What Does An Inventory Analyst Do?

WHAT DOES AN INVENTORY ANALYST DO?

Published: Oct 15, 2025 - The Inventory Analyst is responsible for generating accurate inventory reports, reviewing production orders, and performing detailed inventory and variance analyses to ensure data integrity. This role manages projects, coordinates with third-party logistics partners, and monitors inventory levels to maintain traceability and compliance with operational standards. The analyst also focuses on identifying root causes of discrepancies, developing corrective actions, and providing continuous process improvement recommendations.

A Review of Professional Skills and Functions for Inventory Analyst

1. Inventory Analyst Duties

Report Generation: Generate a monthly inventory report from OPM and reconcile with the inventory reports from CMO
Variance Analysis: Research inventory variances to determine the accurate quantity on hand and classify them into the appropriate root cause category for variance
Process Understanding: Understand production processes that impact inventory control
Data Analysis: Collect, analyze and interpret inventory data
Document Review: Review the cGMP documentation to confirm the source of inventory variances
Evidence Compilation: Compile and present all evidence to support the source of variances
Inventory Adjustment: Complete cGMP documentation to drive inventory adjustments
Oracle Management: Perform Oracle inventory transactions and adjustments relating to DP manufacturing activity
Cross Collaboration: Works cross-functionally with Marketing, Procurement, R&D, Suppliers, Quality, Plants, Product Change Managers, and Finance
Inventory Accuracy: Primarily responsible for maintaining inventory accuracy as directed by the Supervisor and seeking best practice methods
Error Resolution: Identification and resolution of inventory discrepancies and providing error correction
Material Handling: Performs clerical and manual duties in material areas such as receiving, storing, issuing, and delivering materials, parts, supplies, and equipment
Workplace Organization: Responsible for area 5S endeavors for the office and all work areas

2. Inventory Analyst Details

Inventory Management: Responsible for the analysis and management of inventory control within the RDC to ensure parts are available to support the service parts business
Audit Implementation: Implement inventory audits and other actions relating to perpetual inventory to measure accuracy
Inventory Adjustment: Process inventory adjustments to ensure accurate inventory for customer satisfaction
Data Maintenance: Update and maintain an inventory database and prepare the appropriate reports to ensure accurate and current inventory levels are available
Discrepancy Resolution: Monitor and resolve parts inventory discrepancies caused by shortages, over shipments, and damages (includes recommending solutions to avoid repetitiveness)
Procedure Compliance: Use inventory control procedures to process non-saleable inventory and make necessary adjustments to ensure accurate inventory
Quality Monitoring: Advise appropriate personnel of any irregularities in quantities or quality of inventory that require corrective action
Report Review: Review inventory management reports and make necessary inventory adjustments or recommendations for the correct handling and storage of all inventory
Cycle Counting: Monitor and coordinate the cycle counting process and the disposition of excess material
Process Improvement: Develop and participate in inventory-related continuous improvement initiatives to reduce costs and improve efficiencies
Stock Verification: Complete stock checks for dealer technical assistance and customer service contacts
Process Management: Manage engine track process on the warehouse floor
Operational Support: Handle non-inventory control processes within the unit (ie, Engine Track, TRKAR Updates, Employee Recognition programs, etc.)

3. Inventory Analyst Responsibilities

Data Management: Compile, review, and maintain data from purchase orders, requisitions, and other documents
Inventory Verification: Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors
Storage Planning: Determine proper storage methods, identification, and stock location
Record Maintenance: Prepare and maintain records and reports of inventories, shortages and/or shipments
Item Disposal: Dispose of damaged or defective items following procedures
Material Handling: Pack and unpack items to be stocked
Procurement Coordination: Confer with personnel and stock procurement and availability
Product Preparation: Prepare products, supplies, equipment, or other items
Material Distribution: Issue or distribute materials, products, parts, and supplies based on information from incoming requisitions
Stock Recording: Receive and count stock items, and record data manually or using a computer
Warehouse Organization: Store items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas

