ESTATE MANAGER RESUME EXAMPLE

Published: Feb 20, 2025 - The Estate Manager ensures ongoing proactive management and issue resolution, coordinates preventative maintenance, and oversees CBRE engineers. Attends critical meetings, leads discussions, and reports to the Senior Estates Manager. Manages compliance, risks, and customer satisfaction in property management, ensuring strategic alignment with departmental and NHS standards.

Tips for Estate Manager Skills and Responsibilities on a Resume

1. Lodge and Estate Manager, Highland Realty, Atlanta, GA

Job Summary: 

  • Direct the development and execution of strategic initiatives, financial planning and analysis and operational excellence
  • Assists in budget preparation/management, develops/maintains costs and labor controls to ensure operations are within budget
  • Maximise profitability and ensure guest and team member satisfaction
  • Manages operational performance through observation, feedback, and goal-setting 
  • Provides efficient and effective operation of the resort management functions. Guides and directs employees to achieve goals and objectives established
  • Encourage knowledge building of the team with regard to all aspects of operations
  • Ensures the performance of all departments is within the guidelines of appropriate policies/procedures and that all team members are trained in the areas of systems, procedures, key control, and guest/owner service standards
  • Responsible for ensuring implementation and compliance of Hilton Grand Vacations policies and procedures as well as Brand Standards
  • Creates and monitors guidelines by which all employees are hired, developed, counseled, and terminated
  • Assures compliance with employment laws and respects areas of responsibilities
  • Attends all meetings and other managerial gatherings
  • Conducts periodic inspections of units, offices and grounds, noting deficiencies in employees, contractors and the physical appearance of property. 
  • Determines the most appropriate and least expensive method whilst ensuring quality standards are maintained to make repairs and perform needed maintenance
  • Prepares for and attends Home Owners Association meetings, keeping owners and committee members advised of, but not limited to, property management activities, committee reports, financials, correspondence from unit owners, manager’s response to inquiries, officers’ reports, legal notices, and anything pertinent to the operation of the Association that has occurred since the prior meeting
  • Creates and manages Homeowners Association budgets
  • Communicates continuously with the Homeowners Association Committee
  • Monitors replacement program for the Association(s) as dictated by reserve budgets
  • Recommends to Hilton Grand Vacations Company and Association(s) Board of Directors improvements of resort management's services and programs
  • Responsible for the proper flow of suggestions, grievances, and enquires to the Committee and to Hilton Grand Vacations Company
  • Maintains an awareness of new trends or anything that may affect the property, i.e. changes in the law, zoning, etc. 
  • Develops and maintains a thorough understanding of local and national laws governing the operations of time-ownership resorts


Skills on Resume: 

  • Strategic Planning (Hard skills)
  • Financial Analysis (Hard skills)
  • Budget Management (Hard skills)
  • Operational Efficiency (Hard skills)
  • Team Leadership (Soft skills)
  • Communication (Soft skills)
  • Problem Solving (Soft skills)
  • Regulatory Compliance (Hard skills)

2. Estate Manager, Summit Properties, Portland, OR

Job Summary: 

  • Manage small to large-scale time-sensitive projects to completion
  • Manage and schedule the household/kitchen staff for three properties
  • Buy groceries to replenish and maintain necessary inventory
  • Label and date perishables, remove all expired product
  • Ensure the Chef’s schedule fits the needs of the family
  • Hire and Train Servers to perform at optimum service levels with an eye on attention to detail
  • In charge of making sure service staff, including maids, complete all daily cleaning tasks
  • In charge of hiring vendors to complete tasks needed at the house
  • Manage all vendor relationships
  • Oversee and manage all onsite staff – chef, assistant, and housekeeper
  • Schedule upkeep of maintenance schedules for household vendors (HVAC, electrician, plumbing, generator, well systems, etc.)
  • Handle all travel logistics – coordinating flights, car service, hotels
  • Organize, package, ship, and receive deliveries and packages for household and Principal
  • Oversee all events and dinner parties
  • Supporting the Senior Estate Manager and team in delivering sales objectives and targets, and contributing to Sales and Marketing Strategies
  • Continuing to build and manage a database of prospects
  • Weekly reporting and commentary on sales and project
  • Providing all aspects of information on the land estate including amenities, price, and land size
  • Networking and stakeholder management, including builder relationships
  • Inventory management for food, goods, and household supplies, including ordering online and going to stores 
  • Maintenance of and improvement upon organizational systems throughout the house


