WHAT DOES AN ACCOUNTS PAYABLE SUPERVISOR DO?

Published: May 15, 2026. The Accounts Payable Supervisor manages accounts payable operations, reconciliations, compliance, vendor relations, and month-end close activities in high-volume environments. This role leads teams, strengthens internal controls, supports audits, and ensures accurate and timely payment processing. The position also drives process improvements, oversees KPI reporting, and supports cross-functional operational efficiency.

Key Responsibilities of an Accounts Payable Supervisor

1. Accounts Payable Supervisor Duties

  • Accounts Payable: Execute and oversee daily finance and accounting activities supporting high-volume accounts payable operations.
  • Invoice Processing: Manage purchase order invoice processing and annual 1099 and 1042 reporting requirements with accuracy and compliance.
  • Internal Controls: Maintain and execute internal controls to protect company assets and support financial accountability.
  • Staff Training: Support management with employee training, education, and ongoing development initiatives within the accounts payable department.
  • Month End: Manage monthly close activities, including accrual preparation, reconciliations, and journal entry processing.
  • Team Leadership: Supervise direct reports while providing leadership, motivation, performance monitoring, and individualized employee support.
  • System Troubleshooting: Resolve system issues and recommend future process improvements and system enhancements to increase operational efficiency.
  • Data Analysis: Generate reports and analyze accounts payable data to support metric reporting and identify process improvement opportunities.
  • Process Improvement: Monitor industry trends and implement best practices to strengthen accounts payable operations and financial procedures.
  • Policy Compliance: Monitor and enforce department policies, procedures, goals, and service level agreement requirements.

2. Accounts Payable Supervisor Details

  • Account Review: Review accounts payable, accounts receivable, purchasing, and asset management entries for accuracy and compliance.
  • Journal Entries: Review and post journal entries and cash receipts to support accurate financial reporting.
  • Disbursement Audit: Review disbursements and audit approvals to ensure compliance with internal financial procedures.
  • Vendor Relations: Perform vendor reconciliations and analyze account activity to resolve discrepancies and maintain accurate records.
  • Aging Reconciliation: Reconcile accounts payable aging reports and investigate outstanding balances or variances.
  • Team Support: Assist the accounting manager and support team members with daily accounting operations and financial tasks.
  • Issue Resolution: Identify accounting issues and follow through with timely and effective resolutions.
  • Task Management: Ensure accounting tasks are completed accurately and within established deadlines.
  • Process Development: Develop, document, and implement accounting processes and operational procedures to improve efficiency.
  • Cost Analysis: Review general ledger activity and perform cost analysis to support financial accuracy and decision-making.
  • Month End: Assist with monthly close activities, including reconciliations and financial reporting support.

3. Accounts Payable Supervisor Responsibilities

  • Invoice Compliance: Ensure invoices and payment requests comply with company financial policies and procedural requirements.
  • Invoice Entry: Enter invoices into the financial information system with accuracy and timely processing.
  • Expense Review: Receive and review employee travel expense claims for accuracy, completeness, and policy compliance.
  • Deadline Management: Meet weekly and monthly deadlines while performing financial duties related to accounts payable operations.
  • Team Leadership: Supervise, train, motivate, and evaluate accounts payable staff members to support departmental performance.
  • Payment Verification: Review outgoing payables, check registers, invoices, and payment requests to ensure procedural compliance.
  • Batch Processing: Prepare invoice batches and routinely input transactions into the accounts payable module of the financial system.
  • Vendor Management: Create and maintain vendor records within the financial information system.
  • Travel Auditing: Review employee travel claims to verify supporting documentation and compliance with company procedures.
  • Journal Entries: Prepare journal entries to record cost allocations and financial adjustments within the accounting system.
  • Supplier Support: Respond to supplier, consultant, and client inquiries regarding payment status and processing updates.
  • Process Improvement: Identify and implement departmental process improvements to enhance operational efficiency and accuracy.

