LEASE ADMINISTRATOR COVER LETTER TEMPLATE

• Prepare lease documents, including new leases and amendments
• Review and track letters of intent, compare against drafted lease documents for accuracy.
• Calculate rent and the tenant’s percentage share of escalations.
• Prepare and send Commencement Date letters to tenants.
• Prepare Move-in and Move-Out forms for completion by building managers.
• Manage and track security deposit and letter of credit processing.
• Track and review tenant insurance certificates.
• Prepare and distribute monthly vacancy, rent roll, and lease expiration reports.
• Prepare and distribute critical date reports and maintain a tickler system for tracking important dates and tasks.
• Prepare real estate tax, operating expense, and other escalation billings.

Skills: Lease Documentation, LOI Review, Rent Calculations, Commencement Coordination, Move-In/Out Processing, Security Deposit Management, Tenant Insurance Tracking, Real Estate Reporting

• Manage rent start processes with the internal Accounting team.
• Validate critical dates with the internal Construction team to ensure the landlord's work is completed on time.
• Track and collect all tenant improvement allowances included in the lease documentation.
• Review and track all legal documents for changes, including ownership and contact information.
• Manage the lease tracking database for lease renewals, rent increases, landlord maintenance responsibilities, and services.
• Abstract lease documents by interpreting lease language to capture key obligations and responsibilities.
• Partner with Maintenance and Operations to ensure tenant maintenance issues are addressed and resolved by responsible landlords.
• Support Real Estate in the issuance of estoppel certificates and landlord requests.
• Document critical lease dates, data, and events in lease tracking software.
• Provide audit support to the lease accounting department.
• Process requests from landlords on use restrictions, common area changes, and co-tenancy requests for approval by CDO or REC.

Skills: Rent Commencement, Date Validation, TI Tracking, Legal Review, Lease Tracking, Lease Abstraction, Landlord Coordination, Accounting Support

• Assist with the production of tenant tax invoices across the portfolio.
• Prepare tenant tax invoice data for processing.
• Complete payment plans in the tracking system within the initial month of entry.
• Monitor newly created payment plans for timeliness.
• Review rent relief instructions provided by property managers.
• Verify supporting documentation for rent relief requests.
• Confirm accuracy of rent relief calculations.
• Ensure all documentation meets legal and owner requirements.
• Perform ad hoc administrative tasks.

Skills: Tenant Invoicing, Tax Data Prep, Payment Plan Setup, Payment Monitoring, Rent Relief Review, Document Verification, Calculation Accuracy, Administrative Support

• Abstract and interpret commercial lease agreements.
• Enter new lease agreements and lease amendments.
• Analyze rent variances.
• Process lease-related payments.
• Perform financial analysis associated with lease agreements.
• Reconcile lease accounts.
• Interact with leaseholders and landlords regarding lease matters.
• Research and resolve discrepancies between lease terms and payment records.
• Assist with billing corrections and collections.

Skills: Lease Abstraction, Lease Entry, Rent Variance Analysis, Lease Payments, Financial Analysis, Account Reconciliation, Stakeholder Communication, Billing Resolution

• Prepare residential lease renewals for approximately 900 units.
• Follow up on residential lease renewals within Hopem across three buildings.
• Enter detailed residential lease information, including special requests, discounts, and additional services.
• Enter commercial leases, renewals, extensions, and terminations in Hopem.
• Follow up on commercial lease records to ensure accuracy and completion.
• Process TAL applications and auditions.
• Provide residential lease administration support to three buildings.
• Provide commercial lease administration support to the Commercial Leasing Director.
• Handle bilingual lease-related correspondence.
• Execute other assigned tasks.

Skills: Lease Renewals, Lease Data Entry, Residential Leasing, Commercial Leasing, System Tracking, Application Processing, Leasing Support, Bilingual Communication

• Assist in gathering municipal and regulatory information regarding the compliance and suitability of sites.
• Assist in the preparation of condition removal documents and lease deposits for leased sites.
• Assist in the creation of Senior Leadership Approval Packages.
• Liaise with landlords, brokers, and management companies to commence new tenancy.
• Prepare and submit documentation for monthly rent payments and CAM reconciliations.
• Administer new and existing properties, including vendor payments, taxes, business licenses, insurance, and utilities.
• Facilitate the transfer of sublet properties to new subtenants and prepare subtenant annual statements.
• Coordinate the creation of sales reporting documents by Finance to landlords for leases with percentage rent and reporting requirements.
• Close all relevant leasehold contracts for terminated sites, including utilities, insurance, and maintenance contracts.
• Review estoppel certificates and manage appropriate execution.
• Assist in timely and efficient repairs and maintenance for existing stores and provide lease context to determine responsibility.
• Coordinate external maintenance contracts for issues outside the scope of the primary maintenance contractor.