4. Inventory Analyst Job Summary

Cycle Counting: Cycle count inventory in various hospital and office locations throughout the territory
Inventory Reconciliation: Reconcile counts with company inventory logs
Adjustment Submission: Submit adjustments, responsible for counting all branch inventory at least once per year
Agreement Oversight: Oversee and ensure signed Customer Consignment Agreement forms are in place for every consignment location
Hospital Operations: Occasionally perform responsibilities in a Hospital/Operating room setting
Inventory Optimization: Work with Branch management and sales to optimize inventory levels and utilization
Quality Implementation: Implement and support Quality initiatives throughout the branch
Procedure Management: Implement and oversee branch-wide procedures to maintain accurate inventory records in the ERP system
Shelf-Life Control: Understand and implement procedures to manage inventory shelf life and expiry records
Project Execution: Carry out long-term projects and keep management informed of progress from start to finish

5. Inventory Analyst Accountabilities

Material Procurement: Procuring and planning all materials, products and services
Forecast Planning: Create spreadsheets, including forecasting inventory needs
Supplier Coordination: Works with Quality, Manufacturing, Engineering, and other internal resources to identify suppliers who can provide products that meet quality standards and commercial requirements
Shortage Management: Communicates and escalates needs related to part shortages or concerns needed to satisfy customers' on-time shipments
Agreement Development: Works closely with Sourcing and other planners/buyers to develop supplier agreements
Order Monitoring: Monitors and updates all purchase orders to ensure that all pricing, delivery dates, etc, are correct
Issue Resolution: Works with Accounting and Receiving regarding all pricing, delivery and receipts issues and follows up accordingly
Inventory Tracking: Maintain inventory charts
Demand Planning: Actively participate and assist the wider Supply Chain team in forecast and demand planning
Inquiry Management: Manage incoming stakeholder inquiries regarding orders, stock and lead times
Stock Replenishment: Maintain stock replenishment process to ensure stock is stocked and meeting the forecast
Order Processing: Process bulk orders and manage the life cycle from order to distribution of stock
Policy Improvement: Recommend improvements to inventory/planning policy

6. Inventory Analyst Functions

Inventory Accuracy: Maintain accurate inventory levels with an emphasis on service levels and inventory turns
Data Monitoring: Utilize system reports and knowledge of warehouse activities to maintain accurate inventory records
Information Communication: Communicate all significant inventory information to the CSC Pharmacy Manager and Warehouse Logistics Manager to help facilitate shortage detection
Cycle Counting: Direct cycle counting program and assist in the performance of cycle counts
Order Processing: Review and process GSO on determined days
Recall Management: Assist in communicating and handling product recalls
Procurement Support: Assists facility pharmacy buyers on all product substitutions when backorders occur during the normal procurement process
Data Analysis: Gather data from a variety of sources
Trend Evaluation: Assess, interpret, and analyze the data such as historical trends, forecasts and supply chain data
Process Improvement: Drive continuous improvement in the inventory process
Demand Response: Monitor and appropriately react to changes in inventory needs at various locations as well as react to trend changes
Forecast Adjustment: Provide logical and appropriate inventory and/or forecasting adjustments given certain variables
Rule Modification: Modify business rules to increase efficiency and accommodate changes
Pattern Recognition: Recognize and communicate inventory patterns

7. Inventory Analyst Job Description

Report Development: Develops reports and procedures for inventory monitoring and control
Inventory Management: Managing inventory assets and the daily inventory operations
Team Supervision: Responsible for supervising a team of personnel performing projects within the Bonded Stores warehouse
Discrepancy Resolution: Reviews cycle count results and resolves inventory discrepancies
Contract Review: Reviews contract self-assessment activities and any discrepancies
Obsolete Management: Analyzes and resolves routine and non-routine obsolete and excess inventory issues
Demand Analysis: Reviews, analyzes, and resolves conflicts in supply and demand, and investigates
Solution Presentation: Presents findings and recommended solutions to management
Policy Evaluation: Reviews and evaluates government property policy and procedures and makes recommendations for changes
Transaction Analysis: Reviews and analyzes inventory issues and receipts transactions
Loss Processing: Analyzes and processes inventory write-offs of inventory losses
Confidentiality Compliance: Maintains the strict confidentiality of sensitive information
Regulatory Adherence: Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company

