Job Summary: 

• Making copies, scanning, and mailing documents at the direction of legal assistants and attorneys
• Delivering mail to the post office downtown before 530 daily
• Running errands in the Vancouver/Portland areas as directed by the staff
• Closing and archiving files as client matters are completed
• Daily filing and form updating
• Conducting important tasks at the courthouse and auditor's office
• Acting as a witness during office signing appointments
• Work on special projects and/or manage various clerical duties, as requested by the manager/supervisor of the Records Administration.
• Maintain scanning equipment by basic cleaning for daily usage.

Skills on Resume: 

• Document Management (Hard Skills)
• Time Management (Soft Skills)
• Local Area Navigation (Soft Skills)
• File Archiving (Hard Skills)
• Form Updating (Hard Skills)
• Legal Support Tasks (Hard Skills)
• Witness Duties (Soft Skills)
• Equipment Maintenance (Hard Skills)

Job Summary: 

• Sort and distribute all incoming mail/faxes to the corresponding areas for processing.
• Label and enter all incoming member applications into HNCare.
• Prepare and box Member Applications for scanning.
• Scan and index domestic and international Member applications and all related Member Documents onto the WebCenter system.
• Ensure all scanned and indexed batches are complete, accurate, and of a high quality
• Retrieve any discrepancies and submit for processing and/ or rescanning.
• Assign and review all scanned Member Applications for archiving.
• Coordinate and prepare the Archiving Transfer List to request the pickup of boxes for storage.
• Process returned mail and forward to corresponding department.
• Handle the barcode testing for new or revised Worldwide Member Applications.
• Accurately update all record logs, such as postage, incoming mail and scan logs.
• Update WebCenter inquires daily for checks and balances of productivity.
• Processed returned royalty checks within 24 hours of receipt. 
• Contact Members by email, listed on the undeliverable weekly check report.
• Research and retrieve any required files from archives and coordinate departmental files.
• Offer suggestions to improve the daily processes within the Administrative area.

Skills on Resume: 

• Mail Sorting (Hard Skills)
• Data Entry (Hard Skills)
• Document Scanning (Hard Skills)
• Quality Assurance (Hard Skills)
• Record Keeping (Hard Skills)
• Discrepancy Management (Hard Skills)
• Archiving Coordination (Hard Skills)
• Process Efficiency (Soft Skills)

Job Summary: 

• Organize and prepare documents for scanning.
• Accurately save and rename documents (use correct spelling and format so that documents can be easily located by others and time is not wasted searching for incorrectly named files).
• Quality check all sans to ensure all pages of the document were scanned and to ensure the copies are straight.
• Move electronic documents to the correct location after they are saved and renamed.
• Answered telephones professionally and transferred calls to the appropriate person.
• Create new files for clients.
• Create labels for client file folders.
• Draft basic emails using company format.
• Word to create documents and emails.
• Organize and file physical documents in the correct location so that they can be easily located at trial.
• Follow complex instructions.
• Write down detailed notes on how to perform new tasks to avoid retraining.

Skills on Resume: 

• Document Organization (Hard Skills)
• File Management (Hard Skills)
• Quality Control (Hard Skills)
• Digital Filing (Hard Skills)
• Telecommunication (Hard Skills)
• Professional Communication (Soft Skills)
• Attention to Detail (Soft Skills)
• Instruction Compliance (Soft Skills)

Job Summary: 

• Identifying Mail, Scanning Mail, Printing and organizing files, Labeling Files in correct folders
• Created and add material to hard copy files as needed for record keeping
• Update the database of digital records for redundancy
• Find and correct mail address errors
• Conduct routine verification to ensure the integrity of the filing system
• Greet vendors upon arrival and direct them to the appropriate place
• Downloading CD to Computer and printing document
• Perform contribution report inter-filing and compliance agreement filing.
• Re-file firm files and enrollment cards.
• Make copies for other unit members 
• Perform general clerical duties, such as filing, faxing, collating, etc.

Skills on Resume: 

• Mail Handling (Hard Skills)
• Document Scanning (Hard Skills)
• Database Management (Hard Skills)
• Error Correction (Hard Skills)
• System Verification (Hard Skills)
• Customer Service (Soft Skills)
• Data Entry (Hard Skills)
• Clerical Proficiency (Hard Skills)

Job Summary: 

• Assists in providing service personnel with information and links for background checks. 
• Reviews the background checks and notifies the VP of HR of any issues with the reports. 
• Conducts OIG and SAM checks as part of background checks.
• Enter data into and maintain the accuracy of the Service Personnel database.
• Tracks and obtains copies of licenses and certificates of licensed non-provider personnel. 
• Creates a bi-monthly expiration report that verifies all non-provider licenses/certifications are valid. 
• Upload a copy of the current license/certificate and licensing board verification and update data in HRIS.
• Provides support to HR functions 
• Assists with onboarding activities (badges, I-9 documents, etc.).
• Assists in the general administration of the HR department, including creating purchase orders, sorting and distributing mail, filing, and general office management.
• Helps prepare personnel files for audits and copies files 
• Conducts testing of employees’ bilingual skills.
• Assists visitors and employees who are visiting or meeting with administrative staff.
• Provides routine employment verifications for current and past employees.
• Assists with Employee Deduction Authorization forms.
• Assists with New Employee Orientation, including but not limited to sending invitations, creating folders, attendance sheets, and name cards, copying materials, and documenting attendance.

Skills on Resume: 

• Background Screening (Hard Skills)
• Data Management (Hard Skills)
• Reporting (Hard Skills)
• HRIS Proficiency (Hard Skills)
• Communication (Soft Skills)
• Organizational Skills (Soft Skills)
• Onboarding Support (Soft Skills)
• Administrative Coordination (Soft Skills)

Job Summary: 

• Create, organize, maintain, and purge files
• Add new material to file records and create new records 
• Keep records of materials filed or removed
• Organize and maintain file areas, including labeling files, file cabinets, and shelves
• Gather materials to be filed from departments and employees
• Read and understand materials in order to determine how and where should be filed
• Work with the HR team to modify and improve filing systems or implement new filing systems
• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information
• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
• Photocopy, scan, and file documents
• Create spreadsheets to list and inventory files

Skills on Resume: 

• Record Management (Hard Skills)
• Organizational Skills (Soft Skills)
• Information Classification (Hard Skills)
• System Implementation (Hard Skills)
• Detail Orientation (Soft Skills)
• Collaboration (Soft Skills)
• Digital Literacy (Hard Skills)
• Data Entry (Hard Skills)

Job Summary: 

• Create physical and electronic files for cases recently opened
• File and stamp government notices received that day
• Print and prepare documents if there is a prep appointment scheduled soon
• File and send documents to government agencies 
• Drop off packages at the post office
• Acted as backup for phone overflow from clients
• Process FedEx pickups for documents 
• Close cases that have been approved or have faced other circumstances to prompt an earlier closing process 
• Review contract status to make sure that contracts have been received for new cases
• Attend weekly meetings to discuss what has been accomplished in the position the previous week

Skills on Resume: 

• Document Management (Hard Skills)
• Filing Proficiency (Hard Skills)
• Postal Handling (Hard Skills)
• Contract Review (Hard Skills)
• Communication (Soft Skills)
• Multitasking (Soft Skills)
• Problem Solving (Soft Skills)
• Collaboration (Soft Skills)