4. Accounts Payable Supervisor Accountabilities

  • Accounts Payable: Oversee accounts payable processing activities, including invoice processing, vendor onboarding, vendor maintenance, and corporate expense management.
  • Staff Supervision: Supervise staff by assessing staffing needs, setting goals, interviewing candidates, coaching employees, and evaluating performance.
  • Close Management: Supervise the enterprise-wide accounts payable close cycle to support accurate and timely financial reporting.
  • Cross-functional: Collaborate with cross-functional teams to maintain data quality through audits and quality control activities.
  • General Ledger: Assess general ledger impact and verify coding accuracy in accordance with corporate policies and internal controls.
  • Payment Processing: Monitor processing volumes and payment cycles while managing resources to ensure timely vendor payments.
  • Audit Support: Assist with external audits and regulatory examinations by providing accurate financial documentation and operational support.
  • System Support: Work with information technology teams to resolve production issues, evaluate system enhancements, and perform testing activities.
  • Priority Management: Assess escalation priorities and communicate critical issues effectively to management teams.
  • Work Environment: Promote a constructive work environment while organizing staff to meet enterprise and regulatory reporting requirements.

5. Accounts Payable Supervisor Functions

  • Vendor Support: Respond to vendors and internal managers regarding invoice processing, sales tax recording, bank reconciliations, and loan documentation.
  • Information Research: Research financial information to provide accurate and timely solutions for internal clients and vendors across multiple locations.
  • Invoice Verification: Verify vendor invoice accuracy and confirm appropriate general ledger account coding for financial transactions.
  • Payment Processing: Generate vendor payments on scheduled cycles and match checks with supporting documentation for management review.
  • Record Maintenance: Inspect paid and unpaid invoices, cleared payment inquiries, and voided checks to maintain accurate financial records.
  • Payment Review: Review automatic payments to ensure proper coding, authorization, and supporting contract documentation compliance.
  • File Management: Develop and maintain filing systems for financial records and documents to ensure organized and accessible information.
  • Financial Reporting: Monitor account balances, track expenses, and prepare account analyses to support monthly financial reporting.

6. Accounts Payable Supervisor Overview

  • Accounts Payable: Oversee accounts payable operations, including weekly check run reviews, expense recording, and allocation analysis for organizational entities.
  • Payment Processing: Process and monitor vendor payments to ensure timely and accurate payment completion within established deadlines.
  • Policy Compliance: Ensure compliance with purchasing policies and purchase order procedures, including three-way match verification processes.
  • Expense Compliance: Monitor expense report compliance according to company expense policies and approval requirements.
  • Vendor Analysis: Prepare monthly reporting and perform vendor analysis to support financial accuracy and operational decision-making.
  • Staff Development: Manage and develop accounts payable staff while implementing process improvements to increase accuracy and efficiency.
  • Journal Entries: Prepare monthly journal entries for accrued expenses and prepaid accounts within the accounting system.
  • Vendor Relations: Maintain vendor records and respond to inquiries from vendors and internal departments regarding accounts payable issues.
  • Tax Reporting: Process annual 1099 and 1096 forms and submit filings to taxing authorities within required deadlines.

7. Accounts Payable Supervisor Details and Accountabilities

  • ERP Training: Orient, train, assign, schedule, and coach employees to accomplish enterprise resource planning work requirements.
  • Process Management: Meet enterprise resource planning work standards by monitoring productivity, quality standards, and operational performance.
  • Problem Resolution: Resolve operational issues and identify process improvements to enhance enterprise resource planning efficiency and effectiveness.
  • Cost Management: Monitor expenses and implement cost-saving initiatives to meet enterprise resource planning cost standards.
  • Strategic Planning: Develop enterprise resource planning strategies by identifying business drivers, operational goals, and growth opportunities.
  • Process Analysis: Diagnose and map current workflows while establishing integrated operational objectives across multiple business functions.
  • Project Leadership: Determine project scope, conduct cost-benefit analysis, assess risks, and recommend enterprise resource planning project approaches.
  • Architecture Design: Establish global enterprise resource planning architecture by integrating solutions across functional and operational business areas.
  • System Integration: Translate enterprise resource planning requirements into PeopleSoft solutions, including databases, networking, security, and disaster recovery systems.
  • Solution Deployment: Recommend hardware and software solutions while supporting system configuration, monitoring, troubleshooting, and documentation activities.
  • Workflow Development: Prepare workflows, business rules, triggers, alerts, procedures, integration standards, and development guidelines for system operations.