Skills: Regulatory Compliance, Lease Documentation, Leadership Packages, Landlord Liaison, Rent Payments, Property Administration, Sublet Coordination, Maintenance Coordination

• Manage rent payment processes across the portfolio.
• Analyze rent variances.
• Review critical lease dates.
• Develop portfolio reports to support business decision-making.
• Manage vendor relationships in line with contractual obligations and business scope.
• Scale vendor relationships to meet business growth and industry needs.
• Partner with the lease accounting team to ensure accurate financial reporting.
• Collaborate with engineering resources to maintain and enhance lease systems and tools.
• Drive continuous improvements to databases, reporting, workflows, and operational processes.

Skills: Rent Management, Variance Analysis, Critical Dates, Portfolio Reporting, Vendor Management, Accounting Partnership, Systems Collaboration, Process Improvement

• Liaise with internal and external contacts.
• Manage all lease administration-related landlord communications.
• Review landlord invoices for accuracy.
• Coordinate with landlords to resolve invoice issues.
• Perform rental reconciliations where discrepancies or arrears exist.
• Maintain accurate vendor and landlord details.
• Prepare ad hoc reports.
• Manage rejected and void payment processes.
• Track cost savings and cost avoidance related to rental payments.
• Ensure assigned KPIs are consistently met.

Skills: Stakeholder Liaison, Landlord Communication, Invoice Review, Rental Reconciliation, Vendor Records, Reporting, Payment Resolution, KPI Compliance

• Support the Senior Director and real estate team in the execution and organization of all real estate functions.
• Lead the process of maintaining the lease database and ongoing deal folders.
• Lead the process of rent administration in partnership with finance and accounts payable, including monthly adjustments and annual reconciliations.
• Responsible for tracking lease dates such as option notices and expirations, and updating the active deal report.
• Assist in drafting Letter of Intent and Notice documents for renewals and new deals.
• Assist with continual improvement of the process related to all real estate functions, including lease management, rent administration, and lease renewals.
• Assist with practice lease inquiries.
• Assist in the planning and booking of market tours.
• Assist in creating vendors, processing invoices, and tracking spend for all CAPEX projects.
• Provide administrative assistance.

Skills: Real Estate Support, Lease Database, Rent Administration, Critical Dates, LOI Drafting, Process Improvement, Deal Coordination, CAPEX Tracking

• Perform transactional administration related to lease negotiation, recording, maintenance, and documentation.
• Review lease information for accuracy within Salvos Stores systems.
• Maintain and update lease data in Lease Eagle.
• Verify lease records against supporting documentation.
• Collaborate with legal teams to draft contracts and leases.
• Ensure lease documentation complies with legal requirements.
• Manage communication and workflows for critical lease dates.
• Track occupation dates and lease end dates.
• Monitor accurate payment of rent and outgoings.

Skills: Lease Administration, Data Accuracy, Lease Systems, Document Verification, Legal Coordination, Compliance Review, Critical Dates, Rent Monitoring

• Assist Leasing Agents in all phases of the leasing process.
• Process applications for supervisor’s approval, including verification of employment, rental history, and credit history.
• Follow up with prospective residents to obtain the required information to meet lease requirements.
• Set up appointments to place a holding deposit and complete ID verifications.
• Assist in the lease signing process and provide apartment keys for move-in.
• Provide rental information to prospective residents.
• Answer phones and greet those who enter the office.
• Assist current residents with maintenance and other requests.
• Assist with special projects.
• Support miscellaneous tasks for the Operations Department.

Skills: Leasing Support, Application Processing, Applicant Verification, Prospect Follow-Up, Lease Execution, Customer Service, Resident Support, Operations Assistance

• Assist in the strategic growth of the Aspect education portfolio.
• Audit lease terms to ensure accuracy and compliance.
• Maintain accurate lease terms across all agreements.
• Review existing documentation sets for completeness and relevance.
• Prepare and update a detailed lease register.
• Negotiate lease arrangements with existing Aspect schools and adult services.
• Strengthen the overall lease profile through effective negotiation.
• Prepare and negotiate new legal agreements with internal and external stakeholders.
• Administer all agreements, including rent, option dates, occupancy terms, bank guarantees, and insurance requirements.

