WHAT DOES AN IMAGING SPECIALIST DO?

Updated: Oct 17, 2025 - The Imaging Specialist ensures optimal image quality through scanner calibration, accurate indexing, and proper assignment of medical record documents to the correct patient, account, and document type. This role conducts alignment and readability checks, verifies information, and resolves errors by making necessary corrections before EMR submission. The specialist also finalizes approved documents and maintains data, records, and reports to support accurate medical record management.

A Review of Professional Skills and Functions for Imaging Specialist

1. Imaging Specialist Duties

  • Document Preparation: Preparing, scanning, indexing and performing quality checks on documents before placement into the appropriate EMR
  • Record Preparation: Prepares medical record documents before scanning
  • Document Screening: Screens all incoming documents to verify appropriateness for placement in EMR and ensures documents are not currently in patients' EMR
  • Issue Analysis: Analyzes and determines resolution when documents are missing information such as barcodes and patient identifiers
  • Document Batching: Batch documents in proper order for prioritization using document types and tracking dates
  • Judgment Application: Uses judgment when documents received from outside organizations are over the allowable scanning limit
  • Provider Communication: Communicates with providers and office personnel for proper documentation and verification for placement into the EMR
  • Document Scanning: Scans documents utilizing imaging software that interfaces with an EMR
  • Image Quality: Ensures proper image quality and calibrates the scanner
  • Record Indexing: Indexes each medical record document appropriately using defined data elements, assuring each document is assigned to the correct patient, account and document type
  • Alignment Review: Reviews and determines proper alignment, readability and correct number of documents have been scanned
  • Quality Checks: Performs quality checks on scanned medical record documents that have been saved for review of accuracy and error resolution before submission to EMR
  • Document Comparison: Compares electronic documents to paper batches
  • Information Verification: Verifies correct patient, correct account and proper document type
  • Error Correction: Determines any corrections that are needed, including proper rearrangement, relocation of incorrectly filed documents and replacement of documents deemed to be of unacceptable quality
  • Final Approval: Approves the final submission of scanned medical record documents into EMR
  • Report Preparation: Prepares, retains, and/or summarizes data, records and reports

2. Imaging Specialist Details

  • Document Preparation: Prepares, organizes and scans documents
  • Document Import: Imports electronic documents for filing
  • Quality Checks: Performs quality checks of scanned documents
  • Customer Service: Provides excellent customer service to internal customers
  • Issue Resolution: Resolves issues and answers questions as they pertain to the Imaging system
  • Department Assistance: Assists personnel within the department
  • Product Knowledge: Maintains a thorough knowledge of all American National Bank products, services, procedures, and policies
  • Regulatory Compliance: Appropriate regulatory issues relating to daily job functions, including Bank Secrecy Act, Privacy, Fair Lending, Regulation E, deposit, transaction and loan accounts

3. 3D Imaging Specialist Responsibilities

  • Project Documentation: Document construction and renovation projects, art, architecture and other cultural heritage assets
  • Previsualization Creation: Create previsualizations to assist in project planning and execution
  • Historical Documentation: Provide a chronological historical and legal documentation for a range of uses by the Architect, his staff and the Congress
  • 3D Scanning: Work with Photo Branch photographers, operate 3D imaging scanners, process raw 3D data files, and transmit 3D imaging products electronically
  • Image Processing: Image Data Processing uses professional digital scanning, photogrammetry and editing software to produce, process
  • Point Cloud Analysis: Analyze point cloud data, register, clean, correct, model and modify images for the architectural record, active projects, simulations, education and communications
  • Image Optimization: Analyzes and optimizes images with local changes or measurements, geometric manipulation or image alterations
  • Script Building: Builds scripts in software for automating image processing and data analysis or capture
  • 3D Imagery Preparation: Prepares finished 3D imagery for distribution to a variety of business interests, including architecture, project visualization, historic preservation, building information management and historic BIM, digital preservation documentation and reproduction
  • Archive Management: Manages versions of digital image files with the advice and guidance of the Photography Archivist by established archival procedures
  • Asset Cataloging: Uses an electronic digital asset management system to caption and catalog new image products, to retrieve scans and to manage a permanent digital archive of "born" digital image records
  • Package Production: Uses professional industry-standard software to produce edited packages

4. 3D Imaging Specialist Job Summary

  • 3D Output Creation: Outputs include interactive 3D images, data layers for H/BIM, time-lapse and other animations and virtual tours
  • Imagery Preparation: Prepares digital imagery for delivery into a wide range of workflows, including publication in various screen formats and for web and electronic presentations
  • 3D Processing: Independently performs 3D processing, registration, point cloud analysis, modeling and output delivery
  • Image Editing: Uses computers to edit, retouch and manipulate 3D imagery to produce special products for use by architects and engineers in planning projects
  • Graphic Creation: Creates 2D and 3D graphics digitally to enhance print, web and motion picture content
  • Technical Planning: Produces 3D imagery in support of research conclusions, testing operations, informational programs and technical and management decisions
  • Colleague Coaching: Assists in coaching colleagues in the adoption of new techniques and processes
  • Equipment Adaptation: Adapts scanning equipment and varies techniques to achieve desired effects
  • Lighting Application: Applies knowledge of reflectance, translucency, natural and supplemental lighting to effectively light and scan elements and components, especially art and architectural components
  • Creative Scanning: Uses ingenuity and artistic imagination to achieve scanning tasks not amenable to standard practices and subjects ranging from the miniature to the huge
  • Project Consultation: Consults with architects, engineers and other project managers to determine needs and to review conditions of sites to be scanned

5. 3D Imaging Specialist Accountabilities

  • Technical Assistance: Provides on-site and off-site technical assistance with scanning equipment, both in the laboratory and in the field
  • Exhibit Support: Assists the Curator, Communications and other related interests across the AOC in the production and presentation of educational exhibits, programs and websites relating to the history of the Capitol and related buildings and grounds, art, historical artifacts and related subjects
  • Resource Recommendation: Recommends material and equipment resources to be stocked to provide mission support
  • Equipment Operation: Operates a range of highly specialized, state-of-the-art 3D scanning equipment, tailoring equipment to a range of interior and exterior assignments
  • Equipment Selection: Selects types of scanners, lenses, sensors and lighting to be used, considering such factors as atmospheric and material conditions and available light sources
  • Technical Enhancement: Employs a growing range of professional techniques and equipment to enhance and ensure high resolution for scans performed under less than ideal circumstances or conditions
  • 3D Documentation: Produces 3D documentation of construction projects and other subjects using state-of-the-art scanning equipment
  • Safety Compliance: Responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations
  • Work Safety: Ensure that work progresses safely and that required Personal Protective Equipment (PPE) is utilized
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