MAINTENANCE ADMINISTRATOR RESUME EXAMPLE

Daniel Carter

Phoenix, AZ

(602) 555-1843

daniel.carter@email.com

linkedin.com/in/danielcarter

SUMMARY

Results-driven Maintenance Administrator with 2+ years of experience in CMMS administration, preventive maintenance coordination, and maintenance documentation within industrial facility operations. Proven record of achieving 98% work order accuracy while supporting equipment reliability initiatives. Expertise in work order management and maintenance reporting to optimize scheduling processes, mitigate equipment downtime, and drive measurable operational improvements across multi-department maintenance teams.

SKILLS

CMMS Administration

Work Order Management

Preventive Maintenance Tracking

Maintenance Documentation

Vendor Coordination

Inventory Tracking

Maintenance Reporting

Facilities Support Operations

EXPERIENCE

Maintenance Administrator

Apex Facility Services, Phoenix, AZ

June 2024 - Present

• Manage CMMS work order entries and updates for 350+ facility assets, maintaining 99% data accuracy and improving maintenance tracking visibility across operations teams.
• Coordinate preventive maintenance schedules for engineering staff, ensuring 95% on-time completion of planned service tasks across production and facility equipment.
• Generate weekly maintenance performance reports, enabling leadership to identify service trends and improve response efficiency by 18%.
• Track spare parts inventory and reorder thresholds, reducing maintenance delays linked to stock shortages by 22%.

Maintenance Coordinator Intern

Industrial Equipment Support Inc., Phoenix, AZ

January 2023 - May 2024

• Supported maintenance planning by entering equipment service data for 200+ assets, improving maintenance record completeness from 86% to 97%.
• Assisted technicians with work order documentation and repair tracking, enabling faster job closure and reducing administrative processing time by 15%.
• Compiled KPI maintenance reports that improved visibility into service backlogs and helped reduce open work orders from 120 to 84 within three months.

EDUCATION

Associate of Applied Science - Industrial Maintenance Technology

Phoenix College, Phoenix, AZ

Michael Bennett

Dallas, TX

(214) 555-2948

michael.bennett@email.com

linkedin.com/in/michaelbennett

SUMMARY

Results-driven Maintenance Administrator with 5+ years of experience in CMMS management, preventive maintenance scheduling, and maintenance contract coordination within manufacturing and facility service environments. Proven record of achieving 97% schedule compliance while improving maintenance workflow efficiency. Expertise in SAP work order administration and maintenance reporting to optimize asset maintenance processes, mitigate equipment downtime risks, and drive measurable operational performance improvements across cross-functional engineering teams.

SKILLS

CMMS Administration

SAP Work Order Management

Preventive Maintenance Scheduling

Maintenance KPI Reporting

Vendor Coordination

Asset Data Management

Inventory Control

Maintenance Planning Support

EXPERIENCE

Maintenance Administrator

Granite Industrial Maintenance, Dallas, TX

March 2022 - Present

• Administer SAP work order lifecycle for 1,200+ equipment assets, achieving 99% work order documentation accuracy and improving maintenance data visibility for engineering leadership.
• Coordinate preventive maintenance schedules for 18 technicians, increasing schedule compliance from 89% to 96% across plant maintenance operations.
• Monitor maintenance KPI performance including downtime metrics and service completion rates, enabling leadership to implement improvements that reduced equipment downtime 21%.
• Reconcile maintenance vendor invoices and service documentation, identifying billing discrepancies that prevented approximately $85K in annual overpayments.

Maintenance Administrator

Metro Property Services Group, Austin, TX

July 2019 - February 2022

• Scheduled maintenance activities for 25 commercial properties, ensuring SLA compliance and maintaining 94% on-time service completion across contractor teams.
• Managed CAFM work order system tracking more than 1,500 annual maintenance requests, reducing response times from 36 hours to 20 hours.
• Coordinated vendor quotations and purchase orders for maintenance services, contributing to $120K in annual cost avoidance through vendor pricing analysis.
• Produced operational maintenance reports used by regional managers to optimize technician workload and improve service response efficiency 17%.

