing, client communications and collateral materials to convey targeted and informational responses
  • Content Development: Supporting the IR and marketing teams in creating written content that is targeted, compelling, responsive and accurate in conveying Adams Street Partners’ capabilities, processes and thought leadership in private equity investment management
  • Cross-Team Collaboration: Collaborating with teams across the firm to support effective solutions that support marketing objectives and client interests
  • Project Support: Completing special projects related to existing client portfolios and firmwide strategic initiatives
  • Process Improvement: Seeking opportunities to improve efficiencies to support Adams Street’s marketing needs and processes
  • Material Preparation: Preparing due diligence materials, investor presentations, investor reporting materials, and modeling support for account managers
  • Process Development: Developing and organizing internal processes and procedures to ensure consistency, integrity, timeliness and quality of communications to prospective clients
  • Project Management: Exercising a combination of project management and hands-on execution to ensure that important projects are accomplished on time and with the highest quality standards

19. Investor Relations Associate Responsibilities

  • Reporting Preparation: Preparation of monthly/quarterly reporting files based on the AM’s feedback, ready for the internal review process
  • Risk Reporting: Provide support and back up in preparing quarterly risk review reports, liaise with the AMs to ensure covenants, KPIs, and commentary are updated ahead of the internal review process
  • Billing Support: Assist with ad-hoc billing requirements (under the risk review and any additional loan-on-loan reporting)
  • Data Room Management: Assist with the setup and ongoing maintenance of any private side data rooms
  • Pre-IPD Support: Provide back-up and assist with the pre-IPD process, liaise with AMs and loans admin in the preparation of loan-level reports and servicing fee invoices
  • Investor Reporting: Liaise with AMs in preparing for the investor-reporting package at bond, loan, and asset levels and assemble initial drafts of the reporting
  • Compliance Monitoring: Assist with 'additional duties’ required under the servicing agreement, monitoring of finance parties' ratings, and maintaining insider lists
  • Marketing Support: Help prepare and collate information to produce marketing materials, pitch books, and RFPs for the business units
  • Website Maintenance: Assist with the ongoing maintenance and enhancement of the internal and external website/intranet platforms

20. Investor Relations Associate Job Summary

  • Fundraising Support: Support the Head of IR and Marketing in all aspects of the global fundraising and marketing activities of the firm, including developing and executing strategic initiatives, preparing fundraising and due diligence materials
  • Investor Outreach: Identify high-quality prospective investors and consultants, as well as develop a proactive limited partner outreach program to build further and deepen relationships
  • Investor Engagement: Ensure best-in-class engagement across the firm’s growing limited partner investor base to communicate portfolio updates, strategies, and respond to periodic and/or ad-hoc investor inquiries
  • Content Creation: Create marketing, branding, and communication content
  • Project Management: Lead project management for all fundraising activities, including logistics and oversight of data rooms
  • Market Intelligence: Maintain strong knowledge of industry and asset class trends and gather market intelligence through investor interactions to identify market opportunities and determine effective new/ancillary product development initiatives
  • Event Representation: Attend key industry conferences and/or events to promote the firm
  • Document Preparation: Be responsible for drafting, reviewing, and editing investor-focused documents in support of the firm's asset management business
  • Cross-Functional Collaboration: Provide significant exposure to all aspects of the firm's asset management business, including interdepartmental collaboration with investment, legal and compliance, financial operations, and technology infrastructure groups

21. Investor Relations Associate Accountabilities

  • Investor Engagement: Engage with investors, Fund Administrator and various distribution partners via inbound and outbound calls as well as emails
  • Inquiry Resolution: Deliver efficient and responsive resolution to various investor inquiries via email and phone
  • Partner Collaboration: Collaborate with the Fund Administrator and various distribution partners on fund transfer and other requests
  • Investor Onboarding: Help onboard new investors and introduce them to various investment opportunities across the firm
  • Relationship Management: Focus on enhancing relationships with investors, the Fund Administrator and distribution partners
  • Document Development: Assist with the development or revision of fund documents and materials
  • Performance Reporting: Help prepare monthly and quarterly performance updates
  • Investor Support: Assist in answering any ad-hoc requests from investors