Skills: Portfolio Growth, Lease Auditing, Lease Accuracy, Document Review, Lease Register, Lease Negotiation, Agreement Drafting, Lease Administration

• Review lease documentation and abstract critical terms, conditions, and provisions.
• Support operations teams to ensure compliance with setup and termination obligations, site inspections, and other move-in or move-out checklists.
• Work with utility companies to set up, transfer, and terminate services.
• Coordinate prompt compliance with certificate of insurance requirements.
• Coordinate the new vendor setup process in the vendor management system, including banking setup, to ensure all compliance needs are met.
• Assist with the maintenance of site attribute data and lease information in the lease management database.
• Track and report tenant improvement allowances.
• Support tracking of sustainability and environmental initiatives, including LED, solar, and LEED compliance.
• Provide administrative support.

Skills: Lease Abstraction, Operational Compliance, Utility Coordination, Insurance Compliance, Vendor Setup, Lease Data Management, TI Tracking, Sustainability Support

• Prepare and negotiate extensions, renewals, business sales, or new leases.
• Keep track of lease requirements and generate reports, such as credit reports and financials.
• Process leases and other related documents from inception to business opening.
• Respond to and deal with tenants’ leasing issues and lease negotiations.
• Assist in the due diligence process and documentation for acquisitions, including title documents, closing documents, escrow, lease review, lease summary, estoppels, and all other related documents.
• Maintain database or spreadsheet to monitor leasing, acquisition, and other related data, such as sales reports and insurance.
• Prepare and finalize real estate correspondence, agreements, and other transactional documents, including leases, rent rolls, estoppels, lease summaries, or abstracts.
• Perform other real estate transactions and general administrative support functions at management’s discretion.

Skills: Lease Negotiation, Lease Processing, Tenant Relations, Due Diligence, Acquisition Support, Lease Reporting, Transaction Documentation, Administrative Support

• Communicate directly with landlords, store management, and facilities maintenance teams regarding repair issues.
• Submit maintenance work orders.
• Track maintenance requests through completion.
• Prepare lease default correspondence to landlords.
• Follow up on default remedies and required actions.
• Coordinate with supervisors and corporate counsel on enforcement and recourse matters.
• Track critical lease dates, including options, expirations, warranties, and termination rights.
• Monitor landlord rights to purchase and terminate.
• Review real estate reports for current lease status.
• Follow up with internal teams to confirm updated lease information.
• Prepare and review lease documentation and correspondence, including extensions, modifications, consents, ownership changes, insurance certificates, estoppels, SNDAs, and right-of-first-refusal analyses.

Skills: Landlord Communication, Maintenance Coordination, Default Management, Legal Coordination, Critical Dates, Lease Monitoring, Internal Follow-Up, Lease Documentation

• Assist the GM, CFM, and Operations Manager with monitoring the effective use of cost control measures and indicate whether invoices are within or out of budget through variance reporting.
• Assist with budget queries regarding actual cost versus budgeted cost.
• Execute the tenant vetting process as per company policy.
• Monitor and maintain standards, procedures, and policies related to lease administration and capture them into the accounting system.
• Monitor the lease tracking register for the building.
• Compile offer to lease documentation and monitor timelines accordingly.
• Manage tenant profiles on the accounting system.
• Play a support role to the Finance Administrator in debt management.
• Support GM and CFM by ensuring accurate and timely reporting.
• Provide the required reports for the monthly management packs.
• Support the Finance Administrator in the debtors accounting function.
• Collect turnover figures monthly from all active retailers and capture them on the Property Management System for Mall Performance purposes.
• Perform risk management activities.