8. Inventory Analyst Overview

Replenishment Planning: Prepare supplier replenishment/shipping plans to allow the efficient planning of procurement and production
Stock Monitoring: Monitor and control Consignment and Company Owned stock levels across the 4 Australian sites, including organizing interstate transfers
Inventory Reporting: Report weekly/monthly/yearly stock position to wider business including SoH, DoS, Held/Damaged, Promotional/Gift Packs and Slow Moving and Obsolete
Obsolete Management: Manage Slow-Moving and Obsolete plans with the Commercial and Marketing Teams
Rework Coordination: Coordinate reworks and destructions in a timely fashion including organizing dry material for repacks and authorization from Finance and Australian Customs for destruction
Change Management: Effectively manage NPD and pack changes following Sales and Marketing requirements with Change Control in Scotland, ensuring smooth cut-over plans and reducing obsolescence costs associated with old material
Stock Reconciliation: Using the Inventory Snapshot, ensure stock is reconciled with 3PL daily including SoH, Held and Duty Paid and Bonded
Stocktaking Preparation: Prepare internally and externally for ad hoc and annual stock takes at each AU warehouse
Compliance Management: Manage labeling compliance, product data and quality assurance to cover WGS AUSTRALIA’s legal obligations
Process Improvement: Participate in projects, as agreed, to improve and develop the work of the stock control team

9. Inventory Analyst Details and Accountabilities

Shortage Analysis: Develops and uses existing reports and tools to identify direct material shortages, PO status and ETA of all ordered materials
Planning Review: Review all critical items for appropriate min-max planning, reorder points and supplier lead times
Forecast Integration: Merges changes in line rate and forecasts with material ordering
Cycle Counting: Conducts and/or coordinates needed direct material cycle counts
Program Management: Manages the development and maintenance of the Cycle Count Program
Root Cause: Conducts or coordinates root cause analysis of inventory discrepancies
Material Expediting: Assists in expediting incoming direct materials
Supplier Coordination: Interacts with suppliers to understand their production limitations and expected deliveries
Performance Tracking: Maintains/manages supplier metrics

10. Inventory Analyst Tasks

Cycle Counting: Coordinate, monitor and perform the cycle count program and physical inventories
Report Generation: Generate Cycle count reports, then document and report cycle count accuracy
Transaction Monitoring: Monitor all store transfers and other transactions for accuracy
Inventory Adjustment: Perform adjustments of inventory after thorough research
Damage Reporting: Document and report damaged inventory and returned material
Location Verification: Ensure the inventory accuracy of locations by having locations verified
Data Reconciliation: Maintain and reconcile all data and parameters in QAD
Corrective Actions: Initiation of corrective actions that are necessary to avoid inventory discrepancies
Finance Support: Support the Finance department with all inventory-related issues
KPI Achievement: Contribute to the accomplishment of key performance indicators and the reduction of negative inventories
Team Support: Support Planners and/or other analysts

11. Inventory Analyst Roles

Process Expertise: End-to-end responsibility as subject-matter expert for inventory-related processes
Metrics Development: Develop standards, request and support design metrics, KPIs, tools and dashboards
Stakeholder Training: Train other stakeholders on the processes and standards
Performance Review: Lead processes related to regular metrics reviews and benchmarking with all FC managers
Discrepancy Analysis: Analysis of the daily inventory differences report and communication of issues to the respective fulfillment centers of the Zooplus network
Correction Monitoring: Monitoring and analyzing the daily inventory corrections and communicating issues to the respective fulfillment centers of the Zooplus network
Cycle Counting: Monitor Cycle count results in the Zooplus fulfillment center network
Root Cause: Analyze root causes of inventory corrections and provide resolutions
Order Analysis: Analysis of canceled orders due to inventory discrepancies and propose improvement actions to involved departments
Damage Control: Monitor and analyze damage corrections and propose corrective actions
Data Preparation: Prepare data for inventory monthly (MBR) and quarterly business reviews (QBR) for the respective fulfillment centers of the Zooplus network
Process Improvement: Drive the continuous improvement of inventory processes in cooperation with cross-functional teams
Team Collaboration: Close cooperation with fulfillment centers and cross-functional teams
Quality Management: Drive Zooplus inventory expectations and quality standards
Launch Support: Support new FC launches
Project Leadership: Leading and driving projects
Process Auditing: Conduct process audits, Direct reporting to Senior Manager, Contract Management Operations