22. Investor Relations Associate Functions

  • Client Operations Strategy: Be responsible for continuously enhancing the vision for the client operations process to reflect the evolving needs of firm clients
  • Performance Analysis: Review and analyze portfolio performance data, benchmark performance and risk statistics
  • Report Review: Review client quarterly reports to ensure accuracy and compliance
  • Data Integrity: Work with all levels of team members across the organization to help ensure the integrity and consistency of portfolio data reported across client reporting systems
  • CRM Management: Maintain the client relationship management database and provide reports to Directors regularly
  • Platform Enhancement: Identifying opportunities to enhance the strategic reporting platform by gathering and analyzing field feedback and collaborating with partners across the organization
  • Data Research: Provide various ad hoc data research and analysis
  • Client Support: Support the existing team’s client service and marketing communications and produce reports and deliverables accordingly
  • Communication Consistency: Establish consistency across current and future investor relations materials and communications, including content, style, and visuals

23. Investor Relations Associate Overview

  • Investor Inquiry Management: Answering institutional and retail investor inquiries about the business, reports, and financial forecasts
  • PR and Communications: Managing PR and Communications within the investor relations team
  • Financial Collation: Collating financial forecasts, highlighting PR releases, and product updates
  • Event Coordination: Organizing investor meetings, events in the offices around the world, setting up meetings, and product demos
  • Conference Management: Organizing and attending IR conferences (physical and virtual)
  • Presentation Development: Create investor presentation materials in PowerPoint
  • Database Management: Keep track of investor contacts in the database
  • Content Management: Take responsibility for the content of quarterly updates, annual investor meetings, and ad-hoc data requests
  • Data Analysis: Analysis of data for fundraising materials by providing data analysis and commentary

24. Investor Relations Associate Details and Accountabilities

  • Stakeholder Engagement: Client and senior stakeholder engagement, maintaining existing investor relations
  • Activity Tracking: Keeping records of client and prospecting activities
  • Deal Support: Supporting the deal process for new and longstanding clients
  • RFP Management: Preparing for and managing RFP processes
  • Team Coordination: Liaising with different teams in the company to collect relevant data and conduct client engagement and prospecting activities
  • Material Preparation: Preparation of materials for investor meetings and prospecting activities, e.g., presentations, investment data, due diligence materials, and cash flow projections
  • Team Training: Supporting the training of new team members
  • Event Representation: Attending industry conferences and networking events as a professional representative of the firm
  • Database Maintenance: Maintaining the accuracy of due diligence questionnaires and investor databases

25. Investor Relations Associate Tasks

  • IR BD Support: Support the Investor Relations and Business Development functions for the firm across all products
  • Market Research: Prepare research materials that explain the context of the market, the credit cycle, and key risks
  • Credit Analysis: Conduct research and analyze data on the credit market, competitors, and the firm’s portfolios and investments
  • Strategy Communication: Synthesize information and help to communicate a fund’s strategy and performance
  • Presentation Development: Prepare and present slides on macro developments and outlook for markets
  • Data Evaluation: Source, consolidate, and evaluate market and economic data to be used in various market and macro analyses and firm exposure/hedge recommendations
  • Idea Generation: Assist with thematic idea research
  • Client Relations: Work with internal teams to deliver effective client relations services
  • Due Diligence Coordination: Coordinate and chair on-site due diligence meetings

26. Investor Relations Associate Additional Details

  • Strategy Support: Acting as a key team member for the private subordinated debt and equity strategies, building an understanding of these and the underlying markets
  • Investor Liaison: Acting as a key point of contact for the sales team and prospective investors/consultants
  • Relationship Management: Building relationships with existing investors
  • Fundraising Support: Supporting the fundraising cycles, i.e., preparation of high-quality marketing materials such as standard fund overview presentation decks, PPMs, RFPs, and DDQs for client proposals and meetings
  • Market Positioning: Utilizing key fund and market-level statistics to develop the market positioning of strategies/product range and communicating findings both verbally and in written marketing materials
  • Event Coordination: Organizing investor update calls and producing/organizing the annual AGMs for strategies
  • Pipeline Management: Supporting and at times leading the fundraising process, including monitoring of the investor pipeline and communicating this to senior management
  • Webinar Management: Assisting with designing and managing investor webinars and investor podcast channels
  • Marketing Maintenance: Proactively maintain and update marketing communications and fund materials