EDUCATION

Bachelor of Science - Facilities Management

University of North Texas, Denton, TX

Christopher Walker

Charlotte, NC

(704) 555-3972

christopher.walker@email.com

linkedin.com/in/christopherwalker

PROFESSIONAL SUMMARY

Results-driven Maintenance Administrator with 10+ years of experience in enterprise maintenance operations, CMMS governance, and preventive maintenance strategy within manufacturing and multi-site facilities environments. Proven record of achieving 32% maintenance efficiency improvements across large equipment portfolios. Expertise in maintenance planning systems and asset performance analytics to optimize preventive maintenance programs, mitigate operational downtime risk, and drive measurable business outcomes through data-driven maintenance management practices.

CORE SKILLS

Enterprise CMMS Governance

Preventive Maintenance Programs

Maintenance Operations Analytics

Asset Lifecycle Management

Vendor Performance Management

Maintenance Financial Reporting

Work Order Administration

Maintenance Strategy Planning

EXPERIENCE

Maintenance Administrator

Andersen Industrial Operations, Charlotte, NC

April 2019 - Present

• Direct CMMS maintenance planning for a 4,500-asset manufacturing facility, improving preventive maintenance compliance from 88% to 97% within two years.
• Implement maintenance data quality procedures that increased work order accuracy to 99.4%, strengthening operational reporting and maintenance planning reliability.
• Analyze maintenance performance metrics including reliability trends and labor productivity, driving 27% improvement in maintenance efficiency across production equipment.
• Coordinate maintenance vendor services and contract compliance, reducing outsourced maintenance costs $320K over three years through improved service scheduling.

Maintenance Administrator

Summit Commercial Construction Group, Atlanta, GA

January 2014 - March 2019

• Managed maintenance administration and contractor coordination across 60+ commercial properties, sustaining 95% service SLA compliance for building systems.
• Oversaw work order tracking and maintenance documentation within CAFM platforms processing over 4,000 service requests annually.
• Implemented asset data validation procedures that reduced equipment record discrepancies 41% and strengthened compliance with regulatory inspection requirements.
• Produced monthly maintenance financial reports for executive leadership, improving capital planning accuracy and contributing to $500K in optimized maintenance spending.

EDUCATION

Bachelor of Science - Industrial Operations Management

Georgia State University, Atlanta, GA

• Administer work order lifecycle through Pronto for multiple client sites, coordinating routine maintenance and reactive repairs while sustaining documentation readiness and technician allocation across a high-volume service environment.
• Coordinate service attendance with customers, technicians, and subcontractors across metropolitan and regional locations, aligning response priorities with contractual obligations to maintain consistent service continuity across 50+ active jobs.
• Oversee maintenance scheduling and resource deployment with service leadership and technical supervisors, synchronizing multi-site activities to sustain contractual compliance and reduce work order backlog exposure.
• Evaluate scope, materials requirements, and execution approach for quoted and defect jobs, collaborating with supervisors, originators, and stores teams to strengthen cost discipline and protect maintenance profitability.
• Monitor operational metrics, job status, and financial tracking for assigned customer portfolios, maintaining structured reporting covering open jobs, completions, and profit-and-loss visibility across dozens of concurrent service activities.
• Direct invoicing and administrative closure for routine maintenance and defect works, ensuring pricing accuracy, documentation compliance, and contractual turnaround standards across recurring service agreements and project-based engagements.

Core Skills:

• Work Order Administration
• Maintenance Scheduling Coordination
• Service Operations Reporting
• Contract Compliance Management
• Technical Resource Allocation
• Pronto System Operations