12. Inventory Analyst Additional Details

Supply Analysis: Possess a basic understanding of all events that drive and impact supply and demand requirements, system triggers, etc.
Data Reporting: Analyze system-generated inventory data and establish relevant and consistent reporting procedures to support each of the respective BUs in the division
Planning Development: Create inventory operating plans every quarter
Risk Management: Identify and escalate risks and opportunities to inventory levels and customer fill rates
SKU Rationalization: Support product and SKU rationalization initiative by identifying profitability risks and opportunities across all product lines
Tool Utilization: Develop and employ knowledge of Newell Supply Chain planning tools such as Inventory Building Blocks, Integrated Business Planning, Inventory Optimization, End of Life, and Magic Quadrant
Data Accuracy: Routinely review the accuracy of planning replenishment parameters and master data
Capacity Support: Support the Production and Capacity Planner with new item activation
ERP Verification: Verify application of various ERPs is employing best practices for each BU
Data Management: Manage data change requests from submission to completion with the central master data team
Metric Achievement: Enable BU to deliver against key inventory metrics including inventory plan, revised forecasts, DOH, fill rate metrics, excess and obsolete inventory
Inventory Oversight: Assume responsibility for the inventory of all categories
Target Achievement: Ensuring service level metrics and inventory targets are achieved

13. Inventory Analyst Essential Functions

Customer Service: Serve as a single point of contact for customers for all orders, inquiries, and issues
Order Management: Manage, calculate, close and post all customer orders in internal and external systems, including truck, rail, marine, pipeline, tank-to-tank, sampling, and other miscellaneous orders
Order Accuracy: Ensure accuracy of customer orders and charges
Inventory Analysis: Analyze inventory levels on all movements to ensure acceptable over/short tolerance
Variance Investigation: Calculate, review, and investigate all tank variances
Relationship Management: Maintain effective relationships with customers
Discrepancy Resolution: Work with customers to resolve inventory discrepancies
Inquiry Response: Respond timely to all customer inquiries
Report Preparation: Prepare, review and report customers' daily inventory activity, current inventory levels and monthly stock accounting reports and distribute via email by customer-specific deadlines
Inventory Reconciliation: Review, maintain and reconcile daily tank inventory levels
Transaction Troubleshooting: Review and troubleshoot intervention transactions affecting inventory
Charge Posting: Review and post all service charges, by tank, in order and the inventory management system for customer billing

14. Inventory Analyst Role Purpose

Month-End Reporting: Post monthly physical gauges for month-end reporting
File Transmission: Prepare and transmit monthly stock and charge files to Accounting for billing
Billing Resolution: Resolve billing discrepancies with Accounting, Customer Support, or customers
Report Preparation: Prepare and distribute the Wharfage report and various other throughput reports
Document Management: File and maintain service orders for all movements in tank files
Transfer Coordination: Calculate and confirm all customers' shore tank quantity marine transfer activity with external surveying companies
Special Reporting: Review all completed customers' orders for special reporting requirements such as bill of lading, certificate of analysis, and weight tickets
Document Distribution: Distribute all tank truck and tank car bills of lading and weight tickets to customers
Inventory Backup: Maintain working knowledge and provide backup for inventory positions within Customer Service

15. Inventory Analyst General Responsibilities

Master Data: Ensure supply chain-related master data is maintained timely and correctly
Inventory Planning: Responsible for stock levels and inventory planning
Backorder Management: Address customer backorders and move inventory as needed
Customer Service: Own customer service metrics and ensure a high level of satisfaction from a supply chain perspective
Logistics Optimization: Manage all locations including inventory leveling and logistics/truck building analysis, to optimize existing inventories for all customers
Supply Analysis: Perform day-to-day supply analysis, exception message analysis, backorder analysis, and forecast variance analysis for key products across all locations
Warehouse Coordination: Direct, organize, lead, and schedule activities for warehouses including establishing operation sequences and lead times to meet customer requirements
Work Order Management: Oversee the generation of work orders and production schedules for inventory movement through the production process
Root Cause Analysis: Investigate production control issues, analyze root causes, and derive effective solutions
Process Improvement: Initiate and coordinate inventory and production control improvement activities
Cross-Functional Communication: Effectively communicate with purchasing, forecasting, production, sales, marketing, shipping/receiving, 3PL warehouses, and inventory control using reports to streamline information and support logistical business decisions