Skills on Resume: 

  • Project Management (Hard skills)
  • Staff Scheduling (Hard skills)
  • Inventory Management (Hard skills)
  • Staff Training (Hard skills)
  • Vendor Management (Hard skills)
  • Event Coordination (Hard skills)
  • Strategic Sales Support (Hard skills)
  • Interpersonal Communication (Soft skills)

3. Estate Manager, Greenleaf Management, Austin, TX

Job Summary: 

  • Management of property transactions from site search and selection through due diligence and risk mitigation to transaction completion
  • Protection of the asset value of the Britishvolt estate through developing a proactive management strategy looking forward 5 years with demonstrable KPIs
  • Develop occupancy cost mitigation strategies including business rates, rent reviews and other occupancy costs to ensure the Britishvolt estate is held in the most efficient manner
  • Tenant/occupier management and liaison
  • Ownership of the real estate database tracking details of the property interests of the Britishvolt business across the globe
  • Capital allowances/land remediation relief strategies
  • Liaison with BV Insurance department to ensure correct policies are in place and updated
  • Management of third-party specialists to provide property valuations as required by the business
  • Liaise with the finance team on site-specific funding opportunities
  • Develop a strong supplier base local to each of the areas BV is operating in
  • Manage building works/fit-out works as required by the business
  • Liaise with both internal customers and external professionals to provide first-stage planning advice and assist Project Managers with planning advice/applications
  • Working with legal partners, provide advice to internal departments in serving legal notices using statutory powers.
  • Provide strategic advice to the company regarding the ongoing use of sites and identify sites/properties surplus to operational requirements
  • Lead process in purchasing freehold land and negotiating acquisition of leasehold interests in land 
  • Provide advice, manage negotiations and liaise with external professionals on companywide affecting schemes such as HS2
  • Management of recreational activities including the stakeholder management of relationships with third-party organizations
  • Conduct periodic assessments of open market rents. 
  • Conduct lease/ rent negotiations with tenants


Skills on Resume: 

  • Real Estate Management (Hard skills)
  • Risk Management (Hard skills)
  • Financial Strategy Development (Hard skills)
  • Stakeholder Communication (Soft skills)
  • Database Management (Hard skills)
  • Negotiation (Soft skills)
  • Project Coordination (Hard skills)
  • Legal Compliance (Hard skills)

4. Estate Manager, Crestwood Estates, Charlotte, NC

Job Summary: 

  • Identify potential Managing Agents and Third Party Operators (Car Park Operators, Billing Agents, Gym/Spa Managers) for Developments through the completion of a competitive tender process. 
  • Compile and submit recommendations on appointment in a formal memorandum and present this to the Managing Director for approval.
  • In conjunction with the Managing Agent and the Technical Team, review, comment and implement site-wide strategies.
  • Ensure that detailed and comprehensive handover documentation is prepared in accordance with company requirements prior to handover / legal completion
  • Undertake detailed inspection of communal areas prior to handover, clearly detailing items that require attention and actively managing close out of these items in advance of first occupation.
  • Coordinate the partial occupation strategy with the Managing Agent prior to the first completion of any new phase or building. 
  • Ensure all O+M manuals, Health & Safety files, asset registers, drawings and any other Technical information required to proactively manage the building have been handed over to the Managing Agent prior to completion. 
  • Ensure that the documents provide comprehensive detail and guidance with respect to the ongoing maintenance requirements and that the managing agents fully understand the systems in which they are accepting
  • Inspect communal areas with the Managing Agent (and St George Technical Manager) to sign over completed areas to the Managing Agent / Third Party Operators. As partial occupation progresses produce an inspection report and ensure all matters are closed out by the respective organizations responsible in a timely manner
  • Undertake regular inspections of communal Estate areas ensuring are well presented at all times, providing and distributing inspection reports, containing clear apportionments of responsibilities to St George and the Managing Agent / Third Party Operators.
  • Attend regular meetings between St George and Third Party Operators ensuring these meetings are minuted and the actions closed out within the specified timeframes.
  • Ensure that Managing Agents fulfill contractual obligations in line with the management agreement, statutory requirements and industry best practices.
  • Actively resolve Estate issues brought to the attention of St George through meetings or communication with the Managing Agent / Third Party Operators, including defect management or design matters.
  • Manage correspondence with customers, Managing Agents, Third Party Operators, contractors or other Landlords where St George has granted a Head Lease.
  • Attend internal or external meetings as reasonably required by the company.
  • Meet with the managing agents and Third Party Operators on a monthly basis to ensure compliance with all statutory inspection and maintenance requirements. 
  • Ensure any outstanding issues are documented in meeting minutes and closed out in a timely manner.