8. Accounts Payable Supervisor Tasks

  • Data Warehouse: Plan and build data warehouses while developing custom components, simulations, and data migration solutions.
  • System Documentation: Document system configurations, resolve technical issues, and plan upgrade strategies to support long-term system performance.
  • Performance Validation: Define performance metrics and conduct system integration testing to validate enterprise resource planning effectiveness.
  • System Testing: Develop and execute tests for functional layers and integrated systems while identifying and resolving technical issues.
  • Project Coordination: Establish project milestones, communicate critical updates, coordinate actions, and monitor open issues and deliverables.
  • Client Support: Provide customer support by communicating enterprise resource planning standards and resolving operational concerns and questions.
  • Training Development: Analyze operational changes and develop training programs to support enterprise resource planning adoption and user readiness.
  • Business Improvement: Identify opportunities to leverage enterprise resource planning solutions across additional organizational engagements and initiatives.
  • Professional Development: Track enterprise resource planning applications and participate in educational opportunities and professional organizations.
  • Goal Achievement: Accept ownership of new responsibilities and identify opportunities to add value to organizational objectives and operational success.

9. Accounts Payable Supervisor Roles

  • Team Management: Manage and provide oversight for all operational areas within the accounts payable team.
  • Staff Development: Directly manage staff through scheduling, performance reviews, coaching, development, and continuous feedback.
  • Workflow Coordination: Assess, prioritize, and delegate tasks and workflows to support operational efficiency and productivity.
  • Invoice Oversight: Oversee daily accounts payable activities to ensure invoices are coded accurately, approved properly, and paid timely.
  • KPI Reporting: Develop and maintain key performance indicators for accounts payable processes and operational performance tracking.
  • Internal Controls: Oversee documentation of internal controls, segregation of duties, and accounts payable standard operating procedures.
  • Industry Knowledge: Stay informed about current accounts payable developments, trends, and industry best practices.
  • Issue Resolution: Support the team with escalated payment issues through research, troubleshooting, and problem-solving activities.
  • Technical Training: Provide continuous training and establish expectations for ongoing technical growth and professional development.
  • Cross Training: Cross-train employees to ensure operational coverage and effective task delegation across the department.

10. Accounts Payable Supervisor Additional Details

  • Process Improvement: Identify improvement opportunities and drive process and system enhancements across accounts payable, vendor management, and expense reporting.
  • Stakeholder Collaboration: Collaborate with key stakeholders to support teamwork and operational alignment across multiple departments.
  • Subject Expertise: Serve as the subject matter expert for accounts payable processes and resolve escalated vendor and departmental issues.
  • Account Reconciliation: Ensure balance sheet account reconciliations are completed accurately and within established deadlines.
  • Tax Reporting: Ensure timely preparation and reporting of annual Form 1099 documentation and compliance requirements.
  • Equipment Operation: Operate standard office equipment and support operational activities using specialized tools and store equipment.
  • Relationship Management: Manage relationships with vendors and internal departments to support effective communication and issue resolution.
  • Employee Growth: Support internal employee growth opportunities and career advancement within the organization.

11. Accounts Payable Supervisor Essential Functions

  • Operations Coordination: Coordinate daily accounts payable operations to support accurate and efficient financial processing activities.
  • Invoice Review: Review invoices for accuracy, approval status, and payment eligibility before processing transactions.
  • Vendor Payments: Ensure timely vendor payments and maintain a consistent weekly payment schedule.
  • Vendor Management: Maintain accurate vendor information within the Oracle financial system.
  • Policy Enforcement: Implement, document, and enforce accounts payable policies and procedures within a high transaction environment.
  • Team Development: Manage and develop the accounts payable team through coaching, guidance, and performance support.
  • Statement Processing: Establish processes to investigate vendor statements and resolve outstanding account discrepancies.
  • Performance Reporting: Develop and maintain reports communicating key accounts payable performance indicators to finance leadership.
  • Tax Filing: Manage the year-end 1099 filing process to ensure timely and accurate compliance reporting.
  • Audit Support: Compile and organize supporting documentation for year-end audit requests and financial reviews.
  • Process Automation: Leverage technology to automate manual processes and improve accounts payable operational efficiency.