• Verify A&P and Repair Station vendor compliance within Q-Pulse under General Maintenance Manual procedures, maintaining current qualification status across an enterprise maintenance network supporting multi-aircraft operational oversight.
• Administer aircraft utilization records by validating flight times and cycles in FOS and updating APU hours in CAMP Systems, sustaining accuracy across a fleet exceeding 10,000 annual operational hours.
• Maintain permanent aircraft records and controlled documentation, ensuring regulatory traceability across logbooks, parts tags, 8130 certificates, discrepancy logs, and condition reports supporting FAA and repair station audit readiness.
• Audit vendor maintenance documentation and CAMP work orders submitted to Maintenance Control, reconciling original paperwork against authorized requests to safeguard documentation integrity across dozens of vendor transactions monthly.
• Coordinate with Maintenance Control, Quality Inspectors, and engineering leadership to correct incomplete submissions, strengthening documentation accuracy while accelerating regulatory compliance workflows supporting fleet reliability programs.
• Track work order status, estimate revisions, and documentation receipt through structured reporting tools, enabling leadership oversight and data extraction that informs fleet quality, maintainability, and reliability improvement initiatives.

Core Skills:

• Aircraft Records Administration
• Maintenance Documentation Control
• Vendor Compliance Oversight
• CAMP Systems Management
• Regulatory Audit Support
• Fleet Reliability Tracking

• Procure equipment parts for maintenance shop locations across the United States and Canada, coordinating vendor sourcing and purchase requests to sustain uninterrupted operations across a multi-site service network.
• Audit inventory systems across the North American shop network, evaluating stock accuracy and usage patterns to strengthen inventory visibility and reduce parts shortages affecting field maintenance activities.
• Administer enterprise technician scheduling across U.S. and Canadian service locations, maintaining a centralized master calendar that aligns workforce deployment with operational workload requirements across multiple facilities.
• Coordinate with field shop teams to obtain vendor repair quotations for specialized equipment, consolidating pricing comparisons that support cost-conscious procurement decisions and accelerate maintenance turnaround timelines.
• Generate key performance indicator reports for management and executive leadership, translating operational data into structured performance insights used to monitor productivity, service output, and network efficiency.
• Support operational administration and ad hoc reporting requests across the service organization, delivering timely documentation and data analysis that enables leadership decision-making across a cross-border maintenance environment.

Core Skills:

• Parts Procurement Management
• Inventory Systems Auditing
• Technician Schedule Coordination
• Vendor Quote Management
• Operational KPI Reporting
• Service Administration Support

• Oversee work order closure within Corridor maintenance software, accelerating administrative completion to enable timely invoicing and sustain accurate financial recognition across a multi-location maintenance operation.
• Reconcile Pro-Parts transactions against maintenance records, identifying discrepancies and strengthening parts cost visibility that supports accurate billing and expense accountability across dozens of service activities monthly.
• Maintain Corridor system data integrity through routine upkeep and operational monitoring, preserving reliable maintenance documentation that supports audit readiness and consistent operational reporting for leadership teams.
• Coordinate invoice verification and reconciliation with accounting and maintenance leadership, ensuring documentation accuracy and financial alignment between operational records and corporate financial reporting systems.
• Execute end-of-month maintenance audits and administrative closures, consolidating work order and billing data to generate accurate financial outputs supporting enterprise-level operational and accounting reporting cycles.
• Serve as primary liaison between maintenance operations and corporate accounting teams, delivering responsive communication and administrative support to the Director of Maintenance, technicians, and cross-department leadership.

Core Skills:

• Corridor Maintenance Software
• Work Order Administration
• Parts Cost Reconciliation
• Maintenance Financial Auditing
• Invoice Verification Control
• Maintenance Operations Coordination

• Administer contractor onboarding across regulated production sites, initiating registration, verifying licenses and insurance records, and coordinating mandatory induction training to sustain cGMP and site procedural compliance.
• Oversee external service providers supporting engineering operations, monitoring work quality and task volume to maintain compliant contractor performance across multiple production and quality-control environments.
• Coordinate controlled access to production and QC equipment with internal stakeholders, enabling scheduled maintenance and contractor activities without disrupting regulated manufacturing operations.
• Manage work order administration including generation, distribution, tracking, and documentation filing, supporting traceable maintenance execution within a structured engineering services environment.
• Maintain the engineering training management system for staff and contractors, tracking qualification records and compliance documentation supporting cGMP standards across dozens of operational personnel.
• Strengthen documentation governance by updating procedures and implementing structured archiving, ensuring equipment lifecycle, EH&S, and contractor records remain audit-ready within a highly regulated pharmaceutical environment.