27. Investor Relations Associate Essential Functions

  • Investor Relations Management: Act as the key point of contact for any investor relations-related requirements for European investors
  • Capital Formation Support: Work with the capital formation team on raising assets, acting as a product specialist for the real estate business
  • Project Oversight: Oversee all investor queries, RFPs, DDQs, and project management-related responsibilities
  • Network Development: Build and maintain a broader network with prospective investors across Europe
  • Relationship Management: Liaise with IR teams on the management of LP relationships
  • Material Creation: Create marketing and investor-related materials
  • Product Expertise: Work closely with the European investment team to become a product specialist
  • Investor Engagement: Interact regularly with current and potential investors
  • Marketing Distribution: Produce and distribute marketing materials

28. Investor Relations Associate Role Purpose

  • Fundraising Coordination: Assist in organizing and leading fundraising kickoff meetings and coordinate with the fundraising team to complete the pre-fundraising checklist
  • Investor Interface: Interface with capital partners to help them invest in opportunities within the network, including data room management, offering document evaluation, and investor follow-up
  • Fundraising Tracking: Leverage fundraising tools to track fundraising progress and work with legal counsel to submit necessary regulatory filings
  • Event Planning: Plan and execute investor relations events for Partners and its network companies
  • Reporting Workflow: Help design, implement, and maintain investor reporting workflows
  • Process Improvement: Actively work to implement and improve IR processes and tools
  • Project Support: Work with other team members to accomplish other IR special projects assigned by company leaders
  • Client Coordination: Coordinate client and prospective investor requests with appropriate team members
  • CRM Management: Maintain the Investor Relations CRM database

29. Investor Relations Associate General Responsibilities

  • Prospect Research: Research prospects, utilize CRM and other databases to create prospect lists for the sales team
  • Client Outreach: Conduct initial outreach to potential clients, organize calls and meetings for the sales team
  • Proposal Management: Prepare responses to RFPs and DDQs, liaising with investment, accounting, and legal teams
  • Marketing Customization: Customize and tailor marketing materials to specific clients and their needs
  • Client Engagement: Participate in client calls and meetings, follow up on action items
  • Data Analysis: Answer ad hoc client requests, pull and analyze data to satisfy client inquiries
  • CRM Maintenance: Ensure information is updated and maintained in the CRM system
  • Process Evaluation: Evaluate current and potential processes to improve customer retention and determine best practices
  • Business Scaling: Work with the Fundrise team to develop systematic methods for scaling the investment business and improving investor communication

30. Investor Relations Associate Key Accountabilities

  • Earnings Preparation: Support the preparation of quarterly earnings deliverables (earnings press release and presentation, and conference call scripts)
  • Process Management: Manage logistics in support of quarterly earnings process, investor conferences, and other projects undertaken by the Investor Relations team
  • Investor Inquiry Management: Assist with managing investor inquiries/requests and respond to meeting and information requests
  • Database Documentation: Document investor interactions in the IR database
  • Event Planning: Assist with planning and execution of the Annual Stockholders Meeting
  • Regulatory Support: Assist in the preparation of regulatory filings and corporate press releases
  • Website Management: Assist with the development and management of website content
  • Investor Advising: Advise potential and current investors on fund return targets and investment strategy
  • Relationship Management: Maintain and expand relationships with the current investor base