16. Inventory Analyst Key Accountabilities

Data Analysis: Analyze and articulate inventory data discrepancies
Decision Making: Read situations and make quick and logical decisions based on MRP/ERP principles
Inventory Analysis: Conduct inventory management analysis
Process Assessment: Identify improvement opportunities by assessing current processes and practices
Project Management: Identify, lead, and manage continuous improvement projects for inventory management
System Knowledge: Apply principles, concepts, industry practices, and standards related to inventory management through the MRP/ERP system
Cost Reduction: Identify and pursue cost reduction opportunities and process improvements to support business objectives
Policy Communication: Effectively communicate inventory control policies and procedures to external and internal auditors
Report Preparation: Prepare and present daily, weekly, and monthly inventory reports for the site and senior leadership

17. Inventory Analyst Roles and Details

Inventory Management: Manage the day-to-day inventory needs of the repair team by working closely with the Repair Services Field Operations team
Parts Tracking: Develop efficient tracking mechanisms for the consumption of parts throughout the repair network
Inventory Accuracy: Responsible for inventory accuracy by developing a strategy for tracking and addressing discrepancies between physical and system counts weekly, monthly, quarterly and annually
Forecast Development: Working closely with data analytics, develop a mechanism for forecasting short-term parts requirements and maintaining minimum on-site stock by analyzing historical parts consumption to avoid stockouts
Lifespan Monitoring: Responsible for lifespan monitoring of parts and returning to vendors any affected parts to maintain a minimum percentage of obsolescence
Value Reporting: Responsible for tracking the value of parts ordered, value of parts consumed and value of stock shrinkage/overage every month and reporting to the finance team for month-end reconciliation
Order Creation: Create purchase orders from vendors in RepairQ and reconcile them with confirmed quantities received in the system and match their prices
Transfer Management: Create internal transfer orders for repair locations when parts are ordered/shipped to ensure data accuracy and integrity
System Management: Manage features in RepairQ to address day-to-day changes in operations, including parts catalogs, pricing updates, addition of new devices, services, bundles and labor
Data Reporting: Generate regular analytical reports from RepairQ and work with Data Analytics to summarize and create required dashboards
Warehouse Management: Manage all warehouse locations and bins to allow for easy pick and pack operations
Tool Procurement: Responsible for placing orders for tools and equipment required for repairs and to comply with manufacturers' requirements

18. Inventory Analyst Responsibilities and Key Tasks

Inventory Analysis: Maintaining and improving the company's inventory situation by analyzing inventory statistics to determine which products are selling and which are not
Order Management: Placing inventory orders and tracking shipments
Inventory Allocation: Allocating inventory to the correct departments as it comes into the warehouse and arranging for pickups and shipments
Data Research: Performing extensive research on a wide range of inventory-related reports, from previous inventory reports to national purchasing trends
Team Supervision: Directing buyers and stockroom workers
Cycle Counting: Performing regular inventory counts
Report Preparation: Drafting inventory reports that document inventory counts, discrepancies, and other statistical data
Data Reporting: Reporting inventory statistics to management and suggesting improvements to inventory control
Discrepancy Resolution: Coordinating with other workers to resolve discrepancies between inventory and revenue
Database Management: Creating and maintaining inventory databases and systems for accurately managing inventory