Core Skills:

• Contractor Compliance Management
• cGMP Documentation Control
• Engineering Training Systems
• Work Order Administration
• Equipment Lifecycle Records
• Regulatory Procedure Management

• Track daily maintenance materials and supply transactions, administering quotations, purchase requisitions, procurement orders, and receiving activities that sustain uninterrupted operations across a high-volume equipment maintenance environment.
• Monitor preventative maintenance schedules for all operational equipment, coordinating parts procurement and service preparation that supports on-time completion of scheduled PM activities across multiple asset categories.
• Oversee service interval tracking for facility equipment, ensuring required materials and components are ordered in advance to maintain compliance with manufacturer maintenance requirements and operational uptime targets.
• Review daily pre-shift inspection reports from operations teams, generating corrective maintenance work orders and coordinating replacement parts procurement to resolve identified equipment issues before production disruption occurs.
• Coordinate maintenance work planning with supervisors and technicians, aligning daily crew assignments and task sequencing to improve response time across dozens of routine and corrective maintenance activities.
• Control equipment parts inventory through structured stock monitoring and replenishment planning, maintaining availability of critical components that sustain continuous maintenance operations and reduce repair delays.

Core Skills:

• Maintenance Materials Management
• Preventive Maintenance Scheduling
• Equipment Service Tracking
• Maintenance Work Planning
• Parts Inventory Control
• Maintenance Procurement Coordination

• Administer CMMS asset register governance, updating and validating asset records to preserve data integrity across a large facilities management portfolio supporting enterprise maintenance planning and lifecycle visibility.
• Conduct field-based asset verification activities, collecting equipment details and technical identifiers that strengthen due diligence processes and improve reliability of centralized asset management data.
• Reconcile asset information supplied by Hard FM service providers against internal records, resolving discrepancies to maintain a consistent asset baseline supporting maintenance, compliance, and financial reporting accuracy.
• Implement structured data quality procedures within CMMS platforms, transforming asset datasets into a reliable decision-support foundation for lifecycle planning, renewals forecasting, and capital replacement analysis.
• Standardize asset data validation workflows across internal teams and service providers, strengthening cross-functional collaboration while improving consistency of facilities asset records across multiple operational locations.
• Monitor ongoing asset data updates and reconciliation activities, sustaining CMMS accuracy that enables informed maintenance strategy, long-term asset planning, and continuous improvement initiatives.

Core Skills:

• CMMS Asset Administration
• Asset Data Governance
• Facilities Asset Reconciliation
• Asset Verification Audits
• Maintenance Data Quality
• Lifecycle Asset Tracking

• Process vendor invoices within financial systems, verifying payment authorization and documentation accuracy to ensure compliant accounts payable operations supporting facility maintenance and contractor services.
• Coordinate site appointments with contractors and internal stakeholders, aligning service attendance schedules that sustain timely completion of planned and reactive facility maintenance activities.
• Generate and administer work orders within maintenance systems, supporting accurate job tracking and documentation control across a multi-contractor facilities service environment.
• Communicate with contractors regarding outstanding and scheduled work, maintaining status visibility that enables coordinated maintenance planning and consistent service delivery across active job assignments.
• Obtain repair quotations from service vendors and coordinate approval workflows, ensuring cost authorization before work initiation to preserve financial oversight across multiple maintenance engagements.
• Deliver administrative coordination and responsive customer service to centre users while supporting broader operational tasks, strengthening communication flow across facilities teams and service providers.

Core Skills:

• Invoice Processing Control
• Work Order Administration
• Contractor Coordination Management
• Maintenance Quote Administration
• Facilities Service Scheduling
• Operational Administration Support

• Administer PEMAC CMMS daily operations, managing maintenance schedules and system data entry to preserve accurate equipment records supporting coordinated plant maintenance activities.
• Procure and maintain spare parts inventory for operational equipment, monitoring stock levels and coordinating replenishment to sustain maintenance readiness across multiple asset categories.
• Review upcoming preventative maintenance activities and coordinate schedules with production teams, aligning maintenance execution with operational demands to minimize disruption to manufacturing workflows.
• Coordinate with external contractors supporting facility and equipment services, ensuring scheduled work aligns with maintenance priorities and site operational requirements.
• Communicate daily maintenance updates with internal technicians and supervisors, strengthening coordination that supports timely completion of planned and corrective maintenance activities.
• Generate operational management reports from maintenance systems, providing leadership visibility into maintenance activities, equipment status, and performance trends across the facility.