31. Investor Relations Associate Roles and Details

  • Investor Inquiry Management: Respond to various types of investor inquiries in an effective and timely manner
  • Subscription Support: Assist investors with the subscription process and the related documentation
  • Information Access: Assist investors and their third-party contacts with access to necessary information, including using the online investor portal
  • Communication Management: Prepare mass email distribution notices to investors periodically for legal, accounting, or marketing purposes using the licensed software
  • Service Coordination: Answer questions from accountants and other service providers
  • Department Liaison: Coordinate between various Gerber Taylor departments and outside service providers, administrators, custodians, etc.
  • Investor Experience: Be an integral part of continuously improving the overall investor experience
  • Call Documentation: Maintain detailed logs and notes of all investor calls
  • Relationship Cultivation: Follow up with investors and potential investors to cultivate continued relationships

32. Investor Relations Associate Responsibilities and Key Tasks

  • IR Strategy: Partner with the Head of Business Development and Investor Relations to enhance and drive forward a strategic IR plan and strategy to effectively convey the story to investors and external audiences
  • Client Relationship Management: Build and foster relationships with clients and prospects, delivering information with a superior client service approach
  • Client Support: Operate as the secondary point of contact for clients, proactively identifying clients’ needs and providing information to identify and capture opportunities for additional investment
  • Investor Communication: Manage, coordinate, and prepare investor reports, presentations, and communications, including (e.g., Quarterly letters, Annual meeting presentations, and Investor deck materials) to keep investors informed regularly
  • Data Collaboration: Partner with the Finance, Research, and Operations teams to create and communicate detailed fund analytics and data packages
  • Due Diligence Support: Assist with the completion of due diligence questionnaires and requests from prospective investors
  • Project Management: The Project manages an operating system to support the growth of existing and new product offerings, including prospect tracking and prioritization
  • Meeting Preparation: Assist with and participate in client meetings, including the preparation of agendas, coordination of participants, and customization of materials
  • Business Development Support: Support strategic projects for new business development initiatives across the firm

33. Investor Relations Associate Duties and Roles

  • Financial Analysis: Take an analytical view of the Company’s financial and operational results to contribute to the equity story
  • Reporting Management: Take a leading role in drafting yearly and quarterly reporting documents, including earnings release, investor presentation, etc.
  • Investor Interaction Tracking: Coordinate and report all investor/analyst community interactions, including meetings, events, and conference participations
  • Website Management: Ensure the accuracy and completeness of the Investor Relations website
  • Internal Reporting: Prepare routine and ad hoc internal reports, analyses, and presentations
  • Market Monitoring: Monitor the company's share performance and make comparative analyses
  • Stakeholder Relations: Support and contribute to the relationship with key stakeholders
  • Database Management: Develop and maintain a database for due diligence requests and investor questionnaires
  • Marketing Support: Create, update, and disseminate client reports and marketing materials

34. Investor Relations Associate Duties

  • Presentation Development: Drafting/editing client investor presentations
  • Earnings Preparation: Assisting with preparation for clients' quarterly earnings events logistics, drafting/editing news releases, drafting/editing scripts, and research related to Q&A prep
  • Market Research: Research/market intelligence gathering on clients and their industries/peer companies, preparation of corresponding reports
  • Website Review: Reviewing client websites and recommending enhancements and updates
  • Analyst Research: Reviewing and synthesizing analyst research on the Firm and peers
  • Model Analysis: Aggregate and distill analyst models to support analyses
  • Valuation Reporting: Constructing reports on valuation for the clients and peers
  • Donor Research: Research prospective donor and stakeholder profiles to produce forecasts, briefings, and analyses for department leadership
  • Meeting Coordination: Support the scheduling and logistics of donor meetings