Skills on Resume: 

  • Tender Management (Hard skills)
  • Strategic Planning (Hard skills)
  • Presentation Skills (Soft skills)
  • Document Management (Hard skills)
  • Quality Control Inspection (Hard skills)
  • Stakeholder Coordination (Soft skills)
  • Compliance Management (Hard skills)
  • Problem Solving (Soft skills)

5. Estate Manager, Oakwood Management, Columbus, OH

Job Summary: 

  • Develop good working relationships with other company departments and provide guidance and input on matters affecting Estate Management.
  • Compile reports on key department issues as reasonably required and directed by the Head of Estates.
  • Monitoring, assisting and challenging any building insurance claims with the Managing Agent to avoid any negative impact on customers' premiums where possible.
  • Work with the Managing Agent and St George PLC Estate Accountant to provide Service Charge Budgets and LTHW accounts (if required) at least three months before the end of the service charge year.
  • Undertake a detailed review of the proposed Service Charge budget prepared by the managing agents to ensure the budget provides excellent value for customers, through detailed scrutiny of onsite staffing resources and ensuring retenders of maintenance contracts have been completed.
  • Review annually with the Managing Agent and St George Estate Accountant the status of reserve funds against the Managing Agent CAPEX plans. 
  • Ensure that CAPEX plans are renewed in accordance with RICS guidance.
  • Ensure that all requests from the Managing Agent to initiate legal proceedings on lessees (where St George areLandlord) are reviewed and forwarded to the St George Managing Director for approval and that subject to this sign-off service charge arrears are effectively pursued and collected by the Managing Agent in line with the terms of the sub-lease.
  • Engage with representatives of other Landlords on all current schemes where head leases have been disposed of but where St George remains the Superior Landlord.
  • Notify the Head of Estates of any impending FTT, legal action or potential escalations within the business.
  • Promote and initiate the Berkeley Group Our Vision commitments, including the preparation and implementation of development-specific Community Plans.
  • Assist the Commercial Property Team in arranging marketing events to promote awareness of developments.
  • Ensure the managing agents are fully engaging with commercial tenants on key issues and ensure rent and service charge arrears are proactively pursued.
  • Coordinate with the relevant departments to resolve any Commercial Defects that may arise.
  • Assist in driving any Commercial Property strategies accordingly.


Skills on Resume: 

  • Interdepartmental Collaboration (Soft skills)
  • Report Writing (Hard skills)
  • Insurance Claims Handling (Hard skills)
  • Financial Planning (Hard skills)
  • Budget Management (Hard skills)
  • Regulatory Compliance (Hard skills)
  • Stakeholder Engagement (Soft skills)
  • Conflict Resolution (Soft skills)

6. Estate Manager, Riverfront Real Estate, Nashville, TN

Job Summary: 