19. Inventory Analyst Duties and Roles

Process Ownership: Own and understand E2E inventory reporting and processes
Team Leadership: Work across various internal stakeholders and lead teams to ensure inventory inputs are consistent
Forecast Modeling: Establish and utilize best methods (statistical models, processes and software tools) in tracking forecasts and respective inventory targets
Decision Support: Present inventory recommendations, drive timely decisions, and ensure clear and concise communication to all stakeholders in the supply chain
Process Development: Support Integrated Business Planning and Inventory Update process development, adoption and maturity within the Infrastructure team
System Implementation: Support business requirements development, deployment, and ongoing enhancement of planning, inventory and S&OP-like processes, tools, and systems to support multiple supply chains within the Infrastructure team
System Collaboration: Work with IT system developers to spec, implement, and validate new tools/systems
Workflow Documentation: Prepare process workflows and associated documentation
Data Analysis: Perform data analysis and drive process optimization
Demand Modeling: Develop and manage short and long-term supply and demand models that seek to maintain service level requirements for customers
Process Refinement: Develop and refine business processes, demand impact simulations and analysis, interface and communication of the requirements throughout the supply chain and the Client's stakeholders
Performance Tracking: Drive product success by keeping ourselves and others accountable for metrics such as forecast accuracy, quarterly financial variance, inventory utilization, delivery performance, etc.

20. Inventory Analyst Roles and Responsibilities

Forecast Management: Maintain weekly, quarterly and annual Area/Segment-level Bookings and P&L forecasting
Strategic Analysis: Operate with key senior executives on strategic deep dives
Financial Modeling: Develop financial models and insights on Retention forecasts, Campaign Planning and Tracking, ROI, event tracking, and resource allocation
Data Analysis: Adaptable individual experienced in analyzing large amounts of information and managing expectations
Forecast Reporting: Assemble and review forecasting reports
Performance Reporting: Manage monthly reporting to business partners on financial results and actions required
Business Intelligence: Enable effective BI to provide decision-making support
Cross-Functional Collaboration: Work closely with Accounting and Operations to execute plans
Performance Evaluation: Understand and communicate internal and external drivers impacting performance and trending
Variance Analysis: Watch over annual performance by comparing actual results to expectations
Financial Oversight: Oversee the monthly and quarterly financial close process with Accounting
Risk Assessment: Study performance to date and examine potential risks and opportunities

21. Inventory Analyst Duties

Transaction Testing: Coordinate the performance of quarterly transaction testing
Audit Coordination: Coordinate research related to joint venture audits
Account Reconciliation: Monitor and reconcile the inventory balance sheet and income accounts
Journal Preparation: Research and prepare journal entries
Warehouse Operations: Initiate miscellaneous inventory receipts/issues for warehouses
Variance Analysis: Research transaction variances including goods received not invoiced, prepaid inventory, freight, tax, inventory receivables, and invoice price variances and perform any related cost adjustments
Trend Reporting: Generate reports to identify inventory trends and slow-moving inventory
PO Management: Monitor open PO commitments and resolve PO discrepancies
Sales Support: Support inventory sales through reporting and confirm cash receipts
KPI Calculation: Calculate KPIs and metrics
Close Process: Facilitate the inventory and purchase order close process
Inventory Reconciliation: Coordinate and schedule physical inventory count and provide reporting and reconciliation support for physical inventory reconciliations

22. Inventory Analyst Details

Cycle Counting: Maintains all aspects of the GDC cycle count program
Schedule Management: Sets up yearly schedule, runs daily report, performs audits and investigates discrepancies, records daily statistics, maintains files, and reports monthly statistics to supervisor
Inventory Records: Maintain records for inventory accuracy trends, inventory reconciliations, and inventory audits
Process Improvement: Identifies, develops and implements strategies to simplify processes, improve accuracy, and improve operating efficiency
Project Development: Developing and implementing complex cross-functional inventory control process improvement projects that include forward-thinking on project introduction, development, and implementation
Documentation Control: Responsible for seeing that documentation in the form of procedures and work instructions is available and current for critical functions
Material Receiving: Receives finished goods and raw materials from manufacturing plants that are order-specific
SAP Transactions: Verifies paperwork, transacts to SAP
Order Processing: Checks sales orders for blocks and ship dates, creates deliveries, and transports to the proper shipping area
Inventory Optimization: Work cross-functionally to continuously optimize inventory plans for both finished and in-process inventory to maximize operational efficiency and reduce lead time
Obsolete Disposal: Responsible for withdrawing and disposing of obsolete and excess inventory lists approved by finance
Quality Oversight: Responsible for overseeing the Expiration Date Program, Product Segregation for Quality Evaluation and all Quality Investigations, and participating in all audits