35. Investor Relations Associate Responsibilities

  • Investor Relations: Build and manage relationships with equity research analysts and investors
  • Industry Analysis: Analyze industry trends and competitors across business segments (Cash App, Seller, TIDAL) and provide findings to relevant Square teams
  • Earnings Support: Contribute to Square's quarterly earnings process, including creating the Shareholder Letter, earnings script, and talking points for management and IR
  • Messaging Strategy: Help influence external messaging and guide relevant workstreams for acquisitions, treasury transactions, Investor Days, and company announcements
  • Sentiment Analysis: Track and analyze sentiment and trends among consensus estimates and equity research analyst reports
  • Executive Insight: Provide insights to the executive team regarding investor feedback, perceptions and opinions, and competitive intelligence
  • Process Improvement: Challenge the status quo by identifying opportunities for process improvement
  • Client Support: Provide on-going client support, answering a wide variety of questions timely and accurately, to ensure overall client satisfaction
  • Fundraising Assistance: Support high-profile fund managers in their fundraising efforts by assisting their clients through the subscription process and managing fund closings, with a strong dedication to successful client outcomes

36. Investor Relations Associate Accountabilities

  • Earnings Coordination: Support the quarterly reporting process, including calendar management, earnings announcement preparation, earnings release development, script development for CEO and CFO, Q&A preparation, and call software management
  • Press Release Development: Draft, refine and finalize investor-facing press releases, shareholder letters and other related documents
  • Research Monitoring: Monitor sell-side research and aggregate sell-side models for presentation to clients
  • Marketing Material Creation: Draft, refine and finalize investor marketing materials, including corporate presentations and investor meeting factsheets
  • Investor Communication: Respond to inbound requests and inquiries from investors
  • Website Audit: Conduct audits for best practices of investor relations websites and manage client relationships with investor relations website vendors
  • Administrative Support: Provide general administrative support to accounts, including calendar management, investor database development, monthly report preparation and weekly meeting agendas
  • Tax Coordination: Coordinate with underlying investment managers and internal Tax and Finance departments to facilitate and track the distribution of tax reporting information to investors
  • Record Maintenance: Monitor and maintain client records/files in accordance with compliance policies and procedures

37. Investor Relations Associate Job Description

  • Client Service Support: Work with senior staff to implement all aspects of client service and sales plans
  • Client Reporting: Reporting, client tracking, ad hoc responses, attending client meetings, and calls
  • RFP Management: Take lead role in developing and maintaining materials, RFPs/DDQs
  • Market Tracking: Track LP and prospect activity in the market, CRM oversight
  • Product Communication: Learn and communicate the value proposition of various products to the market
  • Event Representation: Represent the firm at some conferences and similar events
  • Sales Support: Supporting the senior Investor Relations team in sales and relationship management activities, including fundraising and short/medium-term special projects and analyses
  • Investor Response: Responding to ongoing investor requests and assembling data and content for investors
  • Event Preparation: Assisting with the preparation of Annual Meeting materials and quarterly investor letters
  • Presentation Development: Creating innovative and insightful presentation content for current and prospective investors
  • Product Knowledge: Develop a strong understanding of the firm’s offerings across the credit spectrum
  • Marketing Material Creation: Position the firm’s credit offerings through the creation of marketing materials, including pitchbooks, presentations, and investor meeting materials
  • Product Development: Contribute to ongoing new product development

38. Investor Relations Associate Overview

  • Investor Requests: Respond to investor information requests, such as RFPs and due diligence questionnaires
  • Marketing Material Development: Create and update marketing materials, such as offering memorandums, investor presentations, DDQs, and other documents
  • CRM Management: Help maintain the investor database in the CRM system and track investor communication
  • Data Consolidation: Work with investment and finance teams to consolidate portfolio company data for reporting, marketing presentations, and diligence materials
  • Event Coordination: Facilitate content preparation and logistics for AGM/Advisory Board meetings
  • Material Production: Manage production and distribution of materials for external and internal reporting
  • Stakeholder Communication: Proactive in managing the communication and nurturing the relationship with key stakeholders and investors
  • Investor Updates: Provide timely updates to shareholders/investors upon request for information
  • Investor Reporting: Handle reporting, questionnaire, onboarding investors, as well as present information and reports to key stakeholders
  • Market Positioning: Determine the company’s position in the market and provide leaders with any relevant and proactive assessment and feedback guidance
  • Strategic Contribution: Provide input to strategic decisions that might be part of the functional area of responsibility (i.e., Investor Relations)
  • Issue Resolution: Handle and resolve escalated issues that might arise from other functional departments
  • Cross-Department Collaboration: Collaborate inter-departmentally with operations, legal, and compliance teams to coordinate sourcing and reviewing information/data to ensure accuracy and compliance
  • Data Organization: Organize information/data repository for efficient and consistent production of materials to communicate effectively with investors, counterparties, and the senior management team
  • Distribution Management: Organize distribution lists and processes using CRM