  • Overseeing the Total FM contract to ensure the supplier performs to target and delivers value for money
  • Leading on the estate input into the procurement process for a replacement contract
  • Day-to-day management of the team responsible for delivering regional and local management of the supplier and the estate
  • Working with stakeholders to ensure estate needs are met
  • Managing the condition of the estate and ensuring an appropriate lifecycle maintenance plan is in place and working with Estates Project Managers to deliver large-scale lifecycle projects
  • Ensures Estates Policy and Operating Procedures are fit for purpose and comply with current legislation
  • Managing the Estates FM budgets
  • Ensuring the estate is safe, secure and compliant with all appropriate legislation and governance requirements
  • Using a risk-based approach to prioritization of requirements to meet the estate's standards 
  • Play an active role in the collegiate Senior Management Team and ensure excellent collaboration between departments
  • Participate in the Estate-wide business planning process and develop annual operating and capital budgets
  • Work closely with the Head of Finance to ensure accurate forecasting and monitoring
  • Instigate a regular inspection regime and ensure occupiers comply with obligations and enforce 
  • Ensure budgets and expenditures are based on optimizing rates of return.


Skills on Resume: 

  • Contract Management (Hard skills)
  • Procurement Strategy (Hard skills)
  • Team Leadership (Soft skills)
  • Stakeholder Engagement (Soft skills)
  • Lifecycle Management (Hard skills)
  • Policy Compliance (Hard skills)
  • Budget Oversight (Hard skills)
  • Risk Management (Hard skills)

7. Estate Manager, Blue Ridge Properties, Denver, CO

Job Summary: 

  • Daily management and assurance of CBRE on the ground engineers.
  • Proactive program management and resolution of issues/risks on an ongoing basis.
  • Management and coordination of planned preventative maintenance management.
  • Logging of contractual issues and liaison with Radiotherapy Directorate Technical leads O&M contract manager.
  • Attend all the Varian, and O&M meetings, schedule escalation meetings, etc. 
  • Mechanical and electrical engineering background needs a leadership and formal approach with Varian and CBRE.
  • Manage elements assigned to them in a professional and safe manner.
  • Lead and chair regular meetings.
  • Reporting to the Senior Estates Manager.
  • Provide a high level of customer satisfaction by ensuring contractual compliance in all areas of operational delivery through the effective management of in-house staff, subcontractors, and key stakeholders.
  • Identify, manage and escalate risk within the operational delivery of the contract e.g. Unavailability risks, performance penalties, HR Issues, and non-compliance.
  • Responsible for managing and monitoring the implementation of all compliance issues, including codes of good practice in response to professional and NHS guidance.
  • Lead the development and implementation of the departmental policies and overall strategy.
  • Ensure that appropriate standards in relation to statutory and mandatory regulations are met.
  • Review and update business continuity plans 
  • Proactively manage the estate to ensure critical dates within the portfolio are met and managed effectively, using strong commercial acumen to drive down property costs through the proactive management of rent reviews, break options, lease regears and lease renewals 
  • Take full ownership of the freehold and leasehold operational assets in the region involving themselves in all material projects impacting the asset and providing coordination and guidance on a proactive basis
  • Be responsible for the management of external agents as necessary, for the day-to-day management of the estate, and for the resolution of all estate management issues, including consents, licenses and Deeds of variations 
  • Liaise with internal stakeholders, including Store Managers, Regional Operation Managers and the Store Support Centres, being the point of contact to ensure visibility of activity and minimize any impact on the trading estate.
  • Review and manage the recommendations for rating appeal settlements, put forward by the retained rating agents.
  • Build strategic relationships with key property market contacts


Skills on Resume: 

  • Engineering Management (Hard skills)
  • Program Management (Hard skills)
  • Preventative Maintenance Coordination (Hard skills)
  • Stakeholder Communication (Soft skills)
  • Leadership (Soft skills)
  • Risk Management (Hard skills)
  • Policy Development (Hard skills)
  • Compliance Management (Hard skills)

8. Estate Manager, Maple Grove Realty, Sacramento, CA

Job Summary: 