Skills: Cost Control, Budget Analysis, Tenant Vetting, Lease Compliance, Lease Tracking, Financial Reporting, Debt Support, Risk Management

• Accurately and timely abstract all fully executed leases and ancillary documents into Yardi Voyager.
• Provide quality control for lease deals in VTS, supporting lease documentation and commission calculations.
• Manage lease options and encumbrances throughout the lease management system.
• Coordinate area certifications with the CAD Department to ensure updated floor plans and correct building measurements.
• Manage space reconfigurations with Lease Accounting as part of the Yardi entries.
• Serve as point-person for lease-entry related questions and lease management system inquiries.
• Oversee and coordinate monthly expiries, terminations, and holdover process.
• Assist with lease research of existing tenants, pending deals, leasing statistics, tenant buyouts, and early terminations.
• Assist in the development, documentation, and maintenance of lease processing policies and procedures.
• Assist with the management of lease documents and supporting documentation in document management software.
• Manage the lease administration department workload in an accurate and efficient manner and in compliance with corporate guidelines, policies, and procedures.
• Refer proposals, exceptions to defined policies and procedures, and major decisions to VP Legal Counsel and SVP, Legal.
• Timely and accurately prepare and assist with monthly, quarterly, annual, and ad hoc reports.
• Assist with regional asset acquisitions.
• Assist in the management of lease management system changes and upgrades, including testing, validation, and training.

Skills: Lease Abstraction, System Quality Control, Lease Options, Space Coordination, Lease Systems Support, Expiry Management, Policy Development, Reporting & Analytics

• Maintain an accurate monthly rent roll by reviewing and processing all payments and vendor changes on time.
• Achieve occupancy cost savings goals through verification that landlord billings and municipal tax invoices are being charged in accordance with the lease.
• Track and follow up on outstanding year-end adjustments.
• Assist in resolving occupancy cost disputes with landlords.
• Review the legal and operational terms and provisions of the lease and other real estate documentation affecting the company's real estate assets.
• Ensure the integrity of data in the ProLease lease administration database and other files.
• Invoice landlords for tenant inducements and track and collect payments on time.
• Develop and maintain strong working relationships with internal and external stakeholders.
• Ensure the complete and accurate filing, both hardcopy and electronic, of all lease documents and billings.
• Coordinate store acquisition, opening, closing, and relocation activities with respect to lease administration matters.
• Arrange setup and disconnection of store utilities, and maintain and distribute a list of accounts.
• Manage the insurance certificate process as required by leases.
• Prepare budgets and rental advice notices for all sub-tenants before the beginning of each fiscal year.
• Collect all post-dated cheques from all sub-tenants and submit to Finance monthly.
• Track the AR for all sub-tenants and collect all outstanding unpaid rents.

Skills: Rent Roll Management, Cost Savings, Adjustment Tracking, Dispute Resolution, Lease Review, Data Integrity, Stakeholder Relations, Utility Coordination

• Pay and review all landlord-related billings such as CAM reconciliations, real estate taxes, insurance, merchant dues, and others.
• Review and reconcile rent statements.
• Maintain a thorough knowledge of lease provisions and negotiate with landlords or their property managers to resolve conflicts related to rent, CAM, insurance, taxes, and merchant dues, escalating issues beyond authority to the management team.
• Build and maintain positive relationships with landlords.
• Interpret lease language, abstract new leases, and translate that information into the company database.
• Maintain lease documents in an organized filing and database system.
• Serve as the primary contact for all subtenants, review and update monthly rent reports, collect past due payments, draft license agreements for new and renewing subtenants, and coordinate with accounting, club managers, and internal staff.
• Prepare rent and term commencement date memorandums, check requests, and various documents for approval and execution.
• Audit lease data for accuracy and compare third-party files for document completion.
• Collect and log required documentation for lessor change of ownership for all company-leased properties.
• Serve as liaison for processing estoppels and SNDAs, collect documents from landlords or property managers, and coordinate with internal staff, legal counsel, and third-party lease administration vendors.
• Coordinate construction and innovations approvals for remodel projects and licensees.
• Verify space delivery dates and possession with construction personnel and landlords, and maintain the delivery date tracking report.
• Perform other clerical duties and special projects as assigned by the supervisor.
• Forward incoming requests for confidentiality agreements and financial statements to accounting.
• Set up conference calls and meetings.
• Assist in department-wide projects and miscellaneous reports.