39. Investor Relations Associate Details and Accountabilities

  • Earnings Material Preparation: Contributing to the creation of BNY Mellon’s quarterly earnings materials, investor presentations, and other public disclosures
  • Investor Engagement: Assisting senior investor relations officers in managing engagements between senior management and the investor community, e.g., investor conferences, roadshows, 1x1 meetings, etc.
  • Analyst Model Analysis: Analyzing research analysts’ financial models and preparing consensus estimates for senior management
  • Research Monitoring: Monitoring research reports about BNY Mellon, competitors, and the broader industry and synthesizing key insights for senior management
  • Competitive Benchmarking: Analyzing competitors’ financial performance and benchmarking them to BNY Mellon
  • Stakeholder Collaboration: Partnering with subject matter experts across the firm to address questions from analysts and investors
  • Marketing Material Development: Develop fund marketing materials for fundraising, roadshows, AGMs, and ad hoc investor communications, i.e., PPMs, DDQs, case studies, etc.
  • Performance Reporting: Production and analysis of fund performance and portfolio company data for use in high-quality quarterly reports
  • Market Research: Produce market research, competitor analysis, and presentations for internal strategic meetings
  • Event Preparation: Prepare materials for investor events such as annual investor meetings, advisory board meetings, and other investor events
  • Client Relations: Work closely with internal teams to deliver effective client relations services
  • Investor Communication: Respond to daily queries from clients and prospective investors
  • Investor Management: Assist the Head of Investor Relations with the management of existing investors
  • Investor Outreach: Make outbound calls and emails to institutional investors to source and build new relationships
  • CRM Maintenance: Proactively update and maintain the internal CRM
  • Fundraising Support: Assist with a range of activities to support the fundraising process from initial meeting to close

40. Investor Relations Associate Additional Details

  • Fundraising Analysis: Executing highly analytical output to contribute to the development of fundraising and due diligence materials such as private placement memorandums, pitch books, investor presentations, and due diligence questionnaires
  • Investor Diligence Support: Supporting complex, quantitative investor diligence requests as well as the pitching process for separately managed accounts
  • Reporting Support: Helping with complex bespoke reporting requirements
  • Financial Modeling: Producing output including fund projections analysis, carried interest modeling, etc.
  • Strategic Collaboration: Collaborating with senior management on projects and analytics that will contribute to future strategic decisions
  • Event Content Creation: Generating content for key investor-related events such as the AGM and LP Advisory Committee
  • Marketing Material Ownership: Build and “own” client materials and various prospect/marketing materials for co-investment and funds
  • Portfolio Reporting: Produce monthly/quarterly portfolio reports for investors in commingled funds and separately managed accounts, working with Finance and Portfolio Management teams to collate relevant data
  • Investor Request Management: Drive process for creating responses to investor questionnaires, due diligence, and ad hoc requests for existing and potential clients
  • Cross-Team Collaboration: Interface and develop strong working relationships with internal teams, including Finance, Legal, and Deal teams
  • Data Room Management: Contributing to fundraising data rooms, including drafting of documentation such as PPMs, case studies, and DDQs
  • Due Diligence Support: Supporting investor due diligence efforts throughout the fundraising period, as well as on quarterly reporting
  • Meeting Coordination: Assisting with the organization and preparation of meetings
  • Administrative Support: Providing strong administrative support, including drafting of internal correspondence, reports, and presentations
  • Event Material Production: Producing materials for investor events such as annual investor meetings, LPAC meetings, quarterly calls, and other investor events
Relevant Information
What Does A Director of Investor Relations Do?
What Does A Head of Investor Relations Do?
What Does An Investor Relations Analyst Do?