  • Provides managerial oversight for the operations of the estate including the management of direct reports.
  • Monitors and documents team member performance to include, but not limited to, providing supervision, staff scheduling, conducting counseling, evaluations, and delivering recognition and rewards. 
  • Ensures proper training of all housekeeping employees.
  • Manages maintenance and inspection schedule of the estate, and coordinates weekly maintenance checks of the household.
  • Oversees the cleaning of the residence both ongoing and occasional deep-cleaning.
  • Oversees site management, which may include meetings and events, and creating a professional and eloquent guest experience.
  • Plans, organizes and coordinates family meals.
  • Strategizes, plans, organizes and executes events at the estate, which may include menu coordination, budget development etc. 
  • Assists with functions at the estate including set up and clean up
  • Develops and refines event management procedures that will ensure timely event planning, implementation, and execution. 
  • Ensure all stakeholders have the necessary briefing and all materials for events at Ibis House.
  • Maintains calendar log of all events at the estate including purpose and overall expenses. 
  • Tracks, processes, and reports expenses to appropriate budgets.
  • Answers residence phone, receives guests at the door and supervises the reception of visitors.
  • Serves as primary contact person for vendor-related purposes: coordinates logistics, negotiates pricing, contract terms and agreements (with University approval) and makes sure all vendors are on University approved list.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. 
  • Ensures employees are trained on controls within the function and on University policy and procedures.
  • Provide advice to the wider property team on market rents and lease terms on new leasehold store proposals
  • Ensure the property is completely ready prior to visits


Skills on Resume: 

  • Performance Management (Hard skills)
  • Training and Development (Hard skills)
  • Maintenance Scheduling (Hard skills)
  • Event Planning (Hard skills)
  • Budget Management (Hard skills)
  • Stakeholder Coordination (Soft skills)
  • Vendor Negotiation (Hard skills)
  • Compliance Oversight (Hard skills)

9. Estate Manager, Parkview Estate Services, Las Vegas, NV

Job Summary: 

  • Support on the separation, transition and integration of Site Engineering and Building Services and support the hospital redevelopment and backlog programs.
  • Assist with Minor work programs 
  • Support the Head of Estates in shaping the future provision of Infrastructure Services at North Manchester General Hospital
  • Accountable for all day-to-day operational aspects of Infrastructure Services which are subject to any form of consideration under the site redevelopment program, and including Backlog Maintenance.
  • Support and development of services to ensure they are progressive, responsive to internal and external demand, patient-focused, safe, efficient, and effective.
  • Support on the decommissioning of areas and services across the NMGH site and also any temporary re-commissioning of areas to support the Decant Strategy.
  • Work within a robust governance structure and performance against agreed service standards and key performance indicators.
  • Provide a comprehensive Engineering service to all wards and departments in a multi-disciplined environment and ensure compliance with Trust safety standards and procedures.
  • Carry out appropriate training attending when required to gain the appropriate qualifications to perform duties including activities that are complex and non-routine.
  • Liaise with colleagues and contractors for estate-related activity and to support the Redevelopment from an Estate perspective.
  • Management of certain household staff/(sub)contractors, including but not necessarily limited to Housekeepers, Nannies, Chef, landscaping, maintenance, etc.
  • Family Assistant duties - maintenance of family's personal mailing list for holiday cards, birth announcements, etc.
  • Assistance with planning for family gatherings, birthday parties, etc.
  • Coordinating travel & managing calendars
  • Completion of special one-off projects
  • Provide dynamic leadership that contributes to the creation of a culture that encourages productive teamwork amongst the cleaners, Caretakers (Peterborough) Estates Officers (Stamford), and the Goods inwards including issuing of work, balancing of resources, and determining training needs.
  • Plan and coordinate cleaning and caretaking duties and responsibilities across all College sites.
  • Provide budget management for the Estates function including overtime and additional payment authorisation.
  • Led and developed a high-quality service for the College including cleaning, caretaking/estates officers, goods inwards, grounds maintenance, and other customer-facing estates services and areas.
  • Coordinate the implementation of the Estates strategy, liaising with staff and contractors.
  • Develop a capital plan for ongoing estates and maintenance projects including refurbishments and replacements within agreed budgets.


