• Compiles and sorts, or classifies, information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
• Scan or read incoming materials in order to determine how and where they should be classified or filed
• Track materials removed from files in order to ensure that borrowed files are returned
• Gather materials to be filed from departments and employees
• Maintained data and records by making copies and filing documents in storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information
• Maintained accurate records by entering data into the applicable computer programs and processing backups
• Add new material to file records and create new records
• Perform general office duties such as data entry, operating office machines, and sorting mail
• Determine management and quality requirements by asking questions and listening
• Maintain a follow-up system that encourages follow-through with assigned projects
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals
• Understand and follow work rules and procedures
• Follow lawful directions from supervisors
• Uphold the company's non-disclosure and confidentiality policies and agreements
• Maintains a professional appearance and a neat work area in accordance with company policy

Skills: Information Classification, Material Tracking, Record Maintenance, Data Entry, Document Filing, Backup Processing, Office Operations, Goal Setting

• Determines each document's disposition and prioritizes stat documents that need immediate turnaround time.
• Performs detailed analyses of documents, determines authentication, a final report, consult request response, and additional signers
• Reviews and research numerous and voluminous medical reports, indexes appropriate documents in electronic medical records and assures necessary health/administrative information is integrated into the computerized database through imaging software.
• Utilizes a personal computer, imaging equipment and software, and computerized patient medical record applications.
• Conducts a 100% quality review and audits all documents to assure electronically conversion is complete, maintains spreadsheet for the validation process and audit findings, and forwards to designated supervisor for monitoring volume of work, work productions and workflow.
• Process hundreds of court filings daily, including saving to the appropriate file and routing to the proper trial team
• Read, scan, documented, and distributed/route high volume incoming correspondence
• Maintained document files using case management software
• Retrieve, organize, and file client documents and files
• Monitor inventories in supply room and kitchen, and conference room set-up and maintenance
• Assist with special projects as needed from trial teams

Skills: Document Prioritization, Analysis, Record Indexing, Imaging Software, Quality Control, Court Filing, Correspondence Handling, Case Management

• Receive, log, and file design documents.
• Data entry into document management database (BIM360).
• Issue project transmittals and keep transmittal record database.
• Maintain current construction documents at all times for construction reference.
• Maintain the drawing and specification logs and all other design documentation logs for access to the project team.
• Manage and complete reproduction requests, whether in-house or outsourced.
• Work with the Document Control team in the management of submittals, documents, as-builts, NCRs, and RFIs.
• General administrative duties as required to support the Quality team

Skills: Document Filing, Data Entry, Transmittal Management, Construction Document Maintenance, Log Keeping, Reproduction Management, Submittal Coordination, Administrative Support

• Files materials, such as reports, notes, and test results in patient charts according to chronological and categorical order. 
• Monitors and maintains charts in established order.
• Request and/or retrieve charts as needed for filing, review, or scheduling.
• Photocopies records and other materials when requested according to protocols.
• Prepares new charts 
• Maintains confidentiality of patient information according to established hospital and departmental policies and procedures.
• Assists in care and maintenance of department equipment and supplies.
• Provides customer service to both external and internal customers, including patients, providers, and hospital and clinical staff. 
• Responds to requests for routine information or assistance, referring inquiries requiring administrative or clinical judgement to appropriate personnel.

Skills: Chart Management, Record Maintenance, Document Retrieval, Photocopying, Chart Preparation, Confidentiality Maintenance, Equipment Care, Customer Service

• Check incoming mail (correspondence, invoices, etc.) and scan/distribute to teams
• Create or update records with new files and information
• Develop and maintain an efficient filing system to make updating and retrieving files easier
• Maintained electronic case files in case management system
• Handle requests to access files and keep logs of borrowed documents
• Followed policies and confidentiality dictations to safeguard data and client information
• Monitored inventory of files and office supplies and reported shortages to management
• Operate standard office equipment 
• Office runs and special projects
• Back-up warehouse manager
• Keep kitchen stocked and clean

Skills: Mail Management, Record Updating, Filing System Development, Document Access Control, Data Confidentiality, Inventory Monitoring, Office Equipment Operation, Project Coordination

• Customer service experience
• Familiarity with computers and Windows PC applications, which includes the ability to learn new and complex computer system applications
• Ability to create, edit, copy, send and save documents, correspondence and spreadsheets in Microsoft Word, Excel and Outlook
• Must also be able to adjust schedule to accommodate overtime, weekends, and holidays
• Able to perform all essential job functions with or without reasonable accommodation.
• Knowledge of Medical Terminology
• Computer proficient with Microsoft Office Applications such as Microsoft Word, Excel, Cisco Jabber Zoom/WebEx and Outlook
• Team player and able to communicate effectively with at all levels of the organization

Qualifications: BA in Administrative Support with 1 Years of Experience

• Experience with routine office problems, such as copy jams 
• Excellent attendance, work ethics, and work habits.
• Flexible team player willing to do any job needed for the firm's success.
• Good driving record, own vehicle and insurance to file documents at the courthouse or deliver to other local attorneys.
• Basic office skills, problem solving, and intuition.
• Excellent listening skills and ability to learn less complex tasks with ease.
• Ability to accept coaching and feedback from peers and supervisors.
• Stable, reliable, hard-working, and self-motivated.

Qualifications: BA in Records Management with 4 Years of Experience

• Paying keen attention to detail and a commitment to accuracy
• Experience in an office clerical, preferably in an HR environment
• Require record management and knowledge handling of sensitive HR files
• Must be computer literate with proficiency in MS Office products (Outlook, Word, Excel)
• Require the ability to lift files, open filing cabinets and bend or stand 
• Good organizational skills, ability to deal effectively with people, ability to work independently
• Clear documentation skills
• Good written and oral communication
• Time management skills with the ability to multitask and thrive in an oftentimes fast-paced work environment

Qualifications: BA in Library Science with 1 Year of Experience

• Demonstrate the ability to alphabetize accurately
• Ability to deal effectively with many people across a broad range of cultural backgrounds and ages
• Ability to work independently with little or no supervision
• Ability to prioritize, organize, and coordinate work in a timely manner
• Ability to handle multiple tasks and appropriately prioritize with attention to detail
• Ability to maintain patient confidentiality and privacy in accordance with the Medical Clinic’s policy
• Working experience in a medical or clerical office
• Accurate computer typing skills.

Qualifications: BA in Information Management with 3 Years of Experience

• Previous experience working in file management 
• Proven attention to detail while working in a busy environment
• A team player, willing to assist in any areas 
• Comfortable doing repetitive work, working independently, and asking questions
• Must be okay lifting and moving boxes
• A positive and can-do attitude
• Excellent organizational skills.
• Excellent time management skills.
• Must be ready to work in a fast-paced environment and under time constraints.

Qualifications: BA in Business Administration with 2 Years of Experience