12. Accounts Payable Supervisor Role Purpose

  • Customer Service: Provide direct support for daily accounts payable and accounts receivable operations while delivering excellent service to business partners.
  • Financial Operations: Support the development of financial operations processes to meet the needs of a rapidly growing business environment.
  • Issue Resolution: Proactively identify operational issues, drive execution, and communicate effectively with teams and business partners.
  • Payment Processing: Ensure accurate and timely processing of payables and receivables to support financial reporting and cash flow management.
  • Expense Management: Oversee corporate card programs and employee expense reimbursement processes for policy compliance and accuracy.
  • Month End: Complete and support month-end close activities, including journal entries, reconciliations, and financial reporting.
  • SOX Compliance: Support organizational SOX compliance requirements through adherence to key controls and reporting deadlines.
  • Account Support: Research and resolve internal and external account inquiries while maintaining high customer service standards.
  • Fraud Monitoring: Monitor accounts payable activity for unusual transactions and potential vendor or employee fraud indicators.
  • Process Improvement: Identify, plan, and implement process improvements to strengthen controls and improve operational efficiency.

13. Accounts Payable Supervisor General Responsibilities

  • Invoice Processing: Oversee vendor invoice and employee expense report processing while ensuring compliance with financial policies and directives.
  • Month End: Manage timely month-end closing activities for the accounts payable module and related account reconciliations.
  • Account Resolution: Review and investigate account status inquiries from vendors and staff to resolve payment discrepancies accurately.
  • Internal Controls: Maintain strong internal controls over expenditures to reduce financial risk and support compliance standards.
  • Policy Management: Review and update accounts payable system controls, policies, and procedures as operational requirements change.
  • Process Improvement: Recommend and implement accounts payable process improvements while documenting procedures according to organizational standards.
  • Staff Training: Assist in coordinating accounts payable training programs for service teams and operational staff members.
  • Standard Procedures: Support the research and implementation of accounts payable service standards and standard operating procedures based on best practices.
  • Data Analysis: Compile and analyze large data volumes to support accounts payable metrics, reporting, and key performance indicators.

14. Accounts Payable Supervisor Key Accountabilities

  • KPI Reporting: Report key performance indicators and develop action plans to improve operational performance.
  • Bank Processing: Submit daily electronic funds files and Positive Pay transactions while resolving bank exception items promptly.
  • Staff Management: Hire, train, and evaluate staff performance in accordance with organizational standards and collective agreement requirements.
  • Team Support: Provide backup support for additional functional areas within the accounting team as operational needs arise.
  • Ethics Compliance: Ensure code of ethics, confidentiality, anti-oppression, anti racism, harassment, and discrimination policies are followed by staff.
  • Diversity Leadership: Create and lead diverse teams that support inclusion, collaboration, and different professional perspectives.
  • Budget Oversight: Exercise sound judgment when managing financial resources within departmental budget limitations.
  • Financial Compliance: Ensure compliance with organizational financial policies, procedures, and operational requirements.
  • Safety Management: Promote safe work practices and ensure staff compliance with health and safety policies and relevant legislation.

15. Accounts Payable Supervisor Duties and Roles

  • Accounts Payable: Oversee and supervise daily accounts payable activities to support accurate and efficient financial operations.
  • Staff Supervision: Supervise accounts payable representatives in accordance with company policies and operational procedures.
  • Issue Resolution: Work with team members, internal contacts, and suppliers to resolve outstanding accounts payable issues.
  • Close Management: Oversee month-end and year-end closing processes, including system tasks and reporting activities.
  • Workload Management: Distribute, prioritize, and adjust team workloads to support operational efficiency and deadline completion.
  • Candidate Selection: Interview candidates and assist with the selection of accounts payable representatives.
  • Employee Training: Train new team members on departmental policies and procedures while providing ongoing coaching and guidance.
  • Performance Review: Review employee performance, discuss evaluations with management, and conduct annual performance appraisals.
  • Change Leadership: Act as a leader and advocate for departmental change initiatives and process improvement strategies.
  • Process Training: Facilitate training on new systems, operational improvements, and updated departmental processes.
  • Process Optimization: Identify and implement process improvement opportunities to increase operational efficiency and productivity.