Skills on Resume: 

  • Project Management (Hard skills)
  • Infrastructure Development (Hard skills)
  • Service Delivery Management (Hard skills)
  • Compliance Management (Hard skills)
  • Training Coordination (Hard skills)
  • Contractor Coordination (Hard skills)
  • Team Building (Soft skills)
  • Stakeholder Communication (Soft skills)

10. Estate Manager, Sunset Property Management, Miami, FL

Job Summary: 

  • Full understanding of the LIFT Management Service Agreement and Lease Plus Agreement contracts
  • A full understanding of the Centre Management contract and soft FM providers
  • Monitoring and ensuring contractual obligations are met and exceeded
  • Oversee the Lifecycle, PPM and reactive maintenance of the estate
  • Delivering monthly contract monitoring meetings with the client
  • Preparation of Board reports to client Board
  • Monitoring contractor performance via a range of methods such as key performance indicators, building inspections, supporting regular contractor reviews
  • Ensure KPIs are met through both contracts
  • Supporting team development and managing performance
  • Provide project support to the Ops and wider Shared Agenda team
  • Client representative for Community Health Partnerships
  • Supporting the delivery of contracts 
  • Provide admin duties such as the production of invoices and overseeing the Synergist accounting platform for the Ops team
  • Building and maintaining positive working relationships with clients and contractors
  • Working with a complex range of public sector clients in a changing environment
  • Maximising service provided by contractors


Skills on Resume: 

  • Contract Management (Hard skills)
  • Facility Management (Hard skills)
  • Performance Monitoring (Hard skills)
  • Reporting (Hard skills)
  • Team Development (Soft skills)
  • Project Support (Hard skills)
  • Administrative Proficiency (Hard skills)
  • Client Relationship Management (Soft skills)

11. Estate Manager, Golden State Estates, San Francisco, CA

Job Summary: 

  • Day to day management and supervision of 3 main residences to maintain standards and efficiency.
  • Ensuring all the residences’ equipment is functioning normally, including the Wi-Fi, lighting, A/C, heating, A/V, Smart Home, swimming pools, sprinkler system, etc.
  • Identify maintenance needs and repair projects, coordinate with staff and with contractors on site and at a distance.
  • Management of vehicle and motorized equipment.
  • Answering emergencies (e.g. medical issues, water leaks, alarms, etc.).
  • Manage and direct household staff and work alongside
  • Management, coordination, recruitment and development of current and new staff members.
  • Management of administration of the estate's bookkeeping and budget control.
  • Managing and monitoring all household inventories.
  • Submit weekly reports reporting activities completed and status updates of various projects.
  • Writing, management and implementation of a house manual.
  • Develop annual plans and budgets for the maintenance and upkeep of all assets.
  • Handling general requests of the employer 
  • Examination of lease drafts in the early stage of negotiations checking if service charge conditions are acceptable, optimum terms and maintenance regulations have been met.
  • Providing advice on the new lease best practices, useful clauses, etc to help future-proofing the stores in difficult situations, for example, shopping center developments, low occupancy, closures, etc.
  • Help to interpret the leases and advise the Facilities team for landlord disputes regarding the split of responsibilities
  • Help to monitor rent reduction in case the landlord fails to fulfill its responsibility
  • Control service charge expenditures on a fast-growing portfolio, reviewing all Y/E service charge reconciliation to ensure costs are chargeable referring to the lease and German law. 
  • Keep track of any discrepancy in the reconciliation by requesting invoices or rejecting the reconciliation


Skills on Resume: 

  • Facility Management (Hard skills)
  • Emergency Response (Hard skills)
  • Staff Supervision (Soft skills)
  • Financial Management (Hard skills)
  • Inventory Management (Hard skills)
  • Report Writing (Hard skills)
  • Lease Negotiation (Hard skills)
  • Legal Compliance (Hard skills)

12. Estate Manager, Cedar Management Group, Seattle, WA

Job Summary: 