Core Skills:

• PEMAC CMMS Administration
• Maintenance Scheduling Coordination
• Spare Parts Inventory
• Contractor Service Coordination
• Maintenance Operations Reporting
• Production Maintenance Alignment

• Create new repair jobs within administrative systems, capturing accurate job details and documentation to support traceable maintenance coordination across an active construction service environment.
• Schedule repair works based on urgency, availability, and site priorities, coordinating time-sensitive job allocation that supports efficient deployment of construction operatives across multiple assignments daily.
• Issue controlled order numbers for newly authorized repair activities, enabling structured job tracking and financial reference across numerous service requests processed each week.
• Source and procure required materials for field operatives, coordinating supplier orders that ensure technicians receive necessary components to complete repair work without operational delays.
• Distribute job sheets and detailed work instructions to construction teams, maintaining documentation accuracy that supports safe task execution and consistent job delivery standards.
• Address invoice queries and operational enquiries while organizing repair schedules under high workload conditions, sustaining administrative continuity and responsive support across maintenance service operations.

Core Skills:

• Repairs Administration Systems
• Maintenance Work Scheduling
• Materials Procurement Coordination
• Construction Job Planning
• Invoice Query Resolution
• Maintenance Documentation Control

• Generate operational reports and service performance statistics, serving as a regional coordination point that supports responsive communication between internal teams and external customers.
• Coordinate preventative maintenance scheduling for more than 4,000 equipment assets, aligning service timelines with operational priorities to maintain consistent reliability across a large regional maintenance portfolio.
• Administer SAP work order processing including labor hours and parts allocation, ensuring timely release and accurate system updates that sustain maintenance documentation and financial tracking.
• Plan and allocate Service Technician workloads across multiple service locations, balancing installation, maintenance, and repair demands to maintain efficient field service coverage.
• Coordinate resolution of customer breakdown incidents by prioritizing urgent service requests, enabling technicians to respond rapidly and restore equipment functionality across diverse operational sites.
• Organize monthly toolbox meetings and planned inspection programs, reinforcing safety communication and proactive maintenance oversight that supports consistent operational performance.

Core Skills:

• SAP Work Order Management
• Preventive Maintenance Scheduling
• Field Service Coordination
• Maintenance Operations Reporting
• Technician Workload Planning
• Equipment Inspection Programs

• Administer a centralized work order system for property maintenance operations, maintaining accurate job records and documentation that support coordinated service delivery across multiple tenant-occupied facilities.
• Schedule maintenance visits with tenants and service teams, aligning availability and repair priorities to sustain responsive property support across a diverse tenant base.
• Track tenant maintenance requests and manage the maintenance communications inbox, ensuring timely follow-up that strengthens service responsiveness and tenant satisfaction.
• Obtain vendor repair and labor quotations, coordinating site visits and approvals that support cost transparency and efficient execution of approved maintenance work.
• Maintain property compliance documentation and inspection records, preserving organized logs that support adherence to local building codes and regulatory property management requirements.
• Produce monthly maintenance summaries and conduct property inspections when required, delivering operational visibility while supporting administrative coordination across property management and vendor activities.

Core Skills:

• Work Order Administration
• Tenant Maintenance Coordination
• Vendor Quote Management
• Property Compliance Records
• Maintenance Request Tracking
• Property Inspection Support

• Plan and schedule maintenance activities within Andersen Enterprise operations, developing and refining standardized maintenance processes that strengthen preventative maintenance execution across assigned operational areas.
• Coordinate routine maintenance work orders and small projects, reviewing and approving scheduled tasks with a strong preventative maintenance focus to sustain equipment reliability across production operations.
• Collaborate with technical teams, business partners, and material vendors to develop event-specific maintenance work plans, providing customers with clear status updates on scheduled and ongoing service activities.
• Evaluate labor and material requirements before and after routine maintenance events, applying performance insights to improve planning accuracy and efficiency across similar maintenance work scopes.
• Prepare and analyze operational data covering equipment reliability, schedule compliance, work performance, and material usage, delivering metrics that inform maintenance planning and operational decision-making.
• Administer EAM preventative maintenance documentation and facility access badge processes, maintaining accurate system records that support controlled maintenance operations and workforce access management.