16. Accounts Payable Supervisor Details

  • GL Coding: Approve GL coding for purchase requisitions.
  • Payment Management: Prepare weekly payment runs.
  • Invoice Management: Review aging reports and ensure invoices are paid promptly.
  • Reconciliation: Reconcile credit card statements with receipts and supporting documentation.
  • Report Management: Collaborate with AP staff and suppliers to maintain accurate GRNI reports.
  • PO Handling: Process service-related POs and non-PO invoices.
  • Discrepancy Resolution: Research and resolve purchase order and invoice discrepancies with AP staff.
  • Transaction Assistance: Support staff with non-standard transaction processing.
  • Supplier Communication: Manage supplier calls and maintain strong supplier relationships.
  • AP Liaison: Serve as the primary contact for the AP department.
  • Audit Support: Assist with audit documentation, SOX testing, and management reporting requirements.
  • Process Improvement: Identify and recommend process improvement opportunities.

17. Accounts Payable Supervisor Responsibilities

  • Invoice Review: Review invoices, expense reports, and credit card documentation for accuracy and compliance with company policies.
  • Purchase Oversight: Oversee purchase order processes and evaluate vendor purchases for cost-saving opportunities.
  • Ledger Scrutiny: Perform weekly General Ledger reviews to verify expense accuracy across multiple cost centers.
  • Efficiency Enhancement: Improve process efficiency through customer invoicing and electronic payment solutions.
  • Interface Management: Support the processing and management of system interfaces and data imports.
  • Month-End Oversight: Manage month-end processes and resolve related accounting queries.
  • Vendor Management: Maintain vendor and customer records, including new accounts and requested updates.
  • Credit Processing: Process credit applications and credit reference requests from vendors and customers.
  • Reporting Management: Prepare weekly and monthly management reports, including operational and financial metrics.
  • Process Improvement: Recommend and implement internal control and operational efficiency improvements.
  • Training Development: Train and supervise new hires on department procedures, processes, and company policies.
  • Facility Collaboration: Partner with facility management to support efficient and accurate month-end close activities.
  • Dispute Resolution: Resolve issues and disputes with internal and external customers.

18. Accounts Payable Supervisor Functions

  • Weekly Reconciliations: Prepare weekly check runs and perform high-volume reconciliations for AMEX and vendor statements.
  • Accounts Payable: Process accounts payable transactions and respond to vendor inquiries regarding fund applications and payment issues.
  • AP Management: Maintain knowledge of AP processes and apply strong accounting management and computer skills.
  • Clerk Supervision: Supervise AP Clerks by managing workflow, setting objectives, and supporting professional development.
  • Payment Management: Manage weekly and ad-hoc payment run preparation activities.
  • Performance Monitoring: Track and report key performance indicators to support operational performance goals.
  • Supplier Management: Create and verify supplier and expense account records.
  • Inbox Management: Review Purchase Ledger mailbox inquiries and resolve queries professionally and efficiently.
  • Team Development: Support the training and development of new AP team members.
  • Stakeholder Liaison: Coordinate with suppliers, Procurement, Finance, and PO originators to deliver effective service support.

19. Accounts Payable Supervisor Details and Accountabilities

  • Financial Operations: Support AP, AR, and Treasury operations by ensuring timely and accurate financial processing.
  • Deadline Management: Manage multiple priorities and meet weekly and monthly deadlines consistently.
  • Bank Reconciliation: Perform bank reconciliations and manage bad debt processes.
  • Supplier Payments: Manage supplier invoicing activities and payment processing.
  • Ledger Reconciliation: Reconcile sales ledger accounts and investigate ledger discrepancies.
  • Sales Reporting: Prepare weekly sales ledger reports and perform data analysis.
  • Credit Control: Monitor overdue accounts and conduct collection follow-up activities.
  • Team Leadership: Supervise AP and AR staff to support daily operational performance.
  • Cashflow Reporting: Prepare cashflow reports and maintain accurate SAP system records.
  • AP Management: Oversee the full AP process and ensure timely payment submission.
  • Staff Training: Train staff on AP and AR best practices and department procedures.
  • AP Reporting: Prepare Accounts Payable reports for senior management review.
  • AR Monitoring: Monitor AR aging reports and follow up on outstanding receivables.
  • Financial Reconciliation: Perform month-end reconciliations and support financial reporting activities.