Skills: Rent Reconciliation, CAM Review, Lease Interpretation, Landlord Relations, Subtenant Management, Lease Abstraction, Data Auditing, Document Coordination

• Proven experience in lease administration.
• Experience in leasing and equipment finance, preferably with a background in commercial contracts.
• Knowledge of the Uniform Commercial Code (UCC) process.
• Proven track record to initiate appropriate actions and follow-up actions with minimal direct supervision.
• Strong verbal and written communication skills.
• Ability to interact and cooperate with all levels of management, legal, sales, equipment suppliers, and credit within a fast-paced and diverse environment.
• Ability to work in cross-functional teams.
• Great sense of organization and extreme attention to detail.
• Experience with SAP, Tableau, and/or Power BI.
• Experience in navigating various data management tools like BIBO, DataLakes, etc.

Qualifications: BA in Economics with 5 years of Experience

• Previous experience working with legal documentation and contract management.
• Ability to understand and interpret commercial lease documents and to write routine reports and legal correspondence concisely and effectively.
• A proven track record of working efficiently in an organised and structured way.
• Experience in extracting and presenting data professionally.
• Strong time management skills with the ability to adapt and respond to changing conditions and deadlines.
• Ability to manage a large lease database, including inputting, editing, and verifying information.
• Attention to detail and strong work ethic.
• Ability to work effectively in a fast-paced work environment while managing various tasks at once.
• Strong sense of customer service for internal and external clients.

Qualifications: BS in Business Administration with 3 years of Experience

• Experience in Real Estate, Lease Administration, and/or Accounting.
• Strong analytical ability and attention to detail.
• Ability to read and interpret documents and apply the language to given scenarios.
• Working knowledge of Microsoft Excel and Word.
• Ability to effectively communicate and present information in one-on-one and small group situations to other employees of the organization.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret a wide variety of technical instructions in mathematical form and deal with several abstract and concrete variables.
• Ability to write routine reports and correspondence.
• Ability to apply concepts of basic mathematics such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Working knowledge of MRI or other commercial property management accounting software, or experience.
• Working knowledge of OnBase.

Qualifications: BA in Accounting with 2 years of Experience

• Lease administration or paralegal experience focused on commercial real estate leasing.
• Strong ability to interpret complex commercial lease language and related real estate documentation.
• General property accounting knowledge.
• Experience coordinating lease commencements, renewals, amendments, and terminations.
• Experience in supporting due diligence activities during acquisitions and dispositions.
• Ability to prioritize, multi-task and maintain flexibility in a fast-paced environment.
• Strong organizational and follow-up skills.
• Good interpersonal, written, and verbal communication skills.
• Team player with the ability to problem solve.
• Excellent computer skills, including proficiency with Excel, Google Workspace, and lease administration software.

Qualifications: BS in Paralegal Studies with 4 years of Experience

• Contract experience and/or lease experience.
• Demonstrated knowledge of financial analysis.
• Knowledge of internal controls and compliance frameworks.
• Understanding of workflow automation within contract or finance systems.
• Experience supporting audits and internal reviews related to contractual compliance.
• Ability to prepare reports and summaries for management decision-making.
• Qualified in the Spreadsheet and ERP systems.
• Comprehensive knowledge of Microsoft Excel.
• Eager problem-solver who listens for customer cues and actively resolves problems with grace and integrity.
• Excellent verbal, written, and social communication skills.
• Strong stakeholder management and relationship-building abilities.
• Sound judgment in handling sensitive or high-impact issues.

Qualifications: BA in Finance with 7 years of Experience

• Commercial lease administration experience.
• Understanding and familiarity with commercial real estate leases.
• Familiarity with operating and audit provisions in real estate leases.
• Experience reading and interpreting real estate leases, including all related lease documents, lease terminology, and lease clauses.
• Proficiency in standard lease administration software and ability to accurately maintain software platforms/company databases.
• Experience working in commercial real estate.
• Proficient in abstracting lease documents into lease administration software.
• Basic accounting skills.
• Lease term interpretation skills.
• Able to review and reconcile Common Area Maintenance, property tax, and other operating expense invoices from the landlord.
• Able to review and process year-end reconciliations for all operating expenses.
• Must have experience communicating with landlords to resolve annual reconciliation issues.

Qualifications: BS in Property Management with 6 years of Experience

• Experience in a commercial lease administration environment.
• Superb attention to detail.
• Ability to understand, interpret, and abstract complex commercial lease documentation.
• Ability to perform a quality review of the abstracted data.
• Superb abstraction skills, customer service, communications, organization, and interpersonal skills.
• Ability to work in a fast -paced environment and manage well through ambiguity and complexity.
• Knowledge of real estate terms/concepts.
• Ability to identify and mitigate data quality issues effectively.
• Exceptional analytical and quantitative problem-solving skills.
• Superior MS Applications Skills, i.e., Excel, PowerPoint, Visio, etc.
• Knowledge of the Costar system.
• Ability to communicate complex ideas effectively, both verbally and in writing.