  • Manage, support and develop onsite employees, leading by example to set standard of quality customer service for the development, its residents and guests.
  • Motivating employees to strive for and achieve success for the company.
  • Develop employees, fostering an environment of learning, continuous improvement and maximization of performance.
  • Develop and maintain constructive working relationships with peers, employees, residents and guests, working collaboratively to achieve overall business outcomes.
  • Take personal responsibility for understanding and following the company’s Health and Safety policies and practices, taking part in companywide Health and Safety initiatives and meetings, and leading employees to uphold and adhere to the same values and actions by demonstrating personal engagement with safety, to continuously improve safety performance.
  • Manage onsite staff on behalf of the Property Manager, overseeing the day-to-day matters of the development, ensuring that high standards of quality customer service are maintained for residents and guests, and that all matters are handled in a prompt and professional manner.
  • Manage petty cash accounts for the site, ensuring that records and documentation are up to date.
  • Assist the Property Manager in any budgeting or reporting requirements for the development.
  • Ensure Health and Safety regulations are adhered to and the required health and safety inspection and activities to assist in keeping the development and workplace a safe environment for all.
  • Maintain and update the lease database/lease management systems
  • Helping FM with Keeping track of any technical issues which fall within the landlords responsibly
  • Support the monthly payables
  • Manage self and team to ensure adherence to TSB risk and compliance policies.
  • Lead the development and delivery of business plans, providing insightful information, guidance and advice.
  • Initiates, leads and delivers agreed programs to achieve continuous improvement.


Skills on Resume: 

  • Leadership (Soft skills)
  • Employee Development (Soft skills)
  • Relationship Building (Soft skills)
  • Safety Management (Hard skills)
  • Financial Oversight (Hard skills)
  • Regulatory Compliance (Hard skills)
  • Strategic Planning (Hard skills)
  • Continuous Improvement Management (Hard skills)

13. Estate Manager, Heritage Property Solutions, Philadelphia, PA

Job Summary: 

  • Monitoring and supervising the provision of services to the above Property.
  • Carrying out regular inspections of the Property, including the units and reporting all defects and wants of repair to the Property Manager responsible for the Property.
  • Ensuring that all plant and equipment are maintained by appointed contractors on a regular basis and ensuring that full records are kept of all works undertaken.
  • Completing and submitting regular written reports to the Property Manager on all wants of repair, plant and equipment, and other services provided to the Property, or as required.
  • Carrying out a regular review of all service and supply contracts relating to the Property and agreeing on Site Service Agreements.
  • Instructing contractors and others to undertake minor maintenance works, as directed from time to time by the Property Manager.
  • Raising Purchase Orders and reviewing contractor risk assessments and raising permits to work 
  • Ensuring the regular functional testing of fire and other alarm systems in compliance with statutory and other regulations.
  • Undertaking regular checks of all tenant areas to ensure compliance with the Fire Certificate and other statutory requirements
  • Authorising expenditure within agreed budgets and approval of invoices and the allocation of expenditure to ensure recovery of cost 
  • Ensuring that all regulations introduced by the Client or property management for the efficient management of the Property are complied with.
  • Advising the Property Manager of any works proposed or being undertaken by Tenants and ensuring that such works are carried out only with the prior approval of the Property Manager.
  • Being familiar with all statutory requirements relating to the ownership and occupation of the properties, including all Health & Safety, Disabled Access and Fire Regulations.
  • Being available on call and to attend to incidents and emergencies that may arise from time to time at the Property.
  • Site representation and responsible for developing positive working relationships with current occupiers of the estate.
  • Feed occupancy interest from existing occupiers & outside inquiries onto appointed leasing agents or Clients to follow up/progress.


Skills on Resume: 

  • Service Supervision (Hard skills)
  • Property Inspection (Hard skills)
  • Maintenance Coordination (Hard skills)
  • Report Writing (Hard skills)
  • Contract Management (Hard skills)
  • Regulatory Compliance (Hard skills)
  • Budget Management (Hard skills)
  • Safety Regulation Knowledge (Hard skills)