Core Skills:

• Maintenance Planning Coordination
• Preventive Maintenance Programs
• EAM System Administration
• Maintenance Performance Metrics
• Vendor Coordination Management
• Maintenance Work Scheduling

• Monitor delivery of programmed maintenance services across trading depots, verifying contractor performance and service completion to maintain consistent operational standards across a multi-location retail property portfolio.
• Receive and evaluate reactive maintenance requests from depots, determining appropriate response actions that ensure timely resolution of facility issues affecting daily operations.
• Coordinate with external contractors and internal management to initiate purchase orders supporting maintenance callouts and capital shop-fitting projects for newly established depots.
• Administer maintenance callout documentation and invoice processing activities, ensuring accurate records and financial reconciliation across numerous contractor service engagements.
• Validate completed maintenance works with depot stakeholders, confirming service delivery accuracy before administrative closure of maintenance activities across the depot network.
• Maintain and update asset and maintenance records within the Horizon property database, preserving accurate operational data supporting property management oversight and reporting.

Core Skills:

• Depot Maintenance Coordination
• Reactive Maintenance Management
• Contractor Liaison Administration
• Maintenance Invoice Processing
• Property Database Management
• Maintenance Service Verification

• Track maintenance labor hours within SAP work orders in coordination with Maintenance Supervisors, ensuring accurate time capture that supports reliable cost tracking and maintenance performance reporting.
• Analyze daily wrench time losses with maintenance leadership, documenting causes such as equipment shutdown delays, parts shortages, and access constraints to improve maintenance productivity insights.
• Coordinate administrative tasks that keep repair jobs progressing, enabling supervisors to remain in the field diagnosing equipment issues while office functions sustain workflow continuity.
• Support weekly maintenance planning by formalizing schedules and integrating daily feedback, maintaining a rolling two-to-three-day work outlook that optimizes technician workload allocation.
• Compile operational data and generate KPI reports for maintenance leadership, translating SAP work order status and performance metrics into actionable insights guiding departmental decision-making.
• Administer vendor invoicing coordination and resolve accounts payable discrepancies while supporting bill-of-materials updates and OJT recordkeeping, strengthening maintenance documentation and workforce training compliance.

Core Skills:

• SAP Work Order Management
• Maintenance KPI Reporting
• Maintenance Planning Support
• Vendor Invoice Coordination
• Bill of Materials
• Maintenance Data Analysis

• Coordinate repair station work order planning and scheduling, ensuring accurate task sequencing that sustains efficient maintenance workflow across hangar operations and cross-functional technical teams.
• Prepare customer invoicing support by reconciling quoted versus actual labor hours against discrepancy logs, strengthening billing accuracy across numerous maintenance service events.
• Maintain work order recording systems and customer maintenance breakdown trackers, generating weekly operational reports that provide leadership visibility into maintenance activity trends.
• Compile technician labor hour reports for supervisors and leads, delivering structured weekly summaries that support workforce planning and maintenance performance oversight.
• Administer Repair Discrepancy Authorizations including creation, acceptance, and accrual tracking, maintaining controlled budget oversight across approved maintenance deviation activities.
• Collaborate with customer support, quality inspectors, and hangar leadership to coordinate technician travel, monitor time accuracy, and sustain AS9100 documentation compliance across repair station operations.