Qualifications: BA in Commercial Real Estate Studies with 5 years of Experience

• Leasing or financing experience, preferably in transaction closing activities.
• Strong financial skills.
• Ability to manage multiple priorities within tight timeframes while maintaining ongoing attention to detail, while meeting set deadlines.
• Must be self-directed, decisive, and goal-oriented.
• Comfortable working in an empowered work environment with established goals/expected results and limited step-by-step direction.
• Capable of driving growth capacity by continuously looking for better ways to improve processes.
• Excellent problem-solving skills along with logical thinking.
• Proficient in MS Word, Excel, and Outlook.
• Excellent verbal and written communication skills, along with effective interpersonal skills.
• Strong attention to detail and excellent keying data entry skills.
• Excellent planning and organizational skills, and able to work independently.
• Solid team player with the ability to work in a very demanding, fast-paced environment.

Qualifications: BS in Financial Services with 3 years of Experience

• Experience in lease administration and interpretation with a retailer.
• Ability to understand leases.
• Excellent computer skills, esp. MS Excel.
• Experience on commercial real estate accounting system, preferably YARDI
• Close attention to detail.
• Good follow-through skills.
• Ability to work with a diverse culture.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Pro-active, solutions-oriented mindset with a strong focus on meeting deadlines.
• Ability to work independently and collaboratively, and thrive in a result-oriented environment.

Qualifications: BA in Retail Management with 1 year of Experience

• Experience in a property lease administration position.
• Understanding of commercial leases, licences, and property documentation.
• Familiarity with rent review mechanisms and escalation clauses.
• Experience managing lease abstract databases and ensuring data accuracy across portfolios.
• Experience in coordinating lease renewals, expiries, and critical date notifications.
• Experience working in supporting acquisitions, disposals, and due diligence lease reviews.
• Awareness of CAM, operating expenses, and recovery structures.
• Understanding of document management and records retention standards.
• Engaged and driven with a passion for property and a can-do attitude.
• KPI driven and motivated to hit weekly targets.
• Excellent customer service skills and the ability to build and maintain strong relationships.
• Ability to manage numerous different tasks simultaneously and deliver to deadlines.
• Highly organised with strong accuracy and attention to detail.

Qualifications: BS in Business Administration with 7 years of Experience

• Administration experience in real estate, with a preference for retail/restaurant.
• Experience with lease administration database software.
• Comprehensive knowledge and understanding of real estate and leasing terms and practices.
• Familiarity with CAM reconciliations and operating expense structures.
• Experience supporting lease lifecycle activities, including commencements, renewals, and expirations.
• Work experience with due diligence reviews for acquisitions, disposals, and restructures.
• Excellent financial, organizational, analytical, and problem-solving skills.
• Close attention to detail with a strong focus on accuracy.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Demonstrated ability to manage multiple projects and build effective working relationships.
• Clear and professional written and verbal communication.

Qualifications: BA in Marketing with 4 years of Experience

• Working knowledge of lease administration, property management, or other related disciplines.
• Experience with Yardi Voyager.
• Competent with Excel and other Microsoft applications.
• Excellent verbal and written communication skills.
• Can communicate up and down the organization and with external stakeholders.
• Strong analytical and organizational skills.
• Well organized with the ability to manage and prioritise many simultaneous tasks, without compromising excellent quality standards and attention to detail.
• A great team energy.
• A hands-on self-starter who works confidently and independently, and also collaborates well with others.
• Ability to work in a fast-paced and dynamic work environment.

Qualifications: BS in Property Operations with 2 years of Experience

• Must have an Agent's Representative Certificate.
• Knowledge of the provisions of the Retail Lease Act 2003, essential services, and other relevant regulations in respect of commercial property management.
• Operating knowledge of the Microsoft Office Suite, and ideally Cirrus8.
• Exceptional organisational skills and the ability to prioritise.
• A desire and ability to work in a fast-paced environment.
• Excellent written and oral communication skills.
• Exceptional attention to detail.
• Ability to execute tasks promptly with high-quality results.
• A responsible and reliable work ethic.
• Can remain calm under pressure and maintain a can-do attitude at all times.
• A willingness to continuously learn and develop skills and knowledge.

