WHAT DOES A DATA COORDINATOR DO?
Published: October 3, 2024 - The Data Coordinator ensures efficient operation within the department by organizing training on database use and maintaining comprehensive filing systems as per The Joint Commission standards. Manages data entry and retrieval, creates customized reports, and oversees compliance by reviewing merchant contracts and monitoring for suspicious activities. Spearheads process improvements to enhance quality and scalability, utilizing tools like Salesforce for in-depth research on sales and marketing data.
A Review of Professional Skills and Functions for Data Coordinator
1. Data Coordinator Duties
- Administrative Support Provision: Provide administrative support for projects.
- Document Management: Create, update, track, and maintain project-specific trial management files, tools, and systems.
- TMF Maintenance: Ensure project and study files (Trial Master File (TMF)) are set up, maintained, and audit-ready at all times, both on paper and electronically.
- Document Quality Control: Assist in publishing and administrative QC of all project-specific documents (e.g., protocols, investigator brochure, and regulatory submissions) in a timely manner.
- Regulatory Tracking: Track regulatory and ethics submissions, follow up for delivery confirmation, obtain and file acknowledgement receipts, and update relevant tracking tools.
- Supply Management Assistance: Assist with the management and tracking of study non-clinical supplies to sites and organize shipments.
- Clinical Supply Tracking: Assist with management and tracking of study clinical supply.
- Meeting Coordination: Coordinate meetings with clients, investigators, and internal teams.
- Team Liaison: Act as a contact for the project team and study sites.
- Project Administration: Take responsibility for various project administrative activities.
- Clinical System Updates: Create, update, and maintain clinical department management tools and systems.
2. Data Coordinator Details
- Database Management: Develops, implements and coordinates the department database ensuring that current documentation is accurate and on file at all times.
- Data Analysis: Assembles and analyzes data from a variety of sources for input into the database.
- Data Entry: Enters initial data from a variety of sources for input into the database.
- Database Maintenance: Updates database with any changes to existing information.
- Compliance Management: Ensures that maintenance and enhancements to the database are in compliance with departmental requirements.
- Project Support: Provides support for special projects and assignments.
- Research and Reporting: Researches, analyzes, and summarizes information and source materials for reports.
- Data Preparation: Prepares data on projects and studies, such as updating procedure manuals or analyzing department activities.
- Documentation Generation: Generates documentation sent to external customers including invoices, statements of account and related correspondence based on information obtained from the database.
- Template Management: For GCC, maintains and updates the physicians’ clinical templates in IDX.
- Database Coordination: Coordinates databases and suggests/implements modifications to current programs and gathers related data to help improve departmental operations.
3. Data Coordinator Responsibilities
- Database Training Coordination: Coordinates training for usage of the department database.
- Communication Handling: Answers the telephone, screens calls, takes messages, and provides information promptly, courteously, and accurately.
- Report Compilation: Collates and assembles reports, documents, and various materials.
- Filing System Management: Sets up and maintains various department manual and computerized filing systems in accordance with department procedures or The Joint Commission record-keeping requirements.
- Data Management: Enters, updates, and retrieves information stored in files and databases, customizes special reports.
- Compliance Review: Reviews merchant contracts and websites to ensure they meet compliance and risk policies.
- AML Issue Resolution: Manages and resolves escalated AML issues, monitors suspicious activity, exception reports, and other compliance assignments.
- Suspicious Activity Investigation: Investigates and makes determinations on suspicious activity.
- Process Improvement Development: Develops and implements process improvements to increase quality and scalability.
- Data Research: Researches sales and marketing data through various online, in-house data sources with the use of tools such as Salesforce and third-party data vendors.
- Financial Reconciliation: Reconciles co-payments and prepares daily bank deposits.
4. Data Coordinator Accountabilities
- Compliance Assurance: Responsible for ensuring that the collection and storage of the data are compliant with best practice and the requirements of the ethical committees.
- Data Standardization: Curate and standardize existing datasets.
- Data Processing: Data preparation, processing, cleaning, loading, and checking.
- Model Design: Design the harmonized model for UNICORN integrated datasets.
- ETL Development: Develop ETL pipeline to integrate datasets into the UNICORN data repository.
- Standards Support: Provide help and support to UNICORN project partners on the standards and controlled vocabularies to be used for harmonization.
- Data System Management: Be the main point of contact for UNICORN’s data systems.
- Documentation Production: Produce written information in the form of technical and non-technical documentation for database including standard operating procedures, planning documents, and end user manuals.
- System Introduction Management: Manage the introduction of new systems to users and provide support.
- Project Assistance: Assist MISC projects, tasks, and/or other related duties to meet deadlines.
- Safety Compliance: Ensure all safety precautions are followed while performing the work.
5. Data Coordinator Functions
- Data Curation: Harness data from population-based birth cohorts from the STELAR consortium, patient cohorts including Breathing Together consortium, U-BIOPRED, and RBH Severe Asthma cohort, and randomized controlled trials.
- Project Management Participation: Be a part of the project management team and will work to manage multiple data systems.
- Compliance Assurance: Be responsible for ensuring that the collection and storage of the data are compliant with best practices and the requirements of the ethical committees.
- Data Standardization: Curate and standardize existing datasets as well as be involved in data preparation, processing, cleaning, loading, and checking.
- Communication Coordination: Responsible for written and verbal communications with property managers, accounts managers, utility companies, suppliers, associates, and other internal/external clients.
- Data Review: Review field data & utility information for completeness.
- Utility Research: Research & document information about utility companies around the country.
- Data Entry: Enter utility data from PDFs into Excel.
- Appliance Research: Research & document the specifications of energy-consuming appliances and equipment.
- Report Assistance: Assist with report formatting.