23. Inventory Analyst Responsibilities

Record Management: Maintain documentation, enter and keep accurate records of all paperwork for receivables
Inventory Tracking: Maintain updated and accurate records of inventory, including transfers and cycle counts
Accounts Coordination: Partner with the company’s accounts receivable department to ensure that all transactions are accounted for
Data Maintenance: Update and maintain inventory records
ERP Operation: Manufacture products and returns in the local ERP system
Financial Reporting: Compile balance, price, and cost reports
Order Fulfillment: Review receiving schedules, shipping, and production requirements to ensure timely order fulfillment
Inventory Control: Perform critical inventory tasks to ensure the correct amount of items is in stock
Process Improvement: Identify and develop improvements to operational procedures to maximize efficiency and reduce costs
Perishable Oversight: Supervise and maintain records of all perishable inventory levels to ensure ample stock is on hand

24. Inventory Analyst Job Summary

Employee Training: Assist the Manager with the training and development of other Inventory employees through standard work and experience
Purchasing Coordination: Coordinate with the purchasing department to obtain parts ordered for upcoming projects or MRO
Inventory Reconciliation: Assist with making adjustments to reconcile inventory in the ERP system
Inventory Labeling: Assist in tracking, sorting, and labeling inventory
Cycle Counting: Perform daily cycle counts as directed by the Inventory Control Manager
Safety Compliance: Ensure safety guidelines are strictly followed
Job Support: Perform miscellaneous job-related duties
Process Adherence: Ensure full adherence to 5S (Sort, Set In Order, Shine, Standardize, Sustain) practices at all times
Manager Assistance: Take instructions from the Managers

25. Inventory Analyst Accountabilities

Information Presentation: Effectively present information and respond to questions from groups of managers, clients, customers, and the public
Root Analysis: Identify root cause integrity discrepancies in the warehouse/store
Data Retrieval: Retrieve and analyze information from the MRP system
Department Liaison: Liaise with other departments and senior staff to highlight errors and implement improvements
Cycle Counting: Carry out direct cycle count activities on-site and coordinate count staff to maintain schedules
Process Improvement: Assist in developing and implementing inventory-related process improvements
Audit Management: Oversee and perform regular internal audits and prepare for external audits per company standards
Performance Reporting: Produce statistical management information and KPIs measuring inventory performance and service levels
Procedure Compliance: Monitor procedural compliance and support new procedure implementation with management and operations
Inventory Optimization: Analyze excess inventory by customer and recommend actions to reduce excess and obsolete materials
Issue Escalation: Provide an escalation point to Inventory Management for unresolved issues
Metric Maintenance: Maintain metrics in response to site or corporate requirements

26. Inventory Analyst Functions

Inventory Auditing: Use the IBP Inventory Optimization software to audit and drive accurate inventory levels
Demand Coordination: Work with the demand planning group to ensure the forecast is driving reliable and appropriate inventory
Safety Review: Perform a monthly audit on safety stocks, reorder points, and minimum lot sizes
Inventory Assessment: Work with marketing and manufacturing facilities to assess obsolete and excess inventory
Finance Collaboration: Work with finance to audit and transact out obsolete inventory
Data Analytics: Provide feedback and analytics to suggest ways to optimize inventory
Master Data: Review and manage master data elements that drive the supply chain (Min/Max, Lead Times, Safety Stocks, etc.)
Supply Optimization: Develop reporting to optimize supply chain performance and reduce backlog constraints
Performance Review: Conduct weekly backlog and production performance reviews
Inventory Analysis: Perform weekly inventory-to-backlog analysis and communicate actions to relevant groups
Material Coordination: Coordinate material availability via plant-to-plant transfers to address raw material constraints
Storage Optimization: Conduct monthly analysis of storage location inventory levels to identify optimization opportunities
System Standardization: Transfer current safety stock models to the unified Hubbell IBP system for standardization