Qualifications: BA in Business Management with 3 years of Experience

• Previous experience in the automotive industry.
• Leasing, sales, or customer service experience.
• Understanding of sales lifecycle processes and customer retention strategies.
• Familiarity with compliance standards and internal policy frameworks.
• Experience in managing end-to-end client onboarding and account maintenance processes.
• Experience supporting contract preparation, review, and execution workflows.
• Proven ability to handle high-volume customer inquiries across multiple channels.
• Skilled in maintaining CRM systems and updating customer interaction records.
• Proficient in Microsoft Outlook, Office, and Teams.
• Outstanding customer service, email etiquette, and communication skills.
• Strong negotiation and multi-tasking skills.
• Ability to thrive under pressure.
• Ability to handle sensitive and confidential information.

Qualifications: BA in Financial Management with 5 years of Experience

• Previous lease administrative experience.
• Prior real estate experience.
• Understanding of commercial property operations and portfolio structures.
• Familiarity with rent billing processes and lease charge calculations.
• Knowledge of document control and records retention standards.
• Experience with audits, reconciliations, and internal reporting requirements.
• Highly proficient in Microsoft-based software.
• Working knowledge of and experience with Yardi accounting software.
• Excellent oral and written communication skills.
• Solid organizational skills with the ability to work efficiently and independently.
• Ability to work in a fast-paced environment while managing multiple tasks and priorities, and to produce detailed, accurate results in a highly organized manner.

Qualifications: BA in Economics with 6 years of Experience

• Experience in the oil and gas industry as a Lease Admin or related role.
• A firm understanding and background of fundamental Land principles.
• Understanding of leasehold interests and ownership structures.
• Familiarity with royalty, working interest, and net revenue interest concepts.
• Working knowledge of surface use agreements and right-of-way considerations.
• Awareness of regulatory and compliance requirements in land administration.
• Work experience in supporting title review and ownership verification activities.
• Experience coordinating lease obligations, expirations, and payment schedules.
• Strong analytical and organizational skills, maintain high character, and have acute attention to detail.
• Strong problem-solving skills with the ability to handle multiple, competing priorities.
• High-level proficiency in Word, Excel, Landworks, Excalibur, Paylocity, AFENAV, and Drilling Info.
• Ability to work independently and as part of a team.
• Superior written and verbal communication skills.

Qualifications: BS in Energy Land Management with 8 years of Experience

• Business work experience.
• Experience working with collections.
• Experience working with and interpreting commercial real estate leases.
• Understanding of cash application and payment allocation processes.
• Familiarity with credit risk and tenant financial assessment basics.
• Knowledge of commercial property portfolio structures.
• Flexible and able to work independently and in a team environment.
• Ability to apply effective problem-solving skills.
• Strong analytical skills with attention to detail.
• Experience with Sage 300 Construction and Real Estate software.
• Advanced MS Excel skills.

Qualifications: BA in Accounting with 4 years of Experience

• Commercial lease or similar contract administration experience.
• Basic knowledge of contract law, insurance, and property management processes.
• Excellent command of the written English language.
• Excellent knowledge of Microsoft Office applications.
• Excellent communication skills, both verbal and written.
• Excellent organizational skills.
• Excellent analytical skills.
• Systematic thinking and critical review skills.
• Great attention to detail.
• Ability to prioritize and deliver quality results under pressure.
• Ability to work with minimum supervision.

Qualifications: BS in Office Administration with 3 years of Experience

• Experience in tenant lease administration, processing rent files for payment, reviewing lease documents, completing CAM/OPEX reviews, resolving disputes, and conducting lease audits in a commercial real estate environment.
• Understanding of the lease administration process, lease terminology, and lease clauses.
• Proficiency in standard lease administration software and ability to accurately maintain software platforms/company databases.
• Ability to complete projects under pressure in a timely and accurate manner.
• Experience in working with international-based partners to coordinate projects and delivery deadlines.
• Excellent attention to detail and extremely organized.
• Strong Microsoft Office proficiency (heavy emphasis on Word, Excel, and PowerPoint).
• Strong oral and written communication skills.
• Experience working in commercial real estate.
• Ability to manage multiple client accounts simultaneously.

Qualifications: BA in International Administration with 6 years of Experience