WHAT DOES AN ENGINEERING COORDINATOR DO?
Updated: Jun 04, 2025 - The Engineering Coordinator reviews and verifies drawings for compliance with Engineering Standards and administrative details before release. This position maintains product structures in the ERP system, ensures alignment with drawings, and manages the completion of the M3 process for manufactured and purchased components or assemblies. The coordinator is responsible for inputting requisitions, updating department KPIs, ensuring the quality and timeliness of Design Administration work, and verifying overall work quality.
A Review of Professional Skills and Functions for Engineering Coordinator
1. Engineering Coordinator Responsibilities
- Event Coordination: Developing and coordinating internal and external events
- Training Coordination: Coordinating training for the engineering department
- Project Management: Working on special projects
- Data Analysis: Gathering numerical data, analyzing, and compiling results
- Customer Support: Preparing customer data item deliverables in support of engineering staff
- Procurement Support: Preparing purchase requests and tracking hardware deliveries in support of the engineering staff
- Executive Support: Providing executive administrative support for day-to-day activities and projects
- Travel Management: Making travel arrangements, including scheduling flights, ground transportation, and accommodations
- Schedule Management: Scheduling itineraries, meetings, and other related activities
2. Engineering Coordinator Job Summary
- Program Support: Program Support (Subcontracts/Invoicing/EACs/ETCs, internal reviews)
- Agile Product Management: Track and work with customers and team to prioritize Agile Product workload
- Project Management: Manage and update IMS using MS Project
- Scrum Management: Ensure Scrum teams are formed, activity is initiated, and engaged on release goals
- Team Coordination: Ensure multiple scrum teams are working towards release goals
- Action Item Management: Track, resolve, and report on daily and formal program action items
- Program Reporting: Track monthly program activity to communicate in MSRs and PMRs
- Customer Relationship Management: Monitor and foster Customer Relationship and CRM activities
- Test Activity Support: Test activity support, including monitoring, tracking, and ensuring the test activity is relevant and on track
3. Engineering Coordinator Accountabilities
- Administrative Support: Provide administrative support to the Project Department
- Stakeholder Coordination: Coordinates between internal and external stakeholders
- Documentation Management: Assist in handling, controlling, and filing documentation
- General Administration: Handle general inquiries and admin work e.g. filing, photocopying, and compiling
- Report Management: Ensure timely submission and generating monthly reports
- Report Preparation: Prepare monthly, quarterly, and other reports
- Call Management: Manage incoming calls, perform telephone screening
- Product Support: Assist product label managers with projects including new product introductions and artwork rollovers
- Team Coordination: Coordinate activities with direct and indirect staff so deadlines are achieved and day-to-day functions take place
- Project Communication Support: Provide support for project communications, including updated spreadsheets of product and part data related to artwork and supply life cycles
4. Engineering Coordinator Functions
- Lease Review: Review leases and tenant criteria manuals for MEP requirements
- Survey Analysis: Review site surveys and existing tenant drawings
- Cross-Functional Collaboration: Work with cross-functional partners to ensure MEP drawings are clear, efficient, and constructible
- Vendor Communication: Communicate and coordinate with A/E firms
- Vendor Coordination: Coordinate with HVAC vendors to review equipment submittals
- Shop Drawing Review: Coordinate with control vendors to review shop drawings
- Technical Support: Provide technical support during HVAC and controls system commissioning
- Drawing Review: Review MEP drawing masters and processes
5. Engineering Coordinator Job Description
- Drawing Review: Review and check drawings before release ensuring compliance with Engineering Standards
- Administrative Compliance: Review and check drawings before release ensuring compliance with administrative details
- ERP Management: Update product structures in the ERP System ensuring alignment with released drawing(s)
- M3 Process Management: Initiate and ensure completion of the M3 process in the ERP system for the released make-and-buy components or assemblies
- Requisition Management: Input requisitions into the ERP system
- KPI Maintenance: Maintain department KPI files as assigned for Engineering
- Quality Control: Ensure the quality and timing of the work coming through Design Administration meets or exceeds all expectations
- Standard Procedure Adherence: Know, understand, and utilize TS 16949 procedures about their job responsibilities
- Professional Conduct: Performs all functions in a legal, ethical, and professional manner
- Problem Solving: Contact any Webasto personnel at any level necessary to solve concerns or problems
- Product Structure Update: Update product structures per PCO
- Quality Verification: Take responsibility for the verification of work quality