20. Accounts Payable Supervisor Tasks

  • Policy Compliance: Maintain knowledge of company policies related to Accounts Payable operations and enforce compliance requirements.
  • Card Oversight: Oversee Corporate Card and T&E processes, including quality control, prioritization, backups, and performance monitoring.
  • Payment Oversight: Manage payment processing activities, including quality control, prioritization, backup procedures, and results monitoring.
  • Rent Management: Oversee rent payment processing for service providers and leased properties while coordinating with third-party partners.
  • Invoice Processing: Process inventory-related invoices using three-way matching and resolve discrepancies with the Procurement teams.
  • Project Execution: Execute special projects from planning through results reporting.
  • Card Reconciliation: Authorize credit card payments and complete bank reconciliation activities.
  • Customer Service: Provide timely support to suppliers and employees within established 24-48 hour service level agreements.
  • Process Improvement: Identify process improvement opportunities and present efficiency recommendations to departmental management.
  • AP Management: Coordinate daily Accounts Payable activities, including data entry, two-way matching, expense processing, and discrepancy resolution.
  • Payment Accuracy: Collaborate with AP specialists to ensure accurate payment processing and deadline compliance.
  • Period-End Support: Assist with month-end and year-end activities, including journal entries, accruals, and close processes.
  • Team Supervision: Supervise daily team coverage and provide coaching, evaluations, training, and performance feedback.
  • Process Documentation: Maintain current process documentation and support testing, timeline development, and procedural improvements.
  • Systems Expertise: Serve as subject matter expert for systems, policies, and Accounts Payable procedures.

21. Accounts Payable Supervisor Essential Functions

  • Invoice Review: Review incoming invoices and check requests for approval, coding accuracy, and posting requirements.
  • Coding Determination: Determine appropriate account coding and evaluate recommendations against standard accounting practices.
  • Capitalization Review: Review transactions for capitalization and prepaid accounting requirements.
  • Sales Tax: Ensure applicable sales tax is accurately recorded and compliant with accounting requirements.
  • Time-Card Approval: Monitor compliance with labor regulations and approve employee time cards.
  • Payment Processing: Process payments and accurately record electronic payment transactions.
  • Check Runs: Prepare weekly check runs and process manual payments.
  • Expense Research: Conduct expense and payment research for external clients and auditors within and outside Great Plains.
  • Accrual Processing: Process month-end accruals and review entries for completeness and accuracy.
  • Disbursement Testing: Support quarterly subsequent disbursement testing for internal and external audit requirements.
  • Payment Timeliness: Monitor payment schedules and provide weekly payment recommendations.
  • Work Monitoring: Review the AP Coordinator's work accuracy and provide training or corrective guidance.
  • Backlog Management: Monitor scanning backlogs and coordinate additional support.
  • Reconciliation Review: Review employee reimbursement and company card reconciliations for policy and approval compliance.
  • Staff Onboarding: Lead interviewing, onboarding, and training activities for new and existing staff members.
  • Audit Assistance: Support internal and external audits by preparing reports, retrieving documents, and responding to inquiries.

22. Accounts Payable Supervisor General Responsibilities

  • Policy Compliance: Follow rental policies and procedures to support consistent property operations.
  • Leasing Coordination: Conduct apartment showings, host open houses, complete onsite lease paperwork, and perform reference checks.
  • Building Maintenance: Clean building areas, replace light bulbs, and complete smoke detector tests.
  • Turnover Management: Prepare apartment turnovers and clean units before new tenant move-ins.
  • Groundskeeping: Perform snow and ice removal, salting, lawn maintenance, and garden care.
  • AP Support: Coordinate daily Accounts Payable activities, including data entry, 2-3-way matching, expense processing, and discrepancy resolution.
  • Payment Assistance: Partner with AP specialists to ensure accurate payment processing and deadline compliance.
  • Closing Support: Assist with month/year-end activities, including journal entries, accruals, and close processes.
  • Team Supervision: Supervise daily team coverage and provide coaching, evaluations, training, and performance feedback.
  • Process Improvement: Maintain current process documentation and support testing, timeline creation, and procedural improvements.