27. Inventory Analyst Job Description

Inventory Reconciliation: Daily inventory reconciliation from previous days, Live events, proactively identify and resolve oversells and product conflict issues
Ad Optimization: Recommend ad inventory utilization and smooth inventory to optimize with each event
Rate Management: Responsible for assisting VPs with preparing, creating and updating rate cards, including creating/scooping selling titles
Schedule Coordination: Coordinate with Programming and Sales Ops on all schedule and show format changes
Capacity Management: Ensure advertising inventory capacities are appropriately updated
Reporting Analysis: Prepares and distributes daily, weekly, and ad hoc reports
Yield Management: Assess make-good balances with Sr Manager, and recommend ADU utilization to maximize yield and pay down liability in the Big Events
Exclusivity Management: Manage program and advertiser exclusivities
Deal Approval: Approve deal changes with the Ad Sales System such as moves, splits and allocations
Inventory Fulfillment: Coordinate with ASRs and Planners to ensure all inventory needs are fulfilled

28. Inventory Analyst Overview

Inventory Reporting: Generate regular inventory reports
Order Accuracy: Review the accuracy of production orders before releasing them to production
Inventory Analysis: Perform inventory analysis
Metrics Reporting: Create monthly, weekly, and daily metrics reporting
Obsolete Analysis: Perform excess and obsolete analysis
Discrepancy Resolution: Give feedback and possible solutions to managers for eliminating further discrepancies
Task Management: Handle multiple tasks under dynamic conditions and constraints
Project Management: Manage projects of small to medium complexity and meet all deadlines
3PL Integration: Work with 3PL partners to integrate and validate inventory reporting
Inventory Monitoring: Ownership for monitoring inventory levels, traceability, and identifying, classifying, and finding the root causes of inventory inaccuracies

29. Inventory Analyst Details and Accountabilities

Inventory Tracking: Tracking all production work orders (weekly/monthly) (Excel, monthly file)
Transaction Management: Transfer production transactions to SAGE and confirm correct costing for finished goods has been calculated
Material Receiving: Receiving all raw materials purchases, with freight-in cost allocations
Invoice Proofing: Proofing raw material vendor invoices and posting to payables
Vendor Communication: Vendor communications regarding billing and/or receiving issues
Receipt Balancing: Tracking and balancing monthly receipts with each vendor
Inventory Management: Manage and post the physical inventory process
Cycle Counting: Full physical inventory is performed in December each year
Item Counting: Interim item cycle count inventories performed
Transaction Accuracy: Ensuring and/or processing accurate receiving and shipping transactions (CORE Inv. Mgt. and SAGE)
Inventory Reconciliation: Ensuring inventory quantity and valuations are properly recorded in CORE and in balance with SAGE and the monthly company balance sheet
Value Reporting: Report “real-time” inventory values weekly, and others
Change Implementation: Lead/implement any inventory change activities (re-labeling, item consolidations, or transfers)

30. Inventory Analyst Tasks

Inventory Adjustment: Create adjustments to correct part numbers confirmed at cycle counts
Shipping Coordination: Coordinate all shipping for special projects and report shipping information to the project lead
Cycle Counting: Set up and complete weekly cycle counts and assist other departments with part numbers and availability
Reconciliation Management: Reconcile 3rd party inventory cycle counts
Transfer Processing: Complete internal transfers of inventory from site ID to site ID in Oracle for the Houston warehouse
Order Entry: Enter supply order requests provided by the armored group
Report Analysis: Run MRP reports and complete supply orders accordingly
Work Order Issuance: Issue inventory against work orders provided by the operations technicians
Field Reconciliation: Complete monthly reconciliation with field technicians
Tag Issuance: Issue call tags to field techs for the product
Ticket Management: Handle ticket processing and completion to accounting
Project Coordination: Utilize project management skills to confirm all materials for each project are on hand or ordered
Material Confirmation: Confirm receipt of material drop shipped to customers from the manufacturer and receive in purchase orders once inventory is confirmed delivered
Return Processing: Open RMAs to bring product back onto Cardtronics’ perpetual inventory
Inventory Processing: Process returns into inventory

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