Core Skills:

• Repair Station Coordination
• Work Order Administration
• Maintenance Labor Reporting
• RDA Budget Management
• AS9100 Compliance Support
• Customer Maintenance Liaison

• Log and triage reactive maintenance requests from clients, initiating service actions that meet strict SLA response targets across multiple contracted facilities.
• Coordinate daily communications with customers and contractors, resolving service queries and maintaining clear operational visibility across ongoing maintenance activities.
• Schedule preventative maintenance and quoted repair works for engineers and subcontractors, aligning workforce availability with service demand across a multi-client contract portfolio.
• Verify availability of materials and equipment prior to scheduled service calls, preventing delays and enabling engineers to complete maintenance activities efficiently on-site.
• Maintain CAFM system records by updating work order progress and monitoring planned versus actual PPM completion across hundreds of scheduled maintenance tasks annually.
• Administer purchase orders, engineer rotas, and billing progression for completed calls while ensuring statutory compliance documentation remains current across all assigned service contracts.

Core Skills:

• CAFM Work Order Management
• Preventive Maintenance Scheduling
• Service SLA Coordination
• Engineer Resource Planning
• Maintenance Contract Compliance
• Facilities Service Administration

• Maintain regular coordination with Enerflex service branches, communicating service activity details and following up on completed maintenance work to ensure operational visibility across a multi-branch service network.
• Prepare and submit customer invoices on monthly and ad hoc cycles, ensuring billing accuracy and timely revenue recognition across multiple active maintenance service agreements.
• Administer SAP data entry for maintenance contracts, including operational records, purchase orders, and work order openings and closures supporting structured maintenance documentation control.
• Provide maintenance planning support to engineering teams by validating operational data and executing SAP system updates that sustain accurate planning and maintenance execution records.
• Conduct monthly data integrity audits across maintenance contract records, strengthening system accuracy and supporting reliable operational and financial reporting processes.
• Review contract financial performance at month end and communicate results to stakeholders while drafting customer proposals and service agreements with sales and legal teams.

Core Skills:

• SAP Contract Administration
• Maintenance Billing Management
• Service Operations Coordination
• Maintenance Planning Support
• Contract Financial Reporting
• Maintenance Data Governance

• Administer AFPC MEX and QAD maintenance systems, maintaining accurate engineering data and operational records that support coordinated maintenance management across production and utilities equipment.
• Coordinate preventative maintenance activities with Engineering Supervisors, scheduling planned service programs that sustain operational reliability across multiple production and facility asset groups.
• Develop structured PM schedules for production and utility equipment, aligning maintenance intervals with operational requirements to support consistent equipment availability and performance.
• Generate engineering KPI reports and provide regular performance updates, delivering operational insights that guide maintenance planning and departmental performance monitoring.
• Manage AFPC technical documentation including as-built plans, P&ID drawings, and technical manuals, ensuring controlled records support maintenance accuracy and engineering reference standards.
• Oversee engineering spares inventory, consumption tracking, and stock reconciliation during cycle counts, maintaining optimal reorder levels for maintenance tools, parts, and materials across facility operations.

Core Skills:

• MEX CMMS Administration
• QAD System Management
• Preventive Maintenance Scheduling
• Engineering KPI Reporting
• Technical Documentation Control
• Maintenance Inventory Management

• Serve as primary commercial contracts liaison for clients, consultants, and project stakeholders, managing contract communications, issue escalations, and progress reporting across multiple construction and maintenance projects.
• Administer contract variation management including registers, scope documentation, approvals, and preparation of variation submissions to maintain accurate commercial control across active project agreements.
• Prepare project financial documentation including budget forecasts, cost reports, and purchase order tracking, supporting leadership visibility into project expenditure and financial performance.
• Coordinate preparation and review of site documentation such as drawings, safety records, technical reports, and scope of works supporting subcontractor engagement and regulatory project compliance.
• Manage subcontractor contract administration including tender preparation, agreement updates, scope clarification, and verification of quality documentation prior to payment authorization.
• Support accounting operations by processing purchase orders, matching delivery dockets, and entering invoices within Xero and Buildertrend while reinforcing safety standards and continuous improvement initiatives.

Core Skills:

• Commercial Contract Management
• Variation Control Administration
• Construction Cost Reporting
• Subcontractor Contract Administration
• Tender And Bid Preparation
• Project Financial Coordination