23. Accounts Payable Supervisor Key Accountabilities

  • Task Training: Ensure assigned tasks are processed completely, accurately, and on time while providing needed training and resources.
  • Invoice Management: Ensure vendor invoices, check requests, and expense reports are paid on time.
  • Payment Entry: Record wire payments and direct debit items promptly within the accounting system.
  • Compliance Verification: Ensure payment proposals are properly approved in compliance with corporate policies.
  • Invoice Processing: Coordinate with internal and external customers to ensure payment documents are approved, coded, and processed correctly.
  • Accuracy Assurance: Verify account numbers, job numbers, billable status, authorization, and back-up documentation.
  • Expense Audit: Review expense reports, travel advances, and corporate card statements for travel policy compliance.
  • Adjustment Reconciliation: Prepare adjusting journal entries for accounts payable, job cost, and general ledger activity.
  • Vendor Maintenance: Review and approve vendor maintenance requests with required documentation and completed vetting procedures.
  • Control Compliance: Confirm vendor maintenance procedures meet established corporate control requirements.
  • AP Communication: Serve as the primary contact for AP staff, vendors, and managers on accounts payable issues.
  • Banking Compliance: Verify ACH and Positive Pay files are transmitted and processed by the bank on time.
  • Management Notification: Notify management about delays or issues that may impact vendor or employee payments.
  • Ledger Reconciliation: Review and reconcile assigned general ledger accounts monthly, including accounts payable and related receivables.
  • Travel Reconciliation: Reconcile travel advances and prepaid airline travel accounts on a monthly basis.
  • Technical Training: Train administrators on accounts payable procedures and provide ongoing technical support.
  • Audit Support: Coordinate with internal and external auditors on accounts payable function requirements.

24. Accounts Payable Supervisor Responsibilities and Key Tasks

  • Facility Management: Support corporate office services across multiple locations while promoting healthy operations and best-in-class customer service.
  • Work Balance: Support a flexible corporate environment focused on work-life balance and operational effectiveness.
  • Team Collaboration: Collaborate with a close-knit, service-oriented team committed to strong customer support.
  • Leadership Mentoring: Mentor and manage AP Specialists to strengthen team performance and development.
  • Technology Innovation: Support innovation by using new technologies and tools to improve department operations.
  • Receivable Management: Oversee daily Accounts Receivable operations, including invoice coordination, expense reports, and payment requests.
  • Vendor Relations: Maintain positive vendor relationships and follow up on unresolved disputes, issues, and discrepancies.
  • Process Optimization: Assist management with identifying and implementing process improvements and operational efficiencies.
  • Reporting Analysis: Prepare and present management reports, including cash requirements, audit statements, KPIs, and ad hoc reports.
  • Team Development: Support team development through mentoring, training, coaching, and performance guidance.
  • Financial Support: Support Accounting and Finance with check runs, month-end activities, reconciliations, and AP team backup needs.

25. Accounts Payable Supervisor Duties and Roles

  • Team Supervision: Supervise invoice processing staff to achieve departmental objectives and maintain operational efficiency.
  • Customer Service: Resolve customer concerns promptly while maintaining strong service standards.
  • Financial Reconciliation: Perform balance sheet reconciliations for Accounts Payable accounts across multiple companies and currencies.
  • Financial Management: Manage monthly Accounts Payable accrual entries and related accounting activities.
  • Audit Support: Support external audits by preparing schedules, reconciliations, transaction details, and process narratives.
  • Issue Resolution: Monitor escalated Accounts Payable issues and coordinate timely resolution with operational teams.
  • Deadline Compliance: Ensure month-end close, regulatory, statutory, and operational deadlines are completed accurately and on time.
  • Internal Controls: Support the implementation and maintenance of effective Accounts Payable internal controls.
  • Performance Metrics: Develop performance metrics, implement standards, and coach team members on performance improvement.
  • Policy Enforcement: Support and enforce global Accounts Payable policies, standards, metrics, and operational processes.

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This content is part of Lamwork's career intelligence platform and is developed using structured analysis of real-world job data, including publicly available job descriptions, skill requirements, and hiring patterns.

Lam Nguyen, Founder & Editorial Lead, defines the research framework behind Lamwork's career intelligence platform, including job role analysis, skills taxonomy, and structured career insights.

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Content is developed through a structured process that includes data analysis, role and skill mapping, standardized content formatting, editorial review, and periodic updates.

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